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Home My WebLink About2015-06-08 General Purpose and Administration Committee Minutes June 8, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a meeting of the General Purpose and Administration Committee held on Monday, June 8, 2015 at 9:30 AM in the Council Chambers. Roll Call Present Were: Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Regrets: Mayor A. Foster (on municipal business) Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Manager of Special Projects, Fay Langmaid Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Deputy Treasurer, L. Gordon Director of Emergency & Fire Services, G. Weir Municipal Clerk, A. Greentree Committee Coordinator, M. Chambers Councillor Woo chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. - 1 - General Purpose and Administration Committee Minutes June 8, 2015 Announcements Councillor Hooper announced the following five items:  Bowmanville BIA’s Summerfest in Downtown Bowmanville from Thursday, June 11, 2015 to Saturday, June 13, 2015.  Bowmanville Lion’s Club Rubber Duck Derby on Saturday, June 13, 2015 at 1:00 PM at the Vanstone Bridge.  Central Public School’s Springfest on Thursday, June 18, 2015 from 4:30 PM to 7:30 PM, for more information visit www.central125.com.  Bowmanville Concerts in the Park featuring the Don MacArthur Band on Thursday, June 11, 2015 at Rotary Park in Bowmanville.  Congratulations to the Bowmanville Rotary Club on the Ribfest Event held from June 5, 2015 to June 7, 2015 at Garnet B. Rickard Recreation Complex. Councillor Neal announced the following item:  Congratulations to the Bowmanville Rotary Club on the Ribfest Event held from June 5, 2015 to June 7, 2015 at Garnet B. Rickard Recreation Complex. Councillor Partner announced the following four items:  Saint Saviours Church Salad Luncheon and Supper on Wednesday, June 10, 2015 from 11:30 AM to 1:00 PM.  Doors Open Clarington on Saturday, June 13, 2015 from 10:00 AM to 4:00 PM.  Ontario County Kennel Club’s “Under the Big Top” Dog Show from Friday, June 12, 2015 to Sunday, June 14, 2015 at the Orono Fairgrounds.  th Clarington East Food Banks 20 Annual Barbeque on Saturday, June 13, 2015 from 11:30 AM to 1:30 PM. Councillor Traill announced the following item:  Bethesda House “Walk a Mile in Her Shoes” on Saturday, June 13, 2015 in Downtown Bowmanville. Councillor Woo announced the following nine items:  Congratulations to the Bowmanville Rotary Club on the Ribfest Event held from June 5 to June 7, 2015 at Garnet B. Rickard Recreation Complex.  Ribbon Cutting for the Municipality of Clarington’s accessible mobile stage on Friday, June 5, 2015 at the Garnet B. Rickard Complex. - 2 - General Purpose and Administration Committee Minutes June 8, 2015  “Toronto2015 Pan Am Games Torch Relay” – Official Ceremony and Community Celebration on Friday, June 5, 2015.  Clarington Board of Trade’s Simply Social on Wednesday, June 10, 2015 from 4:30 PM to 7:00 PM at Canadian Tire Motorsport Park.  Clarington Board of Trade’s Spring Golf Clinic on Thursday, June 11, 2015 at 7:30 AM at the Quarry Lakes Golf and Recreation Centre.  Clarington Firefighters Charity Golf Tournament in support of Camp Bucko on Friday, June 12, 2015 at the Newcastle Golf and Country Club.  St. Paul’s United Church is celebrating the 90 year anniversary of the United Church of Canada on Wednesday, June, 10, 2015 from 10:30 AM to 11:30 AM.  Ecumenical Service in the Park on Sunday, June 14, 2015 from 11:00 AM to 12:00 PM at Rotary Park in Bowmanville.  Congratulations to Newcastle resident Chloe Rowe on being named the Badminton Ontario’s Female Athlete of the Year. Minutes Resolution #GPA-398-15 Moved by Councillor Neal, seconded by Councillor Hooper That the minutes of the regular meeting of the General Purpose and Administration Committee held on May 25, 2015 and the special meeting of the General Purpose and Administration Committee held on June 2, 2015, be approved. CARRIED Public Meeting There were no public meetings. Delegations Delegation of Anna Marie Wall, Regarding the Denial of a Refreshment Vehicle Licence and Concerns with the Issues of Obtaining a Licence Anna Marie Wall was present regarding a request for an exemption to the Refreshment Vehicle By-law. Ms. Wall explained to the Committee that her application to license a refreshment vehicle was recently denied. She continued by noting that she purchased a double decker bus in 2014, with the intention of re-opening as a stationary refreshment vehicle. Ms. Wall added that the By-law was recently updated and the By-law states that any vehicle which is classified as a motor vehicle must have the ability to be driven on its own. She continued by explaining that double decker bus no longer able to be driven and needs to be towed in order for it to be moved. Ms. Wall provided some background of the vehicle and her plans for the future. She concluded - 3 - General Purpose and Administration Committee Minutes June 8, 2015 by thanking Committee and asked them to consider her request for an exemption to the refreshment vehicle By-law. Resolution #GPA-399-15 Moved by Councillor Neal, seconded by Councillor Partner That the delegation of Anna Marie Wall, regarding the denial of a refreshment vehicle licence, be referred to staff. MOTION WITHDRAWN Resolution #GPA-400-15 Moved by Councillor Neal, seconded by Councillor Partner That the delegation of Anna Marie Wall, regarding the denial of a refreshment vehicle licence, be referred to staff to provide a report to Council with respect to the definition of a motor vehicle within the Refreshment Vehicle By-law. CARRIED Delegation of Tom Albani, Senior Project Manager, DG Group, Regarding Report PSD-033-15, Application by 1613881 Ontario Limited to Develop a 155 Unit Residential Plan of Subdivision Tom Albani, Senior Project Manager, DG Group, was present to answer any questions regarding Report PSD-033-15, Application by 1613881 Ontario Limited to develop a 155 unit residential plan of subdivision. Presentations Presentation of Amy Burke, Sustainable Development Coordinator, Municipality of Clarington Regarding Report PSD-032-15 Port Granby Nature Reserve Proposal Amy Burke, Sustainable Development Coordinator, Municipality of Clarington, was present regarding Report PSD-032-15, Port Granby Nature Reserve Proposal. Ms. Burke provided background information and explained to the Committee that the draft copy of the proposal and schedule are being presented for consideration. She highlighted both the local and regional settings and provided background details concerning the subject lands. She continued by reviewing the areas included in the Port Granby Federal Land and explained what additional land will be required moving forward. Ms. Burke highlighted the Ecology First, Full Concept Vision, which included appointing a Committee and determining a proposed end use for the land. She added that a report was provided in 2010 by this Committee, which included recommendations for the land. Ms. Burke noted in July 2012 a working group was created to further assist with the Full Concept for the Port Granby lands. She reviewed the stewardship plan - 4 - General Purpose and Administration Committee Minutes June 8, 2015 that was prepared to assist with the implementation plan for the development of the lands. Ms. Burked highlighted the Official Plan Policies, key opportunities and benefits, conservation network, and community support. She concluded by reviewing the next steps for this proposal. Planning Services Department Port Granby Nature Reserve Proposal Resolution #GPA-401-15 Moved by Councillor Partner, seconded by Councillor Cooke That Report PSD-032-15 be received; That the Port Granby Nature Reserve Proposal (Attachment 1 to Report PSD-032-15 – under separate cover) be submitted to Natural Resources Canada, as the rationale and proposed framework for the implementation of the Ecology First Full End Use Concept Plan, including the ownership and management of the subject lands; That the Mayor meet with representatives of the federal government to pursue the eventual dispositioning and transfer to the local municipalities of the surplus federal lands; That the members of the Port Granby Nature Reserve Working Group be thanked for their work and involvement in preparing the proposal; and That all interested parties listed in Report PSD-032-15 and any delegations be advised of Council’s decision. CARRIED Application by 1613881 Ontario Limited to develop a 155 Residential Plan of Subdivision Resolution #GPA-402-15 Moved by Councillor Hooper, seconded by Councillor Neal That Report PSD-033-15 be received; That the application for Draft Plan of Subdivision S-C 2012-0003, submitted by Bousfields Inc. on behalf of 1613881 Ontario Inc. be supported subject to conditions as contained in Attachment 1 to PSD-033-15; - 5 - General Purpose and Administration Committee Minutes June 8, 2015 That the Zoning By-law Amendment application submitted by Bousfields Inc. on behalf of 1613881 Ontario Inc. be approved as contained in Attachment 2 to Report PSD-033-15; That once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-033-15 and Council’s decision; and That all interested parties listed in Report PSD-033-15 and any delegations be advised of Council's decision. CARRIED Council Support for Roof Top Solar Project Applications the FIT Program Resolution #GPA-403-15 Moved by Councillor Partner, seconded by Councillor Hooper That Report PSD-034-15 be received; That Council approve the Resolution contained in Attachment 2 to Report PSD-034-15 to support roof top solar projects in Clarington, subject to the application meeting the review criteria set by the Council and payment of the application fee as follows: Whereas pursuant to the regulations governing the FIT Program, applications under the Green Energy Act, 2009 which receive formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to others applying for FIT Contracts; And whereas the Council of the Municipality of Clarington supports roof-mounted solar projects that meet the criteria identified and approved by Council as part of Report PSD-034-2015 approved on June 15th, 2015 NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of Clarington supports roof mounted solar applications that meet the review criteria and delegate’s authority to the Director of Planning Services to provide Council’s endorsement for roof mounted solar projects to applicants based on the criteria; and - 6 - General Purpose and Administration Committee Minutes June 8, 2015 That this resolution’s sole purpose is to enable applicant’s