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HomeMy WebLinkAbout06/08/2015 r General Purpose and Administration Committee Agenda Date: June 8, 2015 Time: 9:30 AM Place: Council Chambers If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Audio Record: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation or presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. Meeting Called to Order 2. Disclosures of Pecuniary Interest 3. Announcements 4. Adoption of Minutes of Previous Meeting (a) Minutes of a Regular Meeting of May 25, 2015 4-1 (b) Minutes of a Special Meeting of June 2, 2015 4-18 5. Public Meetings None 6. Delegations 6-1 (a) Anna Marie Wall, Regarding the Denial of a Refreshment Vehicle Licence and Concerns with the Issues of Obtaining a Licence 7. Presentations (a) Amy Burke, Sustainable Development Coordinator, Municipality of Clarington Regarding Report PSD-032-15 Port Granby Nature Reserve Proposal Corporation of The Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario L1 C 3A6 905-623-3379 G.P. &A. Agenda 2 June 8, 2015 8. Planning Services Department (a) PSD-032-15 Port Granby Nature Reserve Proposal 8-1 (b) PSD-033-15 Application by 1613881 Ontario Limited to develop a 8-11 155 Residential Plan of Subdivision (c) PSD-034-15 Council Support for Roof Top Solar Project 8-43 Applications the FIT Program 9. Engineering Services Department (a) EGD-012-15 GO Transit Re-route Options, Newcastle Village 9-1 10. Operations Department (a) OPD-006-15 . Emerald Ash Borer 10-1 (b) OPD-007-15 Portable Washroom Trailer 10-10 11. Emergency and Fire Services Department No Reports 12. Community Services Department (a) CSD-007-15 Schedule of Rates and Fees —2015/16 — 2016/17 12-1 13. Municipal Clerk's Department (a) CLD-011-15 Fireworks By-law 13-1 (b) CLD-013-15 Updated Council/Committee Meeting Schedule 13-18 14. Corporate Services Department (a) COD-013-15 Fourth Street Reconstruction 14-1 15. Finance Department No Reports 16. Solicitors Department No Reports 17. Chief Administrative Office No Reports G.P. &A. Agenda 3 June 8, 2015 18. Unfinished Business None 19. Other Business 20. Communications 21. Confidential Reports No Reports 22. Adjournment Clar-ingtoll General Purpose and Administration Committee Minutes May 25, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 25, 2015 at.9:30 AM in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Facilities Manager, George Acorn, . Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Deputy Treasurer, Lori Gordon Director of Emergency & Fire Services, G. Weir .Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. Announcements Councillor Woo announced the following three items: • Municipality of Clarington's Public Information Centre on Tuesday, May 26, 2015, regarding the Clarington Official Plan Review at Faith United Church from 6:00 PM to 8:00 PM. • Wednesday, May 27, 2015, Public Information Centre for the Clarington Official Plan at the Garnet Q. Rickard Complex from 6:00 PM to 8:00 PM. 4-1 General Purpose and Administration Committee Minutes May 25, 2015 • Congratulated the Oshawa Generals Hockey Team for making into the semi-finals of the Memorial Cup in Quebec. Councillor Hooper announced the following three items: • Bowmanville BIA's SummerFest in Downtown Bowmanville from Thursday, June 11 to Saturday, June 13, 2015. • Big Brothers Big Sisters, Spring and Wine Festival on Saturday, June 6, 2015 at the Newcastle Town Hall from 12:00 PM to 5:00 PM. • Bowmanville Lion's Club Rubber Duck Derby on Saturday, June 13, 2015 at 1:00 PM at the Vanstone Bridge. Councillor Partner announced the following six items: • Chicago Blackhawks are currently in the NHL Playoffs and Brian Bickell, resident of Orono, is member of the team. • Kendal Lions Club Pancake Breakfast on Sunday, May 31, 2015 at the Kendal Community Centre from 9:00 AM to 12:00 PM. • Newcastle Public School's Fun Fair on Thursday, June 4, 2015 from 5:00 PM to 8.00 PM. • 15th Annual Greek Night in Support of Bowmanville Memorial Hospital on Saturday, June 5, 2015 at the Newcastle Village Community Hall at 6:00 PM. • Saint Saviours Church Salad Luncheon and Supper on Wednesday, June 10, 2015 from 11:30 AM to 1:00 PM. • 5th Annual Face of an Angel Golf Tournament on Sunday, May 31, 2015 is soldout. Councillor Traill announced the following two items: • Bethesda House "Walk a Mile in Her Shoes" on Saturday, June 13, 2015 in Downtown Bowmanville_ • Doors Open Clarington on Saturday, June 13, 2015 from 10:00 AM to 4:00 PM. Mayor Foster announced the following nine items: • New Bond Head Rate Payers Association Meeting on Monday, May 25, 2015 at the Newcastle Town Hall at 7.00 PM. • Terry Fox Team Appreciation Event on Tuesday, May 26, 2015 at Trinity United Church at 6.30 PM'. • YMCA Walk for Strong Kids on Thursday, May 28, 2015 at Newcastle Public School at 6:00 PM. • Clarington Board of Trade's Familiarization and Land Inventory Tour on Friday, May 29,2015 at 9:00 AM. - 2 - 4-2 General Purpose and Administration Committee Minutes May 25, 2015 • Community Care Volunteer Appreciation Barbeque on Friday, May 29, 2015 at the Garnet B. Rickard Complex. • Media Launch for the Durham Festival on Friday, May 29, 2015 at Heydenshore Pavilion in Whitby. • Curves Courtice, Grand Re-Opening on Saturday, May 30, 2015 at 11:30 AM. • Flag Raising and Proclamation of"Pride Week" on Monday, June 1, 2015 at 9:30 AM. • Tour for Humanity Bus on Monday, June 1, 2015 at Clarington Central at 11:00 AM. Minutes Resolution #GPA-367-15 Moved by Councillor Hooper, seconded by Councillor Cooke That the minutes of the regular meeting of the General Purpose and Administration Committee held on May 4, 2015, be approved. CARRIED Resolution #GPA-368-15 Moved by Councillor Cooke, seconded by Councillor Partner That the minutes of the special meeting of the General Purpose and Administration Committee held on May 14, 2015, be approved. CARRIED Councillor Woo chaired this portion of the meeting. Public Meeting (a) Subject: Application for Temporary Use By-law Applicant: Farsight Investments Report: PSD-028-15 David Addington, Planner, made a verbal and electronic presentation to the Committee regarding the application. Richard Mostert, local resident, spoke in opposition to the application. He advised the Committee that he is concerned with the applicant not being a responsible land owner. He added that he also has concerns with fire safety and overall security in the area. No one spoke in support of the application. - 3 - 4-3 General Purpose and Administration Committee Minutes May 25, 2015 Bob Schickedanz, Farsight Investments, spoke to the application. Mr. Schickedanz supports the recommendations of the staff report. He noted that this is a temporary use of this property and they are constructing a quality facility due to the size of the proposed development and to accommodate for the grading, drainage issues, and accessibility of the site. He added that they will be adding water and sewer to the building by installing a water holding tank or septic system. Mr. Schickedanz addressed Mr. Mostert's concerns regarding security of the site and noted that they intend to be a responsible owner and will be providing on site security, monitoring, and an alarm system. He concluded by thanking the members of Committee and staff. Mayor Foster chaired this portion of the meeting. Delegations Delegation of Craig Hebert, General Manager, Port Hope Area Initiative Management Office, Regarding an Annual Port Granby Project Update Craig Hebert, General Manager, Port Granby Project Director, Port Hope Area Initiative Management Office, was present regarding an Annual Port Granby Project Update. Mr. Hebert made a verbal presentation to accompany an electronic presentation. He explained the background and purpose of the Port Hope Area Initiative, milestones achieved to date, and summarized the completed components of the project. Mr. Hebert highlighted the results of the Public Attitude Survey, which was conducted in 2014. He continued by summarizing the project benefits and highlighting the communications and stakeholder relations. He concluded by noting the various locations and reviewing the overall goals and objectives of the Port Hope Project. Resolution #GPA-369-15 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of Craig Hebert, General Manager, Port Hope Area Initiative Management Office, regarding an Annual Port Granby Project Update, be received with thanks. CARRIED Delegation of Shawna Kulla, Courtice Family Concerts in the Park, Regarding a Request for an Exemption to the Sign By-law Shawna Kulla, Sponsorship and Events Liaison, Courtice Family Concerts in the Park, was present regarding a request for an exemption to the sign by--law, on.private property, for a non-profit organization. Ms. Kulla provided a handout to accompany her verbal presentation. She continued by describing the location of the proposed sign and that they are asking for the permit fee to be waived in addition to the permit being - 4 - 4-4 General Purpose and Administration Committee Minutes May 25, 2015 extended from June 5 to August 13, 2015. Ms. Kulla added that with the placement of this sign, they will increase advertising and chances for additional sponsorship opportunities. Resolution #GPA-370-15 Moved by Councillor Neal, seconded Councillor Cooke That the sign permit fee for the Courtice Family Concerts in the Park, be waived and the permit be extended until August 13, 2015. CARRIED Delegation of Anthony Wood, Regarding Concerns Related to the Proposed Leash Free Dog Park in Newcastle Anthony Wood, local resident, was present to address the Committee regarding the proposed leash-free dog park in Newcastle. Mr. Wood noted that he is aware this project has already been approved by Council. He continued by stating that he feels that the $130,000 being allocated to the construction of this park should be used for other projects within the municipality. Mr. Wood added that he feels the existing dog park in Bowmanville is underused and only caters to a small portion of the population of the municipality. He continued by stating that he feels the land should be donated and a Committee should be appointed to fundraise and assist with the maintenance of the park. Resolution #GPA-371-15 Moved by Councillor Partner, seconded by Councillor Woo That the delegation of Anthony Wood, regarding concerns related to the proposed leash free dog park in Newcastle, be received with thanks. MOTION WITHDRAWN Resolution #GPA-372-15 Moved by Councillor Partner, seconded by Councillor Woo That Staff be directed to prepare a report regarding the possibility of striking a Committee to maintain the leash free dog parks within the Municipality of Clarington, including aspects of by-law enforcement. CARRIED - 5 - 4-5 General Purpose and Administration Committee Minutes May 25, 2015 Delegation of Janet Lange & Jennifer Laughlin, Janet Lange Art & Design, Regarding a Request for the Municipality to Waive the Permit Fee for the Rotary Park, Chalk it Up Event on June 20, 2015 Janet Lange and Jennifer Laughlin, Janet Lange Art and Design were present to address the Committee regarding the Chalk it Up Event at Rotary Park on June 20, 2015. Ms. Lange had an electronic presentation and a handout to accompany their verbal presentation. She continued by providing background information on the event and noted that it is not for profit. Jennifer Laughlin advised the Committee that her daughter has a lemonade stand at this event to raise money for the Hospital for Sick Children. She added that there are also opportunities for local highschool students to volunteer to put towards their school credits. Ms. Lange concluded by asking the Committee to waive the park permit fees for this event to assist with keeping the operating costs down. Resolution #GPA-373-15 Moved by Councillor Hooper, seconded by Councillor Neal That the Municipality of Clarington provide sponsorship to the 2015 Chalk it Up Event in the amount of$305.10 and potentially other "in kind" services as required. CARRIED Recess Resolution #GPA-374-15 Moved by Councillor Neal, seconded by Councillor Woo That the Committee recess for 10 minutes. CARRIED The meeting reconvened at 11:22 AM with Councillor Woo in the Chair. Presentations There were no presentations. - 6 - 4-.6 General Purpose and Administration Committee Minutes May 25, 2015 Planning Services Department An Application by Far Sight Investments Ltd. to amend Zoning By-law 84-63 to Permit a temporary Sales Office for New Homes in a Subdivision on Lambs Road, North of King Street East, Bowmanville Resolution #GPA-375-15 Moved by Mayor Foster, seconded by Councillor Cooke That Report PSD-028-15 be received; That the proposed application for Rezoning ZBA 2015-0008 continue to be processed including the preparation of a subsequent report; and That all interested parties listed in Report PSD-028-15 and any delegations be advised of Council's decision. CARRIED Cultural Heritage Impacts of Highway 407 and 418 - Process to Repeal Heritage Designation By-laws 90-186 and 89-187 and Remove Four Properties from the Municipal Registry Resolution #GPA-376-15 Moved by Councillor Hooper, seconded by Mayor Foster That Report PSD-029-15 be received; That the process to repeal heritage designation By-law 90-186 for 1909 Bloor Street and heritage designation By-law 89-187 for 5415 Solina Road, under Part IV of the Ontario Heritage Act be initiated; That the Clerk prepare the required Notice of Intention to Repeal the Designations pursuant to the provisions of the Ontario Heritage Act, That depending on the response to the Notice of Intention to Repeal, the Clerk either prepare the necessary motion to have Council Repeal the by-laws or report back to Council regarding objection(s) received; That 5531 Bethesda Road, 5681 Acres Road, 5658 Bethesda Road and 7500 Highway 35/115 be removed from the Municipal Register; and That all interested parties listed in Report PSD-029-15 and any delegations be advised Of Council's decision. CARRIED - 7 - 4-7 General Purpose and Administration Committee Minutes May 25, 2015 Bill 73 — Smart Growth for our Communities Act 2015 Proposed Amendments to the Planning Act Resolution #GPA-377-15 Moved by Mayor Foster, seconded by Councillor Partner That Report PSD-030-15 be received; That Report PSD-030-15 be endorsed as the municipality's comments on Bill 73 with the following addition as a fourth section to Section 39: Proposed Change —To require the gratuitous dedication of valleylands and other environmentally sensitive lands through the subdivision and consent process. Under the Planning Act, parkland dedication is a requirement. There is no requirement for the dedication of environmentally sensitive lands. In most cases, developers are readily agreeable to dedicate these lands as they are a liability for them. Public ownership of these lands may be important to implement the PPS to protect the natural environmental features and potentially for active transportation networks. In the past, we have had developers who have retained valleylands or other environmentally sensitive lands for future negotiation purposes. As an example, the Graham Creek valley and a portion of the Wilmot Creek wetland in Newcastle Village was retained by two different developers. Some of this land has been subsequently dedicated. The lands are not dedicated as the application for plan of subdivision specifically excludes these lands. It is recommended that where the Municipality or another public agency (e.g. Conservation Authority) has identified environmentally sensitive lands for future public ownership, and these lands are within a property that is subject to an application for a plan of subdivision or consent, the Act require that these lands be dedicated to the public authority; That a copy of Report PSD-030-15 be forwarded to the Ministry of Municipal Affairs and Housing; and That Granville Anderson, MPP, the Durham Regional Planning and Econornic Development Department and any delegations be forwarded a copy of Report PSD-030-15 and Council's decision. CARRIED AS AMENDED (See following motion) - 8 - 4-8 General Purpose and Administration Committee Minutes May 25, 2015 Resolution #GPA-378-15 . Moved by Councillor Neal, seconded by Councillor Hooper That the foregoing Resolution #GPA-377-15 be amended as follows: "That in Section 39 the words "gratuitous" be replaced with "without compensation" CARRIED Co-ordinated Provincial Review of the Growth Plan for the Greater Golden Horseshoe; Greenbelt Plan, Oak Ridges Moraine Conservation Plan and Niagara Escarpment Plan Part 2 - Comments Resolution #GPA-379-15 Moved by Mayor Foster, seconded by Councillor Hooper That Report PSD-031-15 be received; That Report PSD-031-15 be endorsed as the municipal comments on the four plan co-ordinated review; That a copy of Report PSD-031-15 be forwarded to the Ministries of Municipal Affairs and Housing; Natural Resources and Forestry; and the Ministry of Agriculture and Rural Affairs; and That Granville Anderson, MPP, and all interested parties listed in Report PSD-031-15 and any delegations be advised of Council's decision. CARRIED Councillor Neal chaired this portion of the meeting. Engineering Services Department Bond Head Public Information Centre Resolution #GPA-380-15 Moved by Councillor Woo, seconded by Councillor Partner That Report EGD-010-15 be received; That staff be directed to hold another Public Information Centre with preliminary design options to improve public safety along Mill Street; and - 9 - 4-9 General Purpose and Administration Committee Minutes May 25, 2015 That all interested parties listed in Report EGD-010-15 and any delegations be advised of Council's decision. CARRIED Policy for Entrances Resolution #GPA-381-15 Moved by Mayor Foster, seconded by Councillor Hooper That Report EGD-011-15 be received; That Committee recommend to Council that the Policy for Entrances (Attachment 1 of Report EGD-011-15) be approved; and That the amendment to By-law 2006-105 (being a by-law to regulate the construction of driveway entrances upon highways under the jurisdiction of the Municipality of Clarington-Attachment 2 of Report EGD-011-15) be approved as outlined in Attachment 3 to Report EGD-011-15 to include a requirement for property owners to obtain an entrance permit prior to the Municipality issuing a Site Alteration Permit or prior to the Conservation Authority issuing a Permit under Ont. Reg. 168/06 and to include an updated cost recovery fee schedule. CARRIED Implementing Photo-Radar Enforcement within the Municipality of Clarington Resolution #GPA-382-15 Moved by Mayor Foster, seconded by Councillor Hooper Whereas the residents of the Municipality of Clarington desire to provide safe communities for pedestrians at and around school properties and other community safety zones, And whereas speed of traffic in and around school properties and other community safety zones is recognized as a serious safety concern; And whereas the Province of Ontario instituted and authorized a speeding monitoring system involving the use of Photo-Radar in 1994 in order to reduce speeds on roadways; And whereas photo-radar has shown itself to be effective in reducing speeds in areas in which it is operating; - 10 - 4-10 General Purpose and Administration Committee Minutes May 25, 2015 And whereas the Clarington Safe Communities Committee believes that the use of photo-radar to reduce vehicle speeds in school and other community safety zones may be an effective and cost efficient means of helping to create a safer environment for pedestrians in Clarington; Now therefore be it resolved that staff, in consultation with DRPS and other appropriate authorities, consider and prepare a report for Council on the viability of implementing a program of photo-radar enforcement on municipal roads with the aim of reducing vehicle speeds and enhancing public safety. CARRIED Recess Resolution #GPA-383-15 Moved by Mayor Foster, seconded by Councillor Partner That the Committee recess for 45 minutes. CARRIED Councillor Woo left the meeting at 12:06 PM. The meeting reconvened at 12:51 PM with Councillor Cooke in the Chair. Operations Department There were no reports to be considered under this section of the Agenda. Emergency and Fire Services Department Emergency Services Activity Report— 1st Quarter of 2015 Resolution #GPA-384-15 Moved by Mayor Foster, seconded by Councillor Hooper That Report ESD-002-15 be received for information. CARRIED Councillor Woo arrived at the meeting at 12:52 PM. Councillor Hooper chaired this portion of the meeting. - 11 - 4-11 General Purpose and Administration Committee Minutes May 25, 2015 Community Services Department June is Recreation and Parks Month 2015 Resolution #GPA-385-15 Moved by Councillor Neal, seconded by Mayor Foster That Report CSD-005-15 be received; and That the month of June is proclaimed as Recreation and Parks Month in the Municipality of Clarington. CARRIED Councillor Traill chaired this portion of the meeting. Clerk's Department Standing Committee Structure and Meeting Schedules Resolution #GPA-386-15 Moved by Councillor Cooke, seconded by Mayor Foster That Report CLD-012-15 be received; That Option 4, as detailed in Report CLD-012-15, be adopted as the standing Committee Structure and corresponding meeting schedule protocol for the Municipality of Clarington; and . That the proposed amendments to the new draft procedural By-law (tabled at the April 27, 2015 Council Meeting) be approved. CARRIED - 12 - 4-12 General Purpose and Administration Committee Minutes May 25, 2015 Mayor Foster chaired this portion of the meeting. Corporate Services Department 2015 Surface Asphalt, Various Locations Resolution #GPA-387-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD-010-15 be received; That Coco Paving Incorporated with a total bid amount of $507,471.22 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-10 be awarded the contract for 2015 Surface Asphalt Contract for Various Locations as required by the Municipality of Clarington, Engineering Services Department; That the total funds required in the amount of$523,000.00 (net HST Rebate) including construction cost of$507,471.22 and $15,528.78 contingency be drawn from the following accounts: Pavement Rehabilitation 110-32-330-83212-7401 $ 164,000.00 Jane Street Reconstruction 110-32-330-83342-7401 $ 93,000.00 Flett Street Reconstruction 110-32-330-83357-7401 $ 48,000.00 Green Road Surface Asphalt 110-32-330-83276-7401 $ 218,000.00 That all interested parties listed in Report COD-010-15 and any delegations be advised of Council's decision. CARRIED Quarry Bridge Rehabilitation Resolution #GPA-388-15 Moved by Councillor Neal, seconded by Councillor Woo That Report COD-011-15 be received; That All Services Inc. with a total bid amount of$851,278.37 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-5 be awarded the contract for Quarry Bridge Rehabilitation as required by the Municipality of Clarington, Engineering Services Department; - 13 - 4-13 General Purpose and Administration Committee Minutes May 25, 2015 That the total funds required in the amount of$919,000.00 (net HST Rebate) including construction cost of$851,278.37(net HST Rebate) and $67,721.63 (net HST Rebate) contingency be drawn from the following accounts: Structures Rehabilitation 110-32-330-83275-7401 $ 875,000.00 Roadside Protection 110-32-330-83338-7401 $ 44,000.00 That all interested parties listed in Report COD-012-15 and any delegations be advised of Council's decision. CARRIED Nash Road Rehabilitation Resolution #GPA-389-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Report COD-012-15 be received; That Ashland Paving Incorporated with a total bid amount of $1,183,891.32 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-9 be awarded the contract for Nash Road Rehabilitation and Green Road Culvert Replacement as required by the Municipality of Clarington, Engineering Services Department; That the funds required in the amount of$1,219,000.00 (net HST Rebate) including construction cost of$1,183,891.32 and $35,108.68 contingency be drawn from the following accounts: Pavement Rehabilitation 110-32-330-83212-7401 $ 954,000.00 Development Charges 110-32-330-83212-7401 $ 265,000.00 That all interested parties listed in Report COD-012-15 and any delegations be advised of Council's decision. CARRIED Finance Department Annual Leasing Report - 2014 Resolution #GPA-390-15 Moved by Councillor Neal, seconded by Councillor Cooke That Report FND-008-15 be received for information. CARRIED - 14 - 4-14 General Purpose and Administration Committee Minutes May 25, 2015 Annual Commodity Hedging Report- 2014 Resolution #GPA-391-15 Moved by Councillor Neal, seconded by Councillor Woo That Report FND-009-15 be received for information. CARRIED Annual Statement for the Development Charges Reserve Fund for the Year Ended December 31, 2014 Resolution #GPA-392-15 Moved by Councillor Hooper, seconded by Councillor Neal That Report FND-010-15 be received; and That a copy of this report be sent to the Ministry of Municipal Affairs and Housing. CARRIED Financial Update as at March 31, 2015 Resolution #GPA-393-15 Moved by Councillor Partner, seconded by Councillor Woo That Report FND-011-15 be received for information. CARRIED Solicitor's Department There were no reports to be considered under this section of the Agenda. Chief Administrative Officer There were no reports to be considered under this section of the Agenda. Unfinished Business There were no items to be considered under this section of the Agenda. - 15 - 4-15 General Purpose and Administration Committee Minutes May 25, 2015 Other Business Appointment to the Orono Arena Board Resolution #GPA-394-15 Moved by Councillor Partner, seconded by Councillor Woo That John Witheridge be appointed to the Orono Arena Board for a.term ending December, 2018 or until a successor it appointed. CARRIED Alter the Agenda of the June 22, 2015 General Purpose and Administration Committee Meeting Resolution #GPA-395-15 Moved by Councillor Hooper, seconded by Councillor Cooke Whereas it is anticipated that a report regarding the Clarington Older Adult Strategy is expected to garner significant public interest; And whereas there are also two public meetings, for the purposes of planning applications, scheduled for the same General Purpose and Administration (GPA) Committee meeting, Monday, June 22, 2015; Therefore be it resolved that the order of the agenda for the GPA meeting of June 22, 2015 be altered such that the report concerning the Clarington Older Adult Strategy, and any related delegations, be considered at 1:00 PM, resulting in a resumption of the regular business following thereafter. CARRIED Communications There were no items considered under this section of the Agenda. Confidential Reports There were no items considered under this section of the Agenda. - 16 - 4-16 General Purpose and Administration Committee Minutes May 25, 2015 Adjournment Resolution #GPA-396-15 Moved by Councillor Partner, seconded by Councillor Neal That the meeting adjourn at 1:26 PM. CARRIED MAYOR DEPUTY CLERK - 17 - 4-17 Clarftwil Special General Purpose and Administration Committee Minutes June 2, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a Special meeting of the General Purpose and Administration Committee held on Tuesday, June 2, 2015 at 10:00 AM at the Newcastle District Recreation Complex. Roll Call Present Were: Mayor A. Foster - Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer,-F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Manager of Special Projects, F. Langmaid Director of Corporate Services & Human Resources, M. Marano Manager of Communications & Tourism, B. Radomski Director of Emergency & Fire Services, G. Weir Municipal Clerk, A. Greentree Sheila Hall, Executive Director, Clarington Board of Trade was also in attendance and participated in the discussions. The Special meeting of the General Purpose and Administration Committee was convened for the purpose of continuing the work on the Strategic Business Plan for this term of Council. Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. - 1 - 4-18 Special General Purpose and Administration Committee Minutes June 2, 2015 F. Wu, CAO provided an overview of the progress to date on the development of the Strategic Business Plan for this term of Council. Copies of the draft strategic plan working document were distributed. The Committee members and senior staff discussed and deliberated the draft document, and through general consensus, the six priorities were refined. Mr. Wu thanked members of Council and staff for their work on,this strategic plan. He advised that staff will prepare the final Strategic Plan document for Council's consideration at the June 22, 2015 General Purpose and Administration Committee meeting. Adjournment Resolution #GPA-397-15 Moved by Councillor Neal, seconded by Councillor Hooper That the meeting adjourn at 11:30 AM. CARRIED MAYOR DEPUTY CLERK - 2 - 4-19 DRAFT LIST OF DELEGATIONS GPA Meeting: June 8, 2015 (a) Anna Marie Wall, Regarding the Denial of a Refreshment Vehicle Licence and Concerns with the Issues of Obtaining a Licence. I 6-1 Planning Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Report Number: PSD-032-15 Resolution Number: File Number: PLN 15.16 By-law Number: Report Subject: Port Granby Nature Reserve Proposal Recommendations: 1. That Report PSD-032-15 be received; 2. That the Port Granby Nature Reserve Proposal (Attachment 1 — under separate cover) be submitted to Natural Resources Canada, as the rationale and proposed.framework for the implementation of the Ecology First Full End Use Concept Plan, including the ownership and management of the subject lands; 3. That the Mayor meet with representatives of the federal government to pursue the eventual dispositioning and transfer to the local municipalities of the surplus federal lands; 4. That the members of the Port Granby Nature Reserve Working Group be thanked for their work and involvement in preparing the proposal; and 5. That all interested parties listed in Report PSD-032-15 and any delegations be advised of Council's decision. 8-1 Municipality of Clarington Report PSD-032-15 Page 2 Report Overview The Port Granby Project has been an ongoing federal government initiative to clean-up low level radioactive waste from the former Eldorado refinery in Port Hope. The low level radioactive waste was deposited at the Port Granby site between 1955 and 1988. The legal agreement signed in 2001 with the Municipalities of Port Hope and Clarington set out the process that would be followed to determine how the waste would be managed for its long- term storage. In the fall of 2011, the Canadian Nuclear Safety Commission granted a license for the development of a fully-engineered waste mound to be constructed north of Lakeshore Road for the 450,000 cubic metres of contaminated soil located at Port Granby. This report addresses the lands owned by the federal government which are surplus to the Port Granby clean-up project, and the opportunity that these lands present to establish the Port Granby Nature Reserve. 