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Home My WebLink About2015-01-17 Minutes Minutes of the Meeting of the Clarington Oder Adult Centre Board of Directors Friday January 17th, 2015 at 9 am Voting Members Present: Malcolm McCombe,Josie Roberts, Norma Evans, Irene Gourlay, Muriel Moynes,Tim Funchion,Terry Trail,Steve Coles , Cathie Ward., Alan Bayliss Non-Voting Members Present: Erica Mittag,Angie Darlison Regrets: Mayor Adrian Foster, Councillor Ron Hooper 1.0 Call to Order President Cathie Ward called the meeting to Order at 9 am 2.0 Approval of the Agenda Motion that the Agenda be approved as presented Moved by Tim Fuchion Seconded by Terry Traill Carried 3.0 Approval of the Minutes of the Board Meeting of November 28th 2014 Motion that the minutes of the November 281h 2014 meeting be approved as presented Moved by Josie Roberts Seconded by Terry Traill Carried 4.0 Business arising from previous meeting 4.1 Older Adult Strategy Update (Erica) A Draft Report has been prepared by the consultants and presented to the Steering Committee. It is currently being reviewed and there is to be a meeting at the end of this month. 4.2 Courtice Location Planning (Erica) The banquet hall is being recommended to become the new permanent home of the COAA in Courtice. A tour and site visit is set for Thursday,January 291h at loam for Board members 4.3 COAA 2015 Budget Presentation (Alan and Angie) The 2015 budget is to be presented to Council on February 27th 2015, Angie will make the the presentation as Alan will be away. 4.4 Lions Bar (Cathie) Cathie received a list of Lions who have completed the Smart Serve refresher course. 4.5 Volunteer Recruitment and Training (Cathie) On Friday November 28th,we held a Volunteer Information Workshop. It was attended by a small group of people. With the help of Muriel, Irene and Elaine we gave an overview of the opportunities available at the Beech Avenue, Newcastle and Courtice locations. 4.6 Nominating Update (Steve) Steve had nothing to report as yet. It was agreed that we should put notices at the Courtice, Newcastle locations and also at the indoor soccer site. 5.0 Correspondence 5 1 (larington Community Christmas Part), Thank you ----------------------- e received a_thank_you from the_committec for_holding_the party at the_Beech Centre. __ _ _ Also for the COAA volunteers who worked on the crafts with the children 6.0 Reports 6.1 Treasurer's Report (Alan) As Alan predicted we did end up the year with a deficit of just over$11,000. Motion to accept the Treasurer's report as presented Moved by Alan Bayliss Seconded by Steve Coles Carried 6.2. Municipal Update (Erica) The Mayor's "For the Love of Art" Gala will be on February 7th 2015 at the Clarington Public Library,in support of the Visual Arts Centre and A Gift of Art, tickets are $50. Sports and Leisure Fair is on March 1, 2015 at Garnet B. Rickard complex. Community Organizations are invited to host a booth to promote their recreational and leisure services. About 500 attended in 2014 Clarington Fitness Centre has a Recreational Survey, and we have them available in the lobby and online until February 20th.2015. 6.3 Fundraising Report (Irene) We ended the 2014 raising $4,500 more than our Goal!! Upcoming events include: Scott Wood Concert Smile Theatre Ribfest 2016 Calendar Motion to accept the reports as presented Moved by Josie Roberts Seconded by Malcolm McCombe Carried 7.0 Other Business 7.1 Community Care Accessible Bus (Angie) Community Care have been given the money to buy a new bus from LIN, and they have offered the COAA the opportunity to buy the one that they presently use.The bus details: - 2008 GMC Duramax 6.6 L - Diesel Engine - 4 Speed Automatic with overdrive - Front and Rear Air Conditioning with two rear heaters - 240,000 km - Purchased for$83,000 - Holds two wheelchairs and ten ambulatory passengers - Monthly Services done at Elite Trucking on Baseline in BOwmanville - Stored at the Fire Station in Bowmanville since purchased - Class F license required to drive it - New Tires this past summer - $6,000 in Bodywork completed at Fred's this past summer to repair rusting Looking to sell for $20,00. Hoping to have sold by March 2015 Motion to continue to look into buying this bus from Community Care Moved by Steve Coles Seconded by Tim Funchion Carried 7.2 Community Transportation Grant (Erica and Angie) We are applying for a Pilot Project for funding in the transportation area. The deadline is January 30th and the maximum amount is $100,000,we plan to buy another mini-van and use it for the Courtice location. - -- - ------------------------------------------------------------------------------------------------------------------------------------------------' - - - -7�3-Age F�-i�nc�y Coininunit��PYaniiilg-Grant Angie-and�rica� - We have also applied for a $35,000 grant to help us implement the recommendations that came out of the Older Adult Strategy. There was a great article in the local paper this week on this. 7.4 Accessibility Concerns The Accessibility Committee have not had a meeting to discuss our concerns. Erica will follow up on this. 8.0 Tim adjourned the meeting. Next Meeting will be Friday February 131h 2015 I -I