to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the application or project or any other purpose. CARRIED Councillor Neal chaired this portion of the meeting. Engineering Services Department GO Transit Re-route Options, Newcastle Village Resolution #GPA-404-15 Moved by Councillor Partner, seconded by Councillor Woo That Report EGD-012-15 be received; That the demolition of the former fire hall in the Village of Newcastle be delayed to allow GO Transit to continue to use this property as a temporary turnaround on an interim basis until opportunities for strategic partnerships have been explored; That Staff be directed to enter into discussions with GO Transit and Durham Region Transit to see if opportunities exist which may allow us to maintain or even enhance transit service to the Village of Newcastle in the least disruptive manner possible; That Staff be directed to report back to Council in the Fall of 2015 on the progress of their discussions; That scheduling of the demolition of the former fire hall in Newcastle be revisited at that time, and That all interested parties listed in Report EGD-012-15 and any delegations be advised of Council’s decision. CARRIED Councillor Partner chaired this portion of the meeting. - 7 - General Purpose and Administration Committee Minutes June 8, 2015 Recess Resolution #GPA-405-15 Moved by Councillor Traill, seconded by Councillor Woo That the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:22 AM. Operations Department Emerald Ash Borer Resolution #GPA-406-15 Moved by Councillor Hooper, seconded by Councillor Woo That Report OPD-006-15 be received for information. CARRIED Councillor Traill returned to the meeting at 11:25 AM. Portable Washroom Trailer Resolution #GPA-407-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Report OPD-007-15 be received for information. CARRIED Emergency and Fire Services Department There were no reports to be considered under this section of the Agenda. Councillor Hooper chaired this portion of the meeting. - 8 - General Purpose and Administration Committee Minutes June 8, 2015 Community Services Department Schedule of Rates and Fees – 2015/16 – 2016/17 Resolution #GPA-408-15 Moved by Councillor Cooke, seconded by Councillor Neal That Report CSD-007-15 be received; and That Council approve the proposed rates and fees as outlined in Attachment 1 of Report CSD-007-15 for the period September 1, 2015 to August 31, 2017. CARRIED (See following motions) Resolution #GPA-409-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-408-15 be amended as follows: That the Swim/Skate user fees for the period beginning September 1, 2015 and beginning September 1, 2016 be set as follows: Adult per visit - $3.55 Youth per visit - $2.75 Senior per visit - $2.75 Adult 10 visit - $31.85 Youth 10 visit - $24.75 Senior 10 visit - $24.75 MOTION LOST Resolution #GPA-410-15 Moved by Councillor Neal, seconded by Councillor Cooke That the foregoing Resolution #GPA-408-15 be amended as follows: “That all of the user fees be rounded to the nearest five cents.” MOTION WITHDRAWN The foregoing Resolution #GPA-408-15 was then put to a vote and carried. - 9 - General Purpose and Administration Committee Minutes June 8, 2015 Councillor Traill chaired this portion of the meeting. Clerk’s Department Fireworks By-law Resolution #GPA-411-15 Moved by Councillor Partner, seconded by Councillor Woo That Report CLD-011-15 be received; That the by-law attached to Report CLD-011-15 be approved; and That all interested parties listed in Report CLD-011-15 and any delegations be advised of Council’s decision. CARRIED Updated Council/Committee Meeting Schedule Resolution #GPA-412-15 Moved by Councillor Cooke, seconded by Councillor Neal That Report CLD-013-15 be received; That the Council/Committee meeting schedule for the remainder of the Term of Council 2014 to 2018, as previously adopted by Council (Attachment 1 to Report CLD-013-14) be rescinded; and That the Council/Committee meeting schedule for the remainder of the Term of Council 2014 to 2018, attached as Attachment 2 to Report CLD-013-14, be approved. CARRIED Councillor Woo chaired this portion of the meeting. Corporate Services Department Fourth Street Reconstruction Resolution #GPA-413-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD-013-15 be received; - 10 - General Purpose and Administration Committee Minutes June 8, 2015 That Nick Carchidi Excavating Ltd. with a total bid amount of $699,091.80 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-12 be awarded the contract for Fourth Street Reconstruction as required by the Municipality of Clarington, Engineering Services Department; That the funds required in the amount of $739,703.46 (net HST Rebate) including construction cost of $699,091.80 and $40,611.66 contingency be drawn from the following accounts: Fourth Street Reconstruction (2015) 110-32-330-83351-7401 $90,000.00 Fourth Street Reconstruction (2014) 110-32-330-83236-7401 $338,900.00 Funded by Region of Durham $286,303.46 That the Funding shortfall be funded from the following account: Duke Street Reconstruction 110-32-330-83359-7401 $24,500.00 That all interested parties listed in Report COD-013-15 and any delegations be advised of Council’s decision. CARRIED Finance Department There were no reports to be considered under this section of the Agenda. Solicitor’s