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HomeMy WebLinkAbout01/06/1964 ~ -- "<:J CO\1NCIL. NINUTES . The Inaugural meeting of Bowmanville Town Council oonvened at 8too.p.m. on Monday January 6, 1964 with 111$ Worshtp Mayor Ivan M. Hobbs in the Chair. CLERK'S REPORT: "Pursuant to the provisions of Section 236 (1) of the Munici- pal Act. R.S.O. 1960 I beg to report that with the exemption of the Deputy-Reeve who is absent frol'll thi! Municipality, all members elected to Council at the December 2nd Municipal Election have taken the required Declaration of Office and it is now in order for the Council to conduct its affairs for the term 1964 and 1965." All members present except Deputy-Reeve Stevens. DIVINE BLESSING:- Was presented by Rev.. K. J. Frampton Minister of the St. John's Anglican Church. An expression of appreciation for Rev. Frampton's participation in this meeting was expressed by his Worship Mayor Hobbs. . INAUGURAL ADDRES3t- His Worship Mayor Hobbs addressed the 6~- 65 Council outlining the increased assess- ment for the year 1964 and expressed publicly his congratulations to all members elected at the December 2, 1963 Municipal Election. APPOINTj~NT OF STRIKING COMMITTEE:_ Moved by Con.. Hooper, seconded by Con. Fice. THAT Mayor Hobbs, Reeve Little and Deputy-Reeve Stevens be appointed the striking committee to appoint the formation of Council's Committees and appointments to the various bodies required to be made in 1964, and that this Committee be re- quested to report to the January 20th session of Council. CARRIED . ESTABLISHMENT OF REGULAR COUNCIL SESSIONS:- Moved by Con. Hughes, seconded by Cr. Hooper~ THAT the meetings of Town Council for the 1964-65 term be scheduled as follows: 1. Regular Council meeting first Monday of each month at g P.M. 2. Special Council meeting third Monday of each month at 7:30 P.M. 3. Board of Works meeting last Tuesday of each month at 7:30 P.M. CARRIED . I ADOPT;!:ON OF MINUTES:- Moved by Con. Hooper, seconded by Con. Fice. THAT the minutes of the Council meeting dated. December 3rd, 196) be amended by correcting thedat. in the letter from Mr. W. Lycett from "September 13th" to"November 13th" and that the minutes so amendlld be reed ved and adopt ed. CARRIED . -- . . ~ 2 ... II CORRESPONDENCE:- 1. Ontario Association of Rural Municipalities:~ A letter was received from the Ontario Association of Rural Municipalities advising that their 32nd Annual Convention would be held in the King Edward Hotel, Toronto on February 10th and 11th next. Moved by Con. Hughes, seconded by Con. Hooper. THAT the letter from Ontario Association of Rural Municipalities be received and filed. CARRIED 2. Emergency Measures Co-ordinator - Gordon V. Wrightl~ A letter was received from Mr. Gordon V. Wright the Counties Co-ordinator requesting a date and time when it would be convenient for him to attend a Council meeting to discuss a proposed public meeting at which time he would inform interested citizens of the details, intention and purposes of E.M.O. Moved by Con. Hughes, seconded by Reeve Little. THAT the letter from the Emergency Measures Co-ordinator, Gordon V. Wright be received and referred to next regul- ar Council Session and that Mr. Wright be requested to atteni. CARRIED 3. Durham County District High School Board:- "According to my the Board are as Alex McGregor Alan Strike L. A. Parker file your Trustee Appointments to follows: 1963-64-65 1963-64 1963 Mr. Parker has been Chairman of the Board for 196) and has done an excellent job. I am sure the Board would welcome his appointment for 1964-65-66." Moved by Con. Hooper, seconded by Con. Fice. THJl.T the letter from the Durham County District High School Board be received and referred to the Striking Committee for their attention. CARRIED 4. The Bowmanville Public School Board:- !lAt the last regular meeting of the Bowmanville Public School Board instructions were issued to write to you requesting the Town Works Department to erect School Signs on the Streets approaching the Lord Elgin SChool. We trust you will consider this matter and look favour- ably upon our request." Moved by Con. Hughes, seconded by Reeve Little. THAT the letter from Bowmanville Public School Board respecting the erection of school signs be referred to . ~ 3 - the Police Committee tor repo~t. CARRIE]) 5. T. K. Stewart:- "In answer to your letter of the 5th, regarding my resignation, I have carefully considered the situ- ation and alter the Council voted to ask me to re- consider my letter of December 3, 1963. I will accept the wish of the Council and stay. Moved by Reeve Little, seconded by Con. aughes. THAT the letter from Mr. T. K. Stewart dated December 6, 1963 be received and filed. ~. 