10 Background In 2007, the Municipality of Clarington and the Port Hope Area Initiative Management Office established.an End Use Advisory Committee to develop land use options for the Port Granby Project lands. Committee members included the Ganaraska Region Conservation Authority (GRCA) and three Port Granby area residents; one of whom lives in Port Hope (former Hope Township). The initial focus of the End Use Advisory Committee's work was to develop an end use plan for the existing and new waste management facility lands that would restore and enhance their ecological and natural heritage attributes. The Committee recognized the unique opportunity provided by having a large block of land in public ownership along the Lake Ontario shoreline. Accordingly, the Committee expanded its focus to include all of the federal land holdings in the Port Granby area. As part of the Port Granby Project, the Government of Canada owns 270 ha of land in the Port Granby area. These lands, as shown in Figure 1(below), include: The existing Port Granby Waste Management Facility (Parcel 1A— 16.9 ha); a The site of the new Long Term Waste Management Facility (Parcel 2A - 28 ha); a Parcel 2B (50ha) required by the federal government contractor for*the duration of the construction, after which it will be surplus; Parcel 4B (18.4 ha) in the Municipality of Port Hope and surplus to the Port Granby Project; and a Parcels 1 B, 3, 4A and 5 (some 150+ha) in the Municipality of Clarington and surplus to the Port Granby Project. Parcel 1A, 2A and 2B are licensed by the Canadian Nuclear Safety Commission. It is anticipated that Parcel 1A and 2B could in the future no longer be licensed, Parcel 2B 8-2 Municipality of Clarington Report PSD-032-15 Page 3 following construction of the new waste management facility and Parcel 1A once the full remediation takes effect (50+ years). Figure 1: Government of Canada Land Holdings, set out by Parcel _ - - 28 ha 2B 3 '_• _ ,� '. , . «,1 r. 4q 46 i j 18.4 ha ` '• Government of Canada Land Holdings Project Lands i = Q Surplus Lands ry Grantiy The Port Granby Project Ecology First, End Use Advisory Committee Report, completed in March 2010, recommended the adoption of a restoration and conservation landscape concept for the entire 270 ha under federal ownership (see Attachment 2). This concept, identified as the "Full Concept" in the report, was viewed as having the greatest potential to create a variety of habitats, environmental linkages and other compatible uses on the Port Granby lands. Clarington Council considered and endorsed the Port Granby End Use Advisory Committee's report dated March 10, 2010 on April 26, 2010 (PSD-051-10). Likewise Port Hope Council endorsed the end use report at their May 18, 2010 Council meeting, and the GRCA Board endorsed the report May 20, 2010. Clarington Council received a report in May, 2013 (PSD-034-13) updating the progress of the project and authorizing the preparation and funding of a management (stewardship) plan by GRCA. 8-3 Municipality of Clarington Report PSD-032-15 Page 4 2. Work to Date Beginning in July 2012, municipal staff from Clarington and Port Hope, as well as GRCA staff and Port Granby residents, formed the Working Group to further the implementation of the Full Concept for the Port Granby lands. The objectives of this working group have been to develop a Stewardship Plan, ownership and governance structure and business case for the Port Granby Nature Reserve. These key elements are critical to providing the rationale required by the federal government to transfer the lands to the municipalities at nominal cost for the purposes of conservation and ecological restoration. 2.1 Port Granby Nature Reserve: Realizing the Vision (Attachment 1, under separate cover) was prepared by and represents the work of the Port Granby Nature Reserve Working Group, bringing together these key elements. It includes: • A brief history of the Port Granby area, the Port Granby Project, and the establishment of the holistic, Ecology First end use concept (Chapter 1); • The vision of the Port Granby Nature Reserve and the related community and environmental benefits (Chapter 1); • A summary of the extensive community and government involvement and collaboration that has taken place in working towards the realization of this vision (Chapter 2); • The Port Granby Nature Reserve Stewardship Plan, prepared by Ganaraska Region Conservation Authority, laying out a feasible and affordable approach for the restoration and management of Port Granby Nature Reserve lands over both the short and long- term; (Chapter 3 and Appendix B); • A proposed governance structure that demonstrates that the Port Granby Nature Reserve can be capably and responsibly administered by an Advisory Committee and partnership agreement (Chapter 4); • A proposed implementation and on-going operations and maintenance strategy, including capital and annual operating budget (Chapter 5); The rationale for transfer of ownership of the surplus federal lands to the Municipalities of Clarington and Port Hope at nominal cost for the creation of the Port Granby Nature Reserve (Chapter 5); • An overview of relevant legislation and policy at all levels of government that support the creation of the Port Granby Nature Reserve (Chapter 6); and • A communications plan to develop a strategy for the transparent communications of activities to establish and maintain the Port Granby Nature Reserve (Chapter 7). 8-4 Municipality of Clarington Report PS®-032-15 Page 5 2.2 Ownership and Governance Structure The proposal is to have the Municipality of Clarington lease/own the lands in Clarington. While the respective. Municipality's would own the lands within their jurisdiction it is anticipated that the Conservation Authority would be the lead agency for the planting, rehabilitation and management of the lands as a Nature Reserve. Implementation would be through a partnership agreement and the creation of a governance structure. The governance structure is based on similar examples such as the Ganaraska Forest and Samuel Wilmot Nature Area. Envisioned as an Advisory Committee to the Conservation Authority Board it will provide a framework within which government agencies, first nations, non-government groups and the public can participate. 2.3 Stewardship Plan The preparation of a Stewardship Plan was-necessary to determine the baseline of the ecological health of the subject lands and the immediate issues to be addressed. The Stewardship Plan will guide the.on-site work needed to implement the Full Concept for the Port Granby Nature Reserve over the short term and long term. The Stewardship Plan describes how individual parcels will be used/managed, and provides detailed site and planting plans. A key component of preparing the Stewardship Plan involved undertaking an Environmental Inventory of the lands covered by the Full Concept. This inventory provided crucial information on existing conditions within the different parcels of land, such as flora, fauna, soils and hydrogeology, and helps to establish a baseline to allow changes in the Port Granby Nature Reserve and the health of ecosystems to be tracked overtime. The context of the lands within the larger ecological setting is shown in Figure 1-5, Page 1-8. There are general management and parcel specific recommendations on Page 3-5 to 3-7. 2.4 Budget The proposal for the Port Granby Nature Reserve includes an estimated capital works budget and annualized operations budget for the management/maintenance plan. Included within these budgetary items are recommendations for monitoring activities and strategies for community involvement and awareness, outlined in a communications plan. The capital cost to undertake the recommended restoration and enhancement activities is estimated, in 2014 dollars at approximately $255,000 spread over a number of years. However, it is expected that the subsidization of most of the costs for tree planting through the Trees Ontario Foundation's 50 Million Tree Program would effectively reduce these capital costs to $73,000. One of the major capital costs would be the shifting of the Waterfront Trail off-road, to the south of Lakeshore Road through the Nature Reserve 8-5 Municipality of Clarington Report PS®-032-15 Page 6 lands for 1.6 kilometres. Funding for the capital costs will be sought from a number of sources by the partners and stakeholders involved. Annual operating costs are estimated to be approximately $35,000, including communications costs. These costs would be attributed proportionally to the land owners and the Conservation Authority could be contracted to carry out these tasks given their expertise in this type of maintenance and management work and ability to provide enforcement. 2.5 Policy Context The federally owned lands have been identified in both the Port Hope and Clarington Official Plans as Nature Reserve and have special policies outlined for them. As part of the Port Hope Official Plan update completed in September 2014, the federal lands within Port Hope (Area 4B on Figure 1) area identified as Special Policy Site #16. Clarington's proposed Official Plan released March, 2015 identifies the federal lands in Clarington as Special Policy Area W. Both Municipality's set out the vision for the area as, `Tthe]goal is to see the establishment of a nature reserve on the lands surplus to the Port Granby project as set out in the March 2010 report of the End Use Advisory Committee and the Management Plan for the Port Granby Nature Reserve" The Nature Reserve concept also addresses numerous Provincial and Federal Policies and initiatives that have been highlighted in the proposal. 3e Discussion To date, the federal government has not expressed the timing for disposal of the lands. They have indicated that the process set out by the Treasury Board for the disposal of surplus federal lands would come into play. The proposal has been crafted to provide the justification to the Federal government to transfer the lands to the Municipalities. The proposal sets out the advantages of allowing for the approved end-use to proceed under lease arrangement in advance of disposing of the lands as an immediate community benefit. This concept is similar to what has occurred in Port Hope with the development of the Baulch Road Park. The eventual divestment of the surplus Port Granby federal lands for the establishment of the Port Granby Nature Reserve provides the Government of Canada with the opportunity to: Create a lasting legacy from the Port Granby Project that would not only benefit the local community, but also the entire Lake Ontario shoreline ecosystem; ® Alleviate the anxiety of the community about the future use of the lands; Contribute to the protection and restoration of regional natural heritage and the provision of low environmental impact education, research and passive recreation opportunities; 8-6 Municipality of Clarington Report PS®-032-15 Page 7 • Support municipal, regional, provincial and federal ecological, environmental and recreational goals; ® Support municipal, regional and provincial goals and preferences expressed by local residents for a green, connected, open, accessible, useable and attractive waterfront; o Support the pursuit of significant funding support for ecological restoration, such as tree current planting programs of Trees Ontario Foundation, which may not be available in future years; and ® Enable the enforcement of provincial, regional and municipal legislation and policy; © Allow for local enforcement to address safety and liability issues on the surplus lands related to the current unauthorized public use; ® Address the on-going management of weeds and invasive species; and A Save the costs associated with sale of the surplus lands (i.e. surveying, registering, marketing, legal and other administrative costs). 4e Next Steps The Port Granby Nature Reserve Proposal is one of many steps towards the goal of having the federally owned lands turned over to local agencies in the near future, to be holistically restored, managed and.maintained as a nature reserve for present and future generations. The Port Granby Nature Reserve Proposal represents a collaborative vision and strategy by the municipalities, conservation authority and community to the federal government. Similar reports to this one will be going to Port Hope Council and the Ganaraska Region Conservation Authority Board. Thereafter, the immediate next step is to submit the Port Granby Nature Reserve Proposal and meet with the federal representatives. 50 Concurrence Not Applicable 6. Conclusion The presence of such a large block of continuous agricultural and natural environment land in public ownership on the Lake Ontario Shoreline is rare. Baseline studies carried out to date underline the ecological importance and conservation value of the Port Granby lands. It presents a unique opportunity to create a nature reserve that would support and enhance the ecological functions of the Lake Ontario shoreline, complement the regional natural heritage system and support other environmental initiatives (e.g. local . climate change action), and create environmental education, research and passive recreation opportunities. The Stewardship Plan, combined with ownership and governance structure, capital and operating budget, and communications plan as a 8-7 Municipality of Clarington Report PSD-032-15 Page 8 Proposal provides Natural Resources Canada with a framework for the eventual transfer of the federal. lands to local agencies that offers benefits to all parties involved and a significant legacy from the Port Granby Project. 7. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: L' J. Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contacts: Faye Langmaid or Amy Burke, 905-623-3379 ext. 2407 or 2423 or flangmaid(a)-clarington.net or_a_burke(j�clarington.net Attachments: Attachment 1 — Port Granby Nature Reserve Proposal (under separate cover) Attachment 2 — End Use Full Concept The following is a list of the interested parties to be notified of Council's decision: Sue Bernardi, Executive Director, Municipality.of Port Hope Linda Laliberte, CAO, Ganaraska Region Conservation Authority Anoop Kapoor, Natural Resources Canada Craig Hebert, Canadian Nuclear Laboratories (formerly PHAI-MO) Rick Norlock, MP, Northumberland-Quinte West Erin O'Toole, MP, Durham Dr. Binder, Canadian Nuclear Safety Commission Gerry Mahoney, South East Clarington Ratepayers Association FL/AB/df 8-8 Attachment 1 to Municipality of Clarington, Report PSD-032-15 Port Granby Nature Reserve Proposal (under separate cover) 8-9 00 Port Granby Long-term Low- 5' Level Radioactive M� Waste Management Project 0 End Use Landscape & n Design Concept Figure 11 Full Concept .ea70 r� rfj*. ._ .e hincn!'JircFrnJ�! F�yy,,� MQ•kkw. +�j" ' ��r �`• r '1i� � wd.'J't>,ft. F � ,};8y, If ��. f• y�cy` , 't �/ '`�, �f S. __�'_ a�- �r gJ: • 41at;i•V.w�.o�a+.n71r[dA� _ '"� �`�,V_•, ►a�rw.. ,t •.IrriOrwr•71 F,3r.Jc r - � 7 '•••A�ro:'.vtvr-d �` (,orw4ndn!rrawa ��' `^• �� ''� `° • 9 .� ],/ l���r� P �.., a ,►,.. ,r.• y Not to Scale l Lake Ontario '° + 0 125 2W S00 X N.��;;•:.i- V1�teriran:YrarO j q_�,. 1�. _ 'tl� yrS ��LLll 'a O D n misal w r-. � rt 0 0 cllliawda�u if wijlt Planning Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee I Date of Meeting: June 8, 2015 Report Number: PSD-033-15 Resolution Number: File dumber: S-C 2012-0003 & ZBA 2012-0019 By-law Number: Report Subject: application by 1613881 Ontario Limited to develop a 155 Residential plan of Subdivision Recommendations: 1. That Report PSD-033-15 be received; 2. That the application for Draft Plan of Subdivision S-C 2012-0003, submitted by Bousfields Inc. on behalf of 161.3881 Ontario Inc. be supported subject to conditions as contained in Attachment 1; 3. That the Zoning By-law Amendment application submitted by Bousfields Inc. on behalf of 1613881 Ontario Inc. be approved as contained in Attachment 2; 4. That once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be forwarded to Council for approval; 5. That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD- 033-15 and Council's decision; and 6. That all interested parties listed in Report PSD-033-15 and any delegations be advised of Council's decision 8-11 Municipality of Clarington Report PSD-033-15 Page 2 Deport Overview A 155 unit residential application for proposed Draft Plan of Subdivision in the Brookhill Neighbourhood of Bowmanville is recommended for approval. This greenfield proposal by 1613881 Ontario Limited contains predominantly single detached, semi/link dwellings and five townhouse units. A total of 4.0 hectares of the Brookhill Tributary and valleylands will be dedicated to the Municipality as well as a 1.85 hectare neighbourhood park. An elementary school site is also located within-the draft plan. The Plan of Subdivision is consistent with the Brookhill Secondary Plan and the Clalington Official Plan. 1 . Application Details 1.1 Applicant: Robert Cutler, Bousfield Inc. 1.2 Owner: 1613881 Ontario Limited (DG Group, formally Metrus Developments) 1.3 Proposal: Draft Plan of Subdivision: To permit a 155 unit Draft Plan of Subdivision.consisting of 114 single detached dwellings, 36 semi/link dwellings, 5 on-street townhouses, a park block, an elementary school block, a stormwater management pond and open space. Zoning By-law Amendment: Rezoning from "Agricultural (A)" and "Environmental Protection (EP)" to an appropriate zone to permit the development. 1.4 Site Area: 21.465 hectares (49.4 acres) 1.5 Location: The lands subject to these applications are located on the east side of Green Road approximately 700 metres north of Durham Highway 2, being Part Lot 16, Concession 2 in the former Township of Darlington (see Figure 1). 1.6 Built Boundary: No 8-12 Municipality of Clarington Report PSD-033-15 Page 3 Figure 1: Subject Site F. tu 8 3 n < u �•. a ' V -. y I - --.•a`'SUi1CR5F.CffiD ilRE � Subj:bct Site LUVERM 51 tVtN5ROA0 ---- - 2. Background 2.1 In November 2012, applications for a Draft Plan of Subdivision and rezoning were submitted by 1613881 Ontario Limited to permit 166 residential units. Through various revisions, the number of units has been reduced to 155. 2.2 The draft plan is bounded by Green Road, and the future extensions of Clarington Boulevard and Longworth Avenue. A portion of the applicant's lands extend north of the future extension of Longworth Avenue and are designated "Future Urban Residential" in the Clarington Official Plan. The lands can be developed once the Official Plan Review has been completed and the lands are deemed necessary for residential use and redesignated to "Urban Residential" subject to the policies of the Clarington Official Plan. A smaller portion, 0.47 hectares is located south of Brookhill Boulevard and is the current location of the sales office for Brookfield Homes and Jeffery Homes. The lands are being retained by the applicant for future development. Other portions, such as the small land holdings east of Green Road (a future parkette), the stormwater management pond, outfall channel, and a portion of the Brookhill valleylands were dedicated to the Municipality as part of the approvals for the lands to the west (see Figure 2). 8-13 Municipality of Clarington Report PSD-033-15 Page 4 The statutory Public Meeting for the subject lands was held January 21, 2013. One individual spoke in support of the application and asked if the timing of construction was contingent on timing of the expansion to the Port Darlington Water Pollution Control Plant. 3. Land Characteristics and Surrounding Uses 3.1 The site is bisected by the Brookhill tributary and valley. The northern portion of the valley is wide and treed along steep banks then gradually flattens out towards the south end of the property. These lands were once tiled drained and cultivated. A new channel was created to direct flows to the Brookhill Tributary below. The stormwater management pond and an outfall channel for the development west of Green Road are situated on the lands south of the proposed Draft Plan. Brookhill Boulevard has been constructed between Green Road and Clarington Boulevard. Figure 2: Proposed Draft Plan of Subdivision IV W Al u Lu F •: SuUJoeE Sr Re<-idenI.Q1 O b Z n LF '���.r r� �KUlucv�ts:,cntial anool a V J I Wilk, open SOCA R6 Fs ke RIGHTAVENUE _ 3 Max SCH S:ARq� 51z 37TE ... �LAjiy � I. - �� �!•I f t G7A.0 Lapft Ovined By Tha klunlauallly Lit _.ar_] ( I ! f -_ %.•l r�U,ar t ark,errrecl L)yP�-:mom t i > SUMEiRSr RD DRIVE �12� O rLL _t� !1 1` FIYZD CIF ti -_ _ 1i �.."''•..,•,.v." -_',; Jar-4 .'.SG+�.PJ._'—�L - ' I -- -- ¢ O'r••'r•:.a CI�'`i`7-fFl .� ` ° II �'-:tl`a�,�s�_n.'' 4 ,t - ij Bh76KMLL000LEb-ARD 8-14 Municipality of Clarington Report PSD-033-15 Page 5 3.2 Surrounding Uses: North: forested area and vacant agricultural lands South: sales office for Brookfield Homes and Jeffery Homes and Clarington Central Secondary School East: vacant agricultural lands with applications for two proposed Draft Plan of Subdivision West: urban residential 4. Provincial Policy 4.1 Provincial Policy Statement The Provincial Policy Statement encourages planning authorities to create healthy liveable and safe communities by accommodating an appropriate range and mix of residential; employment; recreation, park and open space; and other uses to meet long term needs. Some relevant polices are: • New development shall occur adjacent to built up areas and shall have compact form, a mix of uses and densities that allow for the efficient use of land, infrastructure and public services. • New housing is to be directed to locations where infrastructure and public services are or will be available. A full range, and mix of housing types and densities shall be provided to meet projected requirements of current and future residents of the regional market area. • Healthy, active communities to be encouraged through the promotion of planning safe streets that meet the needs of pedestrians, foster social interaction and - facilitate active transportation and community connectivity. A full range of built and natural settings for recreation including parks, open space areas, trails and linkages are to be provided. ® Infrastructure and public service facilities shall be utilized in an efficient and cost effective manner that considers impacts from climate change while accommodating projected needs. The proposal is consistent with the Provincial Policy Statement. 4.2 Provincial Growth Plan . The Growth Plan provides a framework for accommodating growth in existing built up areas, and within greenfield areas. In particular: • New development in greenfield areas are to be complete communities with access to a mix of jobs, services, housing, schools, recreation and open space that is easily accessed through various modes of transportation. • Each upper-tier municipality will be planned to achieve a minimum density target that is not less than 50 residents and jobs combined per hectare. 8-15 Municipality of Clarington Report PSD-033-15 Page 6 Major growth is to be directed to areas serviced by existing or planned municipal infrastructure, such as water and sewer services. Natural heritage features that compliment, link or enhance natural systems shall be identified and protected. The subject Draft Plan of Subdivision is within a greenfield area. The density target of 50 residents and jobs combined per hectare is achieved throughout the Brookhill Neighbourhood. The proposal is consistent with Growth Plan. 50 Official Plans 5.1 Durham Regional Official Plan The Durham Regional Official Plan designates the subject lands as Living Area. Lands designated as Living Area permit the development of communities with defined boundaries, incorporating the widest possible variety of housing types, sizes and tenure to provide living accommodations that address various socio-economic factors. The proposed development is permitted within the Living Area designation. 5.2 Clarington Official Plan The Clarington Official Plan designates the subject lands "Urban Residential" and "Environmental Protection Area". Symbols for Medium Density, Public Elementary School and Neighbourhood Park are also shown. The detailed policies are contained in the Secondary Plan. 5.3 Brookhill Secondary Plan Community Structure The Draft Plan of Subdivision is consistent with the principles and community structure contained in the Secondary Plan. The community structure requires each neighbourhood to be self-contained with a mix of housing types and activities. Neighbourhoods must be cohesive and comprehensible to their residents. A neighbourhood should be edged by natural features or a primary road network. Public open spaces shall define the character and structure of each neighbourhood. Low density housing shall be adjacent to an identified natural feature and towards the edges of a neighbourhood. Land Use Policies Within the Secondary Plan the subject lands are designated for the following uses; Low Density Residential, Medium Density Residential, Environmental Protection Area, Public Elementary School; Parks and Open Space. The predominant form of housing within the Low Density designation shall be for single detached and semi-detached units. Medium Density designation is identified in the south east of Longworth Avenue and Green Road. 8-16 Municipality of Clarington Report PS®-033-1 5 Page 7 The Brookhill Creek tributary is designated as Environmental Protection Area. No development shall be permitted in the Environmental Protection Area, except for passive recreation, environmental restoration and uses related to erosion control and stormwater management. An Environmental Impact Study is required and has been completed in accordance with the Official Plan. An elementary school site shall be located adjacent and connected to the open space system and planned neighbourhood park sites. Neighbourhood Parks shall form the central focus of the overall community and perform an array of functions within the community, including active sports fields, shall abut the open space system and planned school site. Stormwater management facilities are treated as public assets. The ponds will be designed and planted with native upland, flood tolerant shoreline and aquatic species to provide enhanced wildlife habitat. Ponds and the overall drainage systems are incorporated into the Greenland system, 6. Zoning By-law Within Comprehensive Zoning By-law 84-63, as amended, the lands are zoned "Agricultural (A) Zone" and "Environmental Protection (EP) Zone". An application to amend the Zoning By-law has been submitted. 7. Summary of Background .Studies A number of studies were submitted in support of the proposed the applications, The conclusions of the reports are summarized below. 7.1 Environmental Impact Study An Environmental Impact Study (EIS)was completed in 2009 to determine the development limits adjacent to the Brookhill valleylands, including the location of the stormwater management pond and outfall channel required to facilitate the development on the west side of Green Road. A second phase of the EIS.has been finalized which set the location for the future extension of Longworth Avenue and its crossing over the Brookhill tributary. . 7.2 Phase I Environmental Site Assessment The site has a low level of concern from an environmental perspective and is suitable for residential lot development based on the screening assessment. 8-17 Municipality of Clarington - Report PSD-033-15 page 3 7.3 Environmental Noise Assessment Noise attenuation fencing is required on those units flanking Green Road and Longworth Avenue. Central air conditioning units are to be installed in each unit so that windows may remain closed. All exterior walls require brick construction to maintain indoor noise levels. Certain windows may require additional glazing which will be determined when detailed floor plans and elevations are available for the various units. 7.4 Functional Servicing Report The sanitary sewer system and the water supply system can accommodate the proposed development. 7.5 Archaeological Site Assessment An Archaeological Site Assessment was prepared by This Land Archaeology Inc. in 2006 and updated in 2008. The Ministry of Tourism, Culture and Sport has issued a clearance letter for the site. 7.6 Tree Preservation Report Trees will be preserved within the Brookhill Tributary and lands identified as Environmental Protection and the adjacent buffer. The vegetation on the west boundary of the site has species commonly found along roadside edges such as white cedar and dogwood and therefore not recommended for preservation. 8. Public Submissions A letter of objection was received from the owners who reside at 2404 Regional Road 57. They objected to the alignment of Longworth Avenue through the subject draft plan as it would set the alignment of Longworth Avenue east of Clarington Boulevard such that the north half of the alignment would be on their lands. This will be discussed further in Section 11.3 of this report. A landowner north of the subject site inquired about the timing of the development. Jo Agency Comments 9.1 Region of Durham Region of Durham Planning and Economic Development Department advises that the draft plan has been reviewed and provided comments regarding Provincial Plan Polices, Regional Plan Policies, municipal services and transportation. The lands are designated as Living Area and shall be used predominantly for housing purposes with the widest variety of housing types, sizes and tenure. The site is within a greenfield area and must meet the Region's density target of 50 residents and jobs combined per hectare. The subdivision development will contribute to meeting the density 8-18 Municipality of Clarington Report PSD-033-15 Page 9 target as measured across the entire Brookhill Plan which conforms to the Region's Official Plan. The Phase One Environmental Site Assessment (ESA), prepared by exp. Services Inc. reported that no further site investigation is required. However, exp. Services Inc. indicated that in the development of the site, limited chemical testing may be required to determine disposal options for excess soils generated from the site. As such, the Region will require exp. Services Inc. to complete the Reliance Letter and Certificate of Insurance thereby enabling the Region to rely on the Phase 1 ESA. The Ministry of Tourism, Culture and Sport has issued a clearance letter for the , Archeological Site Assessment, as such no further work is required. An Environmental Impact Study was completed and demonstrated that there will be no negative impact on the natural features as a result of the development. Municipal water supply and municipal sanitary sewers are available to the proposed development. The Port Darlington Water Pollution Control Plant will be operational in the fall 2015. The Region has no objection to the approval of the proposed Draft Plan of Subdivision and provided conditions to be fulfilled prior to clearance by the Region for the registration of the plan. 9.2 School Boards Kawartha Pine Ridge .District School Board advises that these applications would generate approximately 54 elementary students to Hampton Junior Public School/M.J. Hobbs Senior Public School. The proposed school site in the Draft Plan of Subdivision is an acceptable location and size. Board staff requests the Municipality ensure that public sidewalks form part of all proposed road allowances shown on the draft plan (excluding private lanes). The Peterborough Victoria Northumberland and Clalington Catholic School Board offered no objection to the draft plan. 9.3 Conservation Authorit The Central Lake Ontario Conservation does not have any objection to the approval of the Draft Plan of Subdivision. Central Lake Ontario Conservation supported the recommendations of the Environmental Impact Study and is satisfied with the Functional Servicing Report. As conditions of draft plan approval, the authority recommends the open space block and associated buffers be dedicated to the Municipality and that non- gated fencing be installed on those lots backing onto the open space and associated buffer. 8-19 Municipality of Clarington Report PSD-033-15 Page 10 9.4 Utilities The applications for Draft Plan of Subdivision and rezoning were circulated to various agencies for comment. Bell, Rogers Communications and Enbridge Gas do not object to the proposal and have provided Conditions of Draft Approval. 10e Departmental Comments 10.1 The Clarington Emergency & Fire Services Department advises that no fire safety concerns were found. 