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HomeMy WebLinkAbout2015-06-22 General Purpose and Administration Committee Minutes June 22, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 22, 2015 at 9:30 AM in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest Later in the meeting, Councillor Partner declared a pecuniary interest in Report PSD-037-15 regarding a General Amendment to Zoning By-law 84-63. Announcements Councillor Partner announced the following five items:  Kendal Lion’s Club’s Strawberry Supper on Friday, June 26, 2015 from 5:30 PM to 8:30 PM at the Kendal Community Centre.  Grand Opening of Kate’s Place on Saturday, June 27, 2015 at 11:00 AM in Downtown Newcastle.  Village of Newcastle’s Celebrate Summer Sidewalk and Yard Sale on Saturday, June 27, 2015 from 9:00 AM to 4:00 PM in downtown Newcastle. - 1 - General Purpose and Administration Committee Minutes June 22, 2015  Concerts in the Park on Tuesday, June 23, 2015 at the Newcastle Community Hall Parkette at 7:00 PM.  Rodeo at the Orono Fair Grounds on Saturday, July 4, 2015 and Sunday, July 5, 2015. Councillor Woo announced the following two items:  Clarke High School’s Commencement on Thursday, June 25, 2015 at 7:00 PM.  Canada Celebration on Wednesday, July 1, 2015 at Newcastle and District Recreation Complex from 2:00 PM to 10:00 PM. Councillor Hooper announced the following three items:  Clarington Public Library Summer Guide is available at: www.clarington-library.on.ca.  Concerts in the Park on Thursday, June 25, 2015 at Rotary Park, Bowmanville at 7:00 PM.  Relay for Life at the Clarington Central Secondary School on Saturday, June 20, 2015. Councillor Neal announced the following three items:  South Courtice Neighbourhood Associations Kids in the Park on Saturday, June 20, 2015 at Tooley’s Mill Park.  Courtice Concerts in the Park on Wednesday, July 8, 2015 at 7:00 PM at Tooley’s Mill Park.  South Courtice Neighbourhood Association’s production of Hamlet by Driftwood , Theatre Group on Wednesday, August 122015 at Roswell Park in Courtice at 7:30 PM. Mayor Foster announced the following upcoming events:  Grand Opening of the Mortgage Centre on Thursday, June 25, 2015 at 3:00 PM at 2727 Courtice Road.  Graduation Ceremony for the Centre for Individual Studies on Thursday, June 25, 2015. Minutes Resolution #GPA-419-15 Moved by Councillor Hooper, seconded by Councillor Woo That the minutes of the regular meeting of the General Purpose and Administration Committee held on June 8, 2015, be approved. CARRIED - 2 - General Purpose and Administration Committee Minutes June 22, 2015 Councillor Woo chaired this portion of the meeting. Public Meeting Subject: (a) Applications for a Proposed Zoning By-law Amendment Applicant: 2346123 Ontario Inc. (Wally Gupta) Report: PSD-035-15 Nicole Zambri, Planner, made a verbal and electronic presentation to the Committee regarding the application. Jaswinder Bawa, local business owner, spoke in opposition to the application. Mr. Bawa explained to the Committee that he is concerned because he believes that there are currently enough gas stations located on Highway 35/115. He continued by noting that, since the highway median was constructed, the existing businesses are barely surviving. Mr. Bawa added that adding a similar type of business so closely located to his business will have a negative impact and is worried that he may have to close down his own business. Nipu Patel, local business owner, spoke in opposition to the application. Ms. Patel explained to the Committee that she looked into purchasing the subject property from Mr. Gupta approximately one year ago and was advised by the Municipality that the only permitted use for this property was a restaurant and that a new gas station could not be built. She added that there is not enough demand for another gas station due to the way the highway is constructed. Ms. Patel concluded by explaining that, by adding an additional gas station at this location, existing businesses will be negatively impacted. Laverne Kirkness, Kirkness Consulting, spoke on behalf of the applicant. Mr. Kirkness provided an overview of the proposed plan for the property which includes a gas bar, Tim Hortons, and a convenience store. He highlighted the economic considerations used when submitting this application. Mr. Kirkness reviewed the site and surrounding area overview and noted that all of the uses are permitted on this property with the exception of adding a new gas bar. He continued by explaining that the proposal meets all of the planning policy framework and reviewed the supporting studies that were conducted prior to submitting the recommendations for this proposal. Mr. Kirkness added that the service station design guidelines have all