6. 7. . CARR! EO Canadian Mental Health Association:~ A letter was received from the Canadian Mental Health Association outlining their activities in the field of mental health and requesting financial assistance from the Corporation. Moved by Reeve Little, seconded by Con. Stephen. TH,i,T the letter from the Canadian Mental Health Associa.tion dated December 3, 1963 ~ referred to the Finance Committee for their ~onsideration in budget session. CARRIED The Children's Aid Society:- A letter was received from the Children'S Aid Society requesting financial assistance from the Corporation. Council was advised that no contribution in this res- pect had been made in 1963 consequently it was, Moved by Con. Hooper, seconded by Con. Fice. TH,i,T the letter from the Children's Aid Society respecting financial assistance be received and filed. CARHIji;D t. Mri. George Forsey:- It I. am writing this note to ask you, if you will cut down a tree, that is by our house, it is real bad, and we wouldn't want it to corne over on the house.. Hoping you will see into it and thanking you." e Moved by Con. Hooper, seconded by Con. Hughes. THAT the letter from Mrs. George Forseyrespecting the removal of a tree be referred to the Roads and Streets Department to be added to list of trees for their attention if request is on town property. CARRIED. - 4 - ~. 9. Ontario Fire Col1ege:- A letter was received from the Ontario Fire College advising that courses offered by the College had been set for March 9th - 20th and Octob~r 26th - 30th, 1964. Moved by Con. Fice, seconded by Con. Hooper. THAT the letter from the Ontario Fire College res- pecting forthcoming courses offered by the College be received and filed. CARRIED '. 10. Central Lake Ontario Conservation Authority:- A letter was received from Central Lake Ontario Conservation Authority requesting Council to appoint their 1964 representative to the Authority.. Moved by Con. Hooper, seconded by Con. Chant. THAT the letter received from the Central Lake Ontario Conservation Authority dated December 27, 1963 be received and referred to the Striking Committee for their cons ideration. CARRIED 11. Ontario Municipal Association:- Town and Village Section. A letter was received from the Ontario Municipal Association - Town and Village Section advising of their 2nd Regional Conference of the Section to be held in the Town of Bowmanvil1e on Saturday February 15, 1964. . Moved by Con. Hooper, seconded by Con. Hughes. THAT the letter from the Ontario Municipal Association- Town and Village Section respecting the forthcoming Annual Conference in Bowmanvil1e be received and filed and that any members wishing to attend to notify Clerk by February lst. The Town is to pay registration fees for Councillors who find it convenient to attend. CARRIED 12. Department of Municipal Affairs:- "As in past years I again bring to your attention the hazards of structural defects and accumulation of snow and ice on the roofs of buildings and structures u;..:-l as places of assembly. Regular inspection of such buildings or structures by appropriate municipal of- ficials and the subsequent correction of defects or removal of snow and ice from roofs may prevent a serious accident or disaster. . It is important that your Council be aware of the responsibilities devolving upon municipal councils regarding the safety of the inhabitants while assembled in public buildings and their authorities in respect thereto.. Ample legal authority for the enactment and enforcement of effecti~e protective measures by muni- cipal councils is provided in the Municipal Act, parti- cularly in Section 379 (1) paras. 