10.2 The Clarington Engineering Services Department has reviewed the revised draft plan and is satisfied. The Brookhill East Functional Servicing Report has been submitted in support of this application. The report addresses, among other things, grading, drainage and stormwater management which the department finds satisfactory. A Traffic Impact Study,was submitted in 2009 for the entire Brookhill Neighbourhood and deemed satisfactory for the development. As a condition of Draft Approval the applicant will be required to submit a separate analysis on the Green Road/ Stevens Road intersection, to determine the need and/or timing for intersection improvements. The responsibilities for the construction and costs for Longworth Avenue and Clarington Boulevard were largely agreed to in the Memorandum of Understanding (MOU). The applicant will be responsible for the construction of Longworth Avenue save and except the structure and road crossing over the Brookhill Tributary which will be funded out of the Municipality's development changes. Development on the east side of the tributary cannot proceed until Clarington Boulevard has been constructed from its current north terminus to future Longworth Avenue to a full urban standard and until Longworth Avenue has been constructed from Clarington Boulevard to Green Road to a full urban standard including the tributary crossing structure. The Neighbourhood Park is in an appropriate location and size, consistent with the Secondary Plan. 11 1 —Discussion 11.1 The proposed draft plan is consistent with the community structure in the Brookhill Secondary Plan. The draft plan is edged by two arterial roads, Green Road and the future extension of Longworth Avenue,.and collector roads, Brookhill Boulevard and future Clarington Boulevard, The Brookhill Tributary valleylands forms the "spine" of the Brookhill Secondary Plan Area, making connections south into the Bowmanville Creek valley system. The elementary school site and park form the central focus of the entire Brookhill neighbourhood. 8-20 Municipality of Clarington Report PSD-033-15 Page 11 11.2 Parks and Open Space The Environmental Impact Study established the limits of development and recommended a five metre buffer from the valleylands. A small parkette on the east side of Green Road was dedicated to the municipality as part of the registration of the second phase of development for the lands to the west. The valleylands and the five metre buffer will be dedicated to the Municipality upon registration of the first phase. The parks, valleylands and stormwater management ponds will provide opportunities for pedestrian and cycling connections into and across the valley system connecting the parks and school to destinations to the south. Streets 'A' and 'C' are window streets on each side of the valley and provide for visual access into the Brookhill valleylands. An open space block is provided at the southeast corner of Longworth Avenue and Green Road. This block will provide an amenity area for cyclist and pedestrians and provide connection to a future trail along the creek. 11.3 Roads Cul-de-sacs The Official Plan states that cul-de-sacs are generally not an acceptable form of design, and Council passed a similar resolution. In this instance, the developable lands on the west side of the Brookhill Creek tributary are constrained in depth and isolated by the creek from other lands to the east. Green Road is a Type `B' arterial road with restrictions on intersection spacing of local roads due to transportation planning requirements. While these streets could become crescents with access to Green Road, cul-de-sacs provide the limited access required. The only other way to eliminate the cul-de-sacs is to use these lands for medium density residential uses, which the applicant is not proposing. Consequently, the proposed cul- de-sacs are the only solution. Alignment of Longworth Avenue The original alignment of Longworth Avenue was shifted slightly to the north such that it straddled the property boundary between the landowners located at 2404 Regional Road 57, and the draft plan to the south owned by Dunbury Meadows. The Owners objected to any portion of the alignment on their property. As such, the alignment was shifted completely on the draft plan lands to the south, which slightly reduces the size of the school and park blocks, but both remain a satisfactory size. The Environmental Assessment confirmed the location of the alignment of Longworth Avenue from the urban area boundary in the west to Regional Road 57 in the east. It also determined the location of the crossing of the Brookhill Tributary. 8-21 Municipality of Clarington Report PSD-033-15 Page 12 Clarington Boulevard The draft plan provides for the majority of the east portion of Clarington Blvd. The applicant will be required to seek the co-operation of the two landowners to east (Dunbury Meadows and Tonno) for the construction of the road in order to develop the lands on the east of tributary. 11.4 Phasing The applicant will develop the draft plan is two phases. Phase 1 includes all lands between Green Road and the tributary from the existing stormwater management pond in the south to the future extension of Longworth Avenue to the north. Phase 2 will include lands on the east,side the tributary from the proposed stormwater management pond to Longworth Avenue. The phasing of infrastructure works for these lands (and the lands west of Green Road) were negotiated through Memorandum of Understanding with the Owner of these lands The applicant will be responsible for a portion of the cost of the construction of Longworth Avenue, however the crossing of the Brookhill Tributary and oversizing of the road will be the municipality's financial responsibility. 11.5 School & Park Blocks The Kawartha Pine Ridge District School Board has expressed an interest in acquiring the school site and has started preliminary discussions with the applicant. The school site will be provided at the time of the registration of Phase 2 of this development however, should the Board require the site prior to the registration of Phase 2, the applicant will be required to provide the school block and access to it, which is consistent with the Memorandum of Understanding. The park block will be dedicated in Phase 1, however, park development will be subject to capital budget considerations. Access to the school block will be off of Clarington Boulevard. Should the park proceed before the school, the applicant will be required to provide a temporary parking lot on the school site. 11.6 Mix of Housinq Forms The draft plan provides for a mix of low density housing forms. A variety of lot sizes for single detached units are inter-dispersed with semi/link units. One block with five townhouse units is proposed at the corner of Green Road and Longworth Avenue. Access to these lands is problematic due to its proximity to the intersection of Green Road and the future extension of Longworth Avenue. A street townhouse block has rear yards onto an open space area Block that will also serve as an amenity area for cyclist and pedestrians, eliminating the need for extensive rear yard fencing at the corner of Green Road and Longworth Avenue. Another townhouse block is located in the very southeast corner of the draft plan. This block cannot develop until the lands in the adjacent plan are acquired. It will be developed with a private internal road access. 12. Concurrence Not applicable. 8-22 Municipality of Clarington Report PSD-033-15 Page 13 13. Conclusion In consideration of the findings of all supporting studies, comments received from circulated agencies and area residents, and based on review of the proposal, staff recommends that the Conditions of Draft Approval (Attachment 2) be supported and that the Zoning By-law (Attachment 3) be approved. 14. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: �. David VCrome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Cynthia Strike, Principal Planner, 905-623-3379, extension 2410 or cstrike(a).clarin_ tocL n net Attachments: Attachment 1: Proposed Draft Plan of Subdivision Attachment 2: Conditions of Draft Approval Attachment 3: Zoning By-law Amendment List of interested parties to be notified of Council's decision is on file in the Planning Services Department. Bob Cutler, Bousfields Inc. Thomas Albani, D.G. Biddle & Associates Cora Tonno Wayne and Catherine Bolahood Dunbury Development Mr. J. MacDonald Mr. Bouma Greg Milosh CP/CS/df 8-23 Attachment 1 to Municipality of Clarington Report PSD-033-15 Proposed Draft Plan of Subdivision 43, kk ED MmI Mw fx 4 KTA L AAFATABLE e� CHom, TOTAL 2LV9 N- CP�EWMWA Q Vqvy TOTAL .... ........ z7z7vu�A,c-,— T W Ur.END A011311100kill.WMEMONUBIQU11M)LN43ER t K L CWMMStL IL MA,2&�—wbpmMmL % Ewe IX; ell W 3807 CHMW"C. MWXW JW–IP"� HhW1&NOX REWW DWIT PLON OF PN3 OF LOT 16.COMCMWW 2 OFMwNem" RVX@G♦AM OF CUM917M 60=01" DUR" 8-24 Attachment 2 to Municipality of Clarington Report PSD-033-15 Conditions of Draft Approval File Number: S-C-2012-0003 Date: May 22, 2015 PART 1 - PLAN IDENTIFICATION 1. The Owner shall have the final plan prepared on the basis of approved Draft Plan of Subdivision S-C-2012-0003 prepared by Bousfields Inc. identified as job number 0147-3-3105dp, dated November 24, 2014, as further revised in red, which illustrates 114 single detached dwellings, 36 semi/link dwellings, 5 on- street townhouses, a public elementary school block, a park, open space and associated setbacks, stormwater management pond. The redline revisions are: 1. Identify 0.3 metre reserves on all flankage lots and blocks on Green Road and Clarington Boulevard by Block number. 2. Block 152 and Block 153 are renamed "Future Residential". 3. Modify Lot 66 by removing a portion of the westerly portion of exterior side yard and replacing it with a new Block 165 Open Space. 4. All 9.8 metre lots identified as "E" and shown as singles will be combined into 19.6 metre semi/link lots and all lots and blocks will be renumbered. PART 2 — GENERAL 2.1 The Owner shall enter into a subdivision agreement with the Corporation of the Municipality of Clarington (the "Municipality") that contains all of the terms and conditions of the Municipality's standard subdivision agreement respecting the provision and installation of roads, services, drainage, other local services and all internal and external works and services related to this plan of subdivision. A copy of the Municipality's standard subdivision agreement can be found at http://clarington.net/documents/planning/subdivision-agreement-feb20l4.pdf Memorandum of Understanding 2.2 The Owner acknowledges that it has executed and registered on the title to the lands to which it applies a Memorandum of Understanding and amendment thereto with the Municipality of Clarington. The Memorandum of Understanding includes among other matters the timing and terms of the transfer of certain lands to the Municipality; timing of construction and costs associated with the external works within the Brookhill Neighbourhood as defined in the Municipality's Official Plan. The Owner agrees to carry out all obligations in the Memorandum of Understanding in respect to the registration of the applicable phase in S-C 2012-0003. 8-25 2.3 The Owner shall name all road allowances included in the draft plan to the satisfaction of the Municipality and the Regional Municipality of Durham (the "Region"). 2.4 All works and services must be designed and constructed in accordance with the Municipality's Design Guidelines and Standard Drawings. Architectural Control 2.5 (1) The Owner shall be responsible for 100% of the cost for the "Control Architect" to review and approve all proposed models and building permits in keeping with the approved Architectural Control Guidelines for the Brookhill Neighbourhood and to the satisfaction of the Director of Planning Services. (2) No residential units on the draft plan shall be offered for sale to the public until such time as architectural control guidelines and the exterior architectural design of each building has been approved by the Director of Planning Services. (3) No building permit shall be issued for the construction of any building on any residential lot or block on the draft plan, until the exterior architectural design of each building and the location of the building on the lot has been approved by the Director of Planning Services. Marketing and Sales 2.6 (1) The Owner shall prepare a Land Use Plan which shows the draft plan and surrounding land uses. The Land Use Plan shall be in a format approved by the Director of Planning Services. (2) The Owner shall erect and maintain a sign on the development site and/or in the sales office which shows the Land Use Plan as approved by the Director of Planning Services. (3) The Owner shall submit its standard Agreement of Purchase and Sale to the Director of Planning Services which includes all warning clauses/ notices prior to any residential units being offered for sale to the public. Site Alteration 2.7 Draft plan approval does not give the Owner permission to place or dump fill or remove fill from, or alter the grade of any portion of the lands within the draft plan. The Owner shall be required to obtain a permit from the Municipality under Site Alteration By-law 2008-114, as amended, for any such work. If any portion of the lands are within an area regulated by a conservation authority, the Owner shall obtain a permit from the conservation authority in addition to obtaining approval from the Director of Engineering Services regarding the intended haulage routes, the time and duration of the site alteration work and security 8-26 relating to mud clean up, dust control and road damage. After registration of a subdivision agreement, the provisions of the Municipality's standard subdivision agreement shall apply to any proposed site alteration on the lands covered by the subdivision agreement. PART 3 - FINAL PLAN REQUIREMENTS 3.1 The following road allowances shown on the draft plan shall be dedicated to the Municipality upon registration of the final plan: (a) Clarington Boulevard (west half) (b) Longworth Avenue (c) Kilpartrick Crescent, Quick Trail, Purdy Place, Day Crescent & Storms Drive 3.2 The Owner shall transfer to the Municipality (for nominal consideration free and clear of encumbrances and restrictions) the following lands and easements: (d) Overland flow: • Blocks 163 and 164 on the draft plan. (e) Reserves: • 0.3 metres reserves shown as redlined on the draft plan. (f) Parkland Dedications: • Block 155 on the draft plan. (g) Open Space Lands and maintenance access and buffer from Open Space: • Blocks 157, 158, 159, 160, 161, 162 & 165 on the draft plan. (h) Stormwater Management Pond: • Block 156 on the draft plan. (i) External (with registration of Phase 2): • East side of Clarington Boulevard generally north of Part 4 on 40R- 27117 to the north side of the proposed extension of Longworth Avenue. PART 4 — PLANS AND REPORTS REQUIRED PRIOR TO SUBDIVISION AGREEMENT/FINAL PLAN REGISTRATION 4.1 The Owner shall submit the following plans and report or revisions thereof: Phasing Plan (1) The Owner acknowledges that S-C 2012-0003 shall be developed in two phases. The Owner agrees that Lots 1 to 80, Blocks 151, 155, 157, 158, 159, 160, 161 and 164 are within the limits of Phase 1. Lots 81 to 150, Blocks 152, 153,154, 156, 162, and 163 and the west half of Clarington Boulevard shall be included in the limits of Phase 2. 8-27 Noise Report (2) The Owner shall submit to the Director of Engineering Services, the Director of Planning Services and the Region, for review and approval, an updated noise report, based on the preliminary noise report entitled Environmental Noise Assessment, prepared by YCA Engineering Limited, dated October 2012, Project No. Y1126. Functional Servicing (3) If required, the Owner shall submit an updated Functional Servicing Report satisfactory to the Director of Engineering Services. Community Theme Plan (4) The Owner shall submit a "Community Theme Plan" to the Director of Planning Services and Director of Engineering Services for approval prior to the first submission of the of the Engineering Drawings. The Community Theme Plan shall be complimentary to the themes identified for the lands west of Green Road, including gateway treatments, landscape treatments, lighting fixtures, fencing details and related design issues for the overall design, location,and configuration of trails and open space buffers. All Engineering Drawings shall conform with the approved Community Theme Plan. Environmental Sustainability Plan (5) The Owner shall submit an Environmental Sustainability Plan to the satisfaction of the Director of Planning Services. Such plan shall identify the measures that the Owner will undertake to conserve energy and water in excess of the standards of the Ontario Building Code, reduce waste, increase recycling of construction materials and utilize non-toxic, environmentally sustainable materials and finishes. Soils Management Plan (6) Prior to Authorization to Commence, the Owner shall provide a Soils Management Plan for review and approval by the Director of Engineering Services. Such plan shall provide information respecting any proposed import or export of fill to or from any portion of the Lands, intended haulage routes, the time and duration of any proposed haulage, the source of any soil to be imported, quality assurance measures for any fill to be imported, and any proposed stockpiling on the Lands. The Owner shall comply with all aspects of the approved Soils Management Plan. The Director may require the Owner to provide security relating to mud clean up, dust control and road damage. Green Road/Stevens Road Intersection Updated Traffic Analysis (7) Prior to the registration of Phase 1, the Owner shall submit an updated traffic analysis of the Green Road/Stevens Road intersection. The operational analysis may recommend improvements/upgrades to this intersection. 8-28 PART 5 —SPECIAL TERMS AND CONDITIONS TO BE INCLUDED IN THE SUBDIVISION AGREEMENT Longworth Avenue 5.1 (1) The Owner shall, not more than ninety days after receipt of written notice by the Director of Engineering Services having regard for a transportation analysis prepared for and at the cost of the municipality, prepare the drawings considered necessary for the Longworth Avenue between Green Road and Clarington Boulevard, save and except the structure over the Brookhill Tributary, in keeping with Memorandum of Understanding. The design of the structure over the Brookhill Tributary and the road above it shall be the responsibility of the Municipality. The design shall be in keeping with the Municipality's Design Criteria and Standard Detail Drawing C206, in keeping with Section 14 of the Memorandum of Understanding. (2) Except as specified below, the Owner is 100% responsible for the construction of Longworth Avenue, from Green Road to Clarington Boulevard. Any operational requirements at intersections such as turning lanes, but excluding traffic signals, are 100% cost of the Owner. The Municipality will be responsible for the cost of the construction, maintenance and repair of any portion of Longworth Avenue fronting onto municipal lands including oversizing and the structure over the Brookhill Tributary and the road above it. (3) The Owner agrees that within ninety days after the Director of Engineering Services approves the drawings referred to in Section 5.1 (1) shall provide: a) an updated cost estimate for Longworth Avenue Extension Works as identified in Schedule E to the Memorandum of Understanding and to the satisfaction of the Director; b) provide the security for the works; c) apply for an Authorization to Commence; and d) commence construction of Longworth Avenue from Green Road to Clarington Boulevard. (4) The Owner agrees to conditions in the Subdivision Agreement regarding the timing and manner of payment in keeping with Section 14 h) of the Memorandum of Understanding. Clarington Boulevard 5.2 (1). Prior to the registration of Phase 2, the Owner shall prepare the necessary drawings for Clarington Boulevard from its current terminus to the north side of the proposed extension,of Longworth Avenue, in keeping with the Municipality's Design Criteria and Standard Detail Drawing C206 and to the 8-29 satisfaction of the Director of Engineering Services: Furthermore, the Owner shall provide a staging plan for the construction of Clarington Boulevard for the approval of the Director. (2) The Owner shall, on or prior the issuance of an Authorization to Commence Works by the Director of Engineering Services, provide an updated cost estimate as identified in Schedule G to the Memorandum of Understanding to the satisfaction of the Director. The Owner shall commence construction of Clarington Boulevard within 30 days of the Authorization to Commence being issued. (3) The Owner agrees that the Clarington Boulevard (Base Works) is required prior to the first building permit in Phase 2. (4) In the event that Clarington Boulevard has not been constructed beyond the northerly extension of Day Crescent, prior the reaching a threshold of 850 units in accordance with Memorandum of Understanding, the Owner shall provide a temporary access easement to the Municipality and the appropriate agencies to facilitate temporary access to the Block 154 and/or Block 155. In addition, the Owner shall construct the temporary access in accordance with the Memorandum of Understanding. Obligations for Road Works 5.3 The Owner agrees that all other obligations with respect to Works, Performance Guarantees, Duties of the Relevant Parties' Engineer, Insurance Certificates and regulations for construction shall be in keeping with Schedules "F" through "J" of the Memorandum of Understanding between Players Business Park Ltd., West Diamond Properties Inc. and 1613881 Ontario Inc. and The Corporation of the Municipality of Clarington, endorsed by Council through By-law 2009-157 on November 23, 2009 and the amendment thereto. Green Road 5.4 The Owner shall enter into a mutually agreeable cost sharing arrangement with the Municipality the reconstruction of Green Road including all grading, storm sewers, sanitary sewers, watermains, bike lanes, boulevard works and landscaping excluding surface asphalt from Harvey Jones Drive to a location 150 metres north. The reconstruction of Green Road shall be required as part of Phase 1. Parkland 5.5 The Owner shall convey Block155 to the Municipality for park or other public recreational purposes and pay the Municipality cash in lieu of parkland under Section 51.1 of the Planning Act, R.S.O. 1990, c.P.13. for any under dedication as set out in the Memorandum of Understanding. 5.6 The Owner shall prepare a Park Plan for Block 155 and the lands previously dedicated known as Part 9 40R-27112 (parkette). 8-30 (1) In this section, "Park Plan" means a plan prepared by a qualified landscape architect showing: (a) all proposed park features including walkways, playgrounds, sports fields and seating areas including walkways, playgrounds, sports fields and seating areas, a proposed walkway/bridge across the Brookhill tributary to ensure a pedestrian connection between the parkette; and (b) the proposed grading and stormwater drainage system to demonstrate that the proposed park size, configuration and topography will allow for the construction of park facilities. (2) An Authorization to Commence shall not be issued for any Works until the Owner has submitted and the Director has approved the Park Plan. (3) The Owner shall construct, and ensure the Engineering Drawings incorporate the final grades for the park including 200 mm minimum topsoil and seeding, fencing, all storm sewer servicing within the park and provision of sanitary sewer, water connections and hydro service to the park property line along the park frontage. (4) The Owner shall construct, and ensure the Engineering Drawings incorporate final grades for the parkette including 200 mm minimum topsoil and seeding, fencing, all storm sewer servicing within the parkette and the provision of hydro service to the parkette property line. (5) For purposes of the Subdivision Agreement, all works under the section 5.3 (3) are considered a separate Works Component with a minimum maintenance period of 2 years. Block 154 5.7 In the event that the School Block (Block 154) is not acquired by the Kawartha Pine Ridge District School Board, additional lands suitable for 30 (51 metres along Street "A" by 20 metres in depth) parking spaces shall be conveyed to the municipality, at no cost to the Owner. Blocks 152 and 153 5.8 No development of Blocks 152 and 153 will be permitted until such time as the Owner has acquired all of the land necessary for the entire blocks. No partial development will be permitted. All development of Block 153 and any associated lands not included within this draft plan must be developed with a private internal road access and shall be subject to site plan approval. Block 158 5.9 (1) The Owner shall dedicate Block 158 for pedestrian/cyclist access to the Brookhill Tributary lands. The Owner shall retain a qualified landscape 8-31 architect to prepare a concept plan to the satisfaction of the Director of Engineering Services and the Director of Planning Services showing: (a) all proposed features, including entrance feature, walkways, seating areas, trees/shrubs, fencing, signage; and (b) the proposed grading and stormwater drainage system to demonstrate that the proposed size, configuration and topography will allow for the construction of facilities. (2) An Authorization to Commence shall not be issued for any Works until the Owner has submitted and the Director has approved the Concept Plan. (3) The Owner is 100% responsible for the construction and installation of any works identified on the approved concept plan and ensure the Engineering Drawings incorporate the final grades for Block 158 including 200 mm minimum topsoil and seeding, all storm sewer servicing. (4) For purposes of the Subdivision Agreement, all works under the section 5.4 (3) are considered a separate Works Component with a minimum maintenance period of 2 years. Block 165 5.10 The Owner shall ensure the Engineering Drawings incorporate final grades for Block 165 including 200 mm minimum topsoil and seeding. Noise Attenuation 5.11 (1) The Owner shall implement the noise attenuation measures recommended in the updated noise report entitled Environmental Noise Assessment prepared by YCA Engineering Limited and dated October 2012 (the "Noise Report"). (2) The Owner shall not make an application for a building permit for any building on the Lands until an acoustic engineer has certified that the plans for the building are in accordance with the recommendations of the Noise Report. Homeowner's Guide 5.12 The Owner shall prepare a Homeowner's Guide to the satisfaction of the Director of Planning Services and distribution to all purchasers of lots created in the subject Draft Plan. The Homeowner's Guide shall educate landowners about the Brookhill Tributary, associated valleylands, coldwater stream, wildlife, stormwater management facilities. 8-32 Erosion Control Stabilization Works 5.13 The Owner acknowledges the recommendations of the Brookhill Tributary Environmental Impact Study, prepared by Aquafor Beech, July 2010. Furthermore, the Owner shall contribute to the erosion control stabilization works on the downstream of the Brookhill Tributary. The amount is based on the contributing upstream developable neighbourhood. Each benefiting landowner shall pay their proportionate share of the works, based on the drainage area of the draft plan. Lot 66 5.14 The Owner shall prepare House Siting Plan for Lot 66 (as redlined), showing the location of the house attached garage and driveway, noise fencing and grades. PART 6 —AGENCY CONDITIONS Region of Durham 6.1 (1) The Owner shall provide for the extension of such sanitary sewer and water supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Owner shall provide for the extension of sanitary sewer and water supply facilities within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supply facilities are to be designed and constructed according to the standards and requirements of the Region. All arrangements, financial and otherwise,for said extensions are to be made to the satisfaction of the Region, and are to be completed prior to final approval of this plan. (2) Prior to entering into a subdivision agreement, the Region shall be satisfied that adequate water pollution control plant and water supply plant capacities are available to the proposed subdivision. (3) The Owner shall name road allowances included in this draft plan to the satisfaction of the Municipality and the Region. (4) The Owner shall grant to the Region any easements required for provision of Regional services for this development and these easements shall be in the location and of such widths as determined by the Region. (5) The Owner shall agrees in the Municipality's subdivision agreement to implement the recommendation of the report entitled, "Environmental Noise Assessment"conducted by YCA Engineering Ltd., dated October 2012, which specifies noise control measures for the development. The noise control measures complete reference to the noise report (i.e. author, title, date and any revisions/addenda) and shall include any required warning clauses identified in the study. 