HomeMy WebLinkAboutOPD-005-03
REPORT
OPERATIONS DEPARTMENT
Report #:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MONDAY, JUNE 16, 2003 Resolution #:bPR - ';)!f 3--63
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OPD-005-03
File#:
By-law #:
Meeting:
Date:
Subject:
WINTER MAINTENANCE - OVER EXPENDITURE
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report OPD-005-03 be received for information; and
2. THAT the Final 2003 Budget be revised to reallocate $40,000 from the Seniors
snow clearing account number 7212-92004-0261 to the Sidewalk snow clearing
account number 7212-00401-0261.
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Submitted by: ~';;} R~--.J Reviewed by: ~ ~
Frederick . Horvath, BA, RDMR, RRFA Franklin Wu,
Director of Operations. Chief Administrative Officer.
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801
REPORT NO.: OPD.005-03
PAGE 2
BACKGROUND AND COMMENT:
In April of 2003, Council approved in the draft 2003 budget a $1,167,000 for winter
control, a $100,000 for sidewalk clearing and $120,000 for Seniors snow clearing.
Before the Final 2003 Budget is printed, staff recommend that $40,000 of the Seniors
Snow Clearing budget be transferred to the Sidewalk Clearing budget so that the actual
to budget variances are better reflected as seen on Attachment #1 for account numbers
7212-00401-0261 and 7212-92004-0261.
Between the months of January and March, a considerable amount of hours of overtime
was worked on weekends, to ensure that our roads were maintained at our
recommended level of service. There was also a significant increase in icy conditions
on the roads, especially in the early mornings, necessitating additional sand/salting of
the roads.
As a result of these winter conditions our winter maintenance budget for 2003 is already
over budget by 7.5% or $87,802. Attachments #1 , and #2, show a comparison for
winter maintenance costs for the full year of 2002 and 2003 from January 1 to May 31 ,
2003.
As well, the variable temperatures increased the demand for sand/salt to be applied for
sidewalks. The Sidewalk Winter maintenance budget is approximately 55% over
budget. The Senior Citizen's and Physically Disabled Snow Clearing Program is
approXimately 3% under budget.
802
REPORT NO.: OPD-005-03
PAGE 3
Below is a table of contract call-out statistics for snow clearing from 2000 to 2003 for the
first four months of each year.
Year Jan Feb March April Total
2003 23 14 11 5 53
2002 10 10 7 0 27
2001 17 13 6 0 36
2000 10 8 3 0 21
For comparison purposes, at the end of 2002 there was an overall fund surplus of
$242,000 for year round maintenance, as shown in Attachment #2.
Other local municipalities have experienced the same budget results due to this years
weather conditions. The City of Toronto has estimated a 30% higher expenditure than
allocation for the first four months of the year. The Region of Durham estimated that
once spring clean up is complete that they will be over spent by 34% or 1.4 million
dollars.
With winter maintenance still outstanding for November and December of 2003,
Operations is anticipating that the overall winter maintenance expense will be over
budget by 25% or $350,000.
