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HomeMy WebLinkAbout2015-02-13 Minutes Minutes of the Meeting of the Clarington Older Adult Board of Directors Friday February 13th at 2 pm Voting Members Present: Malcolm McCombe, Josie Roberts, Norma Evans, Irene Gourlay, Muriel Moynes, Tim Funchion, Terry Trail, Steve Coles and Cathie Ward Non Voting Members Present: Erica Mittag Regrets: Angie Darlison, Elaine Spicer, Alan Bayliss, Mayor Adrian Foster and Councillor Ron Hooper 1 .0 Call to order President Cathie Ward called the meeting to order at 2 pm 2.0 Approval of the Agenda Motion that the Agenda be approved as presented Moved by Josie Roberts Seconded by Malcolm McCombe Carried 3.0 Approval of the Minutes of the Board meeting of January l 61h2015. Motion that the Minutes of the Board Meeting of January 16th 2015 be approved with the date of the meeting amended to January 1 6th. Moved by Steve Coles Seconded by Terry Trail Carried 4.0 Business arising from previous meeting 4.1 Older Adult Strategy Update (Erica) The Steering Committee held a conference call this morning with the consultants to review the most recent draft of the Older Adult Strategy. Presentation by the consultants to the General Purpose & Administration Committee will be on Monday March 30th beginning at 9:30 am at the Municipal Administrative Centre. John Coffey, Chair of the Steering Committee will also speak as a Delegation. A Public Open House will be held at a date following the GP&A presentation, and once the date is confirmed it will be shared with all. The Report will be posted on the Municipality website on March 26th 2015 and all Board Members were urged by Cathie Ward to read it. Cathie Ward was asked if we could make the report available to our members on that date. Cathie Ward is going to let us know if we can do that. 4.2 Courtice Location Planning (Erica) Board Members had the opportunity for a tour of the space at Courtice at the end of January. Please forward any design requests and suggestions to Angie as soon as possible. It will be part of the Community Services Department Capital Budget, presented to Council on February 27th 2015, with ratification on March 2nd 2015, 4.3 Nominating Committee Update (Steve) Steve reported that he has asked Pat Longuay and Terry Kelsey to be on the Nomination Committee. Motion to accept that Pat Longuay and Terry Kelsey be the members at large on the Nomination Committee Moved By Josie Roberts Seconded by Steve Coles Carried Steve will be on vacation when the box that contains the letters from potential Board members is to be opened. He asked Irene Gourlay if she would chair the Nomination Committee instead of him. She agreed. Motion to allow Irene Gourlay to take over as Chair of the Nominating Committee Moved by Steve Coles Seconded by Malcolm McCombe Carried 4.4 Community Care Accessible Bus (Cathie) Cathie stressed that a decision had to be made at this meeting. There was a lot of discussion whether this was the right time for the COAA to buy this type of transportation, and also on the price to be offered if we decided to buy the bus. Motion to offer $13,500, which is less than the asking price, with a final offer of no more than $16,000, with the understanding that if they accept the offer we will purchase the bus. Moved by Malcolm McCombe Seconded by Steve Coles Carried 5.0 Correspondence 5.1 Traditions of Durham Re: Seniors Summit Traditions of Durham in Oshawa are holding a Seniors Summit Panel on February 26th, and invited us to attend. Cathie and Angie will be attending as our representatives 5.2 Municipality of Clarington Re: Celebrating Helping Hands Clarington. Celebrating the Helping Hands of Clarington for National Volunteer Week are looking for nominations for recognition of volunteers in our organization. Motion to accept the correspondence as presented. Moved by Tim Funchion Seconded by Terry Traill Carried I 6.0 Reports 6.1 Treasurer's Report Motion to receive the Treasurer's Report as presented Moved by Steve Coles Seconded by Tim Funchion Carried 6.2 Municipal Update (Erica & Ron) Erica reminded us about the Sports and Leisure Fair on March 1 It at the Garnet Rickard Complex. Community Organizations are invited to host booth to promote their recreational and leisure services. Motion to accept Erica's report. Moved by Josie Roberts Seconded by Terry Trail Carried 7.0 Other Business 7.1 Cathie reminded everyone to go to the COAA Budget Presentation at the Council offices on February 27th at 9 am. 8.0 Adjournment Motion to adjourn the meeting. Moved by Irene Gourlay Seconded by Tim Funchion Carried Next Meeting will be Friday March 20th 2015 at 9 am I