HomeMy WebLinkAboutCOD-036-05
CI~ilJglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date:
June 20, 2005
Report #:
COD-036-05
File#_
k-6F1 c/4.3(ft-o:5'
By-law # cXtXJ5-/tfO
Subject:
CL2005-10, Soper Creek Recreational Trail, Bowmanville and Lion's Trail
Newcastle Paving
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-036-05 be received;
"
2. THAT Royalcrest Paving & Contracting Ltd., Markham, Ontario with a total bid in the
amount of $176,299.70 (Plus G.S.T.), being the lowest responsible bidder meeting all
terms, conditions. and specifications of Tender CL2005-10. be awarded the contract for
the Soper Creek Recreational Trail, Bowmanville and Lion's Trail, Newcastle Paving as
required by the Engineering Department;
3. THAT funds required in the amount of $217,000.00 ($176,299.70 tender plus
contingencies, consulting and soils) be drawn from Engineering 2005 Capital Projects
#5800-8610-05107 ($200,000.00) and #6000-8620-05600 ($17,000.00);
4. THAT the additional funds required in the amount of $7,500.00 required for the Lion's
Trail Paving Project #6000-8620-05600 be drawn from Account #100-36-381-10250-
7163 Pavement Resurfacing;
5. THAT the attached By-law marked Schedule "A" authorizing the Mayor and the Clerk to
execute the necessary agreement be approved.
Submitted by:
~:.::-.s,. c.MO.
Dir r of Corporat ervic
{i/,
I ",/
Reviewed by: d ~___ ~
Franklin Wu,
Chief Administrative Officer
MM/LAB/ld
A. . Cannella, C.E.T.
Director of Engineering Services
REPORT NO.: COD-Q36-QS
PAGE 2
BACKGROUND AND COMMENT
Tender specifications were provided by Totten Sims Hubicki Associates for the Soper Creek
Recreational Trail, Bowmanville and Lion's Trail Newcastle Paving, as required by the
Engineering Department.
Tenders were advertised in local papers, as well as electronically. Subsequently, tenders were
received and tabulated as per Schedule "B" attached.
The total project cost, including Project Administration, and costing allocation is as detailed in
the letter from Totten Sims Hubicki Associates, marked Schedule "C" and will be provided from
the 2005 Capital Project #5800-8610-05107 for Soper Creek Recreational Trail ($200,000.00)
and from Lion's Trail Paving Project #6000-8620-05600 ($17,000.00). As the total costs related
to the Lion's Trail Paving exceed the budget allocation of $17,000.00, it is recommended the
additional funds required in the amount of $7,500.00 be drawn from Account #100-36-381-
10250-7163 - Pavement Resurfacing.
The low bidder has previously performed satisfactory work for the MBTW Group, Toronto and
Marshall Macklin Monaghan, Thornhill.
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation. Queries with respect to department needs, specifications, etc., should be
referred to the Director of Engineering.
After further review and analysis of the bids by the Engineering Department, Totten Sims
Hubicki Associates and Purchasing, it was mutually agreed that the low bidder, Royalcrest
Paving & Contracting Ltd., Markham, Ontario, be recommended for the contract for the Soper
Creek Recreational Trail, Bowmanville and Lion's Trail Newcastle Paving.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
Schedule "A"
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON
BY-LAW 2005-
Being a By-law to authorize a contract between the
Corporation of the Municipality of Clarington and Royalcrest
Paving & Contracting Ltd., Markham, Ontario, to enter into
agreement for the Soper Creek Recreational Trail,
Bowmanville and Lion's Trail, Newcastle Paving.
THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON HEREBY ENACTS AS
FOLLOWS:
1. THAT the Mayor and Clerk are hereby authorized to execute, on behalf of the
Corporation of the Municipality of Clarington and seal with the Corporation Seal, a
contract between, Royalcrest Paving & Contracting Ltd., Markham, Ontario, and
said Corporation; and
2. THAT the contract attached hereto as Schedule "A" form part of this By-law.
By-law read a first and second time this day of
,2005.
By-law read a third time and finally passed this
day of
,2005.
John Mutton, Mayor
Patti L. Barrie, Municipal Clerk
ClNJlJglon
Municipality of Clarington
SCHEDULE"B"
BID SUMMARY
Tender CL2005-10,
Soper Creek Recreational Trail, Bowmanville and Lion's Trail, Newcastle Paving
Royalcrest Paving & Contracting Ltd.
