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HomeMy WebLinkAboutOPD-001-03 . Cf!Jdllgtoo REPORT OPERATIONS DEPARTMENT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, January 20, 2003 -':J -,- File #: j)O S /'01 '1 ') /J '2: Gf/-;-CI v:--7 -U J By-Law #: Report #: OPD-001-03 Subject: Hampton Pond Recovery Project Recommendations: 1. THAT Report OPD-001-03 be received; and 2. THAT Council authorize the Mayor and Clerk to execute the Collaborative Agreement; and 3. THAT the Hampton Citizens Association, Central Lake Ontario Conservation Authority and Ontario Trillium Foundation be advised of Council's action. Submitted by: ,,", / -1: ~. . 0 ~~2f)~-C--J~ '- n ReViewed by: FreoencK'<!. Horvath, B.A., RD.M.R, RRF.A. Franklin Wu, Director of Operations Chief Administrative Officer 801 REPORT NO.: OPD-001-03 PAGE 2 1.0 BACKGROUND The Hampton Citizens' Association intends to undertake the Hampton Pond Recovery Project which was presented to Council in Report OPD-004-02. This project will re-establish a wetland habitat adjacent to Bowmanville Creek on the site of a historical mill pond. The pond which existed between 1841 and 1983 was a focal point for the Hampton Community which attracted wildlife and residents alike. The Citizens' Association are working with various agencies to obtain funding for the project which is estimated at $165,000.00. These include the Wetland Habitat Fund, Eco Canada, Ducks Unlimited and Ontario Trillium Foundation. 2.0 ONTARIO TRILLIUM FOUNDATION The Association submitted a grant application to the Trillium Foundation for a grant of $75,000.00 late in 2002. Due to some administrative concerns raised by Trillium Foundation, which may have affected their funding status, a collaborative agreement with the Central Lake Ontario Conservation Authority, Municipality of Clarington and the Hampton Citizens' Association was formed as part of the grant application. Each member of this Collaborative will represent their own area of responsibility and will be part of the decision making process as it affects the grant. The Municipality has also agreed to provide financial reporting support through the Finance Department to assist the Hampton Citizens' Association. The members of this Collaborative are as follows: 1. Brian Seaton Hampton Citizens' Association 2. Perry Sisson C.L.O.CA 3. Fred Horvath Municipality of Clarington 802 REPORT NO.: OPD-001-03 PAGE 3 Due to the timelines in finalizing the grant application to the Trillium Foundation, staff is requesting Council's endorsement of the Collaborative Agreement which will complete the formal part of the submission. Staff was made aware on December 20, 2002 that Trillium did approve the Hampton Pond Recovery Project to a maximum grant of $75,000.00. The Operations Department will continue to work with the Hampton Citizens' Association, Central Lake Ontario Conservation Authority and the Trillium Foundation in the recreation of a wetland environment on the site of the former pond. Attachments: Attachment #1 - Collaborative Agreement Interested party to be advised of Council's decision: Hampton Citizens' Association Lake Ontario Conservation Authority Ontario Trillium Foundation CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET. BOWMANVILLE, ONTARIO L 1 C 3A6 T (905) 263-2292 F (905) 263-4433 803 . , ATTACHMENT NO.: 1 REPORT NO.: OPD-001-03 COLLABORATIVE AGREEMEN l- -- - - __ __ _ __ ____ , This agreement dated the I st day of November in the year 2002 BETWEEN Hampton Citizen's Association (Hampton Pond Recovery Project Subcommittee) AND Central Lake Ontario Conservation Authority AND The Municipality of Clarington WHEREAS the Hampton Citizen's Association (Hampton Pond Recovery Project Subcommittee) intends to undertake the Hampton Pond Recovery Project, hereinafter called the project, and has requested the cooperation of the Central Lake Ontario Conservation Authority as property owner, and the Municipality ofClarington as property manager in connection therewith; NOW THEREFORE WITNESSETH that in consideration of the covenants contained herein, the parties mutually agree as follows: 804 ~~<-. Collaborative Agreement The collaborative was fonned in earlv October 2002 at the suggestion of Ms. Richmond of the Trillium Foundation and will remain in existence until the Hampton Pond Recovery Project is complete. All the parties in the collaborative will be available at any time thereafter should questions or concems arise. Each member of the collaborative will represent their own area of responsibility in the decision making process. Perry Sisson will represent the conservation authority (CLOCA), Fred Horvath will represent the Municipality o(C/arington and Brian Seaton will represent the Hampton Pond Recovery Project which is a sub-committee of the Hampton Citizen's Association. The results of the Hampton Pond Recovery Project will be the re-creation of a wetland environment on the site of a fonner pond. The benefits of said project will be that the citizens of Hampton will be able to enjoy this natural environment and the students of the local schools will be able to include these ponds in field trips, supplementing their studies. The ponds will also provide a haven for wildlife and be of value the ecology of the area. For more infonnation, please refer to the following pages from the Hampton Pond Recovery Project information package: . Page I under the heading "Need for the Project"; . Pages 14 and 15 under the heading "C2 - Why do you want to do it? Who will benefit and how?"; . Page 16 under the heading "H I - What results do you hope to achieve by doing this work?"; . Pages 18 and 19 discussing the importance of wetlands, water quality improvements, erosion control, wildlife habitat and recreation. Communication among the collaborative will be made easier by the fact that all are located within a I Okm radius of each other and are available to meet in person and/or over the telephone. The decision making process will be an agreement by consensus of the collaborative, namely Fred Horvath, Perry Sisson and Brian Seaton. Funds will be dispersed by Brian Seaton after agreement by consensus of the collaborative. All transactions will be accounted for through the treasurer of the Hampton Citizens Association. Approved invoices will be paid by the Treasurer of the Hampton Citizens Association. The treasurer will record all expenditures and revenues and present reports to Brian Seaton as expenditures and revenues occur. Brian Seaton will in tum present the reports to the other members of the collaborative and forward a copy to the Trillium Foundation. 805 Current Assets are as follows' Organization Amount and Details . Wetland Habitat Fund $5000 ($3000 has been received with another $2000 promised) Canada Trust Friends of $5750 already received the Environment Municipality of approximately $5000 (already dispersed by the municipality to Clarington pay for initial plans and cost estimates for the proposed ponds CLOCA CLOCA is providing the land for the project, and $2213.09 dispersed for riparian plant material, and $4000.00 in kind for design and drafting services Hampton Citizens approximately $8481.77 (raised by the association) Association Already Dispersed Funds $1177 dispersed for a survey of the ponds area as follows... $1700 dispersed for soil testing of the ponds area In the event that there .are funds left over after the ponds have been created and all invoices are paid, the collaborative will refund money to the Trillium Foundation. #~L/. Brian Seaton j;p:;2:(<f2ep 806 ~k Clerk