HomeMy WebLinkAbout2015-02-10 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday February 10, 2015
(Not yet approved by committee)
In Attendance – Gord Lee, Chair Larry Burke, Vice-Chair
Councillor Woo, Carol Little, Jay Summers, Shea-Lea Latchford, Gord Blaker, Gary
Oliver, Bryan Wiltshire
Regrets – Councillor Partner
1. Call to Order – 7:05 P.M.
2. Adoption of Minutes – Motion # 15 – 004 was proposed: THAT:
That the minutes of January 13, 2015 are corrected to reflect motion
numbers 15-001 and 15-002 and 15-003, respectively. Further to this
change, member Gord Blaker’s name was duplicated in the attendance
record. With these corrections noted, the minutes were accepted as
presented.
Moved by: Shea-Lea Latchford Seconded by: Carol Little
Carried
3. Arena manager’s Report – Repairs had been required to one of the 6
furnaces in the building causing a temporary disruption to the activities
of Newcastle Family Connection. With no heat upstairs they relocated
their dance program for two evenings. It was suggested by Jay Summers
that the board cover the costs of their relocation rental for the two nights.
Bryan will contact them and make the offer. Then, report back to the
chair.
Bryan also advised, the Chamber of Commerce had booked their trade
show at the arena for the week-end of May 22, 2015, The Sea Cadets
nd
(2)
Had booked the arena for Sunday May 31, 2015 and, A Gift of Art
st
exhibition was booked for July 11 & 12, 2015. Bryan had also been in
th
touch with his contacts from Clarington Lacrosse League and their
summer schedule for our arena is forthcoming.
Discussion on snow removal, ice problems in the parking lot and lighting
on the north end of the building took place. Regional Councillor Woo
offered to discuss these issues with Mr. Horvath, in the Operations Dept.
A report and follow-up on all these issues will be tabled for the next
meeting, in March.
Gary Oliver also brought up the concern of our staff not being identified
properly, while on duty in the arena. This continues to be a problem to
have the proper windbreakers or jackets available with “Arena Staff”
visibly shown for patrons to identify, if needed. Bryan will take this task
on and obtain pricing and jacket selection for our next meeting.
It was also reported by Jay Summers that corrections to the Tim
Horton’s signage in the arena was required. As Tim’s marketing dept.
had supplied the pantone colours and approved the art work, they will
cover the cost. It will be rectified this summer, once the ice is out and we
can get a lift truck on the floor to get someone up to the Score Board sign.
4. Financial Report – Account Receivables for February 7, 2015 showed
$63,325.63 outstanding – ($27,207.48, 44% being in the over 30 to 60
day period) . The income statement was minimal with only one month of
sales for 2015. The chair provided income statements for years 2011
through 2014 in preparation for the 2015 budget forecast.
5. New Business – Applications were handed out to all members who
wished to re-apply for a position on the arena board for the new term.
Once Clarington Council has selected the new board members, an
election of office will take place at the March, 2015 meeting.
6. Next Meeting – A meeting for the new board members was tentatively
scheduled for March 10, 2015 – 7:00 P.M. at the arena.
7. Adjournment - Motion # 15-005 was proposed: THAT:
This meeting is adjourned.
Moved by: Gord Blaker Seconded by: Jay Summers
Carried