HomeMy WebLinkAbout2013-01-18 Minutes Clarington Older Adult Centre Board of Directors
Minutes of the Meeting of Friday 18th January 2013
Voting Members Present: Steve Coles, Malcolm McCombe, Norma Evans,
Irene Gourlay, John Hutchings, Don Welsh, Elaine Spicer, Cathie Ward,
Josie Roberts, Adrian Foster, Ron Hooper, Gary Bray, and Jim Boate.
Non-Voting Members Present: Angie Darlison & Skip Crosby
1 .0 The meeting was called to by order President Steve Coles
2.0 Approval of the agenda.
Motion to approve the agenda with the addition of Stove under 7.0
Moved by Adrian Foster Seconded by Elaine Spicer
Carried
3.0 Approval of the previous meeting minutes of November 16th and
November 20th
Moved by Elaine Spicer Seconded by Josie Roberts
Carried
4.0 Business arising from the previous meeting:
4.1 Community Services Future Facility Development Committee
with Joe Caruana. After this meeting, the Executive Committee met
to name the three members of our part of the next joint meeting,
being Steve Coles, Cathie Ward, and Irene Gourlay with Angie
Darlison acting as the staff liaison. Cathie Ward felt that her input
might have been controversial, but that we were not consulted
regarding the status of the new facility. Steve indicated he had
wanted the first steps to be completed and estimates made and
entered into the budget of the municipality for the upcoming year.
Unfortunately Sharon Meredith was unable to attend the meeting,
so Skip Crosby took her place as the chair of the meeting. All other
members thought that we were in order, but were not aware of Joe
Caruana's feelings or mandate. Because of the letter received
from Joe Caruana, we will carry on alone and present our input to
the Community Services Department when it is requested. Irene
Gourlay felt that the meeting was supposed to be a forum for all
ideas and that Community Services should not have thrown in the
towel. Steve Coles had suggested mediation but Community
Services refused, which left Steve Coles feeling frustrated and
humiliated. Gary Bray thought that being antagonistic is not realistic
and that the town is responsible for COAA - it is not up to us to tell
them what we want. However, Cathy Ward felt that these attitudes
would not move us forward and we should all try to cooperate.
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It was argued that we move forward independently. Adrian Foster
said the municipality would have a parallel process. The timeline for
action is in the future and could not be specified or rushed. He also
stated that the COAA Board is the most difficult one, and the
Council has to deal with this and has made Ron Hooper tend his
resignation from the Board. Basically the Council has had it with us,
even though they acknowledge our programs are great. Adrian
Foster also said that a stand alone facility would cost between 7
and 9 million dollars and that the Council does not have that kind of
money at hand. If was agreed that Staff would report to Council
by June and that the relationship between the Council and COAA
was positive with the exception of the problem area mentioned
above. Adrian Foster stated that the municipality wanted our input
in order to move forward. Steve Coles stated that our goal is to
provide satisfaction for our growing number and he still felt that
mediation would be helpful.
Motion that they COAA continue to work towards providing its
mission to its members and that the committee gather valuable
information in regards to the need for a future facility for the COAA.
Moved by: Cathy Ward Seconded by: Elaine Spicer
Carried
5.0 Reports
5.1 President's Report:
While Steve Coles felt he had nothing major to report, he wanted to
thank the volunteers from the Board and the Staff for their efforts
in Courtice. While not deemed to be content a few had seemed
less than happy; however, it is working and going well.
6.2 Municipality of Clarington update - Mayor Fostor & Councilor
Ron Hooper
Adrian stated that they had projects in Courtice that were receiving
a mixed reception. The projected housing development, a nice
building is causing some backlash because of its height. It cannot
be specified as only for seniors. Again, in Newcastle, the
municipality is facing a similar situation with a condo project.
6.3 Fundraising Report: Gary Bray, Fundraising Chair
Gary Restated that they had held a productive committee meeting
with a target of $32 000 for the year. Angie had suggested that for
some projects we could partner with Rotary. Other ideas were Smile
Theatre, Bus Trips, Concerts, etc. Angie Darlison and Gary Bray will
make wine and Mayor Fostor said that he would also make wine to
give away as a thank you to all donors.
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6.4 Staffing Report - Executive Director Angie Darlison:
A 15th anniversary committee has been formed and plans are in
the works to host a weeklong celebration in September of 2013.
Currently working with the Finance Department on our final Budget
Submission to be presented by President Steve Coles on Friday
February 8th 2013
6.5 Nomination Committee - Past President: Don Welsh
The committee will be made up of Muriel Moynes, Terry Kelsey and
Don Welsh. A message has been sent to board members
indicating those that have to be reapplying, and to others who wish
to serve on the Board. All nominations must be received no later
than Friday February 15th at 5pm.
Motion to move the appointment of the Nominating Committee
Moved by: Josie Roberts Seconded by: Gary Bray
Carried
7.0 Other Business:
7.1 Accessibility Meeting Update
Angie has not received and updates from the Operations Director
on exterior improvement for accessibility however we have had
automatic doors installed for both the ladies and gentleman's
washrooms. Exits are being looked at because some have
problems. Those who park away from the centre have some areas
where they face problems,
7.2 General Meeting Update
This meeting will be held Friday March 22nd 2013. Angie stressed the
importance of all Board members attending.
7.3 Survey Summary Results Presentation
Angie made a PowerPoint presentation and promised hard copies
to all Board members. It was a very impressive presentation with
considerable useful information. It was generally felt the results were
excellent. Ron Hooper said that congratulated the Staff for a great
effort.
7.4 New Stove
Steve Coles stated that on Christmas Eve an anonymous member
had given us a Christmas card and enclosed a $10 000 cheque to
purchase a new convector oven for our kitchen if that was in order
with the Board.
Motion that we purchase a new convection oven for the kitchen
from Dayco Distributing for $9489.00 plus HST
Moved by: Josie Roberts Seconded by: Don Welsh
Carried
It was agreed fhaf when we move, we can take this new stove to
the new location. Also we will have to move the old stove. Skip
Crosby agreed to find out the conditions as to selling the old stove
and where to store it in the meantime.
Notice would be given to thank this generous anonymous gift at the
upcoming Annual General Meeting.
8.0 Adjournment received by Elaine Spicer
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