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CORPORATIO
N OF THE TOWN OF NEWCASTLE
PLANNING AND DEVELOPMENT DEPARTMENT
T.T.EDWARDS,M. .I(416)263-2231, 1
HAMPTON,ONTARIO LOB 1JO
REPORT TO THE GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
MEETING OF FEBRUARY 6, 1984
REPORT NO. : PD-35-84
SUBJECT: DEPARTMENT PROGRAM
PLANNING AND DEVELOPMENT
1984 WORK
RECOMMENDATION:
It is respectfully recommended that the General Purpose and
Administration Committee recommend to Council the
following:
1 . That Report PD-35-84 be received; and
2. That the Planning and Development Department' s
1984 Work Program (Attachment 1 ) b app
. . .2
page 2
REPORT NO: Pp-35-84
BACKGROUND:
As in past years ,
staff are again submitting a proposed Work
Program outlining the operations of the department to year
g areas and priorities for
end, and identifying major activity
the coming year.
The
Work Program is intended to provide guidance to staff
wit
h respect to Council priorities and to allow fort th best
utilization of the department resources in dealing
issues of greatest concern to the Town• The Work grog am
priorizes activity areas and identifies
as well as items carried over from the previous year's
program.
COMMENTS:
in 1983, an ambitious Work Program was identified for the
planning and Development Department. That program the
identified a number of areas of high priority to
as well as a proposed time table for achieving
Municipality, on Staff proposals
those objectives . Prior to commenting appropriate and
for the 1984 program, I feel that it is app ro p
important to review the Town' s progress in 1983 with
p areas within the
particular emphasis on the various activity
department.
I. CURRENT OPERATIONS
past years , placed emphasis on
The 1983 Work Program, as in p lications with priority
the processing of development applications
and
assigned to Industrial andithmnethea p Couprtice Urban Area.
Residential subdivisions w
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Page 3
REPORT NO: PD-35-84
Staff were responsible for
In addition to these priorities ,
providing comments to the Land Division Committee ous and
pr various Committee of Adjustment , and reviewing a high
submissions and requests for comments. In addition ,
completion of the Town's
priority was established for comp involvement in
Comprehensive Zoning By-law and of necessity
the two B.I.A. Main Street Revitalization projects.
rocessed forty-two (42)
wring 1983 the Town received and p 10 were in
new development applications. Of these t
ebalance involved
respect of site plan approvals, while th
compares with forty (40)
rezoning applications. This comp in 1980, and a high
twenty-nine (29)
applications in 1981 , Of the applications received in
of forty-nine (49) in 1979.
1983, seventeen (17) have been dealt with nand heringes
closed, while the balance remain active and re remain a
ongoing staff involvement. In addition, back to 1977
total of twenty-two (22) applications dating
which remain active for one reason or another.
In
addition to the development applications that staff were
for processing, there are a total of forty-two
responsible dealt with
(42) Subdivision files currently open and being
staff. In 1983, seven (7)
on an ongoing basis by artment
Subdivision agreements were completed by Planning yep
staff and another six (6) are in various stages of review
and negotiation.
involved in Current Operations were also responsible
Staff lications to the
for commenting on ninety-six (q5) app app
lications to
seventy-three (73)
Committee of Adjustment , and preparation of
the Regional Land division Committee,
ei ht hundred (800) zoning clearance letters. In the case
9
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page 4
REPORT NO: pD-35-84
of zoning clearance letters ,
this represented approximately
a 50% increase over 198?_.
of this extremely
heavy work load related to
As a result
e multitude of inquiries
development applications and th
other projects
related to development within the Town
necessarily suffered, notwithstanding their importance to
Of particular note , was work on the
the Municipality. law, and the
By-law, the Town's Sign By-
Comprehensive Zoning y- or ram, as well as various
proposed Long Range Planning P g
activities related to Administration.
2. LONG RANGE PLANNING
due to the extremely high level of activities
As indicated, staff , very early in the
related to Current Operations,
to re-allocate responsibilities and
year, found it necessary Range Planner ,
accordingly, transferred to the Long lications within the
responsibility
for Current Operation app
former Township of Clarke, in addition to that individual s
reponsibilities for matters related to Official Pans .
This adjustment has enabled the Department to effectively
rit
laced upon its
keep up with the demands being p app
roximately
delayed completion of our Courtice Review by opportunity
six (h) months and provided us with little any of ofop he Hamlet
to undertake work on our Other odd amendment received in the
plans save and except for very
course of a development application. In addition ,
little was accomplished with respect to data collection uk
which should have been a fundamental part of o
Program.
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REPORT NO: PD-35-84
3. BUILDING
During 1983, the Building Department handled a total of
applications for building
three hundred and thirty-one (�331 )
permits, representing a 12% increase over the number handled
in 1982. In addition, a total of twenty-eight 8 new
Property Standard complaints were received the Building Department by by the
the activity,
department. Consequently, law, was
with respect to enforcement of the Town Sign By-
greatly reduced to the point where infractions were being
handled on a complaint basis only.
4. ADMINISTRATION
Again, due to the high level of activity
related to Current
operations , a number of the Work Program objectives related time
to Administration suffered due to erationtmattersy in
was being redirected to Curren
addition to my day-to-day responsibilities relative to the
functioning of the department.
In particular, the proposed review of Town o tions r Standards and
requested by Council in the 1983
servicing p and consequently, will
Program, did not receive any time,
have to be carried over.
