HomeMy WebLinkAbout06-01-2015 Clarftwn Council Meeting Minutes
June 1, 2015
If this information is required in an alternate accessible format, please contact the
Municipal Clerk's Department at 905-623-3379.
Minutes of a regular meeting of Council held on June 1, 2015, at 7:00 PM, in the
Council Chambers.
Councillor Hooper led the meeting in a moment of reflection.
Roll Call
Present Were: Mayor A. Foster
Councillor S. Cooke
Councillor R. Hooper
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, A. Cannella
Manager of Internal Audit, C. Carr
Director of Community Services, J. Caruana
Corporate Initiatives Officer, C. Clifford
Director of Operations, F. Horvath
Manager of Special Projects, F. Langmaid
Director of Corporate Services and Human Resources, M. Marano
Corporate Communications Officer, B. Radomski
Director of Emergency & Fire Services, G. Weir
Municipal Clerk, A. Greentree
Administrative Assistant to the Municipal Clerk, C. Fleming
Disclosures of Pecuniary Interest
There were no pecuniary interests stated for this meeting.
Announcements j
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Councillor Hooper announced the following three events:
• Annual "Rockin' Rotary Ribfest" June 5 to June 7, 2015, Garnet B. Rickard
Recreation Complex
• "Toronto2015 Pan Am Games Torch Relay" — Official Ceremony and
Community Celebration 1:00 PM to 3:30 PM, Garnet B. Rickard Recreation
Complex, Community Celebration 1:30 PM to 5:00 PM, Courtice Community
Complex
• Hampton United Church "Indoor Yard and Bake Sale", June 6, 2015, 8:00 AM
to 12:00 noon
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Council Meeting Minutes - 2 - June 1, 2015
Councillor Neal announced the following event:
• "Kids in the Park 2015", Tooley's Mill Park, June 20, 2015, 1:00 PM to 4:00 PM
Councillor Partner announced the following five events:
• Newcastle Public School Fun Fair, June 4, 2015, 5:00 PM to 8:00 PM
• 15th Annual "Greek Night", June 6, 2015, Newcastle Community Hall, 6:00 PM
• St. Saviour's Anglican Church Salad Luncheon and Supper, June 10, 2015,
lunch from 11:30 AM to 1:00 PM and supper at 6:00 PM
• 2015 Doors Open Ontario events taking place in Leskard and Kirby on June 13,
2015
• 5th Annual "In the Face of an Angel" Golf for Ovarian Cancer Tournament
May 31, 2015
Councillor Traill announced the following event:
• Samuel Wilmot Nature Area Annual "Birds of Prey" event, June 27, 2015,
1:00 PM, Toronto Street Entrance
Councillor Woo announced the following two events:
• "Relay for Life" fundraising event in support of cancer research, June 5, 2015,
Bowmanville High School
• Public Exhibit Opening and Fun Day for Clarington Museums "Clarington
Competes: Sprint into the Past" exhibit, June 6, 2015, 10:00 AM to 4:00 PM
Councillor Woo also extended congratulations to the Oshawa Generals Hockey Team,
2015 Memorial Cup Champions.
Mayor Foster announced the following four events:
• "Alfie Shrubb Classic Road Race", Saturday, June 6, 2015, in conjunction with
the Rockin' Rotary Ribfest
• 2015 "Spring Wine and Food Festival", June 6, 2015, Newcastle Community
Hall
• Clarington Board of Trade "Local Food Week", June 1 to 7, 2015
• Durham Region Transportation Master Plan Public Information Centres,
Uxbridge Arena and Recreation Centre, June 10, 2015, 7:00 PM to 9:00 PM
and Ajax Council Chambers, June 17, 2015, 6:00 PM to 8:00 PM
Minutes
Resolution #C-176-15
Moved by Councillor Traill, seconded by Councillor Woo
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That the minutes of a regular meeting of Council May 11, 2015, be approved.
Carried
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Council Meeting Minutes - 3 - June 1, 2015
Presentations
Mayor Foster presented the 2015 "Senior of the Year" Award to Margery Freethy.
Delegations
There were no delegations scheduled for this meeting.
Communications
1 - 1 Minutes of the Newcastle Memorial Arena Management Board dated
April 14, 2015.