been considered and highlighted some of the specific features of this proposal. He concluded by noting that this development will serve the public and is requesting that this application be approved. - 3 - General Purpose and Administration Committee Minutes June 22, 2015 Subject: (b) Applications for a Proposed Zoning By-law Amendment Applicant: 1351739 Ontario Inc. (Baird/Gay) Report: PSD-036-15 Anne Taylor Scott, Planner, made a verbal and electronic presentation to the Committee regarding the application. No one spoke in opposition to the application. Michael Fry, DG Biddle & Associates, spoke on behalf of the applicant. Mr. Fry advised the Committee he was available to answer any additional questions regarding the application. Subject: (c) Applications for a Proposed General Amendment to Zoning By-law 84-63 Applicant: Municipality of Clarington Report: PSD-037-15 Tracey Webster, Planner, made a verbal and electronic presentation to the Committee regarding the application. John Palmer, local business owner, spoke in opposition to the application. Mr. Palmer noted he is concerned that the by-law allows an owner to own four dogs to be considered commercial and the responsible pet owner by-law states that if someone owns three dogs before they are considered to be commercial. He is also concerned that the existing by-law excludes veterinarian clinics and pet stores and believes that the pet stores will begin to board dogs. Mr. Palmer added that the definitions for home businesses should include home dog daycare and grooming businesses. He explained that he is also concerned with the signage for these businesses being displayed in residential areas. Mr. Palmer concluded by noting that he pays taxes for a commercial business and feels that these home businesses are going under the radar. Councillor Partner left the meeting. Recess Resolution #GPA-420-15 Moved by Councillor Cooke, seconded by Councillor Neal That the Committee recess for five minutes. CARRIED The meeting reconvened at 11:12 AM. Councillor Partner returned to the meeting. - 4 - General Purpose and Administration Committee Minutes June 22, 2015 Public Meeting - Continued Deborah Mathias, local business owner, spoke in opposition to the application. Ms. Mathias is concerned with item #51, Section 3.28 of Attachment 1 to Report PSD-037-15. She explained to the Committee that she is a local business owner and is concerned that the proposed change to Section 3.28 of the Zoning By-law will limit public special events to commercial or industrial properties. Ms. Mathias continued that currently her property is zoned agricultural. She feels that this changes will limit tourism in agricultural areas of the municipality. Ms. Mathias concluded by explaining that her business promotes agritourism and that these changes will no longer allow agricultural or rural properties to host public events and is asking that the by-law be changed to allow agricultural properties to be permitted to host public special events. Mayor Foster chaired this portion of the meeting. Delegations Delegation of Dave Eva and David Biggar, Capstone Power, Regarding Report LGL-005-15, ZEP Wind Farm Ganaraska Renewable Energy Approval No. 1426-9RWTSS Dave Eva, Vice President of Power Development, Capstone Power was present regarding Report LGL-005-15. Mr. Eva provided background information on Capstone Power and highlighted their work with respect to Wind Farms. He continued by thanking the Municipality for their cooperation during this process. Mr. Eva highlighted some aspects of the agreement including: transportation, traffic, additional security and protection for the Municipality. He continued by noting that they will be using a low impact technique, reaffirmed the community enhancement, and summarized the disbursement of funds. Mr. Eva added that they have committed to installing fire suppression technology in the wind turbines. He concluded by thanking the Committee and noting that Capstone is hoping to start construction in August, once approval has been received from the Environmental Review Tribunal. Delegation of Jody E. Johnson, Aird & Berlis LLP. Regarding Report LGL-006-15, Clarington Wind Farm Renewable Energy Approval No. 8383-9R8PSW Jody E. Johnson, Aird & Berlis LLP, was present as a representative of the proponent, Clarington Wind Farm. Ms. Johnson advised the Committee that she supports the recommendations of the staff report and is available to answer any questions with respect to the agreement or the report. - 5 - General Purpose and Administration Committee Minutes June 22, 2015 Delegation of Ed Leader, Regarding Report PSD-039-15 the Request for Confirmation of Municipal Council Support for Resolution Under the Green Energy Act: Ground Mounted