A review of the department activities through b9 2-1 9of'the
indicated that while we are managing to keep a
activities relating to Current Operations ,
we are slowly
behind in the areas of long range plans and other
falling law and Zoning
comprehensive projects such as the Sign By-
By-law.
. . .6
REPORT NO: PD-35-84 Page 6
During 1983, a number of revisions to our procedures were
undertaken, coupled with improvements to the available data
sources , such as the installation of a computer terminal for
assessment information, have allowed us to continue to be
effective while at the same time, retaining the same staff
compliment.
For 1984, I do not foresee the need to hire any additional
permanent planning staff, however, I believe it is essential
that we review the allocation of responsibilities to our
present staff in an effort to maintain a satisfactory level
of productivity, and at the same time, make progress. In
addition, we should make utilization of any available
Provincial funding, including OHAP monies held in reserve,
and hire temporary part-time staff to assist in completing
projects such as the District Plan, and review and revision
of development standards and procedures. We must also
continue to upgrade the Town's technilogical capability and
its access to computerized information systems similar to
the assessment information now being utilized by the
department .
The coming year will present a number of challenges to the
Municipality and unless Town staff are able to come to grips
with the broader policy issues , many of the Town's
development aspirations may continue to be frustrated by
outdated and outmoded policies , regulations and procedures.
In 1984, the Work Program remains ambitious, however, with
re-allocation of resources , improved technology and the
possibility of Provincial assistance, I believe that we will
be able to make inroads in those areas which are suffering
due to time and manpower constraints. I believe that staff
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REPORT NO: PD-35-84
are capable of meeting this challenge ,
but we will require
the support of Council and if necessary, a shifting of
priority in some areas.
Respectf su fitted,
T.T. Edwards, M.C.I.P•
Director of Planning
TTE*Jip 1984
January 165
1984 PLANNING AND DEVELOPMENT DEPARTMENT WORK PROGRAM
ADMINISTRATION JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC
GENERAL PURPOSE AND ADMINISTRATION 3 16 6 20 5 19 2 16 7 22 4 18 3 16 6 20 4 17 1 15 5 19 3 17
COMMITTEE MEETINGS
PRIORITY ACTIVITY
1 DEPARTMENT ADMINISTRATION
2 ATTENDANCE AT COMMITTEE,
COUNCIL, O.M.B., ETC.
3 INVOLVEMENT IN TECHNICAL
COMMITTEES
4 REVIEW OF DEPARTMENT
PROCEDURES, POLICIES AND
ACTIVITIES
5 REVIEW OF TOWN STANDARDS — — — — — —AND SERVICING OPTIONS
LEGEND
Primary Activity
Secondary Activity �—
\L\
1984 PLANNING AND DEVELOPMENT DEPARTMENT WORK PROGRAM
BUILDING JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC
GENERAL PURPOSE AND ADMINISTRATION 3 16 6 20 5 19 2 16 7 22 4 18 3 16 6 20 4 17 1 15 5 19 3 17
COMMITTEE MEETINGS
PRIORITY ACTIVITY
1 BUILDING & PLUMBING PERMITS
INSPECTION/PROCESSING
2 PROPERTY STANDARDS
ENFORCEMENT — — — — — — — — — — --
3 SIGN BY-LAW ENFORCEMENT
4 TECHNICAL ADVICE AND
COMMENTS ON DEVELOPMENT — —
APPLICATIONS
LEGEND
Primary Activity �--
Secondary Activity
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1984 PLANNING AND DEVELOPMENT DEPARTMENT WORK PROGRAM
CURRENT OPERATIONS JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC
GENERAL PURPOSE AND ADMINISTRATION 3 16 6 20 5 19 2 16 7 22 4 18 3 16 6 20 4 17 1 15 5 19 3 17
COMMITTEE MEETINGS
PRIORITY ACTIVITY
1 COMPREHENSIVE ZONING BY-LAW
2 INDUSTRIAL & COMMERCIAL
DEVELOPMENT APPLICATIONS
3 SUBDIVISION AGREEMENTS
DRAFT APPROVED PLANS
4 SUBDIVISION APPLICATIONS
COURTICE
5 SUBDIVISION APPLICATIONS
BOWMANVILLE — ---
6 SUBDIVISION APPLICATIONS
ALL OTHER AREAS
7 COMMENTS TO COMMITTEE OF
ADJUSTMENT & LAND DIVISION
8 ZONING CLEARANCES — — — — -�
9 SIGN BY-LAW REVISIONS — -- — — — --
LEGEND
Primary Activity
Secondary Activity — — -
��l
1984 PLANNING AND DEVELOPMENT DEPARTMENT WORK PROGRAM
LONG RANGE JAN. FEB. MARCH APRIL MAY JUNE JULY AUG. SEPT. OCT. NOV. DEC
GENERAL PURPOSE AND ADMINISTRATION 3 16 6 2O 5 19 2 16 7 22 4 18 3 16 6 20 4 17 1 15 5 19 3 17
COMMITTEE MEETINGS
PRIORITY ACTIVITY
1 ASSISTANCE TO CURRENT
OPERATIONS
2 DISTRICT PLAN
3 COMPREHENSIVE ZONING BY-LAW ..�
4 OFFICIAL PLAN APPLICATIONS
(REVIEW AND PROCESS)
5 DEVELOPMENT PLANS
(HAMLETS, NEIGHBOURHOODS,
CENTRAL AREAS)
6 DATA COLLECTION •-� .� .._ ..�
7 ELDORADO MONITORING �.
COMMITTEE
8 CONSERVATION MASTER PLANS
(REVIEW)
LEGEND
Primary Activity
Secondary Activity -
\LI
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