1 - 2 Minutes of the Samuel Wilmot Nature Area Management Advisory
Committee dated May 12, 2015.
1 - 3 Minutes of the Clarington Heritage Committee dated May 19, 2015.
1 - 4 Minutes of the Clarington Museums and Archives Board dated May 13,
2015 and Informal Board Meeting Notes/Discussion dated April 9, 2015.
1 - 5 Brian Brasier, Executive Director, Friends of Second Marsh, thanking
Council for appointing a Member of Council to the Board of Directors of
Friends of Second Marsh (FSM); advising however, that in recognition of
the twelve-year lack of programming connection between FSM and the
Clarington community, the Board has elected to dissolve the current
partnership with Clarington Council to allow a director's position to be
available to candidates with a more immediate connection with the
Second Marsh Wildlife Area and FSM programs; and, indicating the Board
looks forward to re-establishing a director-councillor partnership should
FSM programming resume in the Clarington community in the future.
1 - 6 D. Bowen, AMCT, Regional Clerk/Director of Legislative Services,
Regional Municipality of Durham, advising Council that on May 13, 2015,
Regional Council adopted the following resolution pertaining to the
Quarterly Report on Planning Activities (First Quarter: January 1, 2015 to
March 31, 2015):
"a) That Report#2015-P-33 of the Commissioner of Planning and
Economic Development be received for information; and
b) That a copy of Report#2015-P-33 of the Commissioner of Planning
and Economic Development be forwarded to all Durham Region Area
Municipalities, Durham Regional Police Services and Durham
Emergency Medical Services, for information."
Council Meeting Minutes - 4 - June 1, 2015
1 - 7 Dietmar Reiner, SVP Nuclear Projects, Ontario Power Generation (OPG),
providing an update on the status of the Refurbishment of the Darlington
Nuclear Generating Station project and highlighting progress of the
Execution Preparation Phase Work; advising OPG is on track to begin
refurbishment outage execution in the fall of 2016; and, advising planning
is underway for the Darlington Refurbishment Open Doors 2015 on June 6
and 7, 2015, from 10:00 AM to 4:00 PM. Further information is available
on OPG'S website www.opg.com/darlingtonrefurb.
1 - 8 Kathy Stranks, Manager, Corporate Secretariat, CEO's Office, Toronto
and Region Conservation Authority (TRCA), forwarding a copy of the
TRCA report with respect to the Canada-Ontario Agreement on Great
Lakes Water Quality and Ecosystem Health and advising that on March
27, 2015, the TRCA adopted the following resolution:
"Whereas the 2014-2019 Canada-Ontario Agreement on Great Lakes
Water Quality and Ecosystem Health (COA) was signed by the federal
and provincial governments on December 18, 2014;
Whereas Toronto and Region Conservation Authority (TRCA)
acknowledges its support to the governments of Canada and Ontario for
the signing of the Canada-Ontario Agreement on Great Lakes Water
Quality and Ecosystem Health;
Whereas, in its comments on the last working draft of the COA, TRCA
called for a commitment to increasing the scale and intensity of watershed
actions that result in Great Lakes water quality and ecosystem
improvements; additional emphasis on addressing urban threats to the
Great Lakes by developing a comprehensive approach to addressing the
major threat to nearshore water quality and biodiversity posed by the
urbanized and urbanizing landscape;
Whereas the western end of Lake Ontario is recognized as the fastest
growing Great Lakes region and one of the fastest growing areas in North
America, yet, there is no recognition of this ongoing stress to the Great
Lakes in COA and no mention of proactive measures to prevent or
mitigate the impacts the growth will have;
Therefore let it be resolved that the provincial and federal governments be
requested to work together with municipalities and conservation
authorities (CA) within the western end of Lake Ontario to address this
urban threat in a holistic and innovative manner;
That the provincial and federal governments be requested to commit to
engaging municipalities, CAs and others in the western basin of Lake
Ontario to develop an informed and visionary strategy to proactively
manage urban growth and retrofit our urbanized landscapes within this
basin;
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Council Meeting Minutes - 5 - June 1, 2015
That TRCA staff continue with their delivery of stewardship and
conservation actions, monitoring and science, and continue to be leaders
in implementation of climate change adaptation techniques to meet the
COA objectives;
And further that TRCA staff provide comments to the Province of Ontario
encouraging them to recognize the important contributions of CAs to the
protection of the Great Lakes in its review of the Conservation Authorities
Act and implementation of the Great Lakes Protection Act.
