HomeMy WebLinkAbout2015-04-14 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday April 14, 2015\\
(Not yet approved by committee)
In Attendance
– Gord Lee, Chair, Bryan Wiltshire, Arena manager
Gary Oliver, Carol Little, Sue White, Shea-Lea Latchford, Jay Summers,
Regrets –
Gord Blaker, Vice Chair, Councillor, Wendy Partner, Regional Councillor, Willie
Woo.
1. Call to Order – 7:08 P.M.
2.Adoption of Minutes – Motion # 15-009
was proposed:
THAT:
The minutes of March 10, 2015 are accepted as presented.
Moved by: - Seconded by:
Shea-Lea Latchford Carol Little
CARRIED
3.Arena Manager’s Report
– During the process of shutting down our ice plant for the
season, Cimco Refrigeration uncovered a broken valve in the system. Water was leaking
into the sewer system. The chair had been advised by the Region of Durham as to an
unusual increase in water consumption. Bryan hadn’t been able to find any leaking tap,
toilet, hose, etc. that needed attention. However, it was discovered by Cimco and
rectified.
Bryan advised, jackets for staff identity had been ordered and would be delivered early
May, for next fall. Discussion took place on the poor response to our annual Herman
Valckx Memorial Day and the inability to get participants for our midget alumni game.
The Valckx family members were all in attendance at the public skate, but attendance
was considerably lower this year and very little was donated to Heart & Stroke, Durham.
Many of the players and volunteers of that era have moved on and unfamiliarity
(2)
With the late Herman Valckx is becoming evident. Through this summer, the board will
evaluate this Memorial Volunteer Appreciation Day and Gord will talk with Theresa
Valckx, his widow; regarding future endeavors.
Bryan advised the need for the white side boards and railings to be attended to this
summer. The white boards have already been turned over once a few years back and
should now be replaced. He has arranged for Sound Barriers to come and provide a
quotation and timing on replacing all the arena boards and trim. The removal and
replacement can be completed by himself and a staff member. He will have a quote for
our next meeting.
Summer maintenance is now taking place - the parking lot is being attended to for the
opening of the Clarington Farmers’ Market. Winter staff has all been laid off and
R.O.E.’s have been issued by our bookkeeper.
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4.Financial Report
– Financials were provided to YTD March 31, 2015 showing revenue
of $136,656.89 and account receivables at $61,928.66. A budget forecast was provided
by the chair.
Motion # 15-010THAT: $
was proposed: The budget forecast set at298,400.00 for
calendar year 2015 and a net profit of $4,965.00 is accepted by the members.
Moved Seconded
by: Jay Summers by: Shea-Lea Latchford
CARRIED
Discussions continued regarding hydro costs at the arena. Sixteen to twenty-two entries
on the monthly Veridian invoice make it difficult to decipher. Various administration
charges, customer charges, delivery charges and debt retirement entries need to be
interpreted. Shea-Lea offered to contact Veridian Connections and attempt to bring the
members an interpretation and understanding of all the entries on the invoice. She will
report back at our May meeting.
5.New Business
- Discussions on a mission statement and rules and regulations were
brought forward. A need to have these posted in the arena is apparent. Jay Summers
advised the members of a minor incident by parents, in the hallway, leading to the change
rooms. It had taken place in the final week-end of the minor hockey schedule. Bryan
appeared to be aware of it and advised it had been easily remedied. However, in hindsight
he probably should have filed an incident report with the chair. For our next meeting,
Gord Lee will have copies of what is posted in the municipal arenas. Our own mission
statement will be developed, as well. Signage for the hallway doors, leading to the
change rooms will be put in place this summer; reading –
(3)
COACHES AND PLAYERS ONLY
BEYOND THIS POINT
Point of Sale
On another matter, signage for the snack bar, along with a changeable
outside sign at the doorway was discussed. Suggestions will be brought forward at future
Summer meetings, with plans to have them in place for the fall season opening.
6.Next Meeting – Tuesday May 12, 2015 – 7:00 P.M.
7.AdjournmentMotion # 15-011
– was proposed;
THAT:
The meeting is adjourned.
Moved Seconded
by: Carol Little by: Gary Oliver
CARRIED