8-33 (6) The Owner shall submit plans showing the proposed phasing to the Region for review and approval if this subdivision is to be developed by more than one registration. (7) The Owner shall satisfy all requirements, financial and otherwise, of the Region. This shall include, among other matters, the execution of a subdivision agreement between the Owner and the Region concerning the provision and installation of sanitary sewers, water supply, roads and other regional services. Conservation Authority 6.2 (1) Prior to any on-site grading or construction of final registration of the Plan, the Owner shall submit and obtain approval from the Municipality of Clarington, and the Central Lake Ontario Conservation Authority for reports describing the following: (a) The intended means of conveying stormwater flow from.the site, including use of stormwater techniques which are appropriate and in accordance with the provincial guidelines. (b) The anticipated impact of the development on water quality, as it relates to fish and wildlife habitat once adequate protective measures have been undertaken. (c) The means whereby erosion and sedimentation and their effects will be minimized on the site during and after construction in accordance with the provincial guidelines. The report must outline all actions to be taken to prevent an increase in the concentration of solids in any water body as a result of on-site or other related works. (d) Incorporating Low Impact Development measures into the drainage scheme to reduce and reintroducing it into the ground and improving the level of water quality leaving the site. (2) The Owner shall dedicate the Open Space Blocks 157, 159, 160, 161 and 162 (hazard lands and the environmental setbacks) to the Municipality. (3) The Open Space Blocks 157, 159, 160, 161 and 162 (the hazard lands and environmental setbacks) be designated with a protective zoning, (4) The Owner shall submit for review and approval to the Central Lake Ontario Conservation Authority and the Municipality, a Landscape Plan for Block 156, the stormwater management facility. The landscaping plan will be implemented as part of the development of the site and will consist of native non-invasive species. (5) The Owner shall install non-gated fencing along the western boundary of Block 159 and Block 161 as well as along the eastern boundary of Block 8-34 160, only where rear yards abut those blocks to the satisfaction of Central Lake Ontario Conservation Authority and the Municipality. (6) The Owner agrees to carry out the requirements and recommendation of the Brookhill Environmental Impact Study Summary Report, prepared by Aquafor Beech Limited and North South Environmental dated July 2010, as well as the Brookhill Environmental Impact Study Final Report, prepared by Aquafor Beech Limited and North South Environmental dated November 2012 (for the Phase 2 lands). (7) The Owner shall satisfy all financial requirements of the Central Lake Ontario Conservation Authority. This shall include Application Processing Fees and Technical Review Fees as per the approved Authority Fee Schedule. (8) The Subdivision agreement between the Owner and The-Municipality of Clarington shall contain, among other matter, the following provisions: (a) The Owner agrees to carry out the works referred to in Condition 6.2 to the satisfaction of the Central Lake Ontario Conservation Authority. (b) The Owner agrees to maintain all stormwater and erosion and sediment control structures and measures operating and in good report during the construction period in a manner satisfactory to the Central Lake Ontario Conservation Authority. (c) The Owner agrees to advise the Central Lake Ontario Conservation Authority 48 hours prior to the commencement of any grading or initiation of any on-site works. (9) The Owner shall obtain written permission from the Central Lake Ontario Conservation Authority under the Authority's Ontario Regulation 42/06 entitled Regulation of Development, Interference with Wetlands and Alteration to Shorelines and Watercourses prior to commencing any filling or grading on site. School Board 6.3 (1) All Subdivision Agreements for the subject draft Plan between the Municipality of Clarington and the Owner shall contain a requirement that all Purchase and Sale Agreements for all phases of the approved draft plan contain a-clause advising all potential purchasers that while an elementary school site has been reserved within the approved draft Plan of Subdivision for the Kawartha Pine Ridge District School Board that it may not be constructed and used as an Elementary School site. All potential purchasers are further advised that an existing Kawartha Pine Ridge District School Board school will be used to accommodate all public board elementary pupils until such time as any new Elementary School 8-35 can be constructed in the Brookhill Neighbourhood. If a new Elementary School is not constructed within Brookhill Neighbourhood, than all pupils will be accommodated at an existing public board elementary site. (2) The Subdivider shall enter into an option agreement with the Kawartha Pine Ridge District School Board for Block 154 in Draft Plan of Subdivision S-C-2012-0003, prior to the registration of a subdivision agreement with the Municipality of Clarington for the first phase of development. (3) Prior to the execution of an option agreement with the Kawartha Pine Ridge District School Board, the Subdivider for Draft Plan of Subdivision S-C-2012-0003 shall provide the following to the satisfaction of the Kawartha Pine Ridge District School Board: (a) A copy of a stormwater management report indicating that all stormwater quality and quantity facilities for the proposed school block will be accommodated outside of the proposed school block. (b) A copy of a geotechnical soils study indicating that the soils in Block 154 are suitable for the construction of an elementary school. (c) A copy of Record of Site Condition filed with the Ministry of Environment that applies to the proposed elementary school site indicating that soils in Block 154 are-suitable for the construction of an elementary school. (d) The proposed grading and servicing plans for the proposed elementary school, Block 154. (4) No topsoil or fill stockpiling, no construction storage or construction use of any kind shall be carried out by the Subdivider on the proposed elementary school block in the Draft Plan of Subdivision. (5) The Owner shall install a sidewalk within the road allowance for any roads that are adjacent to Block 154. Utilities 6.4 (1) The Owner shall coordinate the preparation of an overall utility distribution plan that allows for the safe installation of all utilities including the separation between utilities to the satisfaction of the Director of Engineering Services. (2) All utilities_will be installed within the proposed road allowances. Where this is not possible, easements will be provided at no cost to the utility provider. Proposed easements are not permitted on lands owned by the Municipality unless it can be demonstrated that there is no other alternative. Such easements must not impede the long term use of the lands and will be at the discretion of the Director of Engineering Services. 8-36 (3) The Owner shall cause all utilities, including hydro, telephone, and cable television within the streets of this development to be installed underground for both primary and secondary services. PART 7 - STANDARD NOTICES AND WARNINGS 7.1 The Owner shall include a clause in Agreements of Purchase and Sale for all Lots informing the purchaser of all applicable development charges in accordance with subsection.58(4) of the Development Charges Act, 1997, S.O. 1997, C.27. 7.2 The Owner shall include the notices and warnings clauses set out in Schedule 3 of the Municipality's standard subdivision agreement in Agreements of Purchase and Sale for all Lots or Blocks. 7.3 The Owner shall include the following notices and warning clauses in Agreements of Purchase and Sale for the Lots or Blocks to which they apply: Noise Report 7.4 (1) The Owner shall include the following notice in the Agreements of Purchase and Sale for Lots 19, 22, 31, 34, 40, 50, 53, 64, 67 and Block 151: Purchasers are advised that sound levels due to increasing road traffic and the existing may interfere with some activities of the dwelling occupants as the sound levels will exceed the Ministry of Environment's noise criteria. (2) The Owner shall include the following notice in the Agreements of Purchase and Sale for Lots 19, 20, 21, 22, 31, 32, 33, 34, 39, 40, 50, 51, 52, 53, 64, 65 and Block 151: This dwelling unit was fitted with a forced air heating system and the ducting etc. sized to accommodate a central air conditioning unit. The installation of central air conditioning by the homeowner will allow windows and exterior doors to be kept closed, thereby achieving indoor sound levels within the limits recommended by the Ministry of the Environment. (Note: The location and installation of the outdoor air conditioning device should be done so as to comply with noise criteria of MOE publication NPC-216, Residential Air Conditioning Devices and thus minimize the noise impacts both on and in the immediate vicinity of the subject property). (3) The Owner shall include the following notice in the Agreements of Purchase and Sale for Lots 19, 20 21,22, 31, 32, 33, 34, 39, 40, 50, 51, 52, 53, 64, 65, 67, 96,97,115,116, 150 and Block 151: 8-37 a. Despite the inclusion of noise control features in the design of the subdivision and individual units, noise levels from road traffic and the.existing may be of concern and may occasionally interfere with some activities of the dwelling occupants as the noise exposure level may exceed the noise criteria of the Ministry of the Environment. b. An acoustical barrier(1.80 metre fence) has been constructed on this lot to help reduce outdoor noise levels in the rear yards. The fence not to be tampered with or removed by the homeowner." School Board 7.5 The Owner shall include the following warning clause in agreements of purchase and sale for All Lots and Blocks: School- Purchasers and tenants are notified of the location of a school on adjacent lands and such school activity may give rise to noise and traffic. Future School- Potential purchasers that while an elementary school site has been reserved within the approved Draft Plan of Subdivision for the Kawartha Pine Ridge District School Board that it may not be constructed and used as an Elementary School site. All potential purchasers are further advised that an existing Kawartha Pine Ridge District School Board school will be used to accommodate all public board elementary pupils until such time as any new Elementary School can be constructed in the Brookhill Neighbourhood. If a new Elementary School is not constructed within Brookhill Neighbourhood, than all pupils will be accommodated at an existing public board elementary site. Nearby Farm Operations 7.6 The Owner shall include the following warning clause in agreements of purchase and sale for Lots All Lots: Farm Operations—There are existing farming operations nearby and that such farming activities may give rise to noise, odours, truck traffic and outdoor lighting resulting from normal farming practices which may occasionally interfere with some activities of the occupants. Nearby Park 7.7 The Owner shall include the following warning clause in agreements of purchase and sale for Lots 16 to 20, 33 to 38 and 130 to 150: Park- The adjacent Block 155 and the lands on Green Road (Part 9 on 40R-2711) are designated for parkland uses including community events and recreation facilities which, when developed, may contain active lighted facilities for night-time services. 8-38 Pedestrian and Cycling Trails 7.8 The Owner shall include the following warning clause in agreements of purchase and sale for Block 151 and Lots 1 to 16, 38, 43 to 46, 75 to 80, 81 to 96 and 130 to 135: Pedestrian and Cycling Trails- The adjacent land are owned by the Municipality of Clarington and may be used for pedestrian and cycling trails. Chain Link Fencing 7.9 The Owner shall include the following notice in the agreements of purchase and sale for Lots 1 to 20, 33 to 38, 67 to 80, and 81 to 96: Chain Link Fencing— Chain link fencing is a required feature between this lot and the adjacent park, open space or overland flow. These lands are owned by the Municipality of Clarington. This fencing must be located on the public portion of the abutting land and will be maintained by the Municipality after the developer has been released from any further responsibility for the fence. No gates are permitted in the chain link fence. Purchasers may not dump any material, debris or grass clippings on these lands. Purchasers shall not drain swimming pool water or spa water directly into these areas. Water should be directed to the road, where it enters the storm sewer system, and is treated by stormwater management controls. Noise Attenuation Fencing 7.10 The Owner shall include the following notice in the agreements of purchase and sale for Lots Block 151, Lot 1, 20, 21, 32, 33, 39, 51, 52, 65, 96, 97, 115, 116, and 150: Noise Attenuation Fencing - Noise attenuation fencing is a required feature for this lot to assist in reducing the noise levels to comply with Ministry of the Environment standards. This fencing must be located on the private property portion of the lot and must be designed and constructed in compliance with the recommendations of the noise attenuation report prepared by YCA Engineering Limited dated October 2012. The maintenance of this fencing is the responsibility of the owner of the lot after the developer has.been released from any further responsibility for the fence. Stormwater Management Pond 7.11 The Owner shall include the following notice in the agreements of purchase and sale for Lots 67 to 74 and 90 to 96: Stormwater Management Pond- The purchaser acknowledges that these lands abut a stormwater management pond, which is an 8-39 unmaintained lands owned by the Municipality of Clarington. These lands are subject to ponding or flowing water during various times of the year The Owner shall include the following notice in the agreements of purchase and sale for Lots 73, 74, 90 and 91: Overflow Channel— This lot abuts an open space channel which is required to convey stormwater to the abutting stormwater management pond. The channel is owned by the Municipality of Clarington and may or may not be maintained. PART 8 - CLEARANCE 8.1 Prior to final approval of the plan for registration, the Municipality's Director of Planning Services shall be advised in writing by: (a) the Region how Conditions 2.3, 4.1(1), 4.1(2),5.11, 6.1, 7.4 and have been satisfied; (b) Central Lake Ontario Conservation Authority, how Conditions 4.1(3) & 6.2 have been satisfied; and (c) Kawartha Pine Ridge District School Board, how Conditions 6.3 & 7.5 has been satisfied. PART 9 - NOTES TO DRAFT APPROVAL 9.1 Terms used in these conditions that are not otherwise defined have the meanings given to them in the Municipality's standard subdivision agreement. 9.2 As the Owner of the proposed subdivision, it is your responsibility to satisfy all conditions of draft approval in an expeditious manner. The conditions of draft approval will be reviewed periodically and may be amended at any time prior to final approval. The Planning Act provides that draft approval, may be withdrawn at any time prior to final approval. 9.3. If final approval is not given to this plan within three (3) years of the draft approval date, and no extensions have been granted, draft approval shall lapse and the file shall be closed. Extensions may be granted provided valid reason is given and is submitted to the Director of Planning Services for the Municipality of Clarington well in advance of the lapsing date. 9.4 Where an agency requirement is required to be included in the Municipal subdivision agreement, a copy of the agreement should be sent to the agency in order to facilitate their clearance of conditions for final approval of this plan. The addresses and telephone numbers of these agencies are: (a) Durham Regional Planning Department, 605 Rossland Road East, P.O. Box 623, Whitby, Ontario L1 N 6A3 (905) 668-7721. (b) Central Lake Ontario Conservation Authority, 100 Whiting Avenue, Oshawa, Ontario LIH 3T3 (905) 579-0411. (c) Kawartha Pine Ridge District School Board, 1994 Fisher Drive, Peterborough, Ontario K9J 6X6. 8-40 I Attachment 3 to Municipality of Clarington Report PSD-033-15 Corporation of the Municipality of Clarington By-law 2015- being a By-law to amend By-law 84-63,the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle 'Whereas the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended,of the Corporation of the Municipality of Clarington for ZBA 2012-0019; Now Therefore Be It Resolved That,the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule'3'to By-law 84-63,as amended,is hereby further amended by changing the zone designation from: "Agricultural(A)Zone"to"Environmental Protection (EP)Zone"; "Agricultural (A)Zone"to"Urban Residential Type One (R1)Zone"; "Agricultural (A)Zone to"Urban Residential Exception (R1-43)Zone"; "Agricultural (A)Zone to"Holding-Urban Residential Exception ((H)R1-79) Zone"; and "Agricultural (A)Zone"to"Holding-Urban Residential Exception((H)R3-39)" as illustrated on the attached Schedule 'A' hereto. 2. Schedule 'A'attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof,subject to the provisions of Section 34 of the Planning Act. By-law passed in open session this day of ,2015 Adrian Foster, Mayor C.Anne Greentree, Municipal Clerk 8-41 Thos os Schedule "A" to By-law 2015- 9 passed tWs day of 2015 A.R CO ,rC ,'+ oRTygLF m z ltl p''' '3 -- J � p W a'>>> a yJa,i>_ C) 0 �arJ w >a7> RIGHTAVENUE ............. LU > ? SUME BF)RD DRIVE ^� ��,��• DAY CRESCENT U SUMERSFORD DR TA FYJ - >Jaa 0 Q y>,a a�aa�a 3 G aa ESCF Z LLI NT w a JO, ®Zoning Change From"A"to"(H)R1-79" Zoning Change From"A"to"(H)R3-39" 0 Zoning Change From"A"to"EP" Zoning Change From"A"to"R1" ®Zoning Change From"A"to"R1-43" Zoning Change From"EP"to"(H)R1-79" Adrian Foster,Mayor ®Zoning Change From"EP"to"A" C.Anne Greentree,Municipal Clerk Zoning Change From"EP"to"R1" ®Zoning to Remain"A" »� Zoning to Remain"EP" IV F" t ff j U', I 0! 1 _ BOV1aY /1ll v k'R ZBA2 D12-01019 9 GSCHEDULE 3 8-42 Cla)r mon )a i Planning Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Report Number: PSD-034-15 Resolution Number: File Number: PLN 29.10 By-law Number: Report Subject: Council support for roof top solar project applications the FIT Program Recommendations: 1. That Report PSD-034-15 be received; 2. That Council approve the Resolution contained in Attachment 2 to support roof top solar projects in Clarington, subject to the application meeting the review criteria set by the Council and payment of the application fee; and 3. That the Director of the Planning Services be delegated authority to provide Council's endorsement for roof top solar projects. 8-43 Municipality of Clarington Report PSD-034-15 Page 2 Report Overview Currently Council provides support resolutions for all FIT (feed-in tariff) applications on by a site and application specific basis. Council have been supportive of roof top solar projects in Clarington provided they have met the approved criteria. It is recommended that Council pass a resolution supporting roof top solar projects in Clarington subject to the Director of Planning Services being satisfied the project application meets the review criteria and receiving an application review fee. It is anticipated that another round of FIT applications will occur over the summer recess period. 10 Background The Green Energy Act of 2009 was created to support and encourage the expansion of renewable energy sources, support energy conservation and facilitate the expansion of the green energy job market. The FIT (feed-in tariff) program was created under this legislation, and is meant to support small and large scale renewable energy generation projects and feed back into the Ontario electrical grid. On January 1, 2015, the Ontario Power Authority (OPA) merged into the Independent Electricity System Operator (IESO) to create an organization that will combine the OPA and IESO mandates. As a result of the merger FIT program rules, regulations, applications and contracts are administered by the Independent Electricity System Operator.. FIT projects can include solar photovoltaic, waterpower, biomass, biogas, landfill gas and wind. The FIT Program accepts applications during defined application periods, known as intake windows, as announced on the Independent Electricity System Operator website. The FIT Program has undergone several iterations since its inception and is currently under review again. On April 28, 2015 the Independent Electricity System Operator released draft changes to the FIT program. These draft changes are currently open for comments from stakeholders. As part of the'draft regulations released in April the rules governing the FIT Program remain unchanged with respect to applications whose projects receive the formal support of local municipalities as they will continue to be awarded priority points, which may result in the applicant being offered a FIT contract prior to other persons applying for FIT contracts without municipal support. Since the last application intake period there have been a number of consultations with stakeholders on how to improve the FIT program. It is anticipated that the proposed changes to the rules and regulations for the FIT program will be finalized in the near future with a new application intake window starting this summer. The Planning Services Department are receiving inquiries about the process for obtaining Council support resolutions for projects, mainly roof top solar, for the anticipated intake window this summer. Given the anticipated timing of the finalization of the new FIT regulations and the next application intake window there could be a number of requests for Council support resolutions during July and August. Since the municipal support priority points were introduced to the FIT program Council has endorsed projects on a case by case basis. A significant number of applications 8-44 Municipality of Clarington Report PSD-034-1 5 Page 3 received for Council endorsements have been roof top solar projects. The Planning Services Department review applications based on criteria set out and approved by Council in Report PDD-040-12. 2. Discussion Roof top solar projects can occur in the urban and rural areas and tend to be the most compatible form of renewable energy projects that are applied for in Clarington. Roof top solar projects capitalize on infrastructure in the form of existing or proposed buildings that are required for existing or additional permitted uses and utilize spaces that are typically not used for productive economic purposes related to a business. Roof top solar projects can help increase green infrastructure and green initiatives in Clarington and.can also have a positive economic development impact in the municipality. The use of the existing or proposed buildings must conform to the policies of the Official Plan, the provisions of the Zoning By-law and may require Site Plan approval. Building permits are required when projects proceed. Council have generally been supportive of these projects. The majority of roof top solar projects have been endorsed by Council; where support was not provided it was due to planning concerns related to inappropriate proposed construction of a building solely to accommodate the solar panels. Staff recommend adding an additional provision to the list of criteria approved by Council that will address the visual impact of roof top solar (Appendix A). Planning Services will use this criteria to review applications to mitigate any perceived impacts on the streetscape and to the building's architecture. Due to the nature of the roof top solar applications community consultation and community benefits generally don't apply. Roof top solar projects generally do not contain any revenue benefits for the local community or any in-kind contributions. Instead the project typically helps maintain or grow the viability of the business that is applying for the roof top solar. Community consultations have not been required for roof top solar applications to date as the size and location of the projects have not raised concerns of potential negative effects on surrounding area property owners. Staff recommend that Council pass a resolution supporting roof top solar projects, subject to the approval of the Director of Planning Services. This would allow staff to provide confirmation of Council support resolutions for applications in a timely manner, in particular during recess periods. The resolution (Attachment 2) only applies to roof top solar projects. All other FIT applications, including ground-mounted solar, waterpower, biomass, biogas, landfill gas and wind, would continue to be brought forward to Council for Council support resolutions on an application by application basis. 3. Concurrence Not Applicable 8-45 Municipality of Clarington Report PSD-034-15 Page 4 4. Conclusion It is anticipated that the next FIT intake window will occur during the summer. Staff are receiving inquiries about possible dates to obtain Council support resolutions. Applications cannot be processed until the revised regulations are issued. It is recommended that Council provide a support resolution for roof top solar projects subject to the satisfaction of the Director of the Planning Services Department. 5. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: Y Dav'd . Crome, MCIP, RPP Franklin Wu, Director of Planning Services Chief Administrative Officer Staff Contact: Brandon Weiler, Planner, 905-623-3379 ext. 2424 or bweiler @clarington.net Attachments: Attachment 1 — Criteria for reviewing roof top solar projects Attachment 2 — Resolution of support for roof top solar projects There are no interested parties to be notified of Council's decision. BW/df 8-46 Attachment 1 to Municipality of Clarington Report PSD-034-15 CRITERIA FOR REVIEWING ROOF TOP SOLAR PROJECTS Topic Description- Community Is any portion of the revenue from the FIT project being given Benefit back to the local community, or are any in- kind contributions being generated from the applicant of the project? Financial Would there be any burdensome cost to the Municipality as a Implications result of the project, which could not be recouped through the fee system currently in lace? Community Larger-scale projects that are located in the urban areas of Consultation Clarington are encouraged to notify area residents and business owners of the subject site, to seek their input on ideal placement of the green energy infrastructure being proposed and keep them informed. Property Use Is the FIT project being proposed on an already existing structure Risk Mitigation (if the project is rooftop- based)? If so, will the use of that structure be changed and/ or impacted by the energy project? If the FIT application is being proposed on a new structure, can the future use of the structure be confirmed? Official Plan Do the Official Plan policies allow for the building and proposed Policies use? Zoning Do the zoning regulations allow for the building and proposed Regulations use? Physical Impact There shall be no adverse impacts on the existing streetscape as on Streetscape a result of applications. All projects shall be sufficiently screened or setback as to not alter the appearance of buildings from the street. Amended by Council: 8-47 Attachment 2 to Municipality of Clarington Report PSD-034-15 Resolution of Support for Roof Top Solar Projects WHEREAS pursuant to the regulations governing the FIT Program, applications under the Green Energy Act, 2009 which receive formal support of Local Municipalities will be awarded Priority Points, which may result in the Applicant being offered a FIT Contract prior to others applying for FIT Contracts; AND WHEREAS the Council of the Municipality of Clarington supports roof-mounted solar projects that meet the criteria identified and approved by Council as part of Report PSD-034- 2015 approved on June 15th, 2015 NOW THEREFORE BE IT RESOLVED THAT: The Council of the Municipality of Clarington supports roof mounted solar applications that meet the review criteria and delegate's authority to the Director of Planning Services to provide Council's endorsement for roof mounted solar projects to applicants based on the criteria; and This resolution's sole purpose is to enable applicant's to receive Priority Points under the FIT Program and may not be used for the purpose of any other form of municipal approval in relation to the application or project or any other purpose. 8-48 C larbgtoa Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Report Number: EGD-012-15 Resolution: File Number: D1035001 DA01 By-lave Number: Report Subject: GO Transit Re-route Options, Newcastle Village Recommendations: 1. That Report EGD-012-15 be received; 2. That the demolition of the former fire hall in the Village of Newcastle be delayed to allow GO Transit to continue to use this property as a temporary turnaround on an interim basis until opportunities-for strategic partnerships have been explored, and 3. That Staff be directed to enter into discussions with GO Transit and Durham Region Transit to see if opportunities exist which may allow us to maintain or even enhance transit service to the Village of Newcastle in the least disruptive manner possible, and 4. That Staff be directed to report back to Council in the Fall of 2015 on the progress of their discussions, and 5. That scheduling of the demolition of the former fire hall in Newcastle be revisited at that time, and 6. That all interested parties listed in Report EGD-012-15 and any delegations be advised of Council's decision. 9-1 Municipality of Clarington Report EGD-012-15 Page 2 Report Overview In January of 2015 Council voted to declare the property known as 247 King Avenue East, Newcastle, as surplus and authorized Staff to proceed with site remediation, including demolition of the building in preparation for the sale of the land by a public proposal calla As part of report PSD-007-15, mention was made of the fact that GO Transit (Metrolinx) have used the site as a turnaround and layover for their buses for several years and that if the land was deemed-surplus and sold an alternative route would need to be found. GO Transit has been working with the Municipality in an effort to maintain full service to the Village and to find an alternative route that would meet the community's needs. Engineering Services sat down with GO Transit to look at potential options and having identified three, GO Transit and the Municipality sought feedback from the community through both an on-board survey as well as a Public Information Centre hosted on May 19th 2015 by the Municipality. The feedback we obtained collectively has been summarized in this report. 1 . Background 1.1. Current GO Transit Service for the Village of Newcastle For at least sixteen years GO Transit has provided regional bus service to the Village of Newcastle and for the duration of this service GO buses have relied upon the use of the former fire hall located at 247 King Avenue East as a turnaround. Many members of the community have planned their lives around a service that has allowed them to get to work, to school, to recreational activities, to medical appointments and more. Quite understandably, the community sees transit as a vital service. 1.2 The Former Newcastle Fire Hall As explained in the Planning Report PSD-007-15, the Municipality of Clarington purchased the property at 247 King Avenue East in 1975 and used it as a Municipal Fire Hall in 1976. When the new Alfred Alldread Fire Station opened on Highway 2 in 2014, the building ceased to be used as a fire hall by the Municipality but it continued to be used as a turnaround by GO Transit. Early this year Council declared the former Newcastle Fire Hall property as surplus,.and it was agreed that the building would be demolished and the site prepared for sale. 1.3 Transit to Newcastle Village It is widely recognized that "communities which are successfully improving the sustainability of their transportation networks are doing so as part of a wider program of creating more vibrant, livable and sustainable cities", and it is because transit is so important to Clarington residents that every effort has been made to look for ways to maintain full service to the Village of Newcastle. 9-2 Municipality of Clarington Report EGD-012-15 Page 3 1.4 Obtaining Community Feedback Realizing how important transit is in Newcastle, both GO Transit and Clarington Staff met to look at options for maintaining full service with the demolition of the former fire hall having been announced. On April 23, 2015 an on-board survey was administered by GO Planning and Bus Operations East. A copy of the results of that survey have been provided (Attachment#1). A total of 89 passengers out of an estimated ridership of 120 — 130 were invited to participate in the survey. As part of their findings we learned that 70% of GO customers walk to their stops and most board from the three most eastern stops. A majority of the respondents preferred that full service to the most eastern stops in New_ castle be maintained and clearly the least favourable level of service was to stop at the Park & Ride at 351115. On Tuesday, May 19th Engineering Services, in collaboration with GO Transit, hosted a Public Information Centre from .5 pm to 8 pm at the Newcastle Public Library located at 150 King Avenue E. (see attachment#2), to present three potential options for service (see Attachment#3), being: a Option 1 - Start/terminate GO bus service at the Hwy. 351115 commuter parking lot. a Option 2 - Re-route the eastbound service along King Avenue West to Church Street, south on Church Street to Emily Street, east on Emily Street to Mill Street, north on Mill Street to King Avenue, and then return westbound along King Avenue West. a Option 3 - Re-route the eastbound service along King Avenue West to Mill Street, south on Mill Street to Edward Street, east on Edward Street to Brookhouse Drive, north on Brookhouse Drive to King Avenue East, and then return westbound along King Avenue. 