Department There were no reports to be considered under this section of the Agenda. Chief Administrative Officer There were no reports to be considered under this section of the Agenda. Unfinished Business There were no items to be considered under this section of the Agenda. - 11 - General Purpose and Administration Committee Minutes June 8, 2015 Other Business Request for Data from the Ministry of Environment and Climate Change Resolution #GPA-414-15 Moved by Councillor Neal, seconded by Councillor Partner That the Ministry of Environment and Climate Change be requested to forward the Municipality of Clarington a copy of all data obtained as conditions of the Permit to Take Water, including quantities of water taken, date of the Ministry of Environment and Climate Change site visits, and copies of the daily logs completed by Hydro One. CARRIED Affordable Housing Task Force Resolution #GPA-415-15 Moved by Councillor Traill, seconded by Councillor Partner Whereas access to adequate housing is a fundamental right of all Canadians, as guaranteed by the UN Universal Declaration of Human Rights; Whereas thousands of households remain on the waiting list for social housing in Durham; Whereas seniors in Clarington and across Durham who are looking for affordable rent will be waiting at least three to four years and fewer than 19 units in 1,000 are available for rent each month; and Whereas access to good quality affordable housing has community-wide benefits related to economic competitiveness, health, education, social inclusion and strengthened communities; NOW THEREFORE IT BE RESOLVED that Durham Region and its eight area Municipalities set up a Task Force to consider the following to supplement the recommendations of “Home in Durham, the Durham Housing Plan 2014-2024”: 1. Development Charge by-law amendments to include an exemption for affordable housing based on specific criteria and a housing service agreement with the Region or with the area Municipality as follows: To be eligible or an exemption or reduction of DCs, an affordable rental housing project must target low income households and provide affordable rent levels. The initial and ongoing annual affordable project rents along with the occupant - 12 - General Purpose and Administration Committee Minutes June 8, 2015 maximum income by unit type are to be set and/or approved by Durham Social Services, Housing Services Division. To be considered “affordable”, the initial rent setting must be consistent with any one of the following: A. The definition of “affordable rental” as provided in the Provincial Policy Statement OR B. 65% of the Average Market Rent as determined by CMHC in its latest survey of the local market OR C. Rent levels set in accordance with a Housing Services recognized affordable housing program (i.e. Canada/Ontario Affordable Housing Program) In addition, the property owner must have entered into a Housing Agreement with the Region of Durham, or with the local Municipality, which is registered on title and serves to ensure that the affordability terms established by the Region remain in effect. The principal intent of the Housing agreement is to indicate that in exchange for the DC exemption, the Region or area Municipality will specify rental rates and occupant income by unit type in perpetuity. It also establishes penalties & remedies should the terms of the Agreement be breached. The Housing Agreement must be executed by the applicant at the time of the property rezoning (where applicable) or prior to the project commencing construction (i.e. before building permit is issued). 2. The relaxation of architectural controls in order to encourage development of affordable housing based on the specific criteria set forth in Section 1 (A-C) above. 3. The provision of building permit fee exemptions in order to encourage development of affordable housing based on the specific criteria set forth in Section 1 (A-C) above. 4. A study of affordable housing best practice models across North America, not limiting itself to the GTA and to Ontario. CARRIED AS AMENDED (See following motions) - 13 - General Purpose and Administration Committee Minutes June 8, 2015 Resolution #GPA-416-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-415-15 be amended as follows: “That recommendation number 3 be deleted; and That the Resolution be circulated to the area Municipalities and our Member of Provincial Parliament for endorsement and be forwarded to the Durham Region Health and Social Services Committee.” CARRIED The foregoing Resolution #GPA-415-15 was then put to a vote and carried as amended. Request for Public Input for Trail at Tooley’s Mill Park Resolution #GPA-417-15 Moved by Councillor Neal, seconded by Councillor Cooke That the public be invited to provide input on the type of construction of the trail proposed commencing at Tooley’s Mill Park, including, if deemed appropriate by staff, a Public Information Centre. CARRIED Communications There were no items considered under this section of the Agenda. Confidential Reports There were no items considered under this section of the Agenda. - 14 - General Purpose and Administration Committee Minutes June 8, 2015 Adjournment Resolution #GPA-418-15 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 12:56 PM. CARRIED ' �7 A MAYO, DEPUTY CLbqk- y - 15 -