HomeMy WebLinkAbout2015-03-17 Minutes
NEWCASTLE VILLAGE COMMUNITY HALL BOARD
Meeting of the Newcastle Village Community Hall Board
held on March 17, 2015 at 7 pm in the Council Chambers.
Attendees: C. Abraham (chair)
S. DeJong
B. Carmichael
D. Eastman
S. Rogers
W. Woo – Regional Councilor
W. Partner – Local Councilor
G. Bell – secretary
MINUTES
1.1Motion by S DeJong, seconded by B. Carmichael
That the minutes of February 17, 2015 are accepted as presented. “Carried”
BUSINESS ARISING
2.1 PA System for gazebo area – C. Abraham showed a portable system that can be purchased on
Amazon for $350.00.
2.2 Mason’s letter – follow up
- Air quality has tested fine
- no report on ceiling cracks
- chairlift/elevator Mark Lanthange from Durham 66 Masons will get back to us with
expectations of how this would be paid for.
2.3 Charlie Trim chair of Newcastle’s of the World was pleased with fees for use of the hall Sept 19 -
23 2016.
2.4 NPS Council has booked the evening of April 25 after NVMHA has vacated at 5:30 pm. This is
not a joint venture.
FINANCIAL REPORT
3.1 Motion by W Partner, seconded by W. Woo
That the financial report be accepted as presented. “Carried”
BILLS
4.1 Motion by D Eastman, seconded by S Rogers
That invoices for supervision S. DeJong 75.00, B Carmichael 75.00, and S. Fogg $225.00 be paid
as presented. “Carried”
CORRESPONDENCE
5.1 2014 financial report received from Bowling Association.
FUNDRAISING
th
6.1 Hotel California concert is sold out for 5 year in a row!
- Munch and Mingle will be done by Barry and George Krohn
- liquor is ordered
- volunteers in place
Fall Festival in the works. Expanding street down to Brookhouse. Attendance was
approximately 5000 in 2014.
-Committee may want use of kitchen for breakfast
-Hall participation is Oktoberfest lunch and evening entertainment. Considering a kitchen
party for evening. Still all preliminary plans.
-Balance in fundraising account is $18,500.00
HEALTH & SAFETY
7.1 Report received for information and will copy to Operations Dept.
NEW BUSINESS
8.1 Refinishing of auditorium floor slated for week of April 27 with the assistance of Swish.
8.2 Report on kitchen project
- met with Chef Derek of Chanterelle Bistro
- will also meet with a couple of additional companies i.e. a school, catering companies.
- some suggested musts – stainless steel, confection oven, rubber maid dishes trollies
- B. Carmichael would like us to investigate feasibility of walk in cooler – include access from
outside to load.
8.3 Discussed fees for senior groups i.e. ballroom dance on a Sunday to Friday only.
Motion by S. Rogers, seconded by W. Partner
That senior’s rate is increased to $275.00 for up to 5 hours. “Carried”
8.4 Water heaters – secretary is talking with Reliance on cost of converting to gas.
ADJOURNED 7:40 PM