1.5. Identifyinq the Needs of a Community Staff were aware going into discussions, that while we had considered the alternatives carefully, none of the options we were exploring were ideal. It was important however, to encourage dialogue within the community and to brainstorm together, ways to match the needs of our residents with the solutions we might explore. 200 The Public information Centre The public were invited to attend the Public Information Centre by way of advertisements two weeks in a row in the Clarington This Week and the Orono Times. Announcements were placed on the Municipality's web page, on our Facebook Page and on other social media outlets. One hundred and two people responded by providing feedback with 44 responses having been received by those who attended the Public Information Centre in person, 10 emailed responses and 46 responses from residents who signed a local area petition on the matter. The register from the Public Information Centre as well as other responses are on file within the Engineering Services Department. 9-3 Municipality of Clarington Report EGD-012-15 Page 4 2.1 Summarizing the Results of the Feedback Recognizing how vital transit service is there was almost no support in favour of having GO Transit discontinue service into Newcastle at the Hwy. 35/115 commuter parking lot. A very small minority were in support of Option 2 which was to re-route the eastbound service along King Avenue West to Church Street, south on Church Street to Emily Street, east on Emily Street to Mill Street, north on Mill Street to King.Avenue, and then return westbound along King Avenue West. Even fewer supported Option 3 which was to re-route the eastbound service along King Avenue West to Mill Street, south on Mill Street to Edward Street, east on Edward Street to Brookhouse Drive, north on Brookhouse Drive to King Avenue East, and then return westbound along King Avenue. 2.2 Areas of Concern Each of the three options presented carried their own areas of concern. These concerns are: Option 1 — Start/terminate GO bus service at the Hwy. 35/115 commuter parking lot "Daughter needs away to get to Bowmanville. 115135 is too far for her to walk" V rely on this bus to get to work daily. There must be a stop in Town". "l moved to Newcastle because there was a bus in Town". V need a way to get to my extracurricular activities and to be independent". "The entire reason we bought our house was the GO bus stop in town. Please continue to stop in town"! "We have a developmentally challenged son who re lies on the GO Bus to get him to Courtice, Monday to Friday". Option 2 — Re-route Church/Emily There were few who were in favour of this option and one comment we received was that: I "Live on Church, road conditions bad now because of the weight of the bus. We see this now on King Ave. Traffic on Church has tripled in recent years. Safety and traffic already,issues. Don't want GO bus coming down Church. Lots of retirees and pensioners". 9-4 Municipality ®f Clarington Report EGD-01215 Page 5 Option 3 — Re-route Edward Street/Brookhouse Of the three options presented the one most passionately opposed by the community was this one. A petition was signed by 46 residents who felt strongly that: "We already have the school buses from 2 schools, the increased speeding traffic from Tim Horton's and our local traffic. We have 2 parks, Walbridge and Brookhouse, which get very busy when school ends at the end of June. We have had many issues with . speeding traffic". The petition went on to say: "there must be another way, even if it is only temporary". This sentiment was echoed over and over again and while six respondents welcomed this option, fifty six were very much opposed. 2.3 A Fourth Option An interesting development that came out of the Public Information Centre was the stated wish of the majority of those who commented that the status quo be maintained through the continued use of the existing GO bus turnaround at the former fire hall as a temporary solution. Residents see the GO bus as a lifeline and in recognition of the fact that there are no ideal options, they urged staff to consider leaving things as they are now until a more permanent solution can be found. One resident stated that"we want the bus to have at least one stop in Newcastle proper/downtown". Another asked that we "please leave in town service as is and yet another couple stated that "we are in favour of retaining this as a GO bus turnaround". They went on to say "We would like to suggest that you consider delaying the sale for a reasonable time. " Fifty four residents stated that "there must be another way, even if it is only temporary". 3.0 Transit as a Lifeline to the Community The Municipality is very committed to sustainable transportation options for our residents and have voiced this commitment in our Transportation Master Plan. At the same time we respect the community's concerns about providing this lifeline in the least obtrusive manner possible and it is clear that residents are strongly opposed to having a double decker highway coach on their local roadways. People need a way to get to their jobs, activities and medical appointments but the community has, for the most part, asked that we buy time to consider other options. 4.0 Proposal In light of the feedback received at the May 19th, 2015 Public Information Centre it appears that it may be best for the short term to maintain the GO Bus service as is until the Municipality has had time to look more closely at opportunities to maintain or even enhance service to the Village of Newcastle. If directed, Staff will enter into detailed discussions with Durham Region Transit and with GO Transit to see if a strategic partnership can be formed to promote enhanced service to the Village and furthermore, we will look at the potential for private partnerships within the business community that 9-5 Municipality of Clarington Report EGD-012-15 page 6 may help us achieve the same goal. Should Council decide to support Staff's proposal the cost of maintaining and operating the former fire hall will need to be set aside to flow through the Operations Department Current Budget until such time as an alternative option can be found. 5.0 Concurrence The Director of Operations has reviewed this report and concurs With the recommendations. 6.0 Conclusion Transit service to the Village of Newcastle is an essential lifeline for many members of the community and reducing service at a time when alternative modes of transportation are being actively promoted is extremely counterproductive. At the same time the Municipality fully respects the concerns of a community which has asked us to find ways to maintain service without bringing double decker highway coaches into residential neighbourhoods. We respectfully recommend to Council that they vote to delay the demolition of the former fire hall to allow us time to pursue every available option to maintain or even enhance transit service to the Village in a manner that suits the needs of the community and in the least obtrusive manner possible. 7.0 Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. �� //� Submitted by l��G�fU� Reviewed by. i Anthony Cannella` anklin Wu, Director of Engineering Services Chief Administrative Officer ASC/ra/jb Staff Contact: Ron Albright, 905-623-3379, ext. 2305, ralbright @clarington.net Attachments: Attachment 1 — GO Transit Onboard Survey Results Attachment 2 — Notice of Public Information Centre Attachment 3 — Map to illustrate the three options presented at the Public Information Centre List of interested parties to be notified of Council's decision is on file in the Engineering Services Department. 9-6 s-` 0 as N N i { i r U Q w i I i i Prepared by loo . Mathew Market Dianne , Research and Business So[utions ' 30 April 2015 FT B c • ind ® For over 16 years G® Transit has been providing regional bus service to the community of 11'ewcastle. From the inception of this service.extension, G® buses have been using the former lire ha?I located at 247 King Avenue East as the terminus turn around location. The new fire hal" is operational and G® buses will no longer be able to use the former fire hall premises as a turn around location as it would be redeveloped. The Municipality of Clarington and G® Transit, in collaboration with Durham region Transit, are evaluating alternative routing options within Newcastle. ® Bus Services reached out to research and Business Solutions (TABS) to conduct a short survey of passengers using bus routes #90/91 to gather their feedback on 3 route options presented. ® The broad objectives of this research were to understand: — How the different route options would affect the use of G® bus services How the different route options would affect customer experience • An onboard survey was administered by G® Planning and Bus Operations East on April 23, 2015 on all trips serving these routes. In all, 89 passengers out of an'estimated ridership of 120-30' on routes #90/91 completed the survey. • The findings of this study are presented in this report. The presented results have an error margin. of 4-5.3 - 5.9 % 19 times out of 20) 2 ao i rn rn e e C, u M�a- LLL o ]he GO bus is a lifeiine to many passengers residing in Newcastle, Clarir;g�,on and 3owma-ville, with n^any dependent an it to get to wore , school or other destinations. ® With over 70% of 'the customers 'of routes #90/91) walking to their stops to access this Afeiine andi nearly 70 boarding :ro:o tine Vnl ee most- eastern stops that are close to marry Customers' ho nes, the importance of the service being easily accessible by having stops within walking distanci? needs no further emphasis. 0 People feel that "'public transit is a huge part of Newcastle lifestyle and changing these routes will drastically affect many people's work and travel': Consequently, any change should cause minimunh disruption to their status quo or rug, the risk of being a deterrent to the usage of public transit. ® Customers have the;efore clearly indicated their preferences: Starting/stopping at the Library wil cause the °east disruption to continued usage and would in fact increase usage for 23%. This is followed by the option to start/stop at Mill St. with 15% stating that this would increase their usage of CO bus. o Or* the other end of the spectrunn, starting and stopping the service at the Park & Ride will be most unfavourable to continued usage, with 4 out of 5 users saying that this will cause them to use CO less often. ® Consistent with 'these observations, the Library and Mill St. options :have also been voted as the ones most lii�eiy to improve customer experience for 13 - 15%, whereas the Park and Ride option is viewed­as one that will worsen the experience for 4 out of 5 customers. 3 ,On aveirage peopletravel 13 days a weelkon r(olu e 'h most boarding at the 3 m,bst eastearn sta The 3 most eastern stops account for neaHy 70% ®f the b®ardings Kin Ave W . , 1571 in 4470 l Hwy2 and Hwy 110/ 1®% King Ave E @ 35/115 Massey Dr. L Beaver St, *These 5 stops account for 91% of the boardings, other stops account fcr the remaining 9% 8 4/ get off at the same stop Most oftela at: Foodland 1470 get off at a different stop — - — - Beaver St./Library sample n=89 Oshawa GO Which bus stop do you typically board or get off at? 4 0 If you normally take the return trip on this bus, do you get off at the same stop/intersection? w J-L P a, S n (SE Drop off 6% 1 fsun ® o Relatively Nigher numbers walk to Rudely Rd, Massey Drive, Beaver St. and forth St. stops 0 90571,91111 -- Massey Beaver 90091 90241,90131 90441,90111,90091, 90141,90221 90171,90281,91081 More passengers board at the stops `or G'® bus trip numbers shown sample n=89 5 Which bus stop do you typically board or get off at? Service st • ® •s a s • • affect w e The 3 route options . A. Service will start/end at the library (King Ave. east of Beaver St.) B. Service will start/end at King Ave. and Mill St. C. Service will start/end at the GO Park & Ride lot How will the options affect .usage ®f routes #90/91 saying will increase, no change or will decrease No Change i l 1 1 f � ' n , � .,^ 4 �` i These 2 options least A. Service will start/end at the library L t , ' ro �� ;,'��°r �al�°r� p —_-1 disruptive to continued B. Service will start end at King Ave. and Mill St. usage C. Service will start/end at the GO Park & Ride lot ;--._-.----_ ila `� C W�:.,{ ;;~ i i , Tai " ��3..-n sample n=89 N How will these options affect your usage of GO bus routes#90/91? 6 I rn M 0 " T .. . 7 ��✓0 Ciao �' 1 l_CCCL � , (� �°1-?21 L G1f1J ' While rerminatr -g the bias at the park and ride will affect most customers, it will particularly a fect: — -requent Customers — Cus-comers on Lr p #s 90091,90111,90131,9 ;441,9±111 — People walking vs. dropped off — Stops shown below al E red King Ave. \4' - •' ` • i i F— r • Park & • . Beaver King Ave E @ -?Ii�Hw 35/145 Massey Dr. sample n:=89 How will these options affect your usage of GO bus routes#90/91? 7 Staftial ( t'S OP • ® Ijj Q expertencefbir up to, 15% of the cus, oimer,'S, Starting/stopping the service at the library or Mill St. will improve the experience for ups to 15% while it wi.H remain the safe most customers. Starting/stopping at the Park and Ride will adversely affect nearly 4 out of 5 customers. Service will start/end at the 11% library (King Ave. east of Beaver F _...._.__...-......_._.__.___.........._.. .__._...._..__._. 84% St.) 15% 28% Service will start/end at Kin Ave. � ---..-....... King 59% and Mill St. 13% • -... .... ---.....___. Especially for: Boarding at library Service will start/end at the GO Walking to their stops 18% Park & Ride lot 3� Trips 90111, 90441, 91111 0% 50% 100% ■Will worsen a Will remain the same ■Will Improve sample n=89 8 rn Vn T S0 strong is peopc es concern about the option Of stopping /starting the bus from the Park and Ride that 9 out of 10 suggestions were about this. Most people feeC that this Option wiH curtail their independence and wiH make G® !naccessibie to many in Newcastle. Many people wiii not be able to use GO/have access 25% Inconvenient/Park and ride too far to walk 25% Keep as is/Maintain stops 20% Don't stop route at Park and Fide ®.® 10% Extend service to Port Hope, Newtonville,Coburg gj j Make bus turn on side streets 5% Other �® 8% i 0% 5% 10% 15% 20% 25% 30% sample n=40 . 9 Slugges "Being able to walk to bus was key factor in move to "Don't start and end at Park& Ride lot as it will miss a Newcastle. Turning at Park& Ride would be a HUGE lot of people in Newcastle (including myself). If I can't impact." use the bus, 1 won't be able to get to school(or work)." "I rely on this GO Bus picking me at "The reason 1 take GO Bus is t Beaver St. everyday to get to because I don't drive. If it "The Bus should add work. If they moved the starting starts/stops at Park& Ride, 1 more s stops to cover more areas. Port Hope, stop any further, I would not be cant use it and it leaves me Newtonville, Coburg." able to get to work." stranded." ""Public transit is a huge part of Newcastle lifestyle, changing these routes "If we ride, we don't drive. Will "Although 1 mainly use the will drastically affect many people's work affect me drastically and affect carpool lot, it is not far enough and travel. Do not remove the Newcastle my independence." into town to accommodate.-"* bus loop or I cannot be environmentally friendly and use your service." 10 T r- T Appendx 11 ® ® ® � ® o g KawarNa Lsbe� Grob. V �Y yr vix3� or s ,I—e / � Cavairra:llbrook-woen rao�ao�.o� C' .• S. / xanarin�Lek 2s LOB 9rvgop I Uxtrfdge \ LOS LOB PM HoDOartd Hape LOB L114 UK panft LIE A WHR8Y STAT Legend A��� � Number of passengers LIS ERW43 TION LIW NGEWLLSTAMON Shown here — Only passengers residing in the area Source: GO Bus'Survey 2014 12 oO o CD 'r I Co 35% 31% 30% �• 25% � • i Za% 117% 15% 15% I ti 11% 10% 9%. I 6% 6%. I• � 4la u 1 day 2 days 3 days 4 days 5 days 6 days 7 days Less than Other I� n=69 once............................._....a...__........_....._........�...._w.,,.w... _ ... w..__.....__.w.._._,.__.. �w___.._____.._....__.......w.,. _,.once a week .�,.....W.w.__.J Frequent riders Board mainly from Beaver St., Norte St. and Park Bade How many days do you travel on the GO Bus Route#90/91 service during a typical week? sample n=89 13 6 r I L_}. I� �'I�rr1111i11���(' r t- I III Cam: I Attachment #2 EGD-012-15 CL y • 6 0 • 1 60'rrransut Gee-v©ute Optlions 1• mewcastle Municipality of C1,0,00.0d Today,the Old Fire Hall in Newcastle serves as the turnaround point-for the The GO bus servicing the village.With the building's upcoming demolition,new • Clarington is loolk routing options-for the GO bus are required. 1-ecle.ational erivironnient for older creat , in envronnient where • GO Transit plans to make changes effective September 2015 and has sought advice from-the Municipality of Clarington on what option would best meet ' • the community's needs. their needs. The Municipality of Clarington invites residents to join us in considering three consultatic rerouting options: ,, Y proposed 1 1.Start/terminate GO bus service at the Hwy.35/115 commuter parking lot. - inforni 2.Reroute the eastbound service along King Avenue West to Church Street, '4 -ington south on Church Street to Emily Street,east on Emily Street to Mill Street, north on Mill Street to King Avenue,and then return westbound along King • Avenue West. This sur Adult 3.Reroute the eastbound service along King Avenue West to Mill Street, availabi south on Mill Street to Edward Street,east on Edward Street to Brookhouse • copies • Drive,north on Brookhouse Drive to King Avenue East,and then return a,e also available in all municipal re� E westbound along King Avenue. branches • onj An Information Centre will be held on Tuesday May 99"1,201S-5 pm to 89 gown Library, at tehe Memycaside Pu bIllic du b,vavy located at 150 King Avenue E.,Newcastle. various other COMMUnity locations. You are cordially invited to attend the Information Centre.Preliminary options and route maps will be available for your viewing and staf,will be on hand i NAHc Hufarmatic q to answer questions. Your input and suggestions can provide valuable information that will guide the Municipality's recommendations to GO on bus Wednesday, &y 6, 20A5 E service in Newcastle. 6:00-7:30 pm Garnet B. Rig if you are unable to attend and require further information,you may contact 2440 Highw E the undersigned. Please r=eel free to address comments in writing to the Municipality of Clarington's Engineering Services department at the address noted below. If yau have anyquestions, contact: Engineering Services Department Erica Mittag, Development!! Phone:905-623-3379 Email:engineering @clarington.net • 'ne: 905-435-1061 ext. ���r�t7ng �pI�r ��� �� rdo - = Ts AWCFTTO L� � •-°,1 - � 1. I: 1 ! -,��1 /-'°� 1r'� I. ..� _ ^,,! � 3 NEWCASTLE ONRO ST EAST � 3 GRAD DRNE GRADYDRNE J GOM EA D S Z ~ t N o ALLEN N z K r w s _ £ O K W y OT G --O GUS A%1 DON - J J DU HAI�•I HIGHWAY2 KI U W G AV UE EA 1 1 R SF a BLOC ¢ - - O _ U cc TkTk W fY m O � ED D M R A — w 'v'wf�f30NAE&--GARiIER=f-f2EEWRY--- TO O O S REET J CLIFTON ST i w N C to W f� K V W Z O 3 � OJ o G P5•(� � OQ QOM rc., MET F S E T — .. —I W N allT N 1U11111 �T C�b (([[��jj�T�� OW / i 1 ¢ NgHY E - SHia�,q r W o a? �kFe F Legend 00 F oR s DRAWN BY: Option A E.L. Option B DATE: Option C (Commuter Lot) June 1, 2015 Existing Route REPORT EGD-012-15 ATTACHMENT NO. 3 7� Operations Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: Monday, June 8, 2015 Report Dumber: OPD-006-15 File Dumber: By-law Dumber: Report Subject: Emerald Ash Borer Recommendations: 1. That Report OPD-006-15 be received, 10-1 Municipality of Clarington Report OPC-006-15 Page 2 Report Overview Emerald Ash Borer has behaved as a classic, albeit, worse case example of an invasive alien pest to this-point. Many of the dire predictions made by scientists soon after its discovery in 2002 have proven very accurate and it is ranked as one of the worst pests ever introduced to this continent. It is serious because; Its cryptic nature and the fact that it spends much of its life cycle under the bark of its host tree does not readily permit early detection or easy control, both critical elements of a successful management program. There is scarcity of both native and introduced biological control organisms that have any effect on EAB, it may be many years (or never) before these effect a level of control that will save Ash trees. 1e Background 1.1 . Emerald Ash Borer Assuming that Emerald Ash Borer (EAB) continues to infest and kill trees at its present rate, it can be expected that EAB will kill most if not all the Ash trees in Clarington within 5-10 years. The major impacts on Clarington will be both aesthetic and environmental with significant economic consequences. EAB now generally infests much of Southern Ontario and is expanding to Northern Ontario and Quebec. The Canadian Food Inspection Agency (CFIA) has amended the Ministerial order in force under the plant protection Act to include all new areas. There are three regulatory Authorities that have responsibilities for EAB: 1.) Canadian Food Inspection Agency. The CFIA has been designated Canada's official national plant protection (and quarantine) organization and is the lead agency in Canada with respect to developing regulatory policies for forest and.agricultural pests of quarantine significance such as EAB. The CFIA is empowered under the Plant Protection Act and regulations which give it the authority to enact and enforce regulations and policies to protect Canada's agricultural and forestry production base, environmental and natural resources and to take all necessary actions to exclude, eradicate or otherwise manage invasive pests of quarantine significance. 2.) In Ontario, the Ontario Ministry of Natural Resources and Forests (MNRF) has taken a major, albeit non-regulatory role in combating EAB. Provincially enacted legislation is not permitted to contradict or limit federal legislation, Ontario has the 10-2 Municipality of Clarington Report OPD-006-15 Page 3 authority to put in place laws to strengthen or augment federal acts and regulations where they see a need. 3.) Municipalities such as Clarington are responsible for managing their street trees, forests and greenspaces Hazard tree removal in urban areas is non-discretionary; dead trees pose,a hazard and a legal liability and must be rernoved promptly. At present there are no federal, provincial of regional monies available for this, and many Municipalities will be severely impacted by EAB with the potential cost for tree removal alone running into the hundreds of millions of dollars over the next 10 years. To this end most major Municipalities have petitioned both the federal and provincial governments for additional funding to offset these costs. While tree removal would have a minimal impact with respect to reducing overall EAB populations in a broadly infested area, it can mitigate long term costs and liabilities associated with passive or reactive management strategies. Most Municipalities with an EAB management plan include proactive tree removal which results in considerable cost efficiencies as well as reducing the potential for hazards and liabilities. Emerald Ash Borer (EAB) Clarington update In the previous report to Council OPD-012-12 it was noted that the proposed EAB management plan elements included: 1) Staff continue to proactively monitor known Ash areas for possible infestations and respond to residents' concerns of possible EAB infestations 2) Staff to include an increase of$10,000 in the 2013 budget to deal with Ash tree removals, and replacements. 3) Staff, in conjunction with Purchasing, develop a list of tree companies with pricing for the treatment through pesticide injections to preserve high value Ash trees. available to residents for private Ash trees 4) Develop a public awareness and education strategy to communicate information about EAB and treatment options for residents with Ash trees on private property with an estimated cost of$5,000 for print, website and newspaper articles. 5) That the Region of Durham be requested to develop a proper waste disposal program for EAB infested material because even when an infested tree has been cut down, EAB continues to live under the bark. 10-3 Municipality of Clarington Report OP®-006-15 Page 4 6) That Council approve a comprehensive inventory of Clarington's publicly owned Urban and Park trees in the 2013 Budget. Findings from the inventory are as follows; a) Staff continued to monitor known Ash trees, and in the summer of 2013 the first confirmed EAB infested Ash tree was discovered. in Courtice. In 2013, approx. 5 trees were removed and replaced. The Ice Storm at the end of 2013 caused the failure of approx. 250 Ash trees. Staff continued to receive resident's concerns of Ash in poor health or complete failures all through 2014, and approx. 75 more Ash removed. As of this date staff are monitoring numerous other concerns from residents and will be planning on removing an estimated 75-100 more EAB infested Ash in 2015. b) Staff did include $25,000 in the 2014 and 2015 budget to deal with EAB infested Ash trees. The funds allocated will be insufficient to not only remove EAB effected trees, but to proactively remove Ash trees on Municipal boulevards, green spaces, Parks and rural roads. We will be recommending in future budgets an increase in funds allocated due to the fact that we expect the cost will be in excess of $500,000 over the next 3 years c) Staff in conjunction with Purchasing have developed a list of companies available to residents. d) A brochure has been developed and is available in Print and on the website for residents. (Attachment#2) e) The Region has this request, but has not developed a proper wood waste disposal site. f) As stated previously a comprehensive inventory of urban boulevard trees has been done, and will be updated and maintained as resources become available. According to the 2012 inventory Clarington had approx. 2500 Ash trees on Municipal boulevards. A conservative estimate is that another 500-1000 Ash trees are located in Clarington's Parks, Green spaces and rural roads. Based on EAB infestations in other Ontario Municipalities it is known that EAB populations increase exponentially after the third year which will be in 2015 for Clarington. As previously noted staff are recommending a proactive approach to EAB Ash tree management by removing and replacing Ash before they fail and will be requesting appropriate financing over the next 3 years. 10-4 Municipality of Clarington Report OPD-006-15 Page 5 2e Conclusion While resource constraints invariably restrict the ability of Clarington to ensure the safety of all trees, the development and implementation of a realistic EAB risk management strategy is becoming increasingly recognized as a necessity because; © For certain, service requests will continue to rise as EAB ash mortality grows in numbers o Research is showing that Ash trees that die as a result of EAB infestation are extremely dry and brittle and require removal after death to avoid the risk of failure a Based on current EAB outbreak staff are expecting an over expenditure of current allocated funds 3. Concurrence ® This report has been reviewed by Lori Gordon, Deputy Treasurer who concurs with the recommendations. 4e Recommendations This report is for the information of Council and the request for additional funding will be referred to future budget deliberations. 5e Strategic Clan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: Fred-ei ­f-fo-r vath anklin Wu, B.A. .D.M.R., R.R.F.A Chief Administrative Officer DireIr. of Operations Staff Contact: Robert Genosko, 905-263-2291 ext. 531 There are no interested parties to be notified of Council's decision. FJH/RG/sh 10-5 Municipality of Clarington Report OOD-006-15 _ Page 6 Attachments: Attachment 1 — Clarington.Tree Inventory 2012 Attachment 2 — Residents Guide to Emerald Ash Borer 10-6 Attachment#1 To Report OPD-006-15 Clarington Tree Inventory 2012 d d o U o o 5; 0 c c G - ' E r- 2 c O lC :3 C "_co Y 19 0 V) © F C° 4 _ u T z f0 Ash 1126 10741 237 29 0 1 71 0 0 41 8 91 0 2466 Beech 25 2 0 0 0 0 0 0 0 0 0 0 0 27 Birch 25 1 2 6 0 0 2 0 1 0 2 0 1 34 Catalpa 2 0 0 0 0 0 0 0 0 0 0 0 0 2 Cedar 8 4 1 13 0 0 7 0 1 2 3 0 0 26 Crabapple 88 20 52 3 0 0 0 0 0 3 0 0 0 163 Dogwood 0 0 0 3 0 0 0 0 0 0 3 0 ol 3 Eastern Redbud 0 1 0 0 0 0 0 0 0 0 0 0 0 1 Elm 89 831 6 0 0 0 0 0 0 0 0 0 0 17-8 Fir 27 3 2 3 0 0 0 0 1 0 2 0 0 35 Ginkgo 141 96 42 1 0 0 0 0 0 0 1 0 0 280' Hackberry 99 87 19 5 0 0 0 0 0 5 0 0 0 210 . Honey Locust 463 387 127 19 0 0 1 2 0 0 16 0 0 996 Horse Chestnut 29 71 11 8 0 0 31 1 21 0 21 0 0 55 Ironwood 1 0 0 0 0 0 0 0 0 0 0 0 0 1 Ivory Silk Lilac 237 237 41 6 0 0 0 0 0 1 5 0 0 521 Kentucky Coffee 35 3 8 0 0 0 0 0 0 0 0 0 0 46 Larch 3 0 0 0 0 0 0 0 0 0 0 0 0 3 Linden 1163 10121 338 25 0 0 01 0 0 11 141 0 0 2538. Maple 3946 2808 958 313 3 57 55 4 8 34 1071 35 10 8025 Mountain Ash 178 40 25 21 0 1 0 0 0 0 1 0 0 245 Oak 6641 334 78 7 0 0 2 0 01 5 0 0 0 1060. Ohio Buckeye 59 0 23 0 0 0 0 0 0 0 0 0 01 82 Ornamental Pear 317 561 46 0 0 0 0 0 0 0 0 0 0 419 Pine 10 11 0 9 0 5 0 0 1 1 2 0 0 30 Poplar 3 0 2 0 0 0 0 0 0 0 0 0 0 5 Senriceberry 113 67 22 9 0 0 0 0 01 0 9 0 0 211 'Spruce 102 81 7 33 0 4 5 1 0 2 20 1 0 22.3 Sycamore 3 1 1 0 0 0 0 0 0 0 0 0 0 5' Tuliptree 1 S. 0 0 0 0 0 0 0 0 0 0 0 6 Walnut 0 3 6 0 0 0 0 0 0 0 0 0 0 9 Willow 7 0 1 0 0 0 0 0 0 0 0 0 0 8 Total 8941 6423 2055 494 3 68 82 8 14 68 195 45 11 17913 10-7 Attachment#2 0 To Report OPD-006-15 I co Ash Trees Residents g . , Ash Trees can grow to 30 rn in height For more information: and are a common EmeraIdAsh species in the urban Please visit, forest. Ash have a compound leaf 13 to www.eonf.on.caleab 30 cm in length A Borer www.mnr.00v.on.ca compound leaf has more than one leaflet www.isaontaiio.com on Its stalk base. Ash www.insoection.ac.ca trees have fire to nine _.. _ leaflets per ieaf de- pending on the species. For information on tree injection please +: w 7 Wv Ash have a characteristic pattern of branches that is similar to the maple tree contact one of the following companies: IC m IN aple %lith twigs that emerge from the branch Asplundh Canada ULC opposite to one another. Most other'tree 613.4556070 "- species in Ontario have an alternate pat- 4 t tern of branches. Davey Tree Expert Co. 905-0047359 ext 2022 Ir The bark on young l trees and younger branches tends to be Greenlawn Limited ) x� smooth °� and grey alt- 905.433-0099 ext 235 y s hough it sometimes • appears reddish on Tree �. f�1 «► some species. Over scope Certified Arborists s ON% time, the bark tae- 705.745-1803 comes rougher, forming ridges and furrows. Some older ash trees have a characteristic diamond patter to their bark. EAB only kills ,� ,..h. Municipality of Clarington ash; no other M Operations Department trees. Mountain -ash is not a 905-263.2291 true ash and is not affected. • Leading the 'lVcq What is the Emerald Ash Borer Signs of EAB Symptoms of EAB m from ii " Shaped aa yy `rom ±he base 1966 e� e,/AI l�l�fi1'le � prod Stert'9 Ago A a The Emerald Ash 'Barer is a small Metallic rear,wood-boring beetle - �, -,� ,, �.` o Excessive .� . about 8. to '14,0 mm long and 3.1 to � � •,voodpecker ac- 3A mm wide that attacks all native tivity. Wood- species of ash tree, typically killing - � ' Al, Beetle Larva hope tunnels under the he larva and after bark to feed on innsr bark tissue A drill small holes ,h (cambiUM), The tunnels cut the flow �*.� vr:, to fish out the of nutrients and v star to leaves, taus- .�r'' i�� larva after they ing the tree to die. scraps the bark d ..r, _ o 'IS" galleries under the bark Dieback in the Effects of EAB Good examples of"s" galleries--mote larva cano Y at the right end of the tunnel and "D'° As the Emerald Ash Borer establishes ;. • ' ash trees being to die. Once.a tree is infected., it generally takes a couple Of years for the popula- tion, of BAB to build and symptoms to appear. � �• � z 1 l Y .