HomeMy WebLinkAboutCOD-041-03
REPORT #4
Cl~ilJglon
REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
COUNCIL
Date:
September 29, 2003
Report #:
COD-041-03
File#_
By-law #
Subject:
CO.QPERATlVE TENDER
D2003-014, HOT MIX PAVING AND GRANULAR SHOULDERING
Recommendations:
It is respectfully recommended to Council the following:
1. THAT Report COD-041-03 be received;
2. THAT a purchase order in the amount of $1,470,749,05 (less G,S.T. Rebate) be issued to
the Regional Municipality of Durham for the Clarington portion of Co-operative Tender
D2003-014 Hot Mix Paving and Granular Shouldering;
3, THAT the required funds be drawn from the 2003 and 2002 Capital Budget Accounts as
identified in the body of this report; and
4, THAT the additional funds in the amount of $29,186,54 be drawn from the General Capital
Reserve Account #2900-00017-0000.
SUbmitter:y: U~ - '~
. Marie Marano, H.B.Sc., C.M,O.
~;;J:-
AS, Cannella, CET.
Dir or of En . eer' g Services
Reviewed by: 0 ~--.Q- L~
Franklin Wu
Chief Administrative Officer
MM\LB\NT\TC'eo
REPORT NO.: COD-041-G3
PAGE 2
BACKGROUND AND COMMENT
The Operations Department participated in a co-operative tendering arrangement with the Region
of Durham for the Hot Mix Paving and Granular Shouldering.
Although the contract conditions include both the Region of Durham's requirements and the
Municipality of Clarington's requirements, they are not independent of each other but rather are
considered as one complete contract. However, the contract award is subject to the approval of
the Region of Durham, and the Municipality of Clarington. In this instance, the Municipality of
Clarington actually issues the purchase order to the Region, not the contractor, The Region is
recommending that Contract No. 02003-014 be awarded to Harnden and King Construction, Ajax,
Ontario,
Part of Contract No, 02003-014 includes work to be done on behalf of the Municipality of
Clarington, The estimated cost of this work is $1,470,749,05 (Includes G,S.T. and Engineering).
The required funds, including G,S.T. and a 10% Engineering Contingency will be provided as
follows:
Accounts
Total
$27,710.70
56,790.84
24,090,83
52,048,82
10,000.00
1,100,000,00
170,921,32 (2002 Budget)
7208-00401-0261
8310-03401-1401
8310-03402-1401
8310-03403-1401
8310-03501-1401
8310-03601-1401
2900-00017-0000
Note, as Church Street is approximately $29,186.54 over budget, it is recommended that additional
funds be drawn from the General Capital Reserve Account #2900-00017-0000,
REPORT NO.: COD-041-o3
PAGE 3
The Director of Finance has reviewed the funding requirements and concurs with the
recommendation, Queries with respect to department needs, specifications, etc. should be
referred to the Director of Engineering,
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-3330