HomeMy WebLinkAbout2013-04-05 Minutes Minutes of the Meeting of the Clarington Oder Adult Centre Board of Directors
Friday 5th April, 2013 at 9 am
Voting Members Present: Steve Coles, John Hutchings, Don Welsh, Linda Duffie, Malcolm McCombe,
Josie Roberts, Cathie Ward, Norma Evans, Jim Boate, Elaine Spicer, Alan Bayliss, Ron Hooper
Non-Voting Members Present: Angie Darlison, Skip Crosby
1.0 Call to Order
President Steve Coles called the meeting to Order
2.0 Approval of the Agenda
Motion that the Agenda be approved
Moved by Linda Duffie Seconded by Jim Boate Carried
3.0 Approval of the Minutes of the Board Meeting of March 19th and March 22nd 2013
Don Welsh requested that the word proposed be changed to nominated
Motion to approve the minutes with amendments
Moved by Malcolm McCombe Seconded by Josie Roberts Carried
4.0 Business Arising from previous meeting
4.1 Draft information for the Community Services Department
Skip had a few comments from the Community Service Department meeting:
1 ) The room to room evaluation was excellent
2) He felt that there needed to be some clarification on the site evaluation namely going from
17,000 square feet (which we have now) to 40,000 square feet. Cathie, Angie, Elaine and
others explained that a larger area for events was needed, plus kitchen facilities, storage
and office space. Steve suggested that maybe we should consider a large main area with
all the other rooms around it. Skip said that the larger the facility the further out of town we
would have to be. Ron wanted clarification on what was meant by 'Not part of a multi-use
facility (I.E. arena or pool) but would like a library, retirement home or visual arts centre', and
he wanted to now if we were in competition with retirement homes, Angie addressed that,
saying that we would like to work with the retirement homes etc, as these would be of
interest to our members, whereas the pool and arena is not a good fit.
3) Skip addressed the site location by saying that there is nothing available, and suggestions
from us would be welcome. A few sites were mentioned: IE: Rona, Municipal land on the
north side of Rona, property next to Kingsway Arms, Strathaven, Marwood. We are to refer
any suggestions to the Committee. A one story building is a definite Motion to accept in
principle the report as provided.
Motion to accept this information in principle
Moved by Don Welsh Seconded by Malcolm McCombe Carried
5.0 Correspondence
5.1 Angie passed along Irene Gourlay's email of thanks.
6.0 Reports
6.1 Municipal of Clarington update - Ron Hooper had nothing to report.
6.2 Financial Report Alan is to meet with Angie and Stella, to be able to better understand his role
as Treasurer. Ron questioned the cost of the snow removal and Angie explained that the cost of
ice and salt is very expensive and that drives the cost of the snow removal up.
Motion to accept the financial report as received
Moved by Jim Boate Seconded by Josie Roberts Carried
7.1 Changes to signing authority
Motion to remove Linda Duffie and Malcom McCombe from signing authorities
Moved by Don Welsh Seconded by Cathie Ward Carried
Motion to add Cathie Ward and Alan Bayliss to signing authority
Moved by Ron Hooper Seconded by Josie Roberts Carried
7.2 Review of By-Laws
Motion to set up a committee consisting of Malcolm and Jim to review the by laws
Moved by Linda Duffie Seconded by Elaine Spicer Carried
7.3 Strategic Plan review
Steve asked that the Board read through the Strategic Plan Final Report from June 2010,
focusing on from Page 19 to the end. We will discuss this at the next meeting.
8.0 Adjourned by Linda Duffie.
Next meeting is Mayl7th 2013 at 9 am