- .V Note dead cr , n, and s rou t s o m trunk-two symptoms ULIC_ I Operations Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Report Number: OPD-007-15 Resolution: File Number: N/A By-law Number: Report Subject: Portable Washroom Trailer Recommendations 1. That Report OPD-007-15 be received for information; 10-10 Municipality of Clarington Report OPD-007-15 Page 2 Report Overview The purpose of this report is to provide Council with additional information regarding the operational and financial implications of renting versus purchasing a portable washroom trailer for the seasonal users of Clarington Fields. 1 . Background 1.1.At the regular General Purpose and Administration Committee meeting held on April 20, 2015, Engineering Services Report EGD-009-15, regarding the future construction of a washroom building at Clarington Fields was received for information. 1.2.Engineering Services Report EGD-009-15 contained information regarding the basic configuration, cost, and servicing requirements to either rent or purchase a portable trailer based washroom facility as a temporary alternative given that the construction timeframe of the permanent washroom building is not proposed until 2016, pending budget approval. 1.3.At the April 20, 2015, General Purpose and Administration Committee Meeting, Council also passed resolution #GPA-271-15, requesting that staff prepare a further report to provide specific details on the potential time and financial ramifications of renting versus purchasing a portable washroom trailer. 2. Analysis 2.1.The first two phases of athletic field development at Clarington Fields has consisted of the construction of four baseball fields in 2005 and a single football/soccer field in 2007. Future phases of the proposed infrastructure improvements at Clarington Fields are to include a washroom building with possible space for change rooms, storage for field maintenance equipment and an office for parks staff. Design and construction, however, is yet to be scheduled. 2.2.The users of Clarington Fields are currently provided with two (2) fully handicapped accessible portable toilets. These units are strategically located on-site such that they can be used by multiple fields yet provide some privacy and separation from the player and spectator areas. The portable toilets that are furnished through a contracted service are standard non-flush toilet type facilities with no hand wash provisions. Servicing agreements for the existing portable toilets requires that the units be pumped out, cleaned and re-stocked with paper twice a week. 10-11 Municipality of Clarington Report OPD-007-15 Page 3 2.3.The provision of a temporary trailer based washroom facility at Clarington Fields would serve as a considerable upgrade from portable toilets. The self-contained units would include full flush toilets and hot and cold running water for hand washing, interior lighting, exhaust venting and could be equipped with other available upgrades such as heating and air conditioning, etc. Accessibility compliant washroom trailers are also available for rent or purchase. 3. Options 3.1. Purchase of a Portable Washroom Trailer Portable washroom trailers are available in numerous configurations with various amenities and finish levels that include commercial, spa, executive and luxury types. The commercial style of trailer would provide suitable washroom provisions for Clarington Fields with full flush toilets and hot and cold water hand washing facilities. A standard two-stall based trailer with separate user rooms for men and women or an accessibility complaint trailer would be the preferred replacement for the existing portable toilets that are currently on-site. Considerations associated with Clarington's ownership of a portable washroom trailer would include many of the issues that are experienced with other similar infrastructure and fleet related equipment. These problems typically include theft, damage/vandalism, equipment maintenance and repairs, security concerns, liability, future unit replacement costs, etc. Ownership of a trailer would also require the implementation of new procedures for routine servicing that would include regular waste pumping, interior cleaning and paper waste disposal, paper and soap stock replacement, refilling of the on-board freshwater supply and the connection of the unit to a suitable electrical power source. It is expected that this type of portable washroom trailer would need to be inspected, prepared and cleaned at least once daily for the full period of time that it would be located at Clarington Fields. Concerns for security and protection of the asset would require that the unit be locked each night after the daily field permits expire and then re- opened early the next morning. A contract would also need to be established for the pumping and disposal of the sewage from the trailer while minor technical issues would need to be resolved to provide a proper electrical connection and a freshwater supply. One major benefit related to the purchase of a portable washroom trailer is that it could be moved to other locations or events within Clarington in the future. New washroom trailers are typically a made to order facility from the United States that have a build time of approximately 8 weeks following the issuance of an approved purchase order. 10-12 Municipality of Clarington Report OPD-007-15 Page 4 3.2. Rental of a Portable Washroom Trailer Many of the local based vendors that offer portable toilet services also rent trailer based facilities that would easily meet the needs of Clarington Fields. The advantage of having a contractor provide this type of unit and the associated services is that they already have the systems, experience and the required infrastructure in-place to properly service the trailer. Clear contract conditions could be established within a rental agreement that would ensure the washroom trailer is kept clean, re-stocked with paper and soap, secured and that it is maintained in a safe, suitable working order. The contractor would also be required to assume the risk of any maintenance, theft or damage that may occur to the trailer and name the municipality as a third party insured in the event that any claims arise. Technical issues, however, respecting electrical power and a freshwater supply would still need to be investigated and properly resolved. Although accessibility compliant trailers are available for rent they are very difficult to secure at this time. Standard washroom trailer facilities are available and could be in place and operational soon after the award of a quotation following Clarington's purchasing process. 4. Financial Implications 4.1.Purchase of a Portable Washroom Trailer The estimated purchase cost for a standard commercial style two-unit portable washroom trailer complete with separate men's and women's flush toilets and hot and cold running water is approximately $27,000, plus applicable taxes. An accessibility compliant trailer would cost approximately $46,000, plus applicable taxes. Additional operating costs would be incurred for daily cleaning with paper and soap stock replacement for a 6 month period (May to October) that would equal approximately $4,250, plus tax. Routine once a week waste pumping and disposal for the seasonal term at Clarington Fields is estimated to be approximately $3,600, plus tax. Set-up and utility costs for the hydro and water requirements will be drawn from the existing resources at Clarington fields and are expected to be minimal in the context of the overall cost of the initiative. The estimated total cost to purchase, set-up and operate a standard portable washroom trailer for the first season of operation is $34,850, plus tax, or $53,850 for an 10-13 Municipality of Clarington Report OPD-007-15 Page 5 accessibility complaint unit, plus tax. Every year thereafter the annual operating costs would be approximately $7,850, plus tax. Any repairs or required maintenance to the trailer would be extra. 4.2. Rental of a Portable Washroom Trailer The estimated rental cost for a commercial style two-unit portable washroom trailer complete with separate men's and women's flush toilets and hot and cold running water would be approximately $8,400, plus tax for a period of 6 months. The rental of a wheelchair accessible trailer unit is not quoted in this report due their current lack of availability. The associated rental costs include the delivery and set-up of the standard unit, monthly fee, once a week pump-out, cleaning and re-stocking service and the removal of the unit at the end of the term. Additional operating costs would be incurred for a recommended daily cleaning service for the 6 month period of approximately $4,250, plus tax. Utility costs for the hydro and water requirements will be drawn from the existing resources at Clarington fields and are expected to be minimal in the context of the overall cost of the initiative The estimated total cost to rent and operate a standard, non-compliant, portable washroom trailer for each season of operation is approximately $12,650, plus tax. 5. Concurrence Not Applicable. 6. Conclusion A trailer based washroom facility would provide a considerable upgrade from the portable toilets that are currently being used at Clarington Fields. The implementation of the washroom trailer, however, will require that minor operational issues be resolved and that a significant financial commitment be provided. 7. Strategic Plan Application Not Applicable. 10-14 Municipality of Clarington Report OPD-007-15 Page 6 Submitted by: Reviewed by: Fre er ck j. Horvath, anklin Wu, B.A., R.D.M.R., R.R.F.A. Chief Administrative Officer Director of Operations Staff Contact:, Stephen Brake, Manager of Operations, 905-263-2291 ext. 541 or SBrake@clarington.net FH/sb 10-15 CY,,r' � Community Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Report Number: CSD-007-15 Resolution: Pile Number: N/A . By-law Number: Report Subject: Schedule of Rates and Fees — 2015/16 — 2016/17 Recommendations: 1. That Report CSD-007-15 be received; and 2. That Council approve the proposed rates and fees as outlined in Attachment 1 of CSD-007-15 for the period September 1, 2015 to August 31, 2017. 12-1 Municipality of Clarington Report CSD-007-15 Page 2 Report Overview - - - -- - - -This report is to present the proposed recommendations on rates and fees charged by the Department for programs, services and facility rentals. The proposed rates and fees schedule (Attachment 1) is for a two year period, effective September 1, 2015. 1 . Background In June 2013 Council approved Report CSD-009-13 which recommended rates and fees associated with municipal recreation programs and facility rentals, for the period September 1, 2013 to August 31, 2015. The Community Services Department completes a review of rates and proposes changes for Council's consideration every two years. The rates and fees outlined in this report would be effective on September 1St for the next two years. We continue to strive for fiscal accountability while ensuring the delivery of quality programs and services to our residents. During the review of the current rates and fees, staff have taken into account the direct costs to provide the program or service and where possible, a comparison of similar programs and services in neighbouring municipalities. Harmonized Sales Tax (HST) will be added, where applicable, to the rates and fees shown in Attachment 1. 2. Pay as You Go Activities The Department continues to maintain the fees for the pay-as-you-go activities as low cost opportunities for all residents to enjoy the various activities we provide in our recreation facilities. 2.1. Swim/Skate These rates have remained constant for the last eight years. Historically the pay-as- you-go rates are increased incrementally so the final cost including HST is a round figure. Staff are recommending a rate increase between 6-8% to achieve this objective. 2.2. 10 Visit Passes The current pricing structure for this pass is based on the "buy 9, get 1 free" concept. The proposed changes are in line with the individual rates to maintain this objective. 12-2 Municipality of Clarington Report CSD-007-15 Page 3 - -- - - I Facility Rental Rates 3.1. Hall Rentals With the pending renovation of the community hall at Courtice Community Complex scheduled to begin this summer, all associated rental rates are being discontinued. The weeknight rental rate for the full hall and half hall at Garnet B. Rickard Recreation Complex is also being discontinued. This will revise the rental rate to apply to all rentals Monday — Sunday. The revised rates for weeknight rentals is expected to have minimal impact on overall hall rentals. In order to encourage additional rentals, staff are recommending no rate increase for this next two year period. 3.2. Ice Rentals Based on the review of surrounding municipality rates, we are proposing a 3% rate increase for adult prime and non-prime rates, and a 1% increase for our youth rates, in each of the next two years. This increase will apply to both winter and summer rentals. 3.3. Discount Ice The discount ice rate applies to all ice rentals Monday-- Sunday after 11pm. This rate was created to increase late night rentals in our arena facilities and has been successful. Staff are confident that the 5% rate increase proposed is reasonable and will not affect rentals. 3.4. Indoor Field Rentals In response to discussions with the Darlington Soccer Club and the analysis of pricing of indoor fields in other municipalities, staff are recommending extending the current "Off Season" rate from May 1St to April 1St. The majority of our current indoor field rentals are related to the Club's indoor house league program. After the end of March, field rentals are generally for preparation for outdoor season arranged by individual teams. The current practice is to look around Durham for the most competitive rates. By adjusting the effective date for this rate, it is expected that more teams will stay local and increase usage of the facility. If approved, we will be asking the Club to work with staff to promote "off season" usage of this facility. 12-3 Municipality of Clarington Report CSD_007-15 _ Page 4 4. Aquatic Program Fees 4.1. AAquafit Program The Municipality of Clarington currently offers two types of discounted registrations for aquafit programs. One is a multi-registration discount (one person participating in a program multiple times per week) and the second is an age based (65 years +) senior's discount of 50%. While the senior's discount is consistent with all other programs, the multi-registration is not, and was implemented many years ago to encourage participation in the program. Staff are recommending an adjustment to the fee structure for aquafit and move to a single registration fee, consistent with other adult/fitness/recreation programs. This change will allow on-line registration, as the CLASS registration software is not able to recognize multi-registration discounts with the current pricing structure, requiring participants to register in person. On-line registration has been a frequent request from participants. Additionally this change will permit staff to offer classes with adjustable fees, where a program runs 10 or 11 weeks versus the standard 12 (due to holidays). Current structure within the multi-discount requires participants to pay a set fee, and then accounting adjustments must be made to all registrants to credit the class that will not run. With the proposed fee changes, registrants will see a small decrease in the once per week and twice per week fees, and a nominal increase in the three times per week fees. This will reduce-the impact any one particular group would incur. The senior's discount for individuals aged 65 years and over of 50% would remain in effect. 5. Recreation Program Fees In order to standardize the pricing structure for the various recreation programs the department offers, staff have proposed new categories that each program will be included in. This same approach was introduced for camps in the previous rates and fees report. The categories are based on the age group, the type of activity and the level of skill involved. For example one of the new categories is Children/Youth Sports Level 1, which would include programs such as Kids in Action, Dodgeball and Floor Hockey. Level 2 of this same category would include programs such as Basketball, Volleyball and Introduction to Lacrosse. Generally rate increases for the various programs range between 1% and 4%, with the exception of Children/Youth Specialized and Adult Sport programs which will result in reduced rates to align more closely with surrounding municipalities. 12-4 Municipality of Clarington Report CSD-007-15 _ Page 5 6. Fitness Program Fees Staff are proposing a new rate category, Run Club Membership. This new category will be available to adult, youth, senior and post-secondary age groups. This annual membership entitles members to all the amenities of the current basic membership in addition to all run club programs for their membership year. 7. Community Development Program Fees 7.1. Clarington Sports Hall of Fame The Municipality of Clarington, through the Clarington Sports Hall of Fame, recognizes and celebrates excellence in our sporting community. Individuals and teams are nominated in the category of Athlete, Team, Builder or Honourary. Each year up to six inductees are selected and honoured at an event that fall. Individual ticket prices are offered as regular admission, with a discounted fee for Clarington Sports Hall of Fame Alumni (maximum two discounted tickets per alumni per year). Staff would like to introduce a rate for a Table of 8 as an option to encourage groups, local sport organizations and businesses to purchase and partake in this wonderful event. 7.2. Clarington Sport & Leisure Fair Annually, the Community Services Department offers an event for local sport and recreation organizations to promote their programs and services to the community. The event has increased in popularity and staff have received interest from local private enterprises to participate. While the event has traditionally been geared towards local volunteer and not-for-profit agencies, staff feel there would be an opportunity for some private businesses to participate as some activities are not currently met through not- for-profit or volunteer groups (i.e. Dance, Music, etc). Staff are recommending a registration fee for private organizations at two levels — one for a booth without hydro and one for a booth with hydro provided. Not-for-profit and volunteer community organizations would continue to participate at no charge. 7.3. Community Development Workshops The Community Services Department offers workshops for various not-for-profit organizations and the volunteer community. Wherever possible, these workshops are offered at no charge providing there are no instructor fees or other costs associated with their delivery. 12-5 Municipality of Clarington Report CSD-007-15 Page 6 The Smart Serve workshop is offered on a cost recovery basis and staff are recommending a registration fee which is affordable for the volunteer community yet allows the program to cover the instructor and certification costs. 8. Concurrence Not Applicable, 9. Conclusion In preparation of this report, staff continue to be aware of the need to offer opportunities to our residents to be active in our facilities, programs and services through no cost (parent & tot skate, mobile playground) and low cost (public swimming/skating) programs. These programs are essential to providing a healthy and active community. Additionally, staff have to consider the increasing costs associated with providing the facilities, program supplies and staff resources for these activities. Respectfully we have addressed both of these key objectives in this report. 10. Strategic Plan Application The recommendations contained in this report conform to the Corporate Strategic Plan. �'f 1 Submitted by: %' '`� L� a.r. -= Reviewed by: Joseph P. Caruana, Franklin Wu, Director of Community Services Chief Administrative Officer t Staff Contact: George Acorn, Manager of Facilities, 905-623-3379 ext. 2503 or gacorn @clarington.net Attachments: Attachment 1 - Schedule of Rates and Fees September 1, 2015 to August 31, 2017 JPC/GA/WG 12-6 Community Services Department - Scheduie of Rates Fees September 1 , 2015 to August 31 , 2017 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior Current Fees R (hrs X wks) Proposed Fees Proposed Fees Swim/Skate Adult per visit $3.54 $3.76 $3.76 Youth per visit $2.75 $3.00 $3.00 Senior per visit $2.74 $3.00 $3.00 Family/Group (max 5, 2 adults) per visit $8.85 $9.51 $9.51 3 yrs & under per visit Complimentary Complimentary Complimentary Shinny Adult per visit $6.20 $6.20 $6.20 Youth per visit $4.50 $4.50 $4.50 Shinny 55 55 yrs+ per visit $4.42 $4.42 $4.42 Skate 55 55 yrs+ per visit Complimentary Complimentary Complimentary Parent &Tot Skate Parents &Tots per visit Complimentary Complimentary Complimentary Ticket Ice - Fig. Skating Club All per hour $6.20 $6.20 $6.20 Indoor Soccer Adult per visit $6.20 $6.20 $6.20 Aquafit Adult per visit $8,76 $8.76 $8.76 Youth per visit $4.40 $4.40 $4.40 D Senior per visit $4.38 $4.38 $4.38 v 3 CD Fitness Centre (CCC) Adult per visit $9.11 $9.29 $9 29 Youth per visit $4.55 $4.64 $4.64 0 Senior $4.65 per visit $4.56 $4.65 Cn 0 0 CTI N �, Pay-Go Activities (All) Page 1 Community Services Department - Schedule of Rates Fees September 1 , 2,015 to August 31 , 2017 Na I 00 PROGRAM CATEGORY DURATION Current Fees Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Group Fitness Class Adult per class $6.81 $6.81 $6.81 Youth per class $3.40 $3.40 $3.40 Senior per class $3.41 $3.41 $3.41 Pre-Teen Dances Gr 5-8 per dance $9.00 $9.00 $9.00 Squash Adult per 40 min $8.05 $8.05 $8.05 Youth per 40 min $4.05 $4.05 $4.05 Senior per 40 min $3.98 $3.98 $3.98 Sports Drop -in Adult per visit $4.87 $5.09 $5.09 Sports Drop -in Youth per visit Complimentary Complimentary Complimentary Sports Drop -in Senior per visit $2.44 $2.55 $2.55 Pay-Go Activities (All) Page 2 Uommunity Services Department - Schedule of Rates Fees September 1 , 2015 to August 31 , 2017 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior Current Fees (hrs X wks) Proposed Fees Proposed Fees Swim Skate Adult 10 visits $31.86 $33.84 $33.84 Youth 10 visits $24.75 $27.00 $27.00 Senior 10 visits $24.78 $27.00 $27.00 Family/Group (5 max, 2 adults) 10 visits $79.64 $85.59 $85.59 10 Ticket Special Swim/Skate- December Adult 10 visits $20.35 $20.35 $20.35 June is Recreation & Parks Month Youth 10 visits $10.15 $10.15 $10.15 & Senior 10 visits $10.18 $10.18 Family/Group (5 max, 2 adults) 10 visits $50.89 $50.89 $50.89 10 Ticket Special Group Fitness- December&June is Recreation & Parks Adult 10 visits $46.02 $46.02 $46.02 Month Youth 10 visits $20.45 $20.45 $20.45 Senior 10 visits $20.45 $20.45 $20.45 9 10 Ticket Special Fitness Facility Adult December&June is Recreation & Parks 10 visits $61.06 $61.06 $61.06 Month iYouth 10 visits $30.53 $30.53 $30.53 ISenior 10 visits $30.53 $30.53 $30.53 N 10 Visit Passes (All) Page 3 Community Services Department - Schedule of Rates Fees September 1, 2015 to /august 31 , 2017 PROGRAM CATEGORY DURATION Current Fees Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Shinny Adult 10 visits $55.75 $55.80 $55.80 Youth 10 visits $40.50 $40.50 $40.50 Shinny 55 Adult 10 visits $39.82 $39.78 $39.78 Ticket Ice All 10 visits - $55.75 Discontinued Drop In Soccer Adult 10 visits $55.75 $55.80 $55.80 Fitness Centre Adult 10 visits $82.00 $82.00 $82.00 (includes use of fitness centre and Youth 10 visits $41.00 $41.00 $41.00 attendance at group fitness class • Senior 10 visits $41.00 $41.00 $41.00 on same visit) Group Fitness Class Adult 10 classes $57.22 $57.22 $57.22 Youth 10 classes $28.61 $28.61 $28.61 Senior 10 classes $28.61 $28.61 $28.61 Squash Adult 10 visits $72.45 $72.45 $72.45 Youth 10 visits $36.23 $36.23 $36.23 Senior 10 visits $36.23 $36.231 $36.23 Sports Drop-in Adult 10 visits $43.83 $45.81 $45.81 Sports Drop-in Senior 10 visits $21.92 $22.95 $22.95 10 Visit Passes (All) Page 4 Community Services Department - Schedule of Rates Fees September 1 , 2015 to August 31 , 2017 PROGRAM CATEGORY DURATION Sept. 12015� Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Current Fees proposed Fees Proposed Fees Fitness Membership Basic (CCC) *includes fitness centre and recreational swimming and skating at any Municipal Adult Annual 360.50 $367.71 $367.71 Facility Senior Annual 180.25 $183.86 $183.86 Youth Annual 180.25 $183.86 $183.86 Post Secondary Student Annual 270.50 $275.91 $275.91 Family-2 adults and their children enrolled in FT school living at the same address (children must be 15 yrs to access the Fitness Centre or completed the Teen Weight Training Program) Annual 768.75 $784.13 $784.13 Adult 6 months 234.25 $238.94 $238.94 Senior 6 months 117.15 $119.49 $119.49 Youth 6 months 117..15 $119.49 $119.49 Post Secondary Student 6 months 175.75 $179.27 $179.27 Adult 3 months 137.00 $139.74 $139.74 Senior 3 months 68.50 $69.87 $69.87 Youth 3 months 68.50 $69.87 $69.87 Post Secondary Student 3 months 102.75 $104.81 $104.81 Run Club - Fitness Bask plus all Run Club Adult Annual $439.01 $447.79 $447.79 programs. Senior Annual $258.76 $263.94 $263.94 Youth Annual $258.76 $263.94 $263.94 Post Secondary Student Annual $349.01 $355.99 $355.99 N I Fitness Memberships Page 5 Community Services Department - Schedule of Rates Fees September 1 , 2015 to August 31 , 2017 N PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 N OR SERVICE (youth, adult, senior) (hrs X wks) Current Fees Proposed Fees Proposed Fees Fitness Membership Plus (CCC) *includes fitness centre, group fitness Adult Annual $478.47 $488.04 $488.04 classes, squash (CFC) and recreational Senior Annual $239.23 $244.01 $244.01 swimming and skating at any Municipal Youth Annual $239.23 $244.01 $244.01 Facility Post Secondary Student Annual $358.85 $366.03 $366.03 Group/Corporate (min 10 individ Annual $406.70 $414.83 $414.83 Family-2 adults and their children enrolled in FT school living at the same address (children must be 15 yrs to access the Fitness Centre or completed the Teen Weight Training Program) Annual $1,030.00 $1,050.60 $1,050.60 Adult 6 months $311.00 $317.22 $317.22 Senior 6 months $155.50 $158.61 $158.61 Youth 6 months $155.50 $158.61 $158.61 Post Secondary Student 6 months $233.25 $237.92 $237.92 Adult 3 month $181.52 $185.15 $185.15 Senior 3 month $90.91 $92.73 $92.73 Youth 3 month $90.91 $92.73 $92.73 Post Secondary Student 3 months $139.02 $141.80 $141.80 Group Fitness Membership Adult Annual $281.14 $286.76 $286.76 *Includes group fitness classes listed on the Group Fitness Schedule Senior Annual $140.57 $143.38 $143.38 Youth Annual $140.57 $143.38 $143.38 Post Secondary Student Annual $210.86 $215.08 $215.08 Adult 3 month $129.43 $132.02 $132.02 Senior 3 month $64.71 $66.00 $66.00 Youth 3 month $64.71 $66.00 $66.00 Post Secondary Student 3 month $97.07 $99.01 $99.01 Fitness Memberships Page 6 Community Services Department - Schedule of Rates Fees September 1 , 20'95 t® August 31 , 2017 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Current Fees Proposed Fees Proposed Fees Swim/Skate Adult Annual $165.50 $168.81 $172.19 Senior Annual $82.75 $84.41 $86.09 Youth Annual $82.75 $84.41 $86.09 Post Secondary Student Annual 124.13 $126.61 $129.14 Group/Family p/ (max 5, 2 adults) Annual $308.72 $314.89 $321.19 Adult 3 month $62.89 $64.15 $65.43 Senior 3 month $31.45 $32.08 $32.72 Youth 3 month $31.45 $32.08 $32.72 Post Secondary Student 3 months 47.16 $48.10 $49.07 N I �, Swim-Skate Memberships Page 7 Community Services Department - Schedule of Rates Fees September 1, 2015 to August 31 ; 2017 N PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Current Fees Proposed Fees Proposed Fees Squash Adult Annual $229.69 $229.69 $229.69 *Includes squash (CFQ and recreational swimming at any pool Senior Annual $114.85 $114.85 $114.85 Youth Annual $114.85 $114.85 $114.85 Adult 3 month $87.28 $87.28 $87.28 Senior 3 month $43.64 $43.64 $43.64 Youth 3 month $43.64 $43.64 $43.64 Squash Memberships Page 8 ornmunity Services Department - Schedule of Rates Fees September 1 , 2015 t® August 3'I , 20'17 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks Current Fees Proposed Fees Proposed Fees Red Cross Swim -Preschool Youth 30 min X 10 wks=5 hrs $84.79 $86.06 $87.35. Red Cross Swim Kids- Level 1-4 Youth 30 min X 10 wks=5 hrs $84.79 $86.06 $87.35 Red Cross Swim Kids Level 5-10 Youth 45 min X 10 wks=7.5 hrs $89.47 $90.81 $92,17 Private -1:1 ratio Youth 30 min X 10 wks=5 hrs $260.62 $264.53 $268.50 Private - 1:1 ratio Youth 30 min x 5 wks=2.5 hrs $130.31 $132.26 $134.25 Semi-Private 2:1 ratio Youth 30 min X 10 wks=5 hrs $163.08 $165.53 $168.01 Semi-Private 2:1 ratio Youth 30 min x 5 wks=2.5 hrs $81.41 $82.63 $83 87 Bronze Star Youth 60 min x 10 wks= 10 hrs $94.68 $96.10 $97.54 Bronze Medallion & Emerg First Aid (incl exam) Leadership 2 hrs x 11 wks=22 hrs $164.64 $167.11 $169.62 Bronze Cross (incl exam) Leadership 2 hrs x 11 wks =22 hrs $149.82 $152.071 $154.35 Red Cross Assistant Water Safety Inst. (incl manuals) Leadership 3 hrs x 10 wks=30 hrs $229.67 Discontinuel Discontinue Red Cross & Lifesaving Society Inst. (incl manual) Leadership 50 hrs $273.11 Discontinue Discontinue Lifesaving Society Inst NEW (incl manual) Leadership 25 hrs new $177.12 $179.78 National Lifesaving Society(NLS) (incl manual) Leadership 40 hrs $258.28 $262.15 $266.09 Red Cross Inst. Recert Leadership 4-6 hrs $74.39 $75.51 $76.6.4 National Lifesaving Society(NLS) Recert Leadership 6 hrs $74.39 $75.51 $76.64 Adult Instruction (LTS and Swim Strokes) Adult 45 min X 10 wks=7.5 hrs $89.21 $90.55 $91.91 Senior 45 min X 10 wks=7.5 hrs $44.74 $45.41 $46.09 Adult Bronze Med/Cross/SFA(incl manual &exam) Adult 2.5 hrs x 11 wks=25 hrs $176.87 $179.52 $182.22 Red Cross Swim for Teens- Basics (LTS) Teen 145 min X 10 wks--7.5 hrs $41.62 $42.24 $42.88 Red Cross Swim for Teens-Strokes Teen 45 min X 10 wks=7.5 hrs $87.39 $88.701 $90.03 N Cn Aquatic Programs Page 9 Community Services Department - Schedule of Rates Fees September 1, 2015 to August 31, 2017 N PROGRAM CATEGORY DURATION Current Fees Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Aquafit- 1X per week Adult 12 cis X 1 hr= 12 hrs $91.81 $85.00 $85.00 Senior 12 cis X 1 hr= 12 hrs $45.90 $42.50 $42.50 Aquafit-2X per week Adult 24 cis X 1 hr=24 hrs $175.46 $170.00 $170.00 Senior 24 cis X 1 hr=24 hrs $87.73 $85.00 $85.00 Aquafit-3X per week Adult 36 cis X 1 hr=36 hrs $238.25 $246.63 $255.00 Senior 36 cis X 1 hr=36 hrs $119.13 $123.32 $127.50 Standard First Aid/CPR C(incl manual) Youth/Adult 16 hrs $91.04 $96.04 $101.04 Standard First Aid/CPR C Recert Youth/Adult 8 hrs $67.11 $67.11 $67.11 Aquatic Programs Page 10 Community Services Department - Schedule ®f Rates Fees September 1, 2015 t® August 31 , 2017 CATEGORY PROGRAM DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, Current Fees senior) (hrs X wks) Proposed Fees Proposed Fees Summer/March Break Camps Camp-General (Kinder, Eco,Sports,Arts,S'Amuse Avec Amis) Youth 7.5 hrs X 5 days=37.5 hrs $156.00 $159.12 $162.24 Camp Specialized-Lvl. 1 (JR Chef Camp, Outdoor Adventure Camp ind bussing) Youth 7.5 hrs X 5 days=37.5 hrs $164.30 $167.591 $170.87 Camp Specialized-Lvl. 2 (Trip Camp, Hockey, Leadership Camp &C11 Youth 7.5 hrs X 5 days=37.5 hrs $212.00 $216.24 $220.48 Drama Camp Youth 7.5 hrs X 5 days=37.5 hrs $180.00 Moved to Camp Specialized Level 1 Moved to Camp Specialized Level 2 Counsellor in Training Camp Youth 7.5 hrs X 10 days=75 hrs $318.00 (reduced to 5 days) Before &After Care (weekly) Youth per wk am &pm $40.00 $40.00 $40.00 Mobile Playgrounds Children daily Complimentary Complimentary Compiimentary Recreation Programs PA Day Program Child/Youth 7.5 hrs $32.76 $33.74 $34.73 PA Day Program Extended Care Child/Youth per day, a.m. & p.m. $8.32 $8.32 $8.32 Preschool Programs Pre-school 45 mins