HomeMy WebLinkAboutCSD-10-05
Clw:i!lgron
REPORT
COMMUNITY SERVICES DEPARTMENT
Meeting:
General Purpose and Administration Committee
June 20, 2005 Resolution ##1l3cg-(JS
Date:
Report #:
CSD-10-05
File#:
By-law #:
Subject:
Newcastle Recreation Facility Needs Assessment
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report CSD-10-05 be received;
2. THAT the Needs Assessment Study for the Newcastle Recreation Facility be endorsed
in principle;
3. THAT Council approve the Phase I components for the Newcastle Recreational Facility
as recommended in the Needs Assessment Study;
4. THAT staff be authorized to proceed with the RFP for professional services for Phase I
of the Newcastle Recreation Facility;
5. THAT the disposition of the Newcastle Memorial Arena be referred to staff for review
and report back to Council at an appropriate time;
6. THAT the Newcastle Arena Board be dissolved, at such time that the newRecreational
Facility is opened for use; and,
7. THAT the Newcastle Arena Management Board be advised.
Reviewed by:
Reviewed bQ~~
Franklin Wu
Chief Administrative Officer
Submitted by:
J PC/ta
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1c 3A6 T (905)623-3379 F (905)623-5506
REPORT NO.: CSD-10-05
PAGE 2
1.0 BACKGROUND
1.1 On March 7, 2005 the General Purpose and Administration Committee approved
report COD-015-05 recommending Monteith Brown Planning Consultants to
conduct a recreation facility needs assessment for Newcastle Village (attachment
#1 under separate cover).
1.2 The purpose of the assessment was to develop a comprehensive list of indoor
facility components that should be considered in providing a major recreation
facility within the eastern area of the municipality.
1.3 The consultants were also required to identify capital and operation cost
scenarios for the various facility components identified and further evaluate the
potential impact of the new facility on existing recreation facilities.
2.0 REPORT STRUCTURE
2.1 The consultant has now completed their assessment and have provided their
final report for Council's recommendation. Specifically the report is structured as
follows:
. Community Profile - an overview of population projections and a discussion
of potential influences of the growing and aging populations on the provision
of indoor recreation services.
. Market Research - the identification of key factors that are known to influence
participation and their implications with respect to the further provision of new
indoor recreation facilities.
. Facility Inventory - an inventory and description of indoor recreation facilities
in the area.
. Public and User Group Input - a summary of public input reviewed through
the stakeholder/user group surveys, interviews, and public meetings.
. Needs assessment - an analysis of the need for new indoor recreation
facilities within the municipality and more specifically Newcastle Village and
surrounding area.
. Business Case - an analysis of the operating and capital costs related to the
provision of the recommended components.
. Implementation Strategy - an assessment of partnership potential as well as
a process by which the study's recommendations could be carried out.
3.0 CONSULTANTS RECOMMENDATIONS
3.1 Based on the results of information gathered the consultants are recommending
a variety of facility components to be considered in a phased timeframe.
3.2 Phase I recommendation is a facility anchored by a new twin pad arena,
complimented by a gymnasium and program/meeting rooms.
REPORT NO.: CSD-10-05
PAGE 3
3.3 Phase II would see the addition of a leisure aquatic facility, to be added at such
time that the municipality's population reaches 105,000 (approximately 2016) and
the municipality's existing facilities reach maximum capacity.
4.0 PHASE I
4.1 Should Council approve the recommendation to endorse the Phase I facility
components, preliminary project funding requirements are estimated at
$16,800,000 as follows:
Phase I Project Cost
Construction
Consulting
Contingency
Furnishing/Equipment
Disbursements
$13,650,000
1,100,000
1,400,000
550,000
100.000
$16,800,000
4.2 It is anticipated that a report recommending an architect would be presented to
Council for consideration in September/October 2005. The facility would be
designed over the winter anticipating a construction start in late spring 2006 and
completion of the facility in time for a 2007 fall opening.
5.0 PROJECT FINANCING
5.1 As the project has been identified in the Municipality's Development Charges
Study, ninety percent (90%) of the project will be funded from development
charges. The Director of Finance has indicated that the method of financing will
be to debenture the capital cost, and to recover the appropriate funds through the
Development Charges process. A more detailed report will be submitted to
Council at such time that the Municipality is prepared to award the construction
tender.
6.0 NEWCASTLE ARENA MANAGEMENT BOARD AND ARENA
6.1 The consultants report is recommending the existing Newcastle Memorial Arena
continue to operate under the Board until such time that the new facility is fully
operational (fall 2007). At that time the consultant is recommending to dissolve
the Newcastle Arena Management Board.
6.2 Further it is recommended that staff evaluate the future of the existing Newcastle
Memorial Arena building and site to determine if alternative use or sale of the
site/building is feasible.
REPORT NO.: CSD-10-05
PAGE 4
7.0 COMMENTS
7.1 Staff would like to acknowledge the participation of our numerous stakeholders,
user groups and the community in general for their insight and opinions regarding
the facility needs assessment process.
7.2 Subsequent to Council's deliberation of this report, staff and the consulting team
will conduct a final open house to explain the results of the study and Council's
direction to all interested parties.
Attachment #1 under separate cover - Newcastle Recreation Facility Needs
Assessment - Final Report June 13,2005
Interested parties to be advised:
Gord Lee, Chairman
Newcastle Arena Management Board