1 - 9 Mayor Geoffrey Dawe, Town of Aurora, writing to the Honourable Lisa
Raitt, Federal Minister of Transport, advising that on May 11, 2015, the
Town of Aurora adopted the following resolution in support of the City of
Hamilton's opposition to the installation of community mailboxes:
"Now therefore be it hereby resolved that the Town of Aurora endorse the
City of Hamilton's opposition to the elimination of home mail delivery and
installation of community mailboxes; and
Be it further resolved that Council direct the Mayor to send a letter, copied
to Members of Parliament, Ontario Members of Provincial Parliament, and
all Ontario municipalities, that requests the Federal Minister of Transport,
who oversees Canada Post, to require Canada Post to halt installation of
community mailboxes immediately and adhere to its Five-point Action Plan
requirement to engage in full and meaningful consultation with all
stakeholders, including the Town and its residents; and
Be it further resolved that Council direct staff to bring forward
recommendations to the next Council meeting to align the Town's by-laws
with the City of Hamilton's By-law Number 15-091 which regulates the
installation of equipment on roads; and
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Be it further resolved that council direct staff to develop appropriate
standards to require Canada Post to apply for permits with an appropriate
fee that reflects the resources required and costs incurred by the Town to
install and maintain community mailboxes in established neighbourhoods;
and
Be it further resolved that staff bring back a new bylaw for Council's
enactment at the next Council meeting."
1 - 10 Jennifer Lane, Administrative Assistant, Development Services
Department, Planning Services, City of Oshawa, writing to Land Use
Planning Review, Ministry of Municipal Affairs and Housing, Ontario
Growth Secretariat, advising that on May 19, 2015, the City of Oshawa
adopted the following resolution pertaining to Comments on the
Discussion Document for the 2015 Coordinated Review of the Growth
Plan for Greater Golden Horseshoe, the Greenbelt Plan, the Oak Ridges
Moraine Conservation Plan and the Niagara Escarpment Plan:
Council Meeting Minutes - 6 - June 1, 2015
1. That Report DS-15-102 DATED April 29, 2015, be endorsed as the
City's comments on the Discussion Document for the 2015
Coordinated Review of the Growth Plan for the Greater Golden
Horseshoe, the Greenbelt Plan, the Oak Ridges Moraine Conservation
Plan and the Niagara Escarpment Plan; and
2. That a copy of Report DS-15-102 dated April 29, 2015, and the related
Council resolution be sent to the Ministry of Municipal Affairs and
Housing, the Ministry of Natural Resources and Forestry, the
Association of Municipalities of Ontario, the Region of Durham,
Durham area municipalities, the Central Lake Ontario Conservation
Authority and the City's Building Industry Liaison Team."
I - 11 Jennifer Lane, Administrative Assistant, Development Services
Department, Planning Services, City of Oshawa, writing to Ken Petersen,
Manager, Provincial Planning Policy Branch, Ministry of Municipal Affairs
and Housing, advising that on May 19, 2015, the City of Oshawa adopted
the following resolution pertaining to ERB Registry Number 012-3651, City
of Oshawa Comments on Bill 73 — Smart Growth for Our Communities
Act, 2015 Proposed Amendments to the Planning Act:
1. That Report DS-15-107, dated April 29, 2015, be endorsed as the
City's comments on the proposed Planning Act amendments in Bill 73,
Smart Growth for Our Communities Act, 2015; and,
2. That a copy of Report DS-15-107, dated April 29, 2015, and the
related Council resolution be sent to the Ministry of Municipal Affairs
and Housing, the Association of Municipalities of Ontario, the Region
of Durham, Durham area municipalities and the City's Building
Industry Liaison Team."