X 10 wks=7.5hrs $62.63 $63.88 $65.14 Wee Wigglers Pre-school 45 min X 10 wks =7.5 hrs $85.75 $87.04 $88.32 N I �i Recreation Programs & Camps Page 11 Community Services Department - Schedule of Rates Fees September 1 , 2015 to August 31 , 2017 O0 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, Current Fees senior) (hrs X wks) Proposed Fees . Proposed Fees Sportball 2-3 yrs 45 min X 10 wks=7.5 hrs $165.00 $167.48 $169.95 Sportball 3-8 yrs 1 hr X 10 wks=10 hrs $165.00 $167.48 $169.95 Dance NFC Children 30 min X 10 wks=5 hrs $45.05 $45.73 $46.40 Children/Youth Sports-Lvl. 1 New Child/Youth 1 hr X 10 wks=10 hrs N/A $33.05 $34.04 Children/Youth Sports-Lvl. 2 New Child/Youth 1 hr X 10 wks=10 hrs N/A $38.56 $39.33 Children/Youth Arts-Lvl. 1 New Child/Youth 1 hr X 10 wks=10 hrs N/A $49.74 $50.73 Children/Youth Arts-Lvl. 2 New Child/Youth 1 hr X 10 wks=10 hrs N/A $66.68 $67.35 Children/Youth Specialized-Lvl. 1 New Child/Youth 1.5 hrs X 10 wks=15 hrs N/A $52.76 $54.34 Children/Youth Specialized-Lvl. 2 New Child/Youth 1.5 hrs X 10 wks=15 hrs N/A $88.30 $85.21 Instructional Babysitting Youth 1.5 hrs X 10 wks=15 hrs $51.22 Moved to Children's Specialized Level 1 Guitar Lesson Youth 1 hr X 10 wks= 10 hrs $66.02 Moved to Children's Arts Level 2 Hip Hop Dance Youth 1 hr X 10 wks=10 hrs $66.02 Moved to Children's Arts Level 2 Glee Club 10-14 yrs Youth 1.5 hrs X 10 wks=15 hrs $66.02 Moved to Children's Arts Level 2 Creative Kids/Glee 7-9 yrs Youth 1 hr X 10 wks= 10 hrs $48.76 Moved to Children's Arts Level 1 Super Cool Science Youth 1 hr X 10 wks = 10 hrs $48.75 Moved to Children's Arts Level 1 Lego Club Youth 1 hr X 10 wks=10 hrs $48.76 Moved to Children's Arts Level 1 Shake It Up Youth 1 hr X 10 wks= 10 hrs $48.76 Moved to Children's Arts Level 1 Floor Hockey Youth 1 hr X 10 wks=10 hrs $32.40 Moved to Children's Sports Level 1 Dodgebail Youth 1 hr X 10 wks=10 hrs $32.40 Moved to Children's Sports Level 1 Kids in Action Youth 1 hr X 10 wks=10 hrs $32.40 Moved to Children's Sports Level 1 Game Time Youth 1 hr X 10 wks = 10 hrs $32.40 Moved to Children's Sports Level 1 Basketball/Badminton Youth 1 hr X 10 wks= 10 hrs $37.80 Moved to Children's Sports Level 2 Recreation Programs & Camps Page 12 Community Services Department - Schedule of Rates Fees September 1 , 2015 to August 31 , 2017 PROGRAM CATEGORY (youth, adult, DURATION Sept. 12015 Sept. 12016 OR SERVICE hrs X wks Current Fees senior) (hrs Proposed Fees Proposed Fees Volleyball Youth 1 hr X 10 wks= 10 hrs $37.80 Moved to Children's Sports Level 2 Intro to Lacrosse Youth 1 hr X 10 wks= 10 hrs $37.80 Moved to Children's Sports Level 2 Skateboarding Youth 1 hrs X 4 wks= 4 hrs $45.05 Moved to Children's Sports Level 2 Cooking Classes Youth 1.5 hrs X 10 wks=15 hrs $91.50 Moved to Children's Specialized Level 2 Clarington Basketball Academy Child/Youth 1 hr X 10 wks= 10 hrs $100.00 $100.00 $100.00 House League Sports Child/Youth 1.25 hrs X 10 wks=12.5 hrs $80.00 $80.00 $80.00 House League Sports Adult 1.25 hrs X 10 wks=12.5 hrs $132.50 $125.88. $125.88 Ballroom Dance Instruction (Couples) Adult 1.5 hrs X 10 wks=15 hrs $132.50 Moved to Adult Instructional Basketball/Volleyball/Floor Hockey/Badminton/Pickleball Adult 1.5 hrs X 10 wks=15 hrs $55.08 -Moved to Adult Sports Adult Sports Adult 1.5 hrs X 10 wks=15 hrs $55.08 $55.08 $55.08 Adult Instructional Adult 1.5 hrs X 10 wks=15 hrs $132.50 $125.88 $125.88 Adult Specialized Adult 1.5 hrs X 10 wks=15 hrs $66.02 $66.02 . $66.02 Principles of Healthy Child Development(PHCD) Youth 7 hrs $61.88 $62.81 $63.74 Workshops Preschool 45 mins $6.26 $6.51 $6.76 Workshops Children/Youth per hour $8.24 $8.49 $8.73 Workshops Adult per hour $10.30 $10.61 $10.92 Birthday Parties Children/Youth 2 hrs, up to 12 children $166.40 $166.40 $166.40 2 hrs, up to 16 children $218.40 $218.40 $218.40 N co Recreation Programs & Camps Page 13 Community Services Department - Schedule of Rates Fees September 1 , 2015 to August 31 , 2017 N N C:) PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Current Fees Proposed Fees Proposed Fees Group Fitness Class Adult 1 hr X 12 weeks (12 hrs) $60.21 $60.21 $60.21 Senior/Youth 1 hr X 12 weeks (12 hrs) $30.11 $30.11 $30.11 Learn to Run -5 km Adult 1hr X 12 weeks (12 hrs) $63.75 $63.75 $63.75 Senior/Youth 1 hr X 12 weeks (12 hrs) $31.87 $31.87 $31.87 Learn to Run -5 km Plus *incl 10 visit pass to fitness centre Adult 1 hr X 12 weeks (12 hrs) $103.50 $103.50 $103.50 Senior/Youth 1 hr X 12 weeks (12 hrs) $51.75 $51.75 $51.75 Learn to Run -10 km Adult 1.5 hrs X 12 wks+18 hrs $78.51 $78.51 $78.51 Senior/Youth 1.5 hrs X 12 wks+18 hrs $39.25 $39.25 $39.25 Learn to Run - 10 km Plus *incl 10 visit pass to fitness centre Adult 1.5 hrs X 12 wks+18 hrs $119.62 $119.62 $119.62 Senior/Youth 1.5 hrs X 12 wks+ 18 hrs $59.80 $59.80 . $59.80 Strength Training (women's & men's &older adults) Adult 1 hr X 12 wks=12 hrs $58.61 $58.61 $58.61 Senior/Youth 1 hr X 12 wks=12 hrs $29.30 $29.30 $29.30 Strength Training (women's & men's) +10 visit passes to Fitnes Adult 1 hr X 12 wks=12 hrs $107.68 $107.68 $107.68 Senior/Youth 1 hr X 12 wks=12 hrs $53.84 $53.84 $53.84 Bootcamp Adult 2 hrs X 8 wks= 16 hrs $89.12 $89.12 $89.12 Senior/Youth 2 hrs X 8 wks= 16 hrs $44.56 $44.56 $44.56 Bootcamp+ 10 visit passes to Fitness Centre Adult 2 hrs X 8 wks= 16 hrs $135.53 $135.53 $135.53 Senior/Youth 2 hrs X 8 wks= 16 hrs $67.76 $67.76 $67.76 Fit Club IYouth j1hr X 5 wks=5 hrs $80.25 $80.251 $80.25 Fitness Programs Page 14 Cc3nmu:ity Services Department - Schedule of Rates Fees September I1 2015 to August 31 , 2017 d PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Current Fees proposed Fees Proposed Fees Fitness Assessment All 1 hr $42.40 $42.40 $42.40 Personal Training All 1 hr $42.40 $42.40 $42.40 5 hrs $195.08 $195.08 $195.08 10 hrs $349.85 $349.85 $349.85 Fitness Assessment/Personal Training Package All 2 hrs $65.03 $65.03 $65.03 Non-Member Personal Training All 1 hr $50.72 $50.72 $50.72 Non-Member Personal Training All 5 hrs $236.69 $236.69 $236.69 Non-Member Personal Training All 10 hrs $433.90 $433.90 $433.90 Non-Member Appraisal All 1 hr $50.72 $50.72 $50.72 Semi Private Personal Training (2 people) rates are per person 1 hr $31.99 $31.99 $31.99 5 hrs $143.32 $143.32 $143.32 10 hrs $254.90 $254.90 $254.90 Corporate Outreach Adults 1 hr $42.40 $42.40 $42.401 5 hr $195.08 $195.08 $195.08 10 hr $346.45 $346.45 $346.45 High Schools- Fitness Centre (min 10) Youth 1 hr/per student $2,75 $2.75 $2 75 High Schools-Group Fitness Class (min 10) Youth 1 hr $3.25 $3.25 $3.25 N Fitness Programs Page 15 Community Services Department - Schedule of Rates Fees September 1, 2015 to August 31 , 2017 Na iv PROGRAM CATEGORY DURATION Sept. 12015 Sept.,12016 N OR SERVICE (youth, adult, senior) (hrs X wks) Current Fees Proposed Fees Proposed Fees Dry Land Training (10-15 players) Youth 1 hr $57.22 $57.22 $57.22 each additional player up to 18 players Youth per hr $4.68 $4.68 $4.68 (includes private room only- no use of gym) Dry Land Training (10-15 players) Adult 1 hr $114.44 $114.44 $114.44 each additional player up to 18 players Adult per hr $9.36 $9.36 $9.36 (includes private room only- no use of gym) Flex Training Package (10-15 players) Youth 1 hr $110:28 $110.28 $110.28 each additional player up to 18 players Youth per hr $7.28 $7.28 $7.28 (includes training session private room/gym) Flex Training Package (10-15 players) Adult 1 hr $208.08 $208.08 $208.08 each additional player up to 18 players Adult per hr $13.79 $13.79 $13.79 (includes training session private room/gym) Locker Rental All Annual $75.00 $75.00 $75.00 Locker Rental All 3 month $25.00 $25.00 $25.00 Fitness Programs Page 16 Comm mty Services Department - Schedule ®f Rates Fees September 1, 2015 t® August 31 , 2017 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior hrs X wks Current Fees ( ) Proposed Fees Proposed Fees Community Hall Rates Courtice Complex Monday-Thursday Full Hall Non-Licenced Resident Event(10 hours) $286.40 Discontinued Licenced Resident Event(10 hours) $408.88 Discontinued Non-Licenced Comm Group Event (10 hours) $259.62 Discontinued Licenced Comm Group Event(10 hours) $367.26 Discontinued Half a Non-Licenced Resident Event (10 hours) $165.87 Discontinued Licenced Resident Event(10 hours) $229.93 Discontinued Non-Licenced Comm Group Event(10 hours) $149.38 Discontinued Licenced Comm Group Event (10 hours) $209.12 Discontinued Friday-Sunday Full Hall Non-Licenced Resident Event (.10 hours) $358.52 Discontinued Licenced Resident Event (10 hours) $525.40 Discontinued Non-Licenced Comm Group Event (10 hours) $322.46 Discontinued Licenced Comm Group Event (10 hours) $472.34 Discontinued Half Hall Non-Licenced Resident Event (10 hours) $196.77 Discontinued Licenced Resident Event (10 hours) $294.43 Discontinued Non-Licenced Comm Group Event (10 hours) $178.23 Discontinued Licenced Comm Group Event (10 hours) $264.26 Discontinued New Year's Eve Licenced Resident Event 10 hours)) $1,067.45 Discontinued Licenced Comm Group Event (10 hours) $962.37 Discontinued Non-Licenced Res/Comm Group Event(10 hours) $962.37 Discontinued N I w Facility Rentals Page 17 Community Services Department - Schedule of Rates Fees September 1, 2015 to August 31 , 2017 �v PROGRAM CATEGORY DURATION -p Current Fees Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Full Hall-Hourly Comm Group 1 hr $52.54 Discontinued Comm Group 4 hrs $ 37.02 Discontinued Resident 1 hr $79.33 Discontinued Resident 4 hrs $212.23 Discontinued Schools 1 hr $41.21 Discontinued Schools 4 hrs $111.26 Discontinued Half Hall- Hourly Comm Group 1 hr $28.85 Discontinued Comm Group 4 hrs $76.24 Discontinued . Resident 1 hr $45.33 Discontinued Resident 4 hrs $121.57 Discontinued Schools 1 hr $21.63 Discontinued Schools 4 hrs $46.36 Discontinued Non Resident Surcharge Non-Resident 10%surcharge Discontinued Garnet B. Rickard Recreation Complex Monday-Thursday Full Hall Non-Licenced Resident Event (10 hours) $531.60 Discontinued Licenced Resident Event(10 hours) $766.77 Discontinued Non-Licenced Comm Group Event(10 hours) $479.05 Discontinued Licenced Comm Group Event (10 hours) $689.79 Discontinued Half Hall Non-Licenced Resident Event(10 hours) $286.40 Discontinued Licenced-Resident Resident Event(10 hours) $441.13 Discontinued Non-Licenced Comm Group Event(10 hours) $257.56 Discontinued Licenced Comm Group Event(10 hours) $399.51 Discontinued Friday-Sunday Full Hall Non-Licenced Resident Event (10 hours) $671.71 Discontinued Licenced Resident Event (10 hours) $972.77 Discontinued Non-Licenced lComm Group Event(10 hours) $603.71 Discontinued Licenced Comm Group Event (10 hours) $874.98 Discontinued Facility Rentals Page 18 Comm unity Servaces Department - Schedule of Rates Fees September 1, 2015 t® August 31 , 2017 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE Current Fees (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Half Hall Non-Licenced Resident Event(10 hours) $373.97 Discontinued Licenced Resident Event(10 hours) $541.01 Discontinued Non-Licenced Comm Group Event(10 hours) $336.88 Discontinued Licenced Comm Group Event(10 hours) $486.91 Discontinued Monday-Sunday Full Hall Non-Licenced Resident Event(10 hours) $671.71 $671.71 Licenced Resident Event (10 hours) $972.77 $972.77 Non-Licenced Comm Group Event (10 hours) $603.71 $603.71 Licenced Comm Group Event (10 hours) $874.98 $874.98 Half Hall Non-Licenced Resident Event (10 hours) $373.97 $373.97 Licenced Resident Event(10 hours) $541.01 $541.01 Non-Licenced Comm Group Event(10 hours) $336.88 $336.88 Licenced Comm Group Event (10 hours) $486.91 $486.91 Rickard Complex New Year's Eve Licenced Resident Event(10 hours) $2,103.69 $2,103.69 $2,103.69 Licenced Comm Group Event (10 hours) $1,893.53 $1,893.53 $1,893.53 Non-Licenced Res/Comm Group Event (10 hours) $1,893.53 $1,893.53 $1,893.53 N cNn Facility Rentals Page 19 Community Services Department - Schedule of Rates Fees September 1, 2015 to August 31, 2017 PROGRAM CATEGORY DURATION Current Fees Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Rickard Recreation Complex Full Hall - Hourly(Monday-Sunday) Comm Group 1 hr $100.96 $100.96 $100.96 Comm Group 4 hrs $303.92 $303.92 $303.92 Resident 1 hr $151.44 $151.44 $151.44 Resident 4 hrs $379.12 $379.12 ` $379.12 Schools 1 hr $76.75 $76.75 $76.75 Schools 4 hrs $212.23 $212.23 $212.23 Rickard Recreation Complex Half Hall - Hourly (Monday-Sunday) Comm Group 1 hr $49.45 $49.45 $49.45 Comm Group 4 hrs $121.57 $121.57 $121.57 Resident 1 hr $75.72 $75.72 $75.72 Resident 4 hrs $212.23 $212.23 $212.23 Schools 1 hr $38.63 $38.63 $38.63 Schools 4 hrs 1 $91.69 $91.69 $91.69 Non -Resident Surcharge Non-Resident 10%surcharge 10%surcharge 10%surcharge Facility Rentals Page 20 Community, Services Department - Schedule of Rates Fees September 1 , 2015 to August 31 , 2017 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE Current Fees (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Meeting/Program Room Rates 2 rooms-Double the single room rate less 20% 3 rooms-Triple the single room rate less 30% Applicable to all categories and durations Comm Group 1 hr $28.33 $28.33 $28.33 Comm Group 4 hrs $75.72 $75.72 $75.72 Comm Group 8 hr $132.38 $132.38 $132.38 Resident 1 hr -$38.63 $38.63 $38.63 Resident 4 hrs $106.11 $106.11 $106.11 Resident 8 hr $183.38 $183.38 $183.38 . Schools 1 hr $21.12 $21.12 $21.12 Schools 4 hrs $45.85 $45.85 $45.85 Schools 8 hr $88.08 $88.08 $88.08 Non-Resident All 10%surcharge 10%surcharge 10%surcharge Extra Fees Kitchen-With Hall Event $119.51 $119.51 $119.51 Kitchen-Catering Only Event Discontinued Refundable Damage Deposit Event Discontinued Bartenders 1 hr $20.09 $20.39 $20.70 Maintenance 1 hr $15.45 $15.681 $15.92 Na I Facility Rentals Page 21 Community Services Department - Schedule of Rates Fees September 1 , 2015 to August 31, 2017 N PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 O° OR SERVICE (youth, adult, senior) (hrs X wks) Current Fees Proposed Fees Proposed Fees Arena Rentals-Ice (Winter) Prime Time Adult 1 hr $194.03 $199.85 $205.85 Youth 1 hr $163.29 $164.92 $166.57 Non-Prime Adult 1 hr $146.18 $150.57 $155.08 Youth 1 hr $110.23 $111.33 $112.45 Non-Resident 1 hr 10%surcharge 10%surcharge 10%surcharge Discount Ice-Monday-Sunday 11 pm and later- 1 hr $110.25 $115.76 $119.24 (winter only Sept-April) Off Ice Training (RRC) (SCA) 1 hr $19.77 $19.77 $19.77 Extra Staff(Skate Patrollers) 1 hr $14.05 $14.26 $14.47 Arena Rentals-Ice (Summer) Prime Time Adult 1 hr $194.03 $199.85 $205.85 Prime Time Youth 1 hr $163.29 $164.92 $166.57 Non-Prime Adult 1 hr $146.18 $150.57 $155.08 Non-Prime Youth 1 hr $131.35 $132.66 $133.99 Non-Resident 1 hr 10%surcharge 10%surcharge 10%surcharge Arena Rentals-Dry Floor Floor Adult 1 hr $80.11 $81.31 $82.53 Youth 1 hr $68.51 $69.20 $69.89 Non-Resident 1 hr 10%surcharge 10%surcharge 10%surcharge Exhibit Function -Community Groups daily $999.32 $1,024.30 $1,049.91 Exhibit Function daily $1,159.831 $1,217.82 $1,278.71 Set-Up daily $382.33 $401.451 $421.52 Facility Rentals Page 22 �Community Services Department - Schedule of Rates Fees September 1 , 2015 t® August 31 , 2017 PROGRAM CATEGORY DURATION Current Fees Sept. 12015 Sept. 12016 OR SERVICE (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Indoor Pool Rates Main Pool (2 guards) All Pools 1 hr $139.75 $141.85 $143.97 Main Pool &Slide (4 guards) all pools 1 hr $179.03 $181.72 $184.44 Main Pool &Tot pool CCC (3 guards) 1 hr $158.12 $160.49 $162.90 Main Pool/Slide/Tot Pool CCC(5 guards) 1 hr $201.73 $204.76 $207.83 Main Pool Newcastle (2 guards) 1 hr $139.75 $141.85 $143.97 Tot Pool Newcastle (2 guards) 1 hr $139.75 $141.85 $143.97 Main Pool &Slide-Newcastle (4 guards) 1 hr $179.03 $181.72 $184.44 Main Pool &Tot Pool (4 guards) 1 hr $179.03 $181.72 $184.44 Main Pool &Slide &Tot Pool-Newcastle (6 guards) 1 hr $223.40 $226.75 $230.15 Youth Club/Swim Meet 1 hr $59.68 $60.58 $61.48 Adult Club/Swim Meet 1 hr $70.70 $71.76 $72.84 School Boards 1 hr $59.68 $60.58 $61.48 Lifeguards 1 hr $21.33 $21.65 $21.97 Red Cross Materials (School Boards) 5 Wk Class $78.04 $78.04 $78.04 Non-Resident 1 hr 10%surcharge N I NJ Facility Rentals Page 23 Community Services Department - Schedule of Rates Fees September 1 , 2015 to August 31, 2017 I w PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 Current Fees OR SERVICE (youth, adult, senior) (hrs X wks) Proposed Fees Proposed Fees Indoor Field Rates Full Field Prime Time Adult 1 hr $179.47 $182.16 $184-89 , Prime Time Youth 1 hr $150.93 $152.44 $153.96 Non-Prime Time Adult 1 hr $147.74 $149.96 $152.21 Non-Prime Time Youth 1 hr $109.20 $110.29 $111.39 Half Field Prime Time Adult 1 hr $89.99 $91.34 $92.71 Youth 1 hr $75.21 $75.96 $76.72 Non-Prime Time Adult 1 hr $73.87 $74.98 $76.10 Youth 1 hr $54.33 $54.87 $55.42 Off-Season-Flat Rate (April 1-September 30) 1 hr $69.54 $70.24 $70.94 Outdoor Lacrosse Bowl Rates Lighted 1 hr $25.00 $25.00 $25.00 Non-Lighted 1 hr $15.50 $15.50 $15.50 Gymnasium Rates South Courtice Arena Adult 1 hr $21.53 $21.75 $21.96 Youth/Senior 1 hr $15.97 $16.13 $16.29 Newcastle & District Recreation Complex Full Gymnasium Adult 1 hr $45.18 $47.44 $49.81 Youth/Senior 1 hr $32.97 $33.96 $34.98 Half Gymnasium Adult 11 hr $33.62 $35.30 $37.07 Youth/Senior 11 hr $22.151 $22.81 $23.50 Facility Rentals Page 24 Community Services Department - Schedule ®f Rates Fees September 1 , 2015 t® August 31 , 2017 PROGRAM CATEGORY DURATION Sept. 12015 Sept. 12016 OR SERVICE (youth, adult,,senior Current Fees (hrs X wks) Proposed Fees Proposed Fees Parking Lot Rates Courtice Complex/Rickard Recreation Complex/South Courtice Arena/Newcastle & District Recreation Complex $531.62 $558.20 $586.11 Darlington Sports Centre/Bowmanville Indoor Soccer/Clarington Fitness Centre $265.81 $279.10 $293.06 Statutory Holiday Surcharge rate applies in addition to the applicable rental rate All Hourly $64.69 $65.66 $66.65 N I �`' Facility Rentals Page 25 Community Services Department - Schedule of Rates Fees September 1 , 2015 to August 31 , 2017 N W N PROGRAM CATEGORY DURATION Sept. 1,2015 Sept. 12016 OR SERVICE (youth, adult,senior hrs X wks Current Fees ( ) Proposed Fees Proposed Fees Clarington Sports Hall of Fame Induction Ceremony Regular admission All Per Event $48.67 $48.67 $48.67 Hall of Fame Alumni *maximum 2 per alumni All Per Event $35.40 $35.40 $35.40 Table of 8 All Per Event $283.19 $283.19 $283.19 Clarington Sport& Leisure Fair Booth Volunteer/ Not for Profit Organization All Per Event $0.00 $0.00 $0.00 Private Organization -No Hydro All Per Event $22.12 $22.12 $22.12 Private Organization- Booth with Hydro All Per Event $44.25 $44.25 $44.25 Community Development Workshops Smart Serve All Per Event $35.00 $35.00 $35.00 Community Development Page 26 Community Services Department - Schedule of Rates Fees September 1, 2015 to August 31, 20'17 PROGRAM CATEGORY Sept. 12015 Sept.12016 OR SERVICE Current Fees (youth,adult,senior) Proposed Fees Proposed Fees Cancellation/Refund Fee Per Program $10.00 $10.00 $10.00 NSF Fee Per Transaction $35.00 $35.00 $35.00 Membership Cancellation (medical/move) Per Member $10.00 $10.00 $10.00 Replacement Access Card Per Card $5.00 $5.00 $5.00 Facility Cancellation Fee with notice(min 15 business days) Per Rental 10%of Total Cost 10%of Total Cost 10%of Total Cost Facility Cancellation Fee (with 1-5 business days notice)Per Rental Per Rental 50%of Total Cost 50%of Total Cost 50%of Total Cost Non Residents Per Program/Membership/Rental 10%Surcharge 10%Surcharge g 10/Surcharge Transfer Fee-Aquatics(after the 2nd class has occurred) Per transfer/per program $10.00 $10.00 $10.00 Camp Early Bird Discount(registrations prior to May 15th) Per registraiton 10% 10% 10% 3rd&subsequent children in same 3rd Child Discount(Program Registration) Ifamily 150%Reduction on Lowest Rate 50%Reduction on Lowest Rate 50% Reduction on Lowest Rate N I ��',, Administration Charges Page 27 . laringtoll Clerk's Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Report Number: CLD-011-15 Resolution Number: File Number: P01.GE By-law Number: Report Subject: Fireworks By-law Recommendations: 1. That Report CLD-011-15 be received; 2. That the by-law attached to Report CLD-011-15 be approved; and 3. That all interested parties listed in Report CLD-011-15 and any delegations be advised of Council's decision. 13-1 Municipality of Clarington Report CLD-011-15 Page 2 Report Overview The history of using fireworks for political, cultural and personal celebrations is a long standing one. In Ontario they are most often used to celebrate the Victoria Day weekend and the Canada Day festivities. Their increasing popularity has resulted in increased demand for their involvement in other events. Currently any firework event, other than Victoria Day or Canada Day, requires approval by Council. This can be a difficult process when the request comes in over the summer when Council is in recess. Currently a Special Council meeting must be held to deal with the request. Staff are proposing to streamline this process along with updating other requirements in the by-law. 1 . Background 1.1. Historic Background While the use of fireworks is most often linked to the Victoria Day and Canada Day celebrations, these occasions are not the only ones where fireworks are found. They have become an important and integral part of social, cultural and religious festivities in many countries around the world. Depending on the local traditions in the province, fireworks show up in a number of areas at various times of the year. Some of the municipalities include fireworks for New Year's Eve and New Year's Day, Labour Day and, in Trenton, St. Jean Baptiste Day. Aside from their use in major, recognized holidays, fireworks are also often used to mark family milestones, weddings, anniversaries, graduations to name a few. At their most basic level, fireworks are controlled explosives. They are regulated and controlled under the federal Explosives Act, RSC, 1985. The incidence of accidents and injuries from unregulated storage and use of fireworks form a significant concern for municipalities. 1.2 Existing Concerns In June 2013 the General Purpose and Administration Committee approved a resolution (GPA-364-13) requesting staff to review the existing Fireworks By-law 92-160 and prepare a new by-law. The Resolution stemmed from issues which had arisen over the previous years. Staff were requested to review the Fireworks By-laws of London, Ottawa, Hamilton and Windsor in order to consider and address a set of concerns as set out by the Committee. 13-2 Municipality of Clarington Report CLD-011-15 Page 3 1.3 Current [Requirements in Clarington Clarington By-law 92-150 regulates the sale and discharge of fireworks. The by-law was passed 23 years ago and is in need of updating. At the time of the passage of By-law 92- 150, sales from mobile sites were covered by the*Pedlars By-law. This was not a perfect fit but it was workable. Since that time staff have witnessed a significant increase in the number of locations and the movement to the setting up of temporary sales sites in vacant storefronts. As noted in the Overview, any request for a fireworks display on any date other than Victoria Day or Canada Day requires a resolution of Council to permit the event. This is a minor administrative concern during the months Council is in session but, in the summer when Council is in recess, it becomes a significant matter. A Special Council meeting would be necessary to address what could be an administrative process. 2. Proposal 2.1. Recognizing the Seriousness of Fireworks The Explosives Act and Natural Resources Canada divide fireworks into 4 separate categories, Consumer (also known as Family) Fireworks, Display Fireworks, Special Event Pyrotechnics and Prohibited Fireworks. The proposed by-law will address these categories separately. Consumer Fireworks are the ones normally sold to the public through sales trailers and at various commercial outlets. One shortcoming of the current by-law is that, while it addresses the trailers, there are no regulations for retail outlets which sell them as well. The possession, handling, sale and discharge of Display Fireworks and Special Event Pyrotechnics are closely regulated by the Chief Inspector of Explosives under the Federal Ministry of Natural Resources. For this reason the permit to use Display and Special Event Pyrotechnics is different from the permit application for Consumer Fireworks. 2.2 Items addressed in Resolution GPA-364-13 The proposed by-law has banned firecrackers, sky lanterns and other "prohibited fireworks". These prohibited fireworks are defined in the by-law. Discharging fireworks on any road allowance is prohibited. The issue of setbacks from adjoining properties will be addressed by the Director of Emergency and Fire Services on each application to discharge. Sky lanterns are not a federally prohibited form of firework-, however their use can pose significant fire hazards when they descend back to earth. When ignited and released, they are allowed to float away on the wind. This can create a very impressive visual image but there is no way to control where or when they will come back down. In the wrong environmental conditions, this can create a major fire. 13-3 Municipality of Clarington Report CLD-011-15 Page 4 The norm across the Region and surrounding area is an 11.00 PM. curfew for any night. Staff had considered advancing this to 10.-00, however discussions with Durham Regional Police have shown this to be problematic from an enforcement standpoint and would only apply to the Monday night of a Victoria Day weekend, and therefore the discharge curfew has been set at 11.00 PM. Staff do not support the use of a graduated fine system. The practice staff use is to issue a Part 1 ticket with a set fine for a first offence and for subsequent offences the officer would issue a Part 3 Summons to court and request a higher fine for each time based on the previous record. The protocols for storage handling and discharge are federally regulated through the. Explosives Act and-the Explosive Regulations. Sales of consumer fireworks will be permitted no earlier than seven days prior to the celebration day for Victoria Day and Canada Day while the discharge of the fireworks have been reduced to three days immediately prior to the celebration day for Victoria Day and Canada Day. 2.2 New Classifications for Permits The by-law establishes four classes of Permits. These are- • "Class A Permit" means a permit to discharge Consumer Fireworks. No permit is needed for discharging consumer fireworks for the day of Victoria Day or Canada Day or for five days immediately preceding either of these days. At any other time, a Class A permit will be needed to discharge Consumer fireworks; • "Class B Permit" means a permit to discharge Display Fireworks or Special Effect Pyrotechnics at any time of the year. These displays require a much higher level of care and attention and a federally qualified pyro-technician must be present to conduct the displays; • "Class C Permit" means a permit to sell Consumer Fireworks from a Mobile Sales Location. These are the sales trailers that staff have always dealt with and could include a large scale metal sea container. The requirements for licencing are familiar; and • "Class D Permit" means a permit to sell Consumer Fireworks from a Temporary Sales Location from a fixed building location. Whether this is a regular retail outlet such as a hardware or variety store or a temporary seasonal sales outlet,,it is the fact that the sales are happening inside a building as opposed to a trailer or container. 2.3 Sales Locations 13-4 Municipality of Clarington Report CLD-011-15 _ Page 5 Currently a vendor wishing to sell from a temporary site must have both the Municipal Pedlar's licence which allows for a sales operation and the Class B permit to specifically sell fireworks. Staff have also begun encountering vendors who wish to operate from a building rather than a trailer. Like some vendors at Christmas, the fireworks vendor has been able to open a site in a part of an existing building or store and operate from there without the need for a permit. There have been no regulations on this trade until now. The proposed by-law will require any fireworks vendor to obtain a permit to sell. This means that the premises has to be inspected and approved by the Fire Prevention Officers and the use approved through the Municipal Law Enforcement Officers. Some existing store owners/operators have kept fireworks displayed and offered for sale long after the permitted timeframe has elapsed. In a coordinated effort involving Fire and Municipal Law, all the merchants in Clarington selling fireworks will be visited and inspected and advised of their responsibilities pursuant to the proposed by-law prior to the Canada Day sales period. Once this initial educational sweep has been completed, any further noted violations will result in legal action. The proposed by-law is intended to allow for a vendor to sell fireworks without having to also obtain a pedlars licence pursuant to the Clarington Pedlars By-law 2005-206. 2.4 Permits and the Normal Course of Business With the increase in the popularity of fireworks, people are asking for the ability to use them for more and more events. This can slow down the course of business for Council to have to approve every request. Since staff have been fully delegated with the authority to make licencing decisions, it provides for a more efficient approach to have all the permit requests handled through a process of staff approval. In addition to removing some of the unnecessary workload from Council, it also better addresses situations of last minute applications or applications made for a time when Council is in recess. 2.5 Proposed By-law Staff have reviewed several by-laws from various municipalities and have worked with the Municipal Solicitor to answer and take into account all the comments and concerns in this report. Ile has drafted the proposed by-law (Attachment 1) in response to these concerns. 3. Concurrence This report has been reviewed by Gord Weir, Director of Emergency and Fire Services and Andrew Allison, Municipal Solicitor who concur with the recommendations. 13-5 Municipality of Clarington Report CLD-011-15 Page 6 4. Conclusion It is respectfully recommended that Report CLD-011-15 and the attached by-law be approved and forwarded to Council. 