Attachments:
Attachment #1
Attachment #2
Winter Control - January 1 - May 31, 2003
Winter Control - January 1 - December 31, 2002
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T (905)263-2292 F (905)263-4433
803
ATTACHMENT NO.: 1
REPORT NO.: OPD-005-03
WINTER CONTROL 2003 (Jan. 1 - May 31 inclusive):
2003 2003
ACCOUNT NUMBER: TO DATE BUDGET UNEXPENDED
7210-00401-0005 Wages $ 124,727.22 $ 108,000.00 $ (16,727.22)
7210-00401-0271 Veh Rental $ 176,991.40 $ 140,000.00 $ (36,991.40)
TOTAL PLOWING: $ 301,718.62 $ 248,000.00 $ (53,718.62)
7210-00411-0005 Wages $ 169,233.03 $ 124,000.00 $ (45,233.03)
721 0-00411-0169 Expenses $ 436,740.89 $ 400,000.00 $ (36,740.89)
7210-00411-0271 Veh Rental $ 191,785.90 $ 165,000.00 $ (26.785.90)
TOTAL SANDING/SALTING: $ 797,759.82 $ 689,000.00 $ (108,759.82)
7210-00441-0005 Wages $ 77,188.81 $ 95,000.00 $ 17,811.19
7210-00441-0169 Expenses $ 2,406.23 $ 35,000.00 $ 32.593.77
7210-00441-0271 Veh Rental $ 75.728.75 $ 100,000.00 $ 24.271.25
TOTAL SNOW REMOVAL: $ 155,323.79 $ 230,000.00 $ 74,676.21
TOTAL WINTER CONTROL: $ 1,254,802.23 $ 1,167,000.00 $ (87,802.23)
SIDEWALK CLEARING CONTRACT 2003 (Jan. 1 - May 31 inclusive):
2003 2003
ACCOUNT NUMBER: TO DATE BUDGET UNEXPENDED
7212-00401-0261 Contract $ 216,418.50 $ 140,000.00 $ (76,418.50)
TOTAL CONTRACT: $ 216,418.50 $ 140,000.00 $ (76,418.50)
SENIORS SNOW CLEARING CONTRACT 2003 (Jan. 1 - May 31 inclusive):
2003 2003
ACCOUNT NUMBER: TO DATE BUDGET UNEXPENDED
7212-92004-0261 Contract $ 77,710.12 $ 80,000.00 $ 2,289.88
TOTAL CONTRACT: $ 77,710.12 $ 80,000.00 $ 2,289.88
804
.
ATTACHMENT NO.: 2
REPORT NO.: OPD-005-03
WINTER CONTROL 2002 (Jan. 1 - Dec. 31 inclusive):
2002 2002
ACCOUNT NUMBER: ACTUAL BUDGET UNEXPENDED
7210-00401-0005 Wages $ 51,777.83 $ 105,000.00 $ 53,222.17
7210-00401-0271 Veh Rental $ 63,562.70 $ 140,000.00 $ 76,437.30
TOTAL PLOWING: $ 115,340.53 $ 245,000.00 $ 129,659.47
7210-00411-0005 Wages $ 170,938.24 $ 120,000.00 $ (50,938.24)
7210-00411-0169 Expenses $ 414,905.01 $ 400,000.00 $ (14,905.01 )
7210-00411-0271 Veh Rental $ 188,548.90 $ 165,000.00 $ (23,548.90)
TOTAL SANDING/SALTING: $ 774,392.15 $ 685,000.00 $ (89,392.15)
7210-00441-0005 Wages $ 36,837.17 $ 95,000.00 $ 58,162.83
7210-00441-0169 Expenses $ 2,573.94 $ 62,500.00 $ 59,926.06
7210-00441-0271 Veh Rental $ 43.586.10 $ 100.000.00 $ 56,413.90
TOTAL SNOW REMOVAL: $ 82,997.21 $ 257,500.00 $ 174,502.79
TOTAL WINTER CONTROL: $ 972,729.89 $ 1,187,500.00 $ 214,770.11
SIDEWALK CLEARING CONTRACT 2002 (Jan. 1 - Dec. 31 inclusive):
2002 2002
ACCOUNT NUMBER: ACTUAL BUDGET UNEXPENDED
7212-00401-0261 Contract $
TOTAL CONTRACT: $ 100,038.00 $ 100,000.00 $ (38.00)
SENIORS SNOW CLEARING CONTRACT 2002 (Jan. 1 - Dec. 31 inclusive):
2002 2002
ACCOUNT NUMBER: ACTUAL BUDGET UNEXPENDED
7212-92004-0261 Contract $
TOTAL CONTRACT: $ 52,646.98 $ 80,000.00 $ 27,353.02
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