1 - 12 Debbie Shields, City Clerk, City of Pickering, writing to D. Bowen,
Regional Clerk, Regional Municipality of Durham, advising that on May 19,
2015, the City of Pickering adopted the following resolution pertaining to
Bill 73 — Proposed Smart Growth for Our Communities Act, Proposed
Changes to the Planning Act and the Development Charges Act:
1. That Report PLN 03-15 of the Director, City Development and the
Director, Corporate Services & City Solicitor regarding Bill 73 —
Proposed Smart Growth for Our Communities Act be received;
2. That the comments with respect to changes to the Development
Charges Act, 1997, contained in Report PLN 03-15 on Bill 73 —
Proposed Smart Growth for Our Communities Act be endorsed, and
that the Province be requested to:
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Council Meeting Minutes - 7 - June 1, 2015
a. produce a Regulation pursuant to the Development Charges Act,
1997 which identifies all eligible services as "prescribed services":
so that all development charges can be calculated based upon the
City's planned level of service of the ten-year period immediately
following the preparation of its development charge background
studies; and
b. delete or substantially amend section 59.1 of Bill 73 — Proposed
Smart Growth for our Communities Act so as to enable the City to
continue to negotiate agreements with developers for financial
contributions over and above the development charges recoverable
under the Development Charges Act, 1997;
3. That the comments with respect to changes to the Planning Act
contained in Report PLN 03-15 on Bill 73 — Proposed Smart Growth
for Our Communities Act be endorsed, and that the Province be
requested to:
a. extend the timeframe between official plan reviews to 10 years,
regardless of whether a municipality is introducing a new official
plan, or undertaking a comprehensive review through an
amendment process;
b. maintain the current approval process for official plan amendment
applications; during the two-year period following the adoption of a
new official plan;
c. maintain the current approval process for zoning by-law
amendment applications, during the two-year period following the
adoption of a new comprehensive zoning by-law;
d. maintain the current approval process for minor variance
applications and not require applications for minor variances to be
permitted only with council approval, during the two-year period
following an owner-initiated site-specific rezoning;
e. maintain the current criteria for Committee of Adjustment decisions;
f. maintain the current alternative parkland dedication provisions for
cash-in-lieu to be calculated at the value of one hectare of land for
each 300 dwelling units proposed;
g. not include provisions that would allow the Minister or upper tier
municipality to force the adoption of a development permit system
by a local municipality; and
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h. include provisions that would enable the closing of dormant
planning applications;
Council Meeting Minutes - 8 - June 1, 2015
4. That the Ministry of Municipal Affairs and Housing be requested to
include a City of Pickering representative on the Planning Working
Group; and
5. Further, that a copy of Report PLN 03-15 and Pickering Council's
resolution on the matter be forwarded to the Region of Durham, other
Durham Area Municipalities, and the Ministry of Municipal Affairs and
Housing."
Resolution #C-177-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the communications I - 1 to I - 12 to be received for information be approved.
Carried
Correspondence for Direction
Correspondence Item D - 6 was received as a Hand-out.
D - 1 Sheila Nicholas, Chair, Teachers of English as a Second Language
Association of Ontario, requesting the week of November 8 to 14, 2015, to
be proclaimed as "English as a Second Language Week" to raise
awareness of the importance of English language learning opportunities
for newcomers to Canada; and, inviting Council to participate in its Annual
Conference "Expanding Horizons — Drawing on Experience and
Knowledge" on November 12 and 13, 2015.
(Proclaimed)
D - 2 Robert Finch, Dominion Chairman, The Monarchist League of Canada,
advising that on September 9, 2015, Her Majesty Queen Elizabeth the
Second, will become the longest-reigning Sovereign of Canada, and
requesting the Municipality to pay tribute to the Queen and mark this
significant moment in Canada's history.
(Proclaimed and a message be sent to
Her Majesty Queen Elizabeth the
Second)
D - 3 Sylvie A. Landry, President, L'Assemblee des communautes
francophones de ('Ontario, Durham-Peterborough (ACFO-DP), requesting
that September 25, 2015, be proclaimed "Franco-Ontarian Day" to pay
tribute to the dedication and contribution of the ACFO-DP in providing a
valuable service to citizens of Clarington.