Solar Fit Project at 160 Morgans Road Ed Leader was present as a representative of Carbon Footprint Offsetters. Mr. Leader advised the Committee that the staff report adequately summarizes the project and he is available for any additional questions. Delegation of Bob Schickedanz, Far Sight Homes, Regarding Report PSD-038-15 an Application by Far Sight Investments Ltd. to Amend Zoning By-law 84-63 to Permit a Temporary Sales Office for New Homes in a Subdivision on Lambs Road, North of King Street East, Bowmanville and to Amend Sign By-law 2009-123 Bob Schickedanz, Far Sight Homes, was present regarding Report PSD-038-15. Mr. Schickedanz advised the Committee that he is extremely anxious to proceed with this project. He continued that he concurs with the staff report. Mr. Schickedanz noted to the Committee that he is looking for a small change to the sign by-law amendment. He explained that he is looking for the proposed angle on of the v-shaped signs be increased from a maximum of 45 degree angle to a 90 degree angle to assist with the placement of the road sign for the sales office. Recess Resolution #GPA-420-15 Moved by Councillor Neal, seconded by Councillor Woo That the Committee recess for 55 minutes. CARRIED The meeting reconvened at 12:56 PM. Delegations - Continued Delegation of Ted Brown, Regarding Report CSD-008-15, Regarding the Older Adult Strategy Governance Ted Brown advised the Municipal Clerk’s Department, prior to the meeting, that he would be unable to attend as a delegation. - 6 - General Purpose and Administration Committee Minutes June 22, 2015 Delegation of Barbara Singleton, Clarington Older Adult Board of Directors, Regarding Report CSD-008-15, Regarding the Older Adult Strategy Governance Barbara Singleton, Director of Fundraising, Clarington Older Adult Association Centre Board (COAA), was present regarding Report CSD-008-15. Ms. Singleton highlighted the COAA “Vision” Business Plan that was submitted to the Municipality. She reviewed and summarized the four options recommended by staff in Report CSD-008-15. She continued by reviewing the COAA Business Plan and noting that they prepared the Plan with the intention of addressing each concern, satisfying the needs of growth, providing more outreach to the entire Municipality, and achieving diversity and inclusion by including seniors from all social and cultural groups. She added that they have designed a new management structure that will satisfy all of the needs, strengthen relationships with the municipality, and build community partnerships. Ms. Singleton concluded by added that this has been a learning process and they are confident that they have created a logical solution for the COAA. Delegation of Nancy Kelman, Regarding Report CSD-008-15, Regarding the Older Adult Strategy Governance Nancy Kelman, COAA member, addressed the Committee regarding Report CSD-008-15. Ms. Kelman advised the Committee that the COAA has provided a plan that the Municipality requested. She continued by requesting more details with respect to how the Municipality plans to run the COAA. Ms. Kelman added that the COAA have previously avoided the Municipality taking over the operation by providing volunteers and organizing fundraising. She concluded by noting the COAA welcomes any adult over the age of 50 and she feels that the COAA members should be given more access to the programs within the municipality, specifically aquafit. Delegation of Donna Lanigan, Regarding Report CSD-008-15, Regarding the Older Adult Strategy Governance Donna Lanigan, was present to address the Committee regarding Report CSD-008-15. Ms. Lanigan advised the Committee that she is currently a member of the Courtice Seniors Club. She thanked the municipality for the space that has been provided to the Courtice Seniors Club at the Courtice Community Complex. Ms. Lanigan continued that she is impressed with the proposed strategy and supports the municipality taking over the operations and administration of the COAA. She summarized the struggles that the Courtice Seniors Club have encountered over the last three years, which have included: lack of funds, cancelled courses, loss of instructors, and the loss of the coordinator. Ms. Lanigan explained to the Committee that Courtice is rapidly growing and they are hoping to expand and raise awareness of the Courtice Seniors Club. She provided suggestions to the Committee with respect to management, programs, and structure, in addition to providing a handout. Ms. Lanigan concluded by explaining that she hopes the locations will expand and overlap in the future, no residents will turned away, and the needs of seniors will be looked after. - 7 - General Purpose and Administration Committee Minutes June 22, 2015 Presentations