HomeMy WebLinkAboutCOD-046-03
Cl~mglOn
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
Date: December 8111, 2003 ~18'
Rc!'s..GPPr-Ifc"S-03
Report #: COD-046-03 File #_
By-law #
Subject:
RFP2003-15, ONE (1) RESCUE PUMPER
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1. THAT Report COD-046-03 be received;
2, THAT Fort Garry Fire Trucks, Winnipeg, Manitoba with a total revised bid amount of
$285,490,37 (including GST), being the lowest most responsible bidder meeting all
terms, conditions and specifications of Request for Proposal RFP 2003-15, be awarded
the contract for the supply and delivery of one only Rescue Pumper as required by the
Municipality of Clarington Emergency Services Department; and
3, THAT the required funds will be drawn from the 2003 Capital Budget Account #8210-
03001-1401,
Reviewed by: "- /~~Q-.:h~.
Franklin Wu,
Chief Administrative Officer
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1204
REPORT NO.: COD-046..Q3
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal for one (1) Rescue Pumper was issued and received as per Schedule
"A" attached,
Representatives from Emergency Services, Operations, the Fire Fighters Local Union and
Purchasing reviewed each of the submissions.
The initial bid price of $236,494.00 has been adjusted to $285,490.37 to provide for additional
equipment and minor truck changes that were required amounting to $48,996.37 per truck,
Note, these additions would apply to ali bids, and therefore each bid would increase
proportionaliy.
The total budget allocation for the replacement of three trucks was $900,000,00 and included in
the 2003 Capital Budget Account #8210-03001-1401, RFP2003-9 for two pumpers was
awarded September 15th, 2003 in the amount of $600,025.54 as per Council Resolution GPA-
352-03
After further review of the bids by the committee, it was mutually agreed that the bid from Fort
Garry Fire Trucks, Winnipeg, Manitoba in a amount of $285,490,37 be recommended for the
contract award to supply and deliver one (1) oniy Rescue Pumper.
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation, Queries with respect to the department needs, specifications, etc., should be
referred to the Director of Emergency Services,
The subject firm was the successful bidder of the previously two purchased pumpers and has
previously provided satisfactory service for several Municipalilies including Owen Sound and
Brockvilie,
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1 C 3A6 T(905)623-3379 F (905)623-4169
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Cl~mgton
Municipality of Clarington
SCHEDULE "An BID SUMMARY
REQUEST FOR PROPOSAL RFP2003-15
RESCUE PUMPER
BIDDER TOTAL BID AMOUNT DELIVERY
. lIncludino GST\ .
Fort Garry Fire Trucks $236,494.00 150 days
Winnipeg, Manitoba
Carl Thibault Fire Trucks Inc. $247,386.14 May 2004
Pierreville, Quebec
KME I MetzFire $254,660.00 250 days
Guelph, ON
Darch Fire Inc. $262,731.97 . 300 days
Avr, ON
Dependable Emergency Vehicles $272,518.30 180 Days
Brampton, ON
E-One Canada $275,814.57 38 - 42 weeks
Red Deer, Alberta
Seagrave Fire Apparatus $293,801.00 270 days
Carelton Place, ON Option B: $272,926.00
Advance Engineered Products Ltd. $299,128,13 June 2004
Concord, ON
Asphodel Fire Trucks Ltd. Bid Rejected
Norwood, Ontario
* Bid adjusted - extension error