(Proclaimed)
Council Meeting Minutes - 9 - June 1, 2015
D - 4 Ksenija Knezic, Information & Services Assistant, Spina Bifida &
Hydrocephalus Association of Ontario, requesting that the month of June
be proclaimed as "Spina Bifida and Hydrocephalus Awareness Month", in
recognition of the Association's work on behalf of those with spina bifida
and hydrocephalus and their families.
(Proclaimed)
D - 5 The Honourable Erin O'Toole, Member of Parliament, Durham, advising of
the Prime Minister's Volunteer Awards, two National awards to be given,
one in recognition of Lifelong Achievement and one to an Emerging
Leader, as well as three Regional awards to be given in Ontario to
recognize a community leader, business leader or social innovator;
advising award recipients will be eligible to identify a not-for-profit
organization to receive a $10,000 or $5,000 grant; and, indicating
information regarding eligibility and the nomination process is available at
www.pm.gc.ca/awards.
(Information to be placed on the
Municipal website)
D - 6 The Honourable Erin O'Toole, Member of Parliament, Durham, advising of
the government of Canada's $150 million CANADA 150 Fund to support
the rehabilitation, renovation and expansion of existing community
infrastructure; providing examples of eligible projects; and, advising the
deadline to apply for funding is June 9, 2015. Information on eligibility and
how to apply is available at www.FedDevOntario.gc.ca/CIP150.
(To be advised of action take with
respect to Staff Report #1)
Resolution #C-178-15
Moved by Councillor Cooke, seconded by Councillor Hooper
That Correspondence Item D - 1 to Item D - 5 and Hand-out Correspondence Item
D - 6 be approved as per the agenda.
Carried
Committee Report(s)
Report #1 - General Purpose and Administration Committee Report May 25, 2015
Resolution #C-179-15
Moved by Councillor Woo, seconded by Councillor Traill
That the General Purpose and Administration Committee Report of May 25, 2015, be
approved, with the exception of Items #8, #14, #16 and #18.
Carried
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Council Meeting Minutes - 10 - June 1, 2015
Item 8
Resolution #C-180-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Report PSD-030-15 be received;
That Report PSD-030-15 be endorsed as the municipality's comments on Bill 73 with
the following addition as a fourth section to Section 39:
Proposed Change —To require, without compensation, dedication of
valleylands and other environmentally sensitive lands through the subdivision
and consent process.
Under the Planning Act, parkland dedication is a requirement. There is no
requirement for the dedication of environmentally sensitive lands. In most
cases, developers are readily agreeable to dedicate these lands as they are a
liability for them. Public ownership of these lands may be important to
implement the PPS to protect the natural environmental features and potentially
for active transportation networks.
In the past, we have had developers who have retained valleylands or other
environmentally sensitive lands for future negotiation purposes. As an
example, the Graham Creek valley and a portion of the Wilmot Creek wetland
in Newcastle Village was retained by two different developers. Some of this
land has been subsequently dedicated. The lands are not dedicated as the
application for plan of subdivision specifically excludes these lands.
It is recommended that where the Municipality or another public agency (e.g.
Conservation Authority) has identified environmentally sensitive lands for future
public ownership, and these lands are within a property that is subject to an
application for a plan of subdivision or consent, the Act require that these lands
be dedicated to the public authority;
That a copy of Report PSD-030-15 be forwarded to the Ministry of Municipal Affairs
and Housing; and
That Granville Anderson, MPP, the Durham Regional Planning and Economic
Development Department and any delegations be forwarded a copy of Report PSD-
030-15 and Council's decision.
Carried as amended
(See following motion)
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Council Meeting Minutes - 11 - June 1, 2015
Resolution #C-181-15
Moved by Councillor Neal, seconded by Councillor Cooke
That the foregoing Resolution #C-180-15 be amended to add:
That the Province be requested to consider amendments to the Development Charges
Act to permit,the municipality to exempt industrial lands from their Development
Charges By-law such that the difference does not come from the tax base.
Carried
The foregoing Resolution #C-180-15 was then put to a vote and carried as amended.
Item 14
Resolution #C-182-15
Moved by Councillor Neal, seconded by Councillor Traill
That Report CLD-012-15 be received;
That Option 4, as detailed in Report CLD-012-15, be adopted as the standing
Committee Structure and corresponding meeting schedule protocol for the
Municipality of Clarington; and
That the proposed amendments to the new draft procedural By-law (tabled at the April
27, 2015 Council Meeting) be approved.
