Loading...
HomeMy WebLinkAbout2015-03-20 Minutes Minutes of the Meeting of the Clarington Older Adult Board of Directors Friday March 20th at 9am Voting Members Present Malcolm McCombe, Josie Roberts, Norma Evans, Irene Gourlay, Muriel Moynes, Tim Funchion, Terry Trail,Steve Coles and Cathie Ward, Elaine Spicer, Alan Bayliss, Councillor Ron Hooper Non Voting Members Present Erica Mittag, Angie Darlison Regrets Mayor Adrian Foster 1.0 Call to order President Cathie Ward called the meeting to order at 9 am. She thanked all the Board members for all the support she received this past year. 2.0 Approval of the Agenda Motion that the Agenda be approved as amended Moved by Tim Funchion Seconded by Steve Coles Carried 3.0 Approval of the Minutes of the Board meeting of February 13th 2015. Moved by Steve Coles Seconded by Terry Trail Carried 4.0 Business arising from previous meeting 4.1 Older Adult Strategy Update (Erica) The Older Adult Strategy Report will be presented by the consultants to the General Purpose & Administration Committee on Monday, March 30th beginning at 9.30 am at the Municipal Administrative Centre. All board members are urged to attend. A Public Open House will be held at a date following the GP&A presentation, and once the date is confirmed it will be shared with all. The Report will be posted on the Municipality website on March 26th and will be available for all our members to see. 4.2 Courtice Location Planning (Erica) $525,000 was included in the Community Services Department Capital Budget, for the Courtice location and was presented to Council on February 27th,with ratification on March 2nd 2015, and was approved. 4.3 Nominating Committee Update (Irene) A meeting was held on March 18th, chaired by Angie,with all the nominees (except Alan Bayliss as he was teaching a class) and the nominating committee.The meeting was to inform all the nominees what was expected of them if they became a COAA Board member. Motion to accept the following nominations: Gary Bray, Barb Singleton, Alan Tibbles, George Krohn, Alan Bayliss and Norma Evans Moved by Irene Gourlay. Seconded by Josie Roberts Carried 4.4 Community Care Accessible Bus (Angie) The bus purchase was finalized with an offer of$15,000. We will get the bus on April 17th, and it is anticipated that the bus will be on the road at the beginning of May. We have 4 drivers already licensed to drive the bus with 2 more applying for their license. 4.5 Tradition of Durham Re: Seniors Summit (Cathie) On February 26th Cathie Ward attended a meeting at Traditions of Durham. Representative from -- ------- tje - --Rogers-C Oshctwa-Sefi©r-C-eatre met-to-diseuss verrtob�- income. The suggestion was put forward that as a team they could move forward on a project to make dreams of deserving seniors come true. At this point they are working on a framework for nominations, acquiring community partners and collecting data. A second meeting was planned but had to be deferred due to health problems at Traditions. Cathie is not interested in being part of this group and asked if any board members would be willing to join the group. No one came forward at the meeting 4.6 Municipality of Clarington Re: Celebrating Helping Hands Clarington (Angie) Two volunteers were put forward by the board and Angie put forward 3 others. So five COAA members (Irene Gourlay, Elaine Spicer, Terry Kelsey, Ron Goddard and Russ Mayote) have been invited to the Garnet Rickard Centre on April 15th for the Celebrating Helping Hands of Clarington event. 5.0 Correspondence 5.1 Municipality of Clarington Re Thank You for Mayor's Love of Art Gala The COAA donated 2 tickets to Smile Theatre as prizes 5.2 Municipality of Clarington Re: Appointments to the Board of Directors This letter states that until further notice, Mayor Adrian Foster and Councillor Ron Hooper will remain on the Board of Directors at the COAA Motion to accept the correspondence Moved by Muriel Moynes Seconded by Elaine Spicer Carried 6.0 Reports 6.1 Treasurer's Report (Alan) Motion to receive the Treasurer's Report as presented Moved by Alan Bayliss Seconded by Tim Funchion Carried 6.2 Municipal Update ( Ron) Ron had nothing to report that had not already been addressed. He wanted to thank the Board for their support during the years that he spent as a Board member. 6.3 Fundraising Report (Elaine) Elaine reported that the following events occurred since our last meeting: Pie of the Month, Euchre Extravaganza and the Grid squares, and all were a great success. The upcoming events are: Smile Theatre "Canada Eh" on Friday April 10th $5 a ticket, Scott Woods, Tuesday April 21St at Hope Fellowship Church, tickets are $25 and we are committed to selling 400, however to date we have only sold 100, and the Courtice Rotary Auction on Saturday May 2nd, tickets $60 and we are also looking for new items for the silent auction. Motion to accept Elaine's report. Moved by Steve Coles Seconded by Malcolm McCombe Carried 7.0 Other Business 7.1 Annual General meeting Review (Angie) All Board Members will receive a package via email before the meeting, explaining the process of the meeting. The new Board will meet immediately after the AGM to elect the new officers of the COAA, as they need to be in place before the GPA meeting on March 30th. 8.0 Adjournment Motion to adjourn the meeting by Tim Funchion Carried Next Meeting will be Friday March 27th 2015 at 12 pm " I i