HomeMy WebLinkAbout2015-02-17 Minutes
NEWCASTLE VILLAGE COMMUNITY HALL BOARD
Meeting of the Newcastle Village Community Hall Board
held on February 17, 2015 at 7 pm in the Council Chambers.
Attendees: C. Abraham
S. DeJong
B. Carmichael
D. Eastman
W. Woo (councillor)
W. Partner (councillor)
G. Bell (secretary)
Regrets From: S. Rogers
Welcome new appointees S. DeJong, D. Eastman and S. Rogers
Election of chair was chaired by W. Partner
B. Carmichael nominated C. Abraham – seconded by D. Eastman
C. Abraham was acclaimed as chair for 2015.
MINUTES
1.1Motion by S. DeJong , seconded by B. Carmichael
That the minutes of January 2015 are accepted as presented. “Carried”
BUSINESS ARISING
2.1 PA System – tabled to next meeting
2.2 Village Concerts – S. DeJong reported we now have a committee of four – Bob Forget, Lorraine
Forget, Lloyd Johnson and Bert VanHuven. They have already submitted to Town for grant. File
has been handed over to them to start booking bands and sponsors. Thank you S. DeJong.
FINANCIAL REPORT
3.1 Motion by W. Woo, seconded by S. DeJong
That the financial report be accepted as presented. “Carried”
BILLS
4.1 Motion by B. Carmichael, seconded by S. DeJong
That the following invoices be paid as presented – $150.00 S. Fogg for supervision
CORRESPONDENCE
5.1 Newcastle’s Of The World – report submitted by S. Rogers (see Attached)
New dates Sept 16 to 23 2016 they would like use of the hall
Motion by W. Partner, seconded by D. Eastman
That rental of hall for the 5 days would be $2000.00 including tax to cover our expenses.
“Carried”
5.2 Soper Creek Model Railroad – requesting electrical work (see attached)
Permission to have electrical done through Moore Electric at their expense. C. Abraham will
contact new president.
5.3 Volunteer letter received from Municipality (see attached)
Event will be held on April 15 2015 at Garnet B. Rickard Complex.
Nominate S. DeJong, B. Carmichael, C. Abraham, S. Rogers and P. DeJong
5.4 Invitation from Municipality to attend budget meeting Feb 27 2015 as a delegation. Agreed C.
Abraham will submit a letter high lighting the past years events.
5.5 Wedding cancellation for July 25 2015 Reg Freethy – they eloped due to groom being deployed
– no refund.
FUNDRAISING
6.1 B. Carmichael reported only 34 tickets left for Hotel California. An email will be sent to all
attendees that local restaurants will be offering 10% off if ticket is shown. Publican Brewery is
looking forward to running the beer area on our behalf.
HEALTH & SAFETY
7.1 Report received – copy to Operations Department
NEW BUSINESS
8.1 Motion by W. Woo, seconded by W. Partner
That Jordan Clark is to be paid $20.00 for snow clearing on Feb 15 2015. “Carried”
S. DeJong declared a conflict
8.2 Discussed request by NVMHA to give their evening rental to NPS Council for a fundraiser dance
on April 25 2015. As noted on contract under Conditions section 3 (This permit is not
transferable) – Letter to be sent to NVMHA and NPS Council from chair
8.3 Masons have some concerns about cracks in ceiling and air quality – will refer to Operations
Dept. to look into this. They are also asking about possibility of a chair lift. This will also need to
be referred to Municipal Operations Department.
8.4 Copy of bylaws given out.
8.5 Copy of Trust Funds balance given.
8.6 Inventory of kitchen was done – we have service for 265.
ADJOURNED 8:15 PM