There were no presentations. Alter the Agenda Resolution #GPA-422-15 Moved by Councillor Neal, seconded by Councillor Traill That the Agenda be altered to consider the Community Services portion of the Agenda at this time. CARRIED Councillor Hooper chaired this portion of the meeting. Community Services Department Older Adult Strategy Governance Resolution #GPA-423-15 Moved by Councillor Neal, seconded by Councillor Traill Be it resolved that: 1. The COAA be converted to a non-profit corporation without share capital, with the existing members of the COAA to be the members of the corporation, and the Articles of Incorporation and the By-laws are to be approved by Council in September 2015, and the incorporators shall be as determined by staff. 2. The Articles shall provide that members must have a minimum age of 55, subject to any current members who are less than 55 as of the date hereof being eligible to carry their membership forward. 3. The composition of the Board of Directors for the new corporation shall be as set forth on page 5 of the COAA business plan, with staff to report back in September 2015 on non-members being Directors under the Corporations Act. 4. On a date to be determined by Council in September 2015, the new Board of Directors shall be elected, with the President, VP, Secretary, and Treasurer to be elected directly by the members, and to be Directors by virtue of their office. 5. Upon the election of the new Board of Directors, the existing by-law shall be repealed, and a 5 year lease for the Beech Centre between the incorporated entity and Clarington shall be entered into at a nominal rent, with the lease to be approved by Council, together with a service level agreement (“SLA”). - 8 - General Purpose and Administration Committee Minutes June 22, 2015 6. The SLA shall be drafted by staff in consultation with the COAA, and shall set forth the service standards for the delivery of the services by the COAA, and shall include staffing policies. 7. The Business Plan of the COAA as set forth in the agenda is hereby approved, subject to the following: a.) The Community Services Department (“CSD”) shall assume responsibility for the management, staffing, equipping and operation of the new Courtice space, and the age eligibility shall be determined by the CSD, and the CSD will be required to meet the same SLA targets for levels of attendance, availability and diversity of programs, and support for under- represented groups, (cultural, denominational, visible minorities); b.) Municipal staff would provide legal and other advisory services as required to the COAA; subject to normal staffing considerations; and c.) Community halls will be subject to normal rates, and shall be indemnified by Clarington. 7. The CSD shall receive funding for staffing Courtice for 2015, with the actual amount and source of funding to be determined by Council at its next meeting. MOTION LOST Recess Resolution #GPA-424-15 Moved by Mayor Foster seconded by Councillor Partner That the Committee recess for 10 minutes. CARRIED The meeting reconvened at 1:44 PM with Councillor Hooper in the Chair. Resolution #GPA-425-15 Moved by Councillor Cooke, seconded by Councillor Partner That Report CSD-008-15 be received; That By-law 2011-106 be repealed effective January 1, 2016; That staff develop a two year Agreement for the use and operation of 26 Beech Avenue by the COAA as a registered not-for-profit corporation; - 9 - General Purpose and Administration Committee Minutes June 22, 2015 That the Agreement identify that the minimum qualifying age for membership with the COAA be established at 60 years with the exception of current COAA members between the ages of 50-59 years who will be grandfathered; That the COAA update the organization’s information with the Province of Ontario Ministry of Government Services in regard to their corporate status; That the mandate of the Community Services Department be expanded to include responsibility for community programming for adults age 60 years and over living in Clarington effective January 1, 2016; That the Community Services Department be given budget approval to recruit and hire an Older Adult Co-ordinator and Older Adult Programmer (non-affiliated positions) with a start date of August 2015, at a cost of approximately $72,400 including salaries and benefits for 2015; That the Community Services Department be given 2015 budget approval for $40,000 for capital equipment purchases for the dedicated space at the Courtice Community Complex and that the necessary funds be accessed from the Community Services Capital Reserve Fund; That the Community Services Department develop a 2016 Older Adult Budget as a part of the overall Community Services 2016 budget submission; and