Carried as amended later in the meeting
(See following motions)
Resolution #C-183-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-182-15 be amended to insert a new Sub-section
after 4.8.3 of the Procedural By-law as follows:
"That the meeting schedule referred in Sub-section 4.8.1 shall generally be based on
a three week rotation. In the event that the regular meeting date falls on a public
holiday, the Council or Committee meeting, whichever the case may be, shall meet at
the same hour on the next day not being a public holiday. One meeting shall be
scheduled on the first Monday of July (unless it is a public holiday in which case it
shall be held at the same hour on the next day not being a public holiday) and no
regular meetings will be scheduled during the month of August or between Christmas
and New Year's; and
That the Planning and Development Committee meetings shall be held at 6:30 PM."
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Carried as amended
(See following motion)
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Council Meeting Minutes - 12 - June 1, 2015
Resolution #C-184-15
Moved by Councillor Woo, seconded by Councillor Cooke
That the foregoing Resolution #C-183-15 be amended to replace the start time of the
Planning and Development Committee from 6:30 PM to 7:00 PM.
Carried
The foregoing Resolution #C-183-15 was then put to a vote and carried as amended.
The foregoing Resolution #C-182-15 was then put to a vote and carried as amended.
Item 18
Resolution #C-185-15
Moved by Councillor Neal, seconded by Councillor Hooper
That Report FND-010-15 be received; and
That a copy of this report be sent to the Ministry of Municipal Affairs and Housing.
Carried as amended
(See following motion)
Resolution #C-186-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-185-15 be amended such that future reports reflect
"numbers" as opposed to "dashes" as of December 31.
Carried
The foregoing Resolution #C-185-15 was then put to a vote and carried as amended.
Item 16
Resolution #C-187-15
Moved by Councillor Traill, seconded by Councillor Woo
That Report COD-011-15 be received;
That All Services Inc. with a total bid amount of $851,278.37 (net H.S.T. Rebate)
being the lowest responsible bidder meeting all terms, conditions and specifications of
Tender CL2015-5 be awarded the contract for Quarry Bridge Rehabilitation as
required by the Municipality of Clarington, Engineering Services Department;
Council Meeting Minutes - 13 - June 1, 2015
That the total funds required in the amount of$919,000.00 (net HST Rebate) including
construction cost of $851,278.37 (net HST Rebate) and $67,721.63 (net HST Rebate)
contingency be drawn from the following accounts:
Structures Rehabilitation 110-32-330-83275-7401 $ 875,000.00
Roadside Protection 110-32-330-83338-7401 $ 44,000.00
That all interested parties listed in Report COD-012-15 and any delegations be
advised of Council's decision.
Carried
Staff Report(s)
1. Report CSD-006-15 — Canada 150 Community Infrastructure Program
Resolution #C-188-15
Moved by Councillor Neal, seconded by Councillor Hooper
That Report CSD-006-15 be received;
That staff be authorized to complete an application to the Canada 150 Community
Infrastructure Program for the Garnet B. Rickard Recreation Complex Community Hall
Renovation at a total project cost of$910,000.00 (exclusive of net HST);
That, if the application is approved, the 50% municipal contribution of$455,000.00
(exclusive of net HST) be financed from the CSD Refurbishment reserve fund in the
amount of$227,500.00 and from the Community Services Capital reserve fund in the
amount of$227,500.00; and
That Council authorize the Mayor and CAO and/or Clerk to execute a contribution
agreement and any other documents required to formalize this funding opportunity.
Carried on the following recorded vote:
Council Member Yes No Declaration of Absent
Pecuniary Interest
Councillor Woo
Councillor Cooke
Councillor Hooper
Councillor Neal
Councillor Partner
Councillor Traill
Mayor Foster
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Council Meeting Minutes - 14 - June 1, 2015
Unfinished Business
1. Report CLD-006-15 - Procedural By-law and Related Policies —
Improvement and Efficiency Amendments (Tabled at the April 27, 2015
Council Meeting)
Resolution #C-189-15
Moved by Councillor Partner, seconded by Councillor Traill
That Report CLD-006-15 - Procedural By-law and Related Policies — Improvement
and Efficiency Amendments lifted from the table.