38, 40, 54 and 55.. - 5 - e I ask your co-operation in advising your council of these matters." Moved by Con. Hooper, seconded by Con. Fice. TH,.T the letter from the Minister of Municipal Affairs respecting safety of Public Buildings having been taken care of by the Building Inspector be received and filed. C,\RRIED 13. Trinity United Church:- "Attached is a copy of a letter delivered in person to Mr. Jack Reid, Town Clerk, April 1st, 1963, concerning the Church Street property formerly used as Trinity United Church drive-in shed. No acknowledgement of the letter has been received to date. . You will note that the suggested settlement contained in the attached letter was to be concluded by June 30th of the year 1963: We trust that you will favour us with a reply to our letter at your earliest convenience. fI Moved by Con. Fice, seconded by Con. Hooper. THAT the letter from Mr. Wm. K. Houslander dated December 31, 1963 be received and referred to Board of Works Committee meeting for consideration. C,~RRIED 14. Bowmanville Public Library:- . "When making the appointments to the various boards in the Town, will you please arrange for an appointment to the Library Board of one person for a period of three years. The term of George F. Vice expired on December 31st. Thank you." Moved b,r Con. Hughes, seconded by Con. Hooper. THAT the letter from the Bowmanville PubliC Library Board dated January 3, 1964 be referred to the Striking Con~ittee for their consideration. CARRIED 15. The Bowmanvil1e Public School Board:- . '~he Bowmanville Public School Board at its regular meeting on Thursday, December 12, 1963, passed a motion to build an addition to Lord Elgin School. The extra accommodation will be four regular classrooms plus one general purpose room. We have engaged Pentland & Baker, Toronto as Architects. Tentative .approYal for grant purposes to the extent of $100,000.00 has been received from the Province of Ontario Department of Education. . . - 6 - We would ask Council to give tentative approval of the project. 1s soon as we have a firm tendered cost of the addition we will advise you. We hope to have the building completed by September 1, 1964, at which time it will be required for classes. Please take whatever steps are required by your body in order that we may not be held up in our negotia- tions I" Moved by Con. Hooper, seconded by Con. Leslie. TH~T the letter from the Bowmanville Public School Board aated January 3, 1964 respecting an addition to Lord Elgin School be received and that the School Board be requested to llleet with Council at eur next regular session to discuss this matter. CARRIED 16. Central Lake Ontario Conservation Authorityl- fa) "In accordance with. Section 1,9 (1) of the Conserva- tion J\uthorities Act, the Central Lake Ontario Con- servation Authority hereby notifies you that the capital cost of acquiring land for Scheme No.3; the Brooklin Conservation Area, will be $50,500. Fifty percent of this will be paid for by the Provincial Government and the remaining $25,250. will be paid for by the municipalities with the Authority. The Town of Bowmanvil1e's share of this capital ex- penditure will be $1,150.18 in 1964 and $637.02 in 1965." . (b) e 17'; . " The Central Lake Ontario Conservation Authority wishes to insert a note of explanation regarding the $1,150.18 representing BC1Nmanville's share of the 1964 capital expendit~e for the Brooklin Conservation Area. The a~ount budgeted for in 1963 is on hand and the balance actually owing in 1964 will be $654.72. The 1965 share remains at ~37.02. Would you please notify the Ontario Municipal Board within thirty days as to whether you will raise your share from curr'ent revenues or by means of debentures." Moved by Con. HugAes, seconded by Con. Hooper. tH,~ the letters from the Central Lake Ontario Oon~ servation Authority dated December 27, 1963 be re- ceived and referred to the Finance Committee. CARRIED Memorial Hospital:- II As the turn out at the annual meeting of th.e Memorial Hospital Corporation grows larger each year, we would like permission for the use of the Auditor- ium on Wednesday night the 22nd January for this years. meeting, and would invite all who would care to attend, to hear the reports and assist in the election of four directors to hold office for the next two years. tI e e . . III - 7 - Moved by Con. Hooper, seconded by Con. Fice. THnT we authorize the l~morial Hospital