HomeMy WebLinkAbout2013-11-15 Minutes Minutes of the Meeting of the
Clarington Oder Adult Centre Board of Directors
Friday November 15th 2013 9am
Voting Members Present:
Steve Coles, John Hutchings, Linda Duffie, Malcolm McCombe, Josie Roberts,
Muriel Moynes, Norma Evans, Elaine Spicer, Alan Bayliss, Don Welsh and
Councillor Ron Hooper
Non-Voting Members Present:
Angie Darlison and Erica Mittag,
Regrets: Cathie Ward, Mayor Adrian Foster
1 . Call to Order
President Steve Coles called the meeting to Order at 9 am
2. Approval of the Agenda
Motion to approve the agenda with the additions as requested
Moved by Don Welsh Seconded by Josie Roberts
Carried
3. Approval of the Minutes of the Board Meetings of October 1 1 th 2013 &
November 12th 2013.
Motion to approve the minutes as presented
Moved by Malcolm McCombe Seconded by Linda Duffie
Carried
4. Business arising from previous meeting minutes
4.1 Budget Sub Committee Presentation
Angie presented the Budget as prepared by the Executive Committee. A
question was asked about raising membership fees, which prompted a
discussion about maybe having a graduated fee structure based on age.
Angie will break down the membership by age and report back to the
Board at the January Meeting.
Motion to approve the budget as presented for submission to the
Municipality of Clarington
Moved by Josie Roberts Seconded by Elaine Spicer
Carried
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4.2 Facility Update - Accessibility
Angie reported that there is no word yet on the upstairs bathroom
upgrades. The front desk is now accessible to the membership, however the
low desk is very heavy, and therefore very difficult for the staff and front
desk volunteers to lift up. The street access issues have still not addressed.
Motion that the municipality board representatives be asked to find out
when the accessibility from the street is going to happen and to report
back to the Board at the next meeting
Moved by Don Welsh Seconded by Muriel Moynes
Carried
4.3 Review of other Older Adult Centres
This will be done as a separate meeting with a date being presented at the
January Board Meeting.
4.4 Santa Claus Parade Updates (John Hutchings)
Work is being done today on the van, suv and the wagon. Angie asked
that everybody come out and support the float. The dates are:
Bowmanville Saturday November 16th, Newcastle Sunday
November 17th, Courtice November 30th and Orono December 1St
5. Reports
5.1 Municipality of Clarington Update: Councillor Hooper
Ron reported that the Queen Street Development is still in limbo due to
environmental concerns.
5.2 Community Services Update: Erica Mittag
5.2.1 . Beech Avenue Community Liaison Committee
The terms of reference have been received. The Board felt that it was
very negative and that it wasn't the best use of time to participate.
It was also noted that there have been no issues with the street or the
Tennis Club since it was announced that we would like to move.
Motion that rather than a Beech Avenue Liaison Committee we
would suggest a Clarington Older Adult Strategy Committee be
established in its place.
Moved by Malcolm McCombe Seconded by Linda Duffie
Carried
5.2.2. Older Adult Strategy Update
Erica reported that she hoped that she could let us know when the
RFP will be out at our next meeting.
5.3 Fundraising update: Muriel Moynes
Since the last meeting 2 very successful events were held, Smile Theatre
and Euchre Extravaganza. The upcoming events until the end of the year
are: Smile Theatre (Nov 22), November 28th start of a Penny Sale in the
Lobby, November 24th Scott Woods Show, November 22nd pies by the
baking group, December 19th Clarington Concert Band. Looking ahead
for the New Year there will be Euchre Extravaganza on January 1 1 th, and a
bus trip to Seneca Casino from February 9-11 .
5.4 President Update: Steve Coles
Steve felt that we we should celebrate the fact that our membership is
now over 2000! He also thanked all the volunteers for all that they do
5.5 Treasurer Update: Alan Bayliss
The Board appreciated the new look of the financial reports and thanked
Alan for all his hard work. Alan will send out the financial report for
November as usual even though we are not meeting in December.
Motion to accept the Treasurers report as presented
Moved by Alan Bayliss Seconded by Josie Roberts
Carried
5.6 Staff Update: Angie Darlison
Angie reported that there was an article in the Orono Times that the COAA
needed to do more in Newcastle. As a result of the article, she initiated a
meeting with Willie Woo and Wendy Partner, and our staff along with Ron
Hooper, The Library in Newcastle would like to partner with us, and offered
us a beautiful room at their facility every day after 10.30am where there is
lots of parking.
6. Correspondence
6.1 Bowmanville Hospital Foundation RE: Thank You Note for the loan our stage
to them for the Harvest Ball
6.2 For the Love of Art RE: Request for Funding
As a committee of council we are not able to sponsor to donate to other
events of causes.
6.3 Letter from Community Services
Thanking us for meeting on November 12th, and to let us know that they
will not be going ahead with the application for New Horizons Funding.
6.4 New Grants
The Ontario Government is planning to offer more support for seniors across
the province through a new Community Grant Program. This will be the first
grant program in Ontario dedicated solely to supporting seniors. This is
great news for the COAA, and we will definitely be applying for these funds
when the information becomes available.
6.5 Memorandum of Understanding RE: Courtice South Art Hanging
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7. Other Business
7.1 Sports Day in Canada November 30th
Community Services are looking for volunteers to help with the Pickleball
and the Badminton events.
7.2 Bike lanes
A question was raised at the last meeting about parking in the bike lanes,
and Erica reported that there are no restrictions to parking in the bike
lanes. Muriel mentioned that walkers are using the bike lanes and that the
lanes have been put on very busy roads.
7.3 Nomination Committee
Don Welsh will head this committee and will bring the names of the
applicants to the next meeting.
8. Adjournment
Linda adjourned the meeting
Next Meeting will be January 17th 2014 @ 9am