Carried
Council now had the following resolution before them:
Resolution #C-190-15
"That Report CLD-006-15 be received;
That, in the interest of improving communication flow and providing for greater
efficiencies during meetings, the Procedural By-law 2011-016 be repealed and a new
procedural by-law be approved (Attachment 1 to Report CLD-006-15) with the
following changes to the proposed Procedural By-law:
That announcements by Members of Council be limited to meetings that are
televised;
That each member of Council have a total of five minutes to announce or
comment on community events and activities;
That all communications be included on the General Purpose and
Administration Committee Meeting Agenda;
That communications shall be included in it's entirely unless it is impracticable
to do so in which case it shall be included in a manner as determined by the
Municipal Clerk;
That a motion to refer or commit, or any amendment to it, is debatable and
shall include:
a) The name of the committee or person to whom the matter is to
be referred, and '
b) The terms for referring the matter and the time or period, if
any, on or within which the matter is to be returned;
That, Section 9.2.2, Delegations, be amended to add the following to the end:
"unless a majority of the Members present vote to hear the delegation";
Council Meeting Minutes - 15 - June 1, 2015
That Section 9.2.4, Request to Speak — Required, be amended to delete
"agenda item";
That, notwithstanding 7.2.1, when a Member declares on a matter(s) at a
Council meeting, later in the meeting when the confirming by-law is on the floor,
the Member's declaration is understood and the Member may remain in the
room in which the meeting is taking place and participate in the vote on the
confirming by-law;
That, Other Business, be amended to allow Members, to ask questions of
Department Heads pertaining to any matter, including those not necessarily
listed on the agenda in both General Purpose and Administration Committee
and Council meetings;
That the Order of Business for the Committee meetings be amended such that
the "Other Business" section of the Agenda is considered prior to the adoption
of the Agenda.
That, where Council deems it appropriate to communicate its position to municipalities
beyond those in the Region of Durham, the resolution be forwarded to the Association
of Municipalities of Ontario (AMO) and/or the Federation of Canadian Municipalities
(FCM) rather than each individual municipality;
That the proposed amendments to Policy F9, Proclamations, as outlined in Section
2.11 and Attachment 2 of Report CLD-006-15, be approved.
That Staff are encouraged to adopt a best practice, such that potential delegates be
forwarded to the appropriate department to discuss their issues; and
That the authority to appoint private parking enforcement officers be delegated to the
Municipal Clerk."
Carried as amended later in the meeting
(See following motions)
Based on the GPA Committee decision to adopt a new Standing Committee Structure,
and a new three week rotating meeting cycle, prior to this Council meeting Members
of Council were provided a new consolidated draft Procedural By-law for their
reference and review. Any sections referenced in the following amendments
reference that new draft consolidated version.
Council Meeting Minutes - 16 - June 1, 2015
Resolution #C-191-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-190-15 be amended such that Sub-section 4.10.1 of
the Draft Procedural By-law be replaced as follows:
"Members shall ensure that their cellular phones, Blackberrys, audible pagers or any
other similar communication device is turned off."
Motion lost
Resolution #C-192-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-190-15 be amended such that Sub-section 5.2.2 of
the Draft Procedural By-law be replaced as follows:
"The GG Committee shall make recommendations to Council on all matters not
mandated by the PD Committee including, without limitation, levels of service and
operational policy and budgetary matters. The GG Committee shall consider all
reports submitted to it by the Chief Administrative Officer or Director of a Department,
except for items which fall under the mandate of the PD Committee, as indicated in
Sub-section 5.3.2."
Carried
Resolution #C-193-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #C-190-15 be amended such that Sub-section 5.4.1 of
the Draft Procedural By-law be replaced as follows:
"The appointment of persons to Municipal Service Boards, Local Boards, Advisory
Committees and to the board of directors of Veridian Corporation shall be considered
first by the GG Committee and ratified by Council as soon as practical following the
first Meeting of Council, or as soon as practical after a vacancy occurs as per the
Council adopted Policy."