Markham, ON
Ashland Paving Ltd.
Concord, ON
Lafarge Paving & Construction Ltd.
Oshawa, ON
Peninsula Construction Inc.
Fonthill, ON
Ron Robinson Limited
Bowmanville, ON
Elirpa Construction
Pickerin ,ON
$176,299.70
$191.181.00
$198.720.42**
$199.920.33*
$242,249.90
$248,519.92
*error in calculation
** error in extension
JUN-14-05 TUE 04:19 PM TSH COBOURG
FAX NO,
P. 01/03
-
IIH
Tonen Sims Hobioki Associates
513 Division Street,
Cobourg, Ontario, Canada K9A 5G6
(9051372-2121 Fax: 19051372-3621
E~mail; cobourg@tsh.c::a wwW.h.11.ca
engineers
architects
planners
June 14, 2005
SCHEDULE "C"
'\1s. Lou Ann Birkett, C1'I-', AM(,;T
l'urellasing Manager
Corporation ofthe Municipality of Clarington
40 Temperance Street.
BOWMANVILLE, Ontario LIC 3A6
FAX. 90:;-(;23-3330
Dear Ms. Birkett
1'\",. C<r..h'.a.d No, CL:IOO' 10 !i;op.or' C...........tz l"Il)P..,pQti~n~1 Trnil. Rowmanvine and
Lion's Trail Pllving, Newcastle, Municipality of CIa ring ton
Tenders fur ill\; ~\Jl}VU pcojl;.ct 'Wen:: openc(.1 at the ~1.\.)n1oipra.t OffiC'("o; (\11 FnnAY, June 10. 200S. at 2:00:00
p.m. local time. The bids received, exclusive of GST, are summarized as follows:
BIDDER TOTAL BID
AMOUNT
Royalcresl Paving & Contracting Ltd. $176,299.70
Markham, ON
Ashland Paving Ltd. $t91,181.00
Concord, ON .
Lafargc Paving & Co;struction Ltd. $198,720.42
Oshawa, ON .
Peninsula Construction Inc. $199,920.33
Fouthill, ON
Ron Robinson Limited $242,249.90
Bowmanville, 01;< ,,-
Elirpa Constmction $24~,51 'J.n
]'ickcrinp;. ON --
The low hidder's lender has been revicwed and is in order. References provided by the Contractor,
which include The MBTW Group (Toronto) and Marshall Macklin Monaghan (Thornhill), have been
eontactetl and comments received arc very favourable_ Contracts completed satisfactorily range from
$300,000.00 to $425,000.00, which are in exccss of the vatuc of this Cotllract.
The lotal eOSlS as.ocialed with this project arc summarized on the auaehe<l cost apportionment. As
detailed on the cost apportionment Part A - Soper Creek Recreational Trail, is on budget based on the
$200,000.00 funding allocated under Project YO 5800-8610-05107 inlhe 2005 Capital Budget. The
JUN-14-05 TUE 04:19 PM TSH COBOURG
FAX NO.
P. 02/03
Ms. Lou Ann Birkel[. CPP, AMCT
June 14, ~005
2
total costs related to Part 13 - Lion's Trail Paving, are $7,500.00 over the $17,000.00 allocated budgct
uoder Project ID 6000-8620-0560. To ordcr to provide thc necessary funding to complete this portion
of the COn1raCI it is recOImnended that $7,500.00 be drawn from Account #100-36-381-10250-7163-
PavemCIll Resurfacing 10 cover the deficit.
Uascd on past perfonnance and budget availahility, we recomnlcnd that Royaitresl Paving &
Contracting LId. be awarded Contract CL2005-1O in the lotal amount of $176,299.70 (excluding GST).
Should YOll require :my additional infonnation, please contact the undersigned.
y OUI'S truly,
~
R.on AJhright, P Fne:.
Project Engineer
RA/ym
P/294 77f("I1m:~,rI20 I 00 1 ~n!:
Encl.
ce: Mr. A. S. Cannella, Director, Engineering Services
Mr. f. Horvath, Director of Operations
Mr. P. Windolf, Manager of Park Development
MI'. B. Genosko, Supervisor
Mrs. K. Rand, Confidential Secretary to the Dil'ector of Operations (+ enel.)
Ms. J. O'Donnell, Clerk II (+encl.)
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