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HomeMy WebLinkAbout2015-04-14 Minutes Newcastle Memorial Arena Management Board Municipality of Clarington Minutes of Meeting – Tuesday April 14, 2015\\ (Not yet approved by committee) In Attendance – Gord Lee, Chair, Bryan Wiltshire, Arena manager Gary Oliver, Carol Little, Sue White, Shea-Lea Latchford, Jay Summers, Regrets – Gord Blaker, Vice Chair, Councillor, Wendy Partner, Regional Councillor, Willie Woo. 1. Call to Order – 7:08 P.M. 2.Adoption of Minutes – Motion # 15-009 was proposed: THAT: The minutes of March 10, 2015 are accepted as presented. Moved by: - Seconded by: Shea-Lea Latchford Carol Little CARRIED 3.Arena Manager’s Report – During the process of shutting down our ice plant for the season, Cimco Refrigeration uncovered a broken valve in the system. Water was leaking into the sewer system. The chair had been advised by the Region of Durham as to an unusual increase in water consumption. Bryan hadn’t been able to find any leaking tap, toilet, hose, etc. that needed attention. However, it was discovered by Cimco and rectified. Bryan advised, jackets for staff identity had been ordered and would be delivered early May, for next fall. Discussion took place on the poor response to our annual Herman Valckx Memorial Day and the inability to get participants for our midget alumni game. The Valckx family members were all in attendance at the public skate, but attendance was considerably lower this year and very little was donated to Heart & Stroke, Durham. Many of the players and volunteers of that era have moved on and unfamiliarity (2) With the late Herman Valckx is becoming evident. Through this summer, the board will evaluate this Memorial Volunteer Appreciation Day and Gord will talk with Theresa Valckx, his widow; regarding future endeavors. Bryan advised the need for the white side boards and railings to be attended to this summer. The white boards have already been turned over once a few years back and should now be replaced. He has arranged for Sound Barriers to come and provide a quotation and timing on replacing all the arena boards and trim. The removal and replacement can be completed by himself and a staff member. He will have a quote for our next meeting. Summer maintenance is now taking place - the parking lot is being attended to for the opening of the Clarington Farmers’ Market. Winter staff has all been laid off and R.O.E.’s have been issued by our bookkeeper. st 4.Financial Report – Financials were provided to YTD March 31, 2015 showing revenue of $136,656.89 and account receivables at $61,928.66. A budget forecast was provided by the chair. Motion # 15-010THAT: $ was proposed: The budget forecast set at298,400.00 for calendar year 2015 and a net profit of $4,965.00 is accepted by the members. Moved Seconded by: Jay Summers by: Shea-Lea Latchford CARRIED Discussions continued regarding hydro costs at the arena. Sixteen to twenty-two entries on the monthly Veridian invoice make it difficult to decipher. Various administration charges, customer charges, delivery charges and debt retirement entries need to be interpreted. Shea-Lea offered to contact Veridian Connections and attempt to bring the members an interpretation and understanding of all the entries on the invoice. She will report back at our May meeting. 5.New Business - Discussions on a mission statement and rules and regulations were brought forward. A need to have these posted in the arena is apparent. Jay Summers advised the members of a minor incident by parents, in the hallway, leading to the change rooms. It had taken place in the final week-end of the minor hockey schedule. Bryan appeared to be aware of it and advised it had been easily remedied. However, in hindsight he probably should have filed an incident report with the chair. For our next meeting, Gord Lee will have copies of what is posted in the municipal arenas. Our own mission statement will be developed, as well. Signage for the hallway doors, leading to the change rooms will be put in place this summer; reading – (3) COACHES AND PLAYERS ONLY BEYOND THIS POINT Point of Sale On another matter, signage for the snack bar, along with a changeable outside sign at the doorway was discussed. Suggestions will be brought forward at future Summer meetings, with plans to have them in place for the fall season opening. 6.Next Meeting – Tuesday May 12, 2015 – 7:00 P.M. 7.AdjournmentMotion # 15-011 – was proposed; THAT: The meeting is adjourned. Moved Seconded by: Carol Little by: Gary Oliver CARRIED