Board use the Town Hall Auditorium for their annual scheduled for January 22, 1964. to meeting CARRIED 1$. Murray Cain:- "As I have resigned from the Kinsmen Club of Bow- manville I will no longer be able to represent them On the lwena Board. Ther~fore please accept my resignation from the Board as of December 11, 1903. It was a pleasure to serve.1t Moved by Con. Hooper, seconded by Con. Hughes. THi,T the letter of resi?uation from Murray Cain from the Arena Board be accepted with regret and that the letter be referred to the Striking Committee for their consideration. CliRR lED REPORTS~- 1. Welfare: Moved by Con. Chant, secon:ied by Con. Le~lie. TH..T the report of the Welfare Department for the mcnth of Decem~ ~ 1963 be received and adopted. CliRHIED 2. Building Inspector: Moved by Reeve Little, seconded by Con. Stephen. TH.,T the report of the Building Inspector for the month of December 1963 be receiv_,.i and filed. CiillRIED 3. Roads &. Streets: Moved by Reeve Little, seconded by Con. Stephen. TH.,T the report of the Roads and Streets Department for the period ending November 30, 1963 be received and filed. CARRIED 4, Northumberland-Durham Health Unit: Moved by Reeve Little, seconded by Con. Chant. THi,T the report of the Northumberland-Durham Health Unit for the month of November 1963 be received and filed for future reference. C.iRRIED 5. Police: Moved by Con. Hooper, seconded by Con~ Fice. THAT the I' eport of the Police Dept '. for the month of November 1963 be received and adopted, Cj,RRIED . . e . IV 6. - 8 - Dog Control: Moved by Con. Fice, seconded by Con. Hooper. THAT the report of the Dog Control Department for the months of November and December 1963 be received and adopted. C,\RRIED ':"CCOUNTS: - Moved by Con. Hooper, seconded by Con. Fice. TH"T the accounts of t he PAID PRIOR in the tot al amount of;230.477.71 be and are hereby passed for payment. CARRIED Moved by Con. Hooper, seconded by Con. Fice. TH"T the accounts of the FIN.lliCE DEPT. in the total amount of $1.594.00 be and are hereby passed for payment. CARRIED Moved by Con. Fice, seconded by Con. Hooper. TH.,T the accounts of the DOG CONTROL in the total amount of $69.72 be and are hereby passed for payment. CARRIED Moved by Con. Fice, seconded by Con. Hooper. TH"T the account of the FIItE DEPT. in the total amount of ~5.75 be and are hereby passed for payment. C"RRIED Moved by Con. Hughes, seconded by Con. Hooper. TH,tT the accounts of the INDUSTRI,tL COMMISSION in total amOunt of $235.06 be and are hereby passed payment. . the for C;,RRIEi) Moved by Con. Hooper, seoonded by Con. Hughes, TH"T the aCCount,s of the POLICE Jjji;pj). in tl1e tOtal amount of ~490.61 be and are hereby paS$ed for payment, CARHJ:I!lD Moved by Reeve Vitt1e, seconded by Con. Stephen. TH;,T the aCCounts of' the PUBLIO PROPERTY in the total amount of $161.84 be and are hereby passed for payment. c.'lRRIED Moved by Con. Chant, seconded by Con. Stephen. TH;,T the accounts of the vlELF"RE DEn. in the total amount of $1,178,26 be and are hereby passed for pay- ment. CARRIED . III . ; . v VI 1. 2. 3. - 9 - Moved by Con. Leslie, seconded by Con; Hooper; THAT the accounts of the ROADS & STREETS DEPT, in the total amount of ~7, 582; 54 be and are hereby passed for payment. CARli. lED BY-L;\wS:- Moved by Con; Chant, seconded by Con; Leslie. TH;,T leave be granted to bring in the following By-law: 1. A By-law to authorize temporary borrowing for current purposes. C.\RB.IED Moved by Con. Hooper, seconded by Con, Hughes. TH.~ the By-law be read a first time referred to Council in Committee of the Whole and read a second time, mayor in the Chair. CARRIED Moved by Con. Hughes, seconded by Con. Hooper. THAT we rise and renort successful reading of the By-law in Committee'of the Whole. CAKlIED Moved by Con. Stephen, seconded by Reeve Little. TH.,T the report of Council in Committee of the Vihole on the By-law be received and adopted, same be now read a third time engrossed, signed by the Mayor and Clerk, sealed and numbered as follows: 1. A By-law to authorize temporary borrowing for current purposes. .......... . BIL #1895. C.mRIED NIDi & UNFINISHED BUSlNESS:- Liberty Street - Storm Sewer:- This matter is pending receipt of a By-law from the Town Solicitor. Liberty Street - Sidewalk:- This matter is pending as we are await- ing for an engineer's report. Beach:- Moved by Con. Hughes, seconded by Con. Hooper. THAT the Clerk arrange for a meeting with r~. Honey, and the other officials suggested by him to discuss the Beach matter at the next regular Board of Works Committee to be held Tuesday, January 28, 1964. CARRIED - 10 - . 