HomeMy WebLinkAboutCOD-047-03
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: December 8th, 2003 A 18
Res. ttGPA- '-1-10'1-03
Report #: COD-047-03 File #_
By-law #
Subject:
TELECOMMUNICATIONS CONSULTANT
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-047-03 be received;
2. THAT staff be authorized to retain the services of a telecommunications consultant for
an approximate amount of $15,000.00; and
3, THAT the required funds be drawn from the Corporate Services department consulting
accounts, 7004-00001-0242, 7004-00001-0247 and 7008-00000-0247,
Submitted by:
Reviewed by:'- "'))..a~ t,,-\..l"4.
Franklin Wu,
Chief Administrative Officer
ie Marano, H.B.Sc., C.M,O.
Director of Corporate Services
MMILABlkm
1207
REPORT NO.: COD-047..Q3
PAGE 2
BACKGROUND AND COMMENT
Under the Municipality of Clarington Business Plan - Business Goal #4 "To Strengthen both internal
and external communications", Corporate Services was assigned the Task of assessing the
effectiveness of communication tools,
Staff have been investigating this matter with different consulting firms and are reviewing the
proposals. The proposed work includes but is not limited to assessing the current situation and
technology with future requirements in order to provide maximum system flexibility and customer
service, identifying the risk of systems failure, identify how the teiephone systems are currently
operated, administered and maintained, provide alternatives to reduce operating costs, assess the
impact of growth, and formulating a telecommunications strategy for the next 3 to 5 years, The total
cost would be approximately $15,000.00 with funding provided in the 2003 Corporate Services
Budget.
Part of the process for this work would include the consultant meeting with senior management staff
and elected officials to get a sense for how they communicate now, and what barriers and
challenges they face.
Should council endorse this report the final deliverable and pricing will be negotiated with the
successful bidder. The total anticipated costs will be approximately $15,000,00 and will be drawn
from the various Corporate Services Consulting Accounts as identified in the recommendations.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
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