HomeMy WebLinkAbout2015-05-20 Minutes Minutes of the Meeting of the
Clarington Older Adult Board of Directors
Wednesday May 20t'2015 @ 2pm
Voting members Present:
Norma Evans, Irene Gourlay, Muriel Moynes,Tim Funchion, Cathie Ward, Elaine Spicer, Alan
Bayliss,Alan Tibbles,Barb Singleton Gary Bray and Terry Traill
Non Voting Members Present: Erica Mittag,Angie Darlison
Regrets: Mayor Adrian Foster and Councillor Ron Hooper
1.0 Call to order
President Muriel Moynes called the meeting to order at 2pm.
2.0 Approval of the Agenda
Motion to approve the agenda,with item 4.1moved to the end of the meeting.
Moved by Barb Singleton Seconded by Norma Evans
Carried
3.0 Approval of Previous Meeting Minutes from Friday April 17`''2015.
Motion to approve the minutes as presented.
Moved by Elaine Spicer Seconded by Terry Traill
Carried
4.0 Business Arising from Previous Meeting
4.1 Business Plan(Alan Tibbles)
This was moved to item #7.4 on the agenda
4.2 Operations Department Meeting Saturday May 30`' (Muriel Moynes)
Alan Tibbles volunteered to attend this meeting.
5.0 Correspondence
5.1 Municipality of Clarington RE: Resolution Regarding CSD 0033 15
A copy of this was sent in an email to all board members.
5.2 Mayor Adrian Foster, Municipality of Clarington RE: Confidential Letter.
Motion to receive correspondence for information.
Moved by Alan Tibbles Seconded by Elaine Spicer
Carried
6.0 Reports
6.1 Treasurer's report (Alan Bayliss)
Lots of discussion on the financial accounting for the drop in programs at the satellite
locations. Alan and Stella are working together to better accurately record these
amounts.
Motion to approve the Treasurer's Report
Moved by Alan Bayliss Seconded by Elaine Spicer
Carried
6.2 Fundraising Report (Barb Singleton)
Barb reported that there were 4 very successful events this month, the Scott Wood
Concert, the COAA and Rotary Auction & Dinner, Smile Theatre and the Lottery
Squares, raising just over$10,OOO.There is to be a Welcome Meeting on May 27`" c@
2pm for all the Ribs and Brews volunteers.
6.3 Municipal Update (Erica Mittag)
Erica reported that on June 5"' the Municipality will be hosting the Pan Am Torch
Relay at the Garnett Rickard Centre at a time to be determined later.
Motion to accept the reports
Moved by Barb Singleton Seconded by Irene Gourlay
Carried
7.0 Other Business
7.1 Courtice Facility Expansion (Angie Darlison)
The draft drawings of the expansion plans were presented to us on Friday May 15`".
The consensus is that they are excellent. Some Courtice COAA members have seen
them and have given very positive feedback. There is a copy of the drawings in Angie's
office and all Board members are encouraged to look at them and give their feedback
to Angie prior to Friday May 22nd 2015.
7.2 Healthy Communities Funding (Angie Darlison)
Angie sent an email out to the Board Members earlier in the week regarding this grant.
She reminded us that the deadline for the letter of interest is May 29th.
7.3 Upcoming Board Meeting Dates (Angie Darlison)
It was decided that as we don't usual meet in the summer months,we will not plan on
any regular Board meetings until the fall. However it will be up to the discretion of the
President to call a meeting if needed.
7.4 Business Plan (Alan Tibbles)
Erica Mittag excused herself and left the meeting
Alan presented the Business Plan which will be sent to the Municipality on June 3
We all commented on the good job he did of putting all our sections together, and felt
that the document was extremely well done.
7.5 Training for Staff(Muriel Moynes)
The Board feels that we should invest in training for our staff. There is a course that is
suitable for Angie to take, and it has been offered to her. She is to let us know when
she will be able to take it.
8.0 Adjournment
Motion to adjourn the meeting
Moved by Elaine Spicer. Carried
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