4. Sturrock Road:- This matter is being held in abeyance pending transfer of the road allowance by the Town Solicitor. 5. P.U.C. Charges:- Council is awaiting an amending By- law in this respect from the Solici- tor. 6. Bernard Street:- The Solicitor has been instructed to effect necessary action to have the terms of Mr. DeJong's commitment carried out. . 7. Fire Hall Drain:-The Public Property Committee chair- man advised that the drain at the Fire Hall had now been repaired and that this matter can be deleted from future agenda. Zoning By-law amendments:- 8. The Clerk was instructed to prepare a rescinding By-law to eliminate the Zoning By-law passed by the 1963 Council respecting the installation of oil storage tanks in residential areas. 9. Frederick Ave.:- Local Improvement Petition Moved by Con. Hughes, seconded by Con. Hooper. TH,\T Mr. W. Dempsey, P.E., be re- quested to prepare the necessary engineer's report for the construction of a sanitary sewer on Frederick Ave. as a Local Improvement. CARRIED . 10. Durham St:- ll. Park Land:- This matter is being held in abeyance pending a report and necessary by-laws from the Town Solicitor. This matter is being held in abeyance pending a report on negotiations by the Mayor and Clerk. 12. Duke St:- The engineer's report for the Con- struction of a water main as a Local Improvement on Duke Street is awaited. 13. Town Manager:- Moved by Con. Hooper, seconded by Con. Fice. THAT the report of the 1963 Committee appointed to consider a Town Manager be held in abeyance and left on the Agenda. CARRIED . 14. Wage Negotiations:- Moved by Con. HUghes, seconded by Con. Fice. TH,\T we concur with the action taken '. . . . 11 by the 1963 Wage Negotiation Committee in respect to engagement of assistance for the negotiation of contracts with Town Employees. C,\RRIED 15. Fire Dept:- Moved by Con. Fice, seconded by Con. Hooper. THAT Mr. Lloyd Forsey be engaged as a volunteer fireman effective Jan. 15, 1964, subject to a favourable medical report and six month trial. CARRIED 16. Moved by Con. Hooper, seconded by Con. Fice. 1. THAT all cheques of the Corporation drawn on its General account(s) be signed on its behalf by ~fuyor Ivan M. Hobbs or Reeve Sidney Little and counter- signed by Jack L. Reid, Clerk Treasurer or C. S. Oke, Deputy-Clerk. 2. TH;,T Jack L. Reid the Secretary-Treasurer of the Corporation be and is hereby authorized for and on behalf of the Corporation to negotiate with, deposit with or transfer to the Bank of Montreal (but for credit of the said Corporation account only) all or any Bills of Exchange, Promissory Notes, Cheques and Orders for the payment of money and other negotiable paper, and for the said purpose to endorse the same or any of them on behalf of the said Corporation, either in writing or by rubber stamp. 3. TH"T Jack L. Reid and C. S. Oke be and are hereby authorized for and on behalf of the said Cor~oration from time to time to arrange, settle, balance and certify all books and accounts between the said Corporation and the Bank; and to receive all paid cheques and vouchers, unpaid and unaccepted bills of exchange and other nego~iable instruments. 4. TH.~T Jack L. Reid, Clerk Treasurer and C. S. Oke, Deputy Clerk be and are hereby authorized for and on behalf of the said Corporation to obtain delivery from the said Bank of all or any stocks, bonds and other securities held by the said Bank in safekeeping or otherwise for the account of the Corporation and to give valid and binding receipts therefor. 5. THAT this re$olution be communicated to the said Bank and remain in force until written notice to the con- trary shall have been given to the Manager for the time being at the Branch of the Bank at which the account of said Corporation is kept ~nd receipt of such notice duly acknOWledged in writing. CARRIED Moved by Reeve Little, seconded by Con. Fice, THAT we do now adjourn: C.,RRIED ."'"