Carried
Resolution #C-194-15
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Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-190-15 be amended to delete "That announcements
by Members of Council be limited to meetings that are televised";
That Sub-section 7.3.1 of the draft Procedural By-law be deleted;
Council Meeting Minutes - 17 - June 1, 2015
That Sub-section 7.3.2 of the draft Procedural By-law be re-numbered;
That the draft by-law be amended to provide for announcements at both of the
Standing Committee meetings, consistent with Sub-section 7.3.1.
Carried
Resolution #C-195-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #C-190-15 be amended such that Sub-sections
8.1.10.3 and 8.2.11.3 of the Draft Procedural By-law be amended to add the following
"and may introduce a motion arising from the answer to the question".
Motion lost
Resolution #C-196-15
Moved by Councillor Traill, seconded by Councillor Partner
That the foregoing Resolution #C-190-15 be amended to add Section 8.1.10.4 and
8.2.11.4 as follows:
8.1.10.4 Notwithstanding Sub-section 8.1.10.1, and despite Sub-section 2.2, new
business matters of significance may be introduced by a simple majority of
members present and voting.
8.2.11.4 Notwithstanding Sub-section 8.2.11.1, and despite Sub-section 2.2, new
business matters of significance may be introduced by a simple majority of
members present and voting.
Carried
The foregoing Resolution #C-190-15 was then put to a vote and carried as amended.
By-Laws
Resolution #C-197-15
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Moved by Councillor Hooper, seconded by Councillor Cooke
That leave be granted to introduce By-laws 2015-029 and By-laws 2015-040 to
2015-044
2015-029 Being a By-law to govern the proceedings of the Council of the Municipality of
Clarington, its General Government Committee, its Planning and Development
Committee, and Special Committees, and to repeal By-law 2011-016, as
amended
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Council Meeting Minutes - 18 - June 1, 2015
2015-040 Being a By-law to amend By-law 2006-105 to regulate the construction of
driveway entrances upon the highways under the jurisdiction of the Municipality
of Clarington
2015-041 Being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for
the Municipality of Clarington [Lindvest Properties (Clarington) Limited]
2015-042 Being a By-law to appoint an individual as a Parking Enforcement Officer for
Private Property (Greg Unhola) (83, 87, 90, 91, 94, 98, 102, 106, 120, 124, 128,
132 & 136 Aspen Springs Drive, 72 Martin Road, 243 King Street East,
144 Queen Street, 95 Wellington Street, Connell Lane from Unit 2 to Unit 95
and Farmstead Drive from Unit 2 to Unit 69 Bowmanville)
2015-043 Being a By-law to appoint individuals as Parking Enforcement Officers for
Private Property (Paul Long, Nick Koitsopoulas, Jason Aiton, Brett MacNeil,
Jeremy Andrews, Connor Cosgrove, Craig Bennett and Greg Unhola) (1 -
142 Lander Crescent (Fire Route Only) Bowmanville, and 1651 — 1669
Nash Road, Courtice)
2015-044 Being a By-law to exempt a certain portion of Registered Plan 40M-2529 from
Part Lot Control (Lanarose Properties Ltd.); and
That the said by-laws be approved.
Carried
Other Business
Councillor Woo welcomed back Clarington This Week Reporter Jennifer O'Meara.
Councillor Partner presented Mayor Foster with a framed photograph of the Canadair
CL-13 Sabre MK4 aircraft on behalf of the cadets and staff of the Clarington 172 Air
Cadet Squadron.
Procedural Notice(s) of Motion
There were no Procedural Notices of Motion introduced under this Section of the
Agenda.
Confirming By-Law
Resolution #C-198-15
Moved by Councillor Hooper, seconded by Councillor Cooke
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That leave be granted to introduce By-law 2015-045, being a by-law to confirm the
proceedings of the Council of the Municipality of Clarington at a regular meeting held
on the 1St day of June, 2015; and
That the said by-law be approved.
Carried
Council Meeting Minutes - 19 - June 1, 2015
Adjournment
Resolution #C-199-15
Moved by Councillor Partner, seconded by Councillor Cooke
That the meeting adjourn at 8:42 PM.
Carried
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Mayor u ieiip i' erk