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HomeMy WebLinkAboutADM-02-04 # Cloc.n REPORT ADMINISTRATION Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Date: Monday, March 8. 2004 r"o~ 71-(f?A- 11o'l-O'-f Report #: ADM-02-04 File#: By-law #: Subject: MUNICIPAUCOMMUNITY INFORMATION FORUM RECOMMENDATIONS: 1. That ADM-02-04 be received for information. ~ ~,~ SUbmitted by: .. ranklin Wu, Chief Administrative Officer FW*jp CORPORATION OF THE MUNICIPALITY OF ClARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T 905-623-3379 F 905-623-5717 14f 1 01 REPORT NO.: ADM 02.Q4 PAGE 2 REPORT 1. Backaround and Objectives As the level of government that is closest to the people, the Municipality of Clarington has long felt that this closeness must be translated in our ability to be responsive to the needs of our citizens. Clearly, responsiveness can only be achieved through a clear line of communication with our residents. The Municipality has recognized the significant value of establishing .good communication with our residents and.has implemented several communication initiatives in the past such as the Page 2 advertisements in our local newspaper. Notwithstanding our current communication efforts with our residents, the Municipality feels that the communication can be further enhanced by "taking the City Hall" to the local communities where local residents would have the opportunity, in an informal setting, to dialogue with elected and appointed officials. This idea was conceived at a business planning session held in the latter part of last year. Staff is most encouraged by such an initiative and have therefore taken the idea forward and worked out the various logistics in order to implement this initiative which we would refer it as the "Municipality/Community Information Forum (MCIF)". 2. Venue and Format Under the direction of the Chief Administrative Officer, the Manager of Marketing and Communication has been assigned the responsibility to co-ordinate the efforts from all Departments. The information forum will be held in the communities of Courtice, Bowmanville, Newcastle and Orono ona rotating basis throughout the term of this Council. The following dates are confirmed for 2004 and 2005. Dates for 2006 will be finalized at a later date. 2004 April 1 September 15 November 4 Newcastle Community Hall Courtice Community Centre Garnet B. Rickard Complex 14J( . REPORT NO.: ADM 02.Q4 PAGE 3 2005 February 10 May 12 September 15 November 10 Location to be determined Location to be determined Location to be determined Location to be determined The start time will be 7:00 pm, finishing up at around 9:30 pm. Similar to a Trade Show format, each Department will have its own booth and backdrop, and will be responsible to determine the content of its display. The information displayed would include matters of interest to the residents, with special emphasis on those issues that are pertinent to the communities where the forums will be held. Elected and appointed officials are expected to be available at the Forumto interact with the residents to answer questions and to provide information about services and programs offered by the Municipality. 3. Marketina The promotion and launching of this Municipal/Community Information Forum will be undertaken shortly through advertisement on Page 2 of the Canadian Statesman, on our municipal website, and through a newsletter to be distributed through all municipal facilities including all library branches. Our focus is to create excitement and interest among our residents as their participation is vital to our success in "taking the City Hall" to the people. 4. Conclusion The Municipal/Community Information Forum is a worthwhile initiative to develop a positive relationship with the most important stakeholders in municipal government, that being our citizens. To ensure continuous success, we will monitor the public acceptance of this initiative and will make the necessary adjustment once we have the feedback from our residents. 1 4).)