That the COACB be directed to liaise with the Municipal Director of Finance / Treasurer on the development of a revised 2015 budget. CARRIED AS AMENDED (See following motions) Resolution #GPA-426-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-425-15 be amended as follows: Paragraph three and Paragraph five, replace the words “60 years” with “55 years”; Paragraph three, replace the words “50-59” with “50-54”; and Paragraph two, replace the word “agreement” with “five year agreement. MOTION DIVIDED (See following motions) - 10 - General Purpose and Administration Committee Minutes June 22, 2015 Resolution #GPA-427-15 Moved by Councillor Cooke, seconded by Councillor Traill That the foregoing Resolution #GPA-426-15 be divided to consider each amendment separately. CARRIED The Committee considered the following amendment: Paragraph three and Paragraph five, replace the words “60 years” with “55 years”. The above amendment was put to a vote and carried. The Committee considered the following amendment: Paragraph two, replace the word “agreement” with “five year agreement”. The above amendment was with put to a vote and lost. Resolution #GPA-428-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-425-15 be amended by adding the following after paragraph three: “That the President, Vice President, Secretary and Treasurer be directly elected by the COAA members and that they be directors by virtue of their office.” MOTION WITHDRAWN The foregoing Resolution #GPA-425-15 was then put to a vote and carried as amended. Recess Resolution #GPA-429-15 Moved by Mayor Foster, seconded by Councillor Partner That the Committee recess for 15 minutes. CARRIED The meeting reconvened at 3:05 PM with Councillor Woo in the Chair. - 11 - General Purpose and Administration Committee Minutes June 22, 2015 Planning Services An Application by 2346123 Ontario Inc. (Wally Gupta) to Permit a Motor Vehicle Fuel Bar Resolution #GPA-430-15 Moved by Councillor Partner, seconded by Councillor Cooke That Report PSD-035-15 be received; That the proposed application for Rezoning ZBA 2015-0005 continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD-035-15 and any delegations be advised of Council’s decision. CARRIED A Rezoning Application by 1351739 Ontario Limited (Gay/Baird)to Amend Zoning By-Law 84-63 to Permit the Severance of a Residential Lot Fronting on Townline Road Resolution #GPA-431-15 Moved by Councillor Neal, seconded by Councillor Cooke That Report PSD-036-15 be received; That the Zoning By-Law Amendment (ZBA-2015-0007) application submitted by 1351739 Ontario Limited (Gay/Baird) to allow the severance of an existing lot continue to be processed and that a subsequent report be prepared, and That all interested parties listed in Report PSD-036-15 and any delegations be advised of Council's decision. CARRIED Public Meeting Report for a General Amendment to Zoning By-law 84-63 Resolution #GPA-432-15 Moved by Councillor Traill, seconded by Councillor Partner That Report PSD-037-15 be received; That the proposed application for Rezoning ZBA 2015-0004 continue to be processed including the preparation of a subsequent report; - 12 - General Purpose and Administration Committee Minutes June 22, 2015 That staff consider the public comments received in the further processing of the General Amendment to Zoning By-law 84-63 proposed by the Municipality of Clarington; and That all interested parties listed in Report PSD-037-15 and any delegations be advised of Council’s decision. CARRIED LATER IN THE MEETING (See following motions) Resolution #GPA-433-15 Moved by Councillor Partner, seconded by Mayor Foster That the foregoing Resolution #GPA-432-15 be divided to consider Section 23 of Attachment #1 to Report PSD-037-15 separately. CARRIED Councillor Partner declared a pecuniary interest in Section 23 of Attachment #1 to Report PSD-037-15, Public Meeting Report for a General Amendment to Zoning By-law 84-63, as she is an owner of a dog related business. Councillor Partner left the room and refrained from discussion and voting on this matter Resolution #GPA-434-15 Moved by Mayor Foster, seconded by Councillor Cooke That Section 23 of Attachment #1 to Report PSD-037-15, A General Amendment to the Zoning By-law 84-63, be approved. CARRIED Councillor Partner returned to the meeting. Moved by Councillor Hooper, seconded by Councillor Neal That the Committee approved the remainder of Resolution #GPA-432-15. CARRIED - 13 - General Purpose and Administration Committee Minutes June 22, 2015 An Application by Far Sight Investments Ltd. to Amend Zoning By-law 84-63 to Permit a Temporary Sales Office for New Homes in a Subdivision on Lambs Road, North of King Street East, Bowmanville and to Amend Sign By-law 2009-0123 Resolution #GPA-435-15 Moved by Councillor Hooper, seconded by Councillor Traill That Report PSD-038-15 be received; That the Zoning By-law Amendment submitted by Far Sight Investments Limited as contained in Attachment 1 of Report PSD-038-15 be approved, with the following amendment: Section 9.27, Paragraph one, be amended to replace the words “two subdivision development signs” with the words “three subdivision development signs.” That the Sign By-law Amendment submitted by Far Sight Investments Ltd. be approved as contained in Attachment 2 to Report PSD-038-15; That the Durham Regional Planning Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-038-15 and Council’s decision; and That all interested parties listed in Report PSD-038-15 and any delegations be advised of Council's decision. CARRIED Councillor Traill left the meeting at 3:45 PM. Request for Confirmation of Municipal Council Support for Resolution Under the Green Energy Act: Ground Mounted Solar FIT Project at 160 Morgans Road Resolution #GPA-436-15 Moved by Councillor Partner, seconded by Councillor Hooper That Report PSD-039-15 be received; That Council approve the Resolution contained in Attachment 1 supporting the Feed-in Tariff (FIT) application by Edward J. Leader on behalf of Carbon Footprint Offsetters, at 160 Morgans Road, Newcastle as follows: Whereas Carbon Footprint Offsetters (the applicant) proposes to construct and operate a ground mounted solar array (the "Project") on a farm located at 160 Morgan’s Road, Newcastle (the "Lands") in the Municipality of Clarington under the Province's FIT Program; - 14 - General Purpose and Administration Committee Minutes June 22, 2015 And whereas the Applicant has requested that Council of the Municipality of Clarington indicate by resolution Council's support for the construction and operation of the Project on the Property; And whereas, pursuant to the rules governing the FIT Program (the “FIT Rules”), Applications whose Projects receive the formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to other persons applying for FIT Contracts; Now therefore be it resolved that: Council of the Municipality of Clarington supports without reservation the construction and operation of the Project on the Lands. This resolution's sole purpose is to enable the Applicant to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the Application or Project or any other purpose. That all interested parties listed in Report PSD-039-15 and any delegations be advised of Council’s decision. CARRIED Enniskillen Environmental Association Tritium Testing on Private Wells Resolution #GPA-437-15 Moved by Councillor Cooke, seconded by Mayor Foster Whereas the Enniskillen Environmental Association would like to undertake Tritium Testing on private wells; Whereas the purpose of the Tritium Testing is to establish an additional line of evidence to support the vertical separation of the sands at the shallow, intermediate and deep levels; in addition, it will determine the age of the water in each aquifer layer; Whereas the Municipality has contributed $25,000 towards G360 Group’s rotosonic hole and research, if the Tritium test on the private wells are considered as part of the research to be undertaken; and Now therefore it be resolved that the funds identified under Resolution #C-136-15 for rotosonic proposal, that will flow through CLOCA, can be used for the Tritium tests on private wells estimated to cost $500. CARRIED - 15 - General Purpose and Administration Committee Minutes June 22, 2015 Engineering Services Department There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. Operations Department 2015 Winter Budget Report Resolution #GPA-438-15 Moved by Councillor Hooper, seconded by Councillor Woo That Report OPD-008-15 be received for information. CARRIED Councillor Traill returned to the meeting at 3:57 PM. Emergency and Fire Services Department There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. Community Services Department The Community Services Department portion of the agenda was considered earlier in the meeting following the delegation portion of the agenda. Clerk’s Department There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. - 16 - General Purpose and Administration Committee Minutes June 22, 2015 Corporate Services Department Facilities Development Strategy Resolution #GPA-439-15 Moved by Councillor Hooper, seconded by Councillor Woo That Report COD-014-15 be received; That Monteith Brown Planning Consultants, with a total bid amount of $59,987.52 (net H.S.T. Rebate) being the highest scoring proponent meeting all terms, conditions and specifications of Request for Proposal RFP2015-7 be awarded the contract for the development of the Facilities Development Strategy as required by the Municipality of Clarington, Community Services Department; . That the funds required in the amount of $59,987.52 (net HST Rebate) be drawn from the following accounts: Community Services Consulting 100-42-130-10085-7160 $ 59,987.52 That all interested parties listed in Report COD-014-15 and any delegations be advised of Council’s decision. CARRIED Odell Street and Prospect Street Reconstruction Resolution #GPA-440-15 Moved by Councillor Hooper, seconded by Councillor Neal That Report COD-015-15 be received; That Nick Carchidi Excavating Ltd. with a total bid amount of $1,246,670.36 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-15 be awarded the contract for Odell Street and Prospect Street Reconstruction as required by the Municipality of Clarington, Engineering Services Department; That the funds required in the amount of $ 1,349,621.95 (net HST Rebate) including construction cost of $ 1,246,670.36, $50,270.22 contingency and $52,681.37 contract administration and other costs associated with the project, be drawn from the following accounts: Odell Street Reconstruction 110-32-330-83414-7401 $ 576,000.00 Funded by Region of Durham $ 735,120.60 - 17 - General Purpose and Administration Committee Minutes June 22, 2015 That the Funding shortfall be funded from the following account: Duke Street Reconstruction 110-32-330-83359-7401 $ 38,501.35 That all interested parties listed in Report COD-015-15 and any delegations be advised of Council’s decision. CARRIED Finance Department There were no reports to be considered under this section of the Agenda. Solicitor’s Department ZEP Wind Farm Ganaraska Renewable Energy Approval No. 1426-9RWTSS Resolution #GPA-441-15 Moved by Councillor Partner, seconded by Councillor Woo That Report LGL-005-15 be received; That Mayor and Clerk be authorized to execute a Road Use Agreement with Ganaraska Nominee Ltd. substantially on the terms set out in the draft agreement attached to this Report (Attachment 4 to Report LGL-005-15) if the Environmental Review Tribunal dismisses the appeal of the Director's decision to approve the ZEP Wind Farm; and That Clarington Wind Concerns, Grant Greenwood and any delegations be advised of Council's decision. CARRIED Clarington Wind Farm Renewable Energy Approval No. 8383-9R8PSW Resolution #GPA-442-15 Moved by Councillor Woo, seconded by Councillor Partner That Report LGL-006-15 be received; That the Mayor and Clerk be authorized to execute a Road Use Agreement with Clarington Wind Power (GP) Inc., as general partner for and on behalf of Clarington Wind Power LP, substantially on the terms set out in the draft agreement attached to this Report (Attachment 2 to Report LGL-006-15); and That Preet Khurana, Gerry Mahoney, the Port Hope Area Initiative and any delegations be advised of Council's decision. CARRIED - 18 - General Purpose and Administration Committee Minutes June 22, 2015 Chief Administrative Officer Strategic Plan 2015-2018 Resolution #GPA-443-15 Moved by Councillor Hooper, seconded by Councillor Traill That Report CAO-002-15 be received; and That Council endorse the Strategic Plan 2015-2018 appended to Report CAO-002-15, as amended as follows: Page 3 of Attachment #1 to Report CAO-002-15, Item #1 of the Strategic Priorities be changed to: “Facilitate the creation of jobs, attraction of new businesses and ” expansion of existing businesses CARRIED AS AMENDED (See following motion) Resolution #GPA-444-15 Moved by Councillor Traill, seconded by Councillor Hooper That the foregoing Resolution #GPA-443-15 be amended to add the following to the end: Page 3 of Attachment #1 to Report CAO-002-15, Item #2 of the Strategic Priorities, delete the words “Ensure and” prior to the word “demonstrate; and Page 3 of Attachment #1 to Report CAO-002-15, Item #5 of the Strategic Priorities, the word “residents” be changed to “resident”.” CARRIED The foregoing Resolution #GPA-443-15 was then put to a vote and carried as amended. Unfinished Business There were no items to be considered under this section of the Agenda. - 19 - General Purpose and Administration Committee Minutes June 22, 2015 Other Business GO Train Extension to Clarington Resolution #GPA-445-15 Moved by Councillor Neal, seconded by Councillor Traill Whereas Clarington residents have been promised the GO Train for over twenty years, and the extension will become increasingly important with continued residential expansion; Now therefore be it resolved that: 1. Clarington is requesting that the Province fund Metrolinx to extend the GO Train to Bowmanville and Courtice, no later than 2018; 2. Clarington is requesting that the federal government contribute one third of the cost; 3. Clarington is prepared to accept an extension of the present GO line along the lakeshore if the plan for using the CPR line north of highway 401 is beyond a five year time horizon; 4. This resolution be forwarded to MPP Granville Anderson, the Minister of Transport, the Premier, Metrolinx, Durham Region MP, Erin O’Toole, and the Prime Minister. MOTION LOST LATER IN THE MEETING (See following motion) Suspend the Rules Resolution #GPA-446-15 Moved by Councillor Neal, seconded by Councillor Cooke That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the foregoing Resolution #GPA-445-15 a second time. CARRIED The foregoing Resolution #GPA-445-15 was then put to a vote and lost. - 20 - General Purpose and Administration Committee Minutes June 22, 2015 Veteran’s Light Armoured Vehicle (LAV) Memorial Project Resolution #GPA-447-15 Moved by Councillor Cooke, seconded by Councillor Hooper That the Municipality of Clarington indicate its interest to the Federal Government and Minister O’Toole in participating in the Veteran’s Light Armoured Vehicle Memorial (LAV) Project provided no more than $20,000 be required to establish the memorial. CARRIED AS AMENDED (See following motion) Resolution #GPA-448-15 Moved by Councillor Traill, seconded by Councillor Partner That the foregoing Resolution #GPA-447-15 be amended to add the following at the end: “provided that Contractors procuring for the project be part of a nationwide veterans training program and hire veterans first for their projects, such as Helmets to Hard Hats.” CARRIED The foregoing Resolution #GPA-447-15 was then put to a vote and carried. By-law Regarding Removal of Graffiti Resolution #GPA-449-15 Moved by Councillor Woo, seconded by Councillor Traill That staff prepare a report in consideration of: 1. A by-law requiring the removal of graffiti and tagging on street hardware at the owner’s expense; and 2. Options to facilitate public reporting of tagging/graffiti. CARRIED Communications There were no items considered under this section of the Agenda. - 21 - General Purpose and Administration Committee Minutes June 22, 2015 Recess Resolution #GPA-450-15 Moved by Councillor Partner, seconded by Councillor Traill That the Committee recess for five minutes. CARRIED The meeting reconvened at 5:16 PM. Closed Session Resolution #GPA-451-15 Moved by Councillor Partner, seconded by Councillor Woo That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing Report PSD-040-15 regarding Applications by Port Darlington Land Corporation to Amend the Clarington Official Plan and Zoning By-law to Permit a 234-Unit Draft Plan of Subdivision and Report LGL-007-15 regarding Clarington v. Waste Management of Canada Claim for Royalties, matters which deal with:  litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;  advice that is subject to solicitor-client privilege, including communications necessary for that purpose. CARRIED Rise and Report The meeting resumed in open session at 5:47 PM with Mayor Foster in the Chair. Mayor Foster advised that two items were discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. - 22 - General Purpose and Administration Committee Minutes June 22, 2015 Confidential Reports Applications by Port Darlington Land Corporation to Amend the Clarington Official Plan and Zoning By-law to Permit a 234-Unit Draft Plan of Subdivision Resolution #GPA-452-15 Moved by Councillor Woo, seconded by Councillor Partner That Report PSD-040-15 be received; That Staff be directed to take all steps necessary to seek approval from the Ontario Municipal Board for Clarington Official Plan Amendment No. 102 (COPA 2013-0002), Zoning By-law Amendment (ZBA 2013-0028) and Draft Plan of Subdivision (S-C-2013-0002), generally as set out in Attachments 1, 2 and 3 of Report PSD-040-15, respectively; That should Council endorse Staff’s recommendation, the municipal solicitor be authorized to provide a copy of Report PSD-040-15 to any interested party who requests a copy; and That all interested parties listed in Report PSD-040-15 and any delegations be advised of Council's position. CARRIED Clarington v. Waste Management of Canada Claim for Royalties Resolution #GPA-453-15 Moved by Councillor Traill, seconded by Councillor Hooper That Report LGL-007-15 be received; That Staff be directed to settle the claim against Waste Management of Canada generally on the terms set out in Report LGL-007-15, with the following amendment: “Section 1.4, Item #6 – change “December 31, 2014” to “June 30, 2014”; and That Mayor and Clerk be authorized to execute any documents necessary to effect the settlement. CARRIED - 23 - General Purpose and Administration Committee Minutes June 22, 2015 Adjournment Resolution #GPA-454-15 Moved by Councillor Partner, seconded by Councillor Woo That the meeting adjourn at 5:51 PM. CARRIED MAYOR EPUTY CLERK I i i I - 24 -