5. Strategic Plan Application Not applicable. Submitted by: '� . Z Reviewed by: 'C. Anne reentree ranklin Wu, Municipal Clerk Chief Administrative Officer- Staff Contact: Len Creamer, Manager, Municipal Law Enforcement, 905-623-3379 ext. 2110 or IcreamerccD-clarington.net Attachments: Attachment 1 - By-law to Regulate the Sale and Discharge of Fireworks Interested Parties Peter Hoekstra John Hoekstra Newcastle BIA Rotary Club CAG/Idc 13-6 ij Attachment 1 to Report CLD-011-15 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NO. 2015- A by-law regulating the discharge and sale of fireworks WHEREAS section 121 of the Municipal Act, 2001, S.O. 2001, c.25 authorizes a local municipality to enact by-laws to prohibit and regulate the sale of fireworks and setting off of fireworks, to prohibit such activities unless a permit is obtained from the municipality; and impose conditions for obtaining, continuing to hold and renewing the permit, including the submission of plans. NOW THEREFORE the Council of The Corporation of the Municipality of Clarington enacts as follows: PART 1 — INTERPRETATION Definitions 1.1 In this by-law, "applicable laws" means all federal, provincial or municipal laws, statutes, by- laws, rules, regulations, policies, orders, directives and codes applicable to the storage, discharge or sale of fireworks including the Explosives Act, Explosives Regulation, Fire Protection and Prevention Act, 1997, Fire Code, and Transportation of Dangerous Goods Act, 1992; "application" means an application for a permit; "building" means any structure used or intended for supporting or sheltering any use or occupancy, "Class A Permit" means a permit to discharge Consumer Fireworks; "Class B Permit" means a permit to discharge Display Fireworks or Special Effect Pyrotechnics; "Class C Permit" means a permit to sell Consumer Fireworks from a Mobile Sales Location; "Class D Permit" means a permit to sell Consumer Fireworks from a Temporary Sales Location; "Clerk" means the Municipal Clerk or a designate; "Consumer Fireworks" means low-hazard fireworks generally used by the public for recreation.that are classified as Type F. 1 under the Explosives Regulations, 13-7 Fireworks By-Law No. XXX Page 12 and includes Roman candles, sparklers, fountains, wheels, volcanoes, mines, Christmas crackers, snakes and toy pistol caps; < "Council" means the Council of the Municipality; "discharge" includes firing, igniting, exploding and setting-off, or causing or permitting the igniting, exploding and setting-off of fireworks; "Discharge.Permit" means a Class A Permit or Class B Permit; "Display Fireworks" means high-hazard display fireworks designed for use by professionals that are classified as Type F.2 under the Explosives Regulations, and includes display shells, barrages, batteries, fountains, exhibition can_dles, flares, set-pieces, maroons, wheels, bouquets and firecrackers; "Explosives Act" means the Explosives Act, R.S.C. 1985, c. E-17; "Explosives Regulations" means the Explosives Regulations, 2013, SOR/2013- 211; "Fire Chief' means the Municipality's Director of Emergency and Fire Services or a designate; "fireworks" means Consumer Fireworks, Display Fireworks and Special Event Pyrotechnics; "Mobile Sales Location" means mobile or portable premises from which Consumer Fireworks may be sold in accordance with a Class C Permit; "Municipality" means The Corporation of the Municipality of Clarington or the geographic area of Clarington, as the context requires "Temporary Sales Location" means an existing building or part thereof, other than a Mobile Sales_Location from which Consumer Fireworks may be sold in accordance with a Class D Permit; "Permit" means a permit of any kind issued under this by-law; "Permit Issuer" means the person responsible for issuing permits which is (a) the Clerk in the case of a Class A Permit, Class C Permit or Class D; and (b) the Fire Chief in the case of a Class B Permit; "person" includes'a natural individual, association, firm, partnership, corporation, trust, organization, trustee or agent, and their heirs or legal representatives; "Sales Permit" means a Class C Permit or Class D Permit; 13-8 Fireworks By-Law No. XXX P a g e j 3 "sell" means offering for sale, causing or permitting to be sold and possessing for the purpose of sale; and "Special Effect Pyrotechnics" has the same meaning as in section 361 of the Explosives Regulations. References 1.2 In this by-law, reference to any Act, Regulation or By-law is reference to that Act, Regulation or By-law as it is amended or re-enacted from time to time. 1.3 Unless otherwise specified, references in this by-law to sections and Schedules are references to sections and Schedules in this by-law. Word Usage 1.4 This by-law shall be read with all changes in gender or number as the context requires. 1.5 In this by-law, a grammatical variation of a word or expression defined has a corresponding meaning. Severability 1.6 Each section of this by-law is an independent section, and the holding of any section or part of any section of this by-law to be void or ineffective for any reason shall not be deemed to affect the validity of any other sections of this by-law. Schedule 1.7 Schedule "A" (APPLICATION FEES) is attached to and forms part of this by-law. Application 1.8 This by-law applies to the sale, storage and discharge of fireworks within the Municipality. PART 2 — PERMITS Applications 2.1 Every application shall be completed and submitted on forms prescribed by the Permit Issuer. 2.2 Every application shall include, (a) contact information for the applicant; (b) where the applicant is not the owner of the property on which the proposed 13-9 Fireworks By-Law No. XXX Page 1 4 discharges or sales are to occur, the owner's written consent to the proposed discharges or sales; (c) proof that the applicant is at least 18 years of age or, if the applicant is a corporation, copies of the letters of incorporation or other incorporating documents that have been duly certified by the proper authorities and that show the full corporate name, officers and directors of the applicant; (d) the dates and times of the proposed discharges or sales and, if applicable, alternate dates and times in the event of inclement weather; (e) a property description and site plan drawing showing the location of any proposed storage, discharge and sale of fireworks; (f) proof of commercial general liability insurance in an amount not less than $2,000,000 ($5,000,000 in the case of an application for a Class B Permit) naming the Municipality as an additional insured and containing a cross liability clause; (g) the applicable application fee set out in Schedule "A"; and (h) such further information as the Permit Issuer may require. 2.3 Application fees are non-refundable. 2.4 In addition to the requirements of section 2.2, an application for a Discharge Permit shall include, (a) a description of the type and kind of fireworks which may be discharged, the discharge techniques to be used, the manner and means of restraining unauthorized persons from attending too near the discharge location, the manner in which unused fireworks are to be disposed of, and the number of persons authorized to handle and discharge the fireworks; and (b) where the proposed discharge location is within 300 metres of a hospital, nursing home, home for the aged, church or school, written consent from the owner of such properties. 2.5 In addition to the requirements of sections 2.2 and 2.4, an application for a Class B Permit shall include proof that the applicant holds the necessary fireworks operator certificate(s) from Natural Resources Canada. 2.6 No applicant shall give false, incorrect or misleading information for the purpose of obtaining a permit. 1.3-10 Fireworks By-Law No. XXX Page 5 Deadline 2.7 The deadline for submitting a permit application is 15 days prior to date of the proposed discharge or sale. Review 2.8 The Permit Issuer is authorized to receive and consider all applications, and to conduct all investigations necessary to determine whether a permit should be issued. 2.9 The Permit Issuer may issue or refuse to issue any permit, and may include such conditions in a permit as he or she deems appropriate. 2.10 Prior.to making a decision on any application, the Permit Issuer shall consult with such Municipal Departments and other persons or agencies as he or'she considers necessary. Refusal 2.11 The Permit Holder shall refuse to issue a permit where, (a) the applicant is not at least 18 years of age; (b) the application is incomplete; (c) the applicant has knowingly submitted false, incorrect or misleading information in support of the application; (d) the applicant has an outstanding debt to the Municipality relating to a previous permit; (e) there are reasonable grounds to believe that the proposed storage, discharge or sale of fireworks would pose an unacceptable risk to the health and safety of any person or damage to property; (f) there are reasonable grounds to believe that the proposed storage, discharge or sale of fireworks will result in a breach of this by-law or any other applicable law; or (g) in the case of Sales Permits, the Municipality's zoning by-laws do not permit the use. 2.12 The applicant shall be notified in writing by the Permit Issuer of any refusal to issue a permit, and such notification shall include the reasons for the refusal. 13-11 Fireworks By-Law No. XXX Page 16 Conditions 2.13 In addition to any other conditions that the Permit Issuer may deem appropriate, every permit shall be subject to the following conditions: (a) The permit holder shall comply with all applicable laws; (b) The permit holder shall indemnify and save harmless the Municipality, its officers, employees and agents from and against all manner of actions, causes of action, claims, demands, losses and costs that may arise, be . sustained, or prosecuted against the Municipality for or by reason of the granting of the permit or the performance of the permit holder under the permit. (c) The permit holder shall not use the Municipality's corporate logos for any purpose. 2.14 In addition to the conditions set out in section 2.13, every Discharge Permit shall include the following conditions: (a) No person other than the permit holder shall discharge any fireworks.. (b) The permit holder shall be present in person at all times during which the fireworks are being set up, discharged and cleaned up. - (c) The permit holder shall provide and maintain fully operational fire extinguishing equipment at the location of the discharge. (d) The permit holder shall comply with the provisions of the current issue of the Display Fireworks Manual published by Natural Resources Canada, or any similar or successor publication applicable to the handling and discharge of the fireworks authorized in the permit. (e) Fireworks shall not be discharged except between dusk and 11:00 PM on the day authorized in the permit or the next day. 2.15 In addition to the conditions set out in section 2.13, every Sales Permit shall include the following conditions: (a) Only consumer fireworks may be sold. (b) Fireworks may only be sold during the 7 days immediately preceding Canada Day or the day set for the observance of Victoria Day, as the case may be. (c) The permit holder shall comply with all of the provisions applicable to . retailers set out in Division 1 of Part 16 of the Explosives Regulations. 13-12 Fireworks By-Law No. XXX P a g e j 7 (d) Fireworks displayed in any shop window shall be mock samples only and shall not contain explosive composition. (e) Fully operational fire extinguishers shall be provided and maintained within the sales location at all times. (f) Fireworks shall not be sold to any person under the age of 18 years. (g) Employees shall not sell fireworks without first receiving proper training and instructions regarding permit conditions and all applicable laws. . (h) The permit shall be posted in a conspicuous place within the sales location at all times during its currency. 2.16 In addition to the conditions set out in sections 2.13 and 2.15, every Class C Permit shall include the following conditions: (a) At least 2 signs shall be posted in prominent locations outside of the Mobile Sales Location indicating that smoking is prohibited within 9 metres of the Mobile Sales Location. (b) With the exception of its entrance and exit, every Mobile Sales Location shall have a "no encroachment zone" of at least 3 metres established around its perimeter by means of a barrier, such as snow fencing or pylons to exclude the public from this area. 2.17 Permits shall be valid only for the purposes, locations, dates and times specified in the permit. 2.18 A permit holder shall comply with all permit conditions. Suspension and Revocation 2.19 The Permit Issuer may suspend or revoke a permit at any time without prior notice to the permit holder if, (a) it was issued in error; (b) it was issued as a result of false, incorrect or-misleading information that was knowingly submitted by the applicant; (c) there are reasonable grounds to believe that the holding or continuation of activities authorized by the permit would pose an unacceptable risk to the health and safety of any person or damage to property; (d) the permit holder is not in compliance with any provision of this by-law; or (e) the permit holder is not in compliance with any permit condition. 13-13 Fireworks By-Law No. XXX Page 18 2.20 A suspended permit shall not be reinstated until the Permit Issuer is able to confirm that the conditions leading to the suspension have been remedied. General 2.21 Permits are not transferrable. -2.22 No amendment shall be made to a permit unless authorized by the Permit Issuer. PART 3 — PROHIBITED ACTIVITIES Discharge of Fireworks 3.1 No person shall discharge fireworks without a Discharge Permit. Exemption 3.2 No Discharge Permit shall be required to discharge Consumer Fireworks on, or within the 3 days immediately preceding, Canada Day or the day set for the observance of Victoria Day. Sale of Fireworks 3.3 No person shall sell any Consumer Fireworks without a Sales Permit. Prohibited Fireworks 3.4 (1) In this section, "firecracker" means a pyrotechnic device that explodes when ignited and does not make any subsequent display or visible effect after the explosion, but does not include paper caps containing fewer than 0.25 of a grain of explosive on average per cap, devices for use with such caps, safety flares or marine rockets; "prohibited fireworks" means any fireworks that are not authorized fireworks under the Explosives Regulations including ammunition for tie-clips, cufflinks and key chains pistols, auto-foolers, cherry bombs, m-80 and silver salutes, flash crackers, cigarette loads, dancing crackers, exploding or smoking golf balls, helicopters (or similar items such as "planes", "whiz-bangs" or "missiles"), parachute shells, party poppers, rockets (as opposed to model rockets), stink or smoke bombs, table bombs, table or bottle rockets, tear gas pens and launchers, throw downs (also called snap caps) and trick matches; and "sky lanterns" means.airborne paper lanterns, also known as Chinese Lanterns, wish lanterns, sky candles or fire balloons, which may be constructed from oiled rice paper on a bamboo frame, or similar material, and contain a small candle or fuel cell composed of a waxy flammable material, which when lit, the flame heats the air inside the lantern, thus lowering its density causing the lantern to rise into 13-14 Fireworks By-Law No. XXX Page j 9 the air. (2) No person shall sell, possess or discharge any firecrackers, prohibited fireworks or sky lanterns. Consumer Fireworks 3.5 No person shall discharge Consumer Fireworks except between dusk and 11:00 PM on, or within the 3 days immediately preceding, Canada Day or the day set for the observance of Victoria Day. 3.6 No person shall discharge Consumer Fireworks in a manner that creates or may create an unsafe condition or risk of accident, injury or damage to any person or property. 3.7 No person shall discharge'Consumer Fireworks into, in or on any highway, lane, square, public park or other public place without a permit issued pursuant to this by-law. 3.8 No person shall discharge Consumer Fireworks within 300 metres of any premises where explosives, gasoline or other highly flammable substances are manufactured or stored in bulk. 3.9 No person under the age of 18 shall discharge Consumer Fireworks unless they are supervised by a person who is at least 18 years old. 3.10 No person shall discharge Consumer Fireworks on land that is owned by another person without the owner's written permission. 3.11 No person shall discharge Consumer Fireworks into, inside of, or on a building or motor vehicle. 3.12 Every person who discharges Consumer Fireworks shall provide and maintain fully operational fire extinguishing equipment ready for immediate use at the location of the discharge. PART 4 - ENFORCEMENT Inspections 4.1 (1) In this section, "Officer" means a municipal law enforcement officer, a provincial offences officer, fire prevention officer, police officer or peace officer. (2) An Officer may, (a) enter upon any property (other than a dwelling unit) for the purpose of carrying out an inspection of any property used for the storage, sale or discharge of fireworks in order to determine whether the provisions of this 13-15 . Fireworks By-Law No. XXX P a g e 110 by-law have been complied with; (b) require the production for inspection of any document or thing relevant to the inspection; (c) require the production of information relevant to the inspection; and (d) ; make examinations or take tests, samples or photographs necessary for the inspection. 4.2 No person shall prevent, hinder or interfere or attempt to prevent, hinder or interfere with an inspection undertaken in accordance with this by-law. Offences and Penalties 4.3 Every person who contravenes any provision of this by-law is guilty of an offence and upon conviction is liable to a fine as provided for in the Provincial Offences Act, R.S.O. 1990, c. P.33. 4.4 When a person has been convicted of an offence under this by-law, the Ontario Court of Justice or any court of competent jurisdiction thereafter may, in addition to any other penalty imposed, make an order prohibiting the continuation or repetition of the offence by the person convicted. PARTS - GENERAL Short Title 5.1 The short title of this by-law is the "Fireworks By-law". Repeal 5.2 By-law 92-160 is repealed. Effective Date 5.3 This by-law shall be effective on the date that it is passed. By-law passed this day of June, 2015. Adrian Foster, Mayor Anne Greentree, Municipal Clerk 13-16 Fireworks By-Law No. XXX Page I �� SCHEDULE "A" APPLICATION FEES Class A (Permit.to Discharge Consumer Fireworks) $50 Class B (Permit to Discharge Display Fireworks or Special Effect Pyrotechnics) $75 Class C.(Permit to Sell from a Mobile Sales Location) $100 Class D (Permit to Sell from a Temporary Sales Location) $50 Note 1: There is an additional fire inspection fee of$75.00 for all Permits other than a Class A Permit. Note 2: The fee for a Class A Permit is waived for cultural or religious holidays. Note 3: HST is applicable and will be added to all fees. i 13-17 Clerk's Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Deport Number: CLD-013-15 Resolution Number: File Number: COO.GE By-law Number: Report Subject: Updated Council/Committee Meeting Schedule Recommendations: 1. That Report CLD-013'-15 be received; 2. That the Council/Committee meeting schedule for the remainder of the Term of Council 2014 to 2018, as previously adopted by Council (Attachment 1 to Report CLD-013-14) be rescinded; and 3. That the Council/Committee meeting schedule for the remainder of the Term of Council 2014 to 2018, attached as Attachment 2 to Report CLD-013-14, be approved. 13-18 Municipality of Clarington Report CLD-013-15 Page 2 Report Overview Procedural By-law 2015-029 sets out the Notice provisions regarding the regular meeting schedule for General Government Committee meetings, Planning and Development . Committee meetings, and Council meetings. With the changes to the Committee and Council structure and meetings, an updated meeting schedule is required. This report presents for Council's approval the meeting schedule for the remainder of the 2014-2018 Term of Council (detailed in Attachment 2 to Report CLD-013-15). 1 . Background 1.1. Current Meeting Schedule At the September 15, 2014 Council meeting, Council approved the following resolution: Resolution #GPA-463-14 That Report.CLD-020-14 be received; That the meeting schedule, for the Term of Council 2014 to 2018, attached as Attachment 1 to Report CLD-020-14, be approved. This resolution set out the Council and Committee meeting schedule from 2014 to 2018. (Attachment 1) 1.2. New Committee Structure & New Procedural By-law At the June 1, 2015 Council meeting, Council approved both a new Committee Structure and a new Procedural By-law, which affect the current meeting schedule, approved in September, 2014. 1.3. Notice Provision The Procedural By-law outlines the notice provisions for the setting of meeting dates. To facilitate long-range planning for staff, Council and members of the public, Council has traditionally set the meeting schedule at the beginning of the term, for the term, and in December of each year, as per the Procedural By-law, public notice of the regular meeting schedule for the upcoming year is published in the newspaper and on the Municipal website. 20 Proposal 2.1. New Committee/Council Meeting Schedule Attachment 2 to Report CLD-013-15 outlines the meeting schedule for the remainder of the Term of Council 2014 to 2018 and is based on the three-week meeting cycle detailed in the Procedural By-law. 13-19 Municipality of Clarington Report CLD-013-15 Page.3 2.2. Notes The attached meeting schedule only changes meetings scheduled beyond September 1, 2015, when the new committee structure takes place. Meetings held between now and September, will operate under the current Procedural By-law, its meeting provisions, and committee structure. Therefore, the calendar shown for 2015 only shows meetings starting in September. Where a statutory holiday falls on a meeting date, the meeting shall take place on the following workday. Due to the 2018 Municipal Elections, there will not be any regular Committee or Council meetings scheduled after September 17, 2018. 2.3. Notice on Website In accordance with the notice provisions of the Procedural By-law, the new meeting schedule will be published on the Clarington's website, www.clarington.net. 3. Concurrence Not Applicable 4. Conclusion It is respectfully recommended that the proposed Committee/Council meeting schedule be adopted for the remainder of the 2014-2018 Term of Council. 5. Strategic Plan Applicati®n The recommendations contained�in this Report conform to the Strategic Plan. Submitted by: i/ Reviewed by: jC.fAnne Greentree Wanklin Wu, – — Municipal Clerk –� Chief Administrative Officer 1 Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or agreentree@clarington.net Attachments: Attachment 1 – Current meeting schedule Attachment 2 - Proposed Meeting Schedule – 2014 –2018, starting September 2015 There are no interested parties to be notified of Council's decision. 13-20 Attachment 1 to Municipality of Clarington Report CLD-013-15 2014 Monday December 1 7:00 p.m. _First Council Monday December 8 9:30 a.m. GPA Monday December 15 7:00 p.m. Council 2015 _ Monday _ January 5 9:30 a.m. _ GPA Monday Janua 12 7:00 p.m. Council Monday January 19 9:30 a.m. GPA _ _Monday January 26 7:00 p.m. Council Monday February 2 9:30 a.m. GPA Monday February 9 7:00 p.m. _Council Monday February 16 FAMILY DAY _ Monday_ February 23 9:30 a.m. GPA Monday _ March 2 7:00 p.m. Council Monday March 9 9:30 a.m. GPA Monday _ March 16 MARCH BREAK Monday March 23 7:00 p.m. Council Monday March 30 9:30 a.m. GPA Monday April 6 EASTER MONDAY Monday Aril 13 7:00 P.M. Council Monday April 20 9:30 a.m. GPA Monday Aril 27 7:00 p.m. Council Monday May 4 9:30 a.m. GPA Monday May 11 7:00 p.m. Council Monday May 18 VICTORIA DAY -Monday May 25 9:30 a.m. GPA Monday June 1 7:00 p.m. Council Monday June 8 9:30 a.m. GPA Monday June 15 7:00 p.m. Council Monday June 22 9:30 a.m. GPA Monday June 29 7:00 p.m. Council July 6 through August 31 at the Call of the Chair Monday _ September 7 LABOUR DAY _ Tuesdav September 8 7:00 p.m. GPA Monday September 14 7:00 p.m. Council _ Monday September 21 9:30 a.m. GPA _ Monday September 28 7:00'p.m. Council Monday October 5 9:30.a.m. GPA Monday October 12 THANKSGIVING DAY Monday October 19 p.m. Council _ Monday October 26 9:30 a.m. _GPA Monday November 2 7:00 p.m. Council _ Monday November 9 9:30 a.m. GPA Monday November 16 7:00 P.M. Council 13-21 Attachment 1 to Municipality of Ciarington Report CI D-013-15 Monday November 23 9:30 a.m. GPA Monday _ __November 30 7:00 p.m. Council Monday December 7 9:30 a.m. GPA Monday December 14 7:00 p.m. Council 2016 Monday_ January 4 9:30 a.m. GPA Monday. January 11 7:00 p.m. Council Monday January 18 9:30 a.m. GPA Monday January 25 7:00 p.m. Council Monday _ February 1 9:30 a.m. GPA Monday February 8 7:00 p.m. _ Council Monday_ - February 15 FAMILY DAY Monday February 22 9:30 a.m. GPA Monday February 29 . 7:00 p.m. Council Monday March 7 9:30 a.m. GPA Monday March 14 MARCH BREAK Monday March 21 7:00 p.m. Council Monday March 28 _ EASTER MONDAY Monday April 4 9:30 a.m. GPA Monday _ Aril 11 7:00 p.m. Council Monday April 18 9:30 a.m. GPA Monday 25 7:00 p.m. _ Council Monday May 2 9:30 a.m. GPA Monday May 9 7:00 p.m. Council Monday May 16 9:30 a.m. GPA Monday May 23 VICTORIA DAY 7 Monday May 30 7:00 p.m. Council Monday_ June 6 9:30 a.m. GPA Monday _ June 13 7:00 p.m. Council Monday June 20 9:30 a.m. GPA Monday June 27 _ 7:00 p.m. Council July 4 through September 2 at the Call of the Chair Monday _ September 5 LABOUR_DAY _ _ Monday Se tember 12 9:30 a.m. GPA Monday September 19 7:00 p.m. Council Monday September 26 9:30 a.m. GPA _ Monday October 3 7:00 p.m. Council Monday October 10 THANKSGIVING 13-22 Attachment 1 to Municipality of Clarington Report CLD-013-15 Monday October 17 9:30 a.m. GPA Monday October 24 7:00 p.m. Council Monday _ October 31 9:30 a.m. GPA Monday _ November 7 7:00 p.m. Council Monday November 14 9:30 a.m. GPA Monday November 21 7:00 p.m. Council Monday_ November 28 9:30 a.m. GPA Monday December 5 7:00 p.m. Council Monday December 12 9:30 a.m. GPA Monday December 19 7:00 p.m. Council 2017 Monday January 2 NEW YEAR'S DAY OBSERVED Monday January 9 9:30 a.m. GPA Monday _ January 16 7:00 p.m. Council Monday January 23 9:30 a.m. GPA _ Monday January 30 7:00 p.m. Council Monday February 6 9:30 a.m. GPA Monday February 13 7:00 p.m. Council Monday February 20 FAMILY DAY Monday February 27 9:30 a.m. GPA Monday March 6 7:00 p.m. Council Monday March 13 MARCH BREAK Monday March 20 9:30 a.m. GPA Monday March 27 7:00 p.m. Council Monday April 3 9:30 a.m. GPA Monday April 10 7:00 p.m. Council _ Monday April 17 EASTER MONDAY Monday April 24 9:30 a.m. GPA _ Monday May 1 7:00 P.M. _ Council Monday May 8 9:30 a.m. GPA Monday May 15 7:00 p.m. Council Monday May 22 VICTORIA DAY _ Monday May 29 9:30 a.m. GPA Monday _ June 5 7:00 p.m. Council _ Monday June 12 9:30 a.m. GPA Monday __ June 19 7:00 p.m. Council _ Monday June 26 9:30 a.m. GPA Tuesday July 4 7.00 p.m. _ Council . Jody 10 through September 1 at the Call of the Chan -- 13-23 Attachment 1 to Municipality of Clarington Report CLD-013-15 Monday September 4 LABOUR DAY _ Monday September 11 9:30 a.m. GPA Monday September 18 7:00 p.m. Council Monday September 25 9:30 a.m. _ GPA Monday October 2 7:00 p.m. Council Monday October 9 THANKSGIVING DAY Monday October 16 9:30 a.m: GPA Monday October 23 7:00 p.m. Council Monday _ October 30 _ 9:30 a.m. GPA Tuesday November 6 7:00 p.m. Council Monday November 13 9:30 a.m. GPA Monday November 20 7:00 p.m. Council_ _ Monday November 27 9:30 a.m. GPA Monday December 4 7:00 p.m. _ Council Monday _ December 11 9::30 a.m. GPA Monday December 18 7:00 p.m. Council 2018 Monday January 1 NEW YEAR'S DAY_ Monday January 8 9:30 a.m. GPA Monday January 15 7:00 p.m. Council Monday _ January 22 9:30 a.m. GPA Monday January 29 7:00 p.m. Council Monday February 5 9:30 a.m. GPA Monday February 12 7:00 p.m. Council _ Monday February 19 FAMILY DAY Monday February 26 9:30 a.m. GPA Monday March 5 7:00 P.M. Council Monday _ March 12 MARCH BREAK _ Monday March 19 __ 9:30 a.m. GPA Monday March 26 7:00 p.m. Council Monday April 2 Easter Monday Monday April 9 9:30 a.m. GPA _ Monday April 16 7:00 P.M. _ Council _ Monday April 23 _ _ 9:30 a.m. GPA Monday April 30 7:00 p.m. Council Monday May 7 9:30 a.m. GPA Monday. May 14 _ 7:00 p.m. Council Monday May 21 VICTORIA DAY Monday - May 28 9:30 a.m. GPA Monday . June 4 ------ 7:00 p.m. Council 13-24 Attachment 1 to Municipality of Clarington Report CLD-013-15 Monday June 11 9:30 a.m. GPA Monday June 18 7:00 p.m. Council Monday _ June 25 _ 9:30 a.m. GPA Monday July 2 CANADA DAY Monday July 9 7:00 p.m. Council July 16 through August 31 at the Call of the Chair Monday September 3 LABOUR DAY Monday _ September 10 9:30 a.m. GPA Monday September 17 _ [7:00 p.m. Council 13-25 Attachment 2 to Report CLD-013-15 The following calendars are colour coded as follows: IM Blue = General Government Committee Green = Planning & Development Committee Yellow= Council Red= Holidays If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. 2015 January-- - -__ February March Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7 4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14 11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21 18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28 25 26 27 28 29 30 31 29 30 31 April May June – Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Spa Su Mo Tu We Th Fr Sa 1 2 3 4 1 2 1 2 3 4 5 6 5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 31 July August September Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 1 1 2 3 4 5 5 6 7 8 9 10 11 2 3 4 5 6 7 8 6° - --' --9 10:: 11 12 12 13 14 15 16 17 18 9 10 11 12 13 14 15 13-M" 15. 16 1T 18 19 19 20 21 22 23 24 25 16 17 18 19 20 21 22 201 21 22' 2-3 24 25 26 26 27 28 29 30 31 23 24 25 26 27 28 29 2T= 29" 3k- 30 3'1 October November December Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 _ 2 3 1 2 3 4 5 6 7 1 2 3 4 5 4 6_ 7 8! 9 10 8 ' 9 10 11 12 13 14 6 7 8 9 10 11 12 11 M 13' 14 15: 16 17 15 16 17 18 19 20 21 13 14 15 16 1T' 18 19 8- 20 21 22 23 24 22 23 24 25 26 27' 28 20 21 22 23 24'® 25 -271 28 29 30 31 29 30 27 28 29 30 31 13-26 Attachment 2 to Report CLD-013-15 The following calendars are colour coded as follows: Blue= General Government Committee Green = Planning & Development Committee Yellow= Council -Red= Holidays If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. 2016 January February March Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa ® 2 T� 2 3 4 5 6 1 2 3 4 5 3= 5 6 7 8 9 7 8 9 10 11 12 13 6;- 8 9 10 11 12 10 77ft 12 13 14 15 16 14,®= 17 18 19 20 13 _] 15: 16 17 18 19 17 18 19 20 21 22 23 21 23 24 25 26:' 27 20 21 22 23 24 26 241M 26 27 28 29 30 28 29 271®M 30 31. 31 April May June Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 1 2 3 4 5 6. 7 1 2 3 4 3= 5. 6 7 8 9 . 8W 10 11 12 13 14 5 7. 8 9 10 11 10 11 12 13 14 15 16 15' 17 18 19 20 21 12 13 14 15 16 17 18 17-M 19 20 21 22 23 22® 24 25 26 27` 28 19M 21 22 23 24 25 24 26 27 28 29 30 29M 31 26 28 29 30 July August September Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa ® 2 2 3 4 5 6 1' 2 3 3 4 5 6 7 8 9 7 8- - 9 10 11 12, 13 4®M 7 8 9 10 10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 13 14 15 16 17 17' 18 19. 20 21 22 23 21 22 23 24. 25 . 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 29 30 31 25M 27 28. 29 30 31 October November December Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 1 2 3 4' 1 2 3 2 4 5 6 7 8 6-. 8 9 10 11 12 4­61 6 7 8 .9 10 9® 11 12 13 14 15 13M 15 16 17 18 19 11 12 13 14 15 16 17 16M 18, 19 20 21 22 20 21 22 23 24 25: 26 181 19' 20 21 22 23 24 23' 24 25 26 27 28 29 27 29- 30 ® 27 28 29 30' 31 30 31 13-27 Attachment--2 to Report CLD-013-15 The following calendars are colour coded as follows: Blue=General Government Committee Green= Planning & Development Committee Yellow= Council MRed= Holidays If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. 2017 January February March Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 ®® 4 5 6 7 1' 2 3 4 1 2 3 4 8 10 11 12 13 14 5 6 7 8 9 10` 11 5W 7 8 9 10 11 15 16 17' 18 19 20 21 12M 14 15 16 17 18 12 14 15 16 17 18 22= 24 25 26 27 28 19® _21, 22' 23 24 25 19 20 21 22 23 24 25 29 31 26' 27 28 26'= 28 29 30 31 April May June Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 1 2 3 4 5' 6 1 2 3 21931 4 5 6 7 8 7= 9 10 11 12; 13 4y J 6' 7 8 9 10 9- 10 11 12 13M 15 14 16 17 18 19 20 11 12 13 14 15 16 17 16®M 19 20 21 22 21 ® 23 24 25 26 27 18M 20' 21 22 23 24 23 25 26 27' 28 29 28 30 31 25 27 28 29M 30 July August September Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4; 5 1 2 2 3 4 5. 6 7 _8 6 ® 8 9 10 11; 12 3,®= 6 7 8 9 9 10 11 12 13 14' 15 13' 14 15 16 17 18; 19 10 _1_ 12 13' 14 15 16 16 17 18 19 20 21 22 20 21 22. 23 24 25 26 17` 18 19, 20 21 22 23 23 24 25 26 27' 28 29 27 28' 29 30 31 24M 26 27' 28 29 30 30 31 October November December Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr $a 1 3 4 5 6 7 1 2 3' 4 1 2 8® . 10 11 12 13 14 5- 7 8 9 10 11 3 �4� 5' 6 7 8 9 15 M 17' 18 19 20 21 12 US 14 15 16 17 18 10 11 12: 13 14' 15 16 22 - 24 25 26 27 28 19 20 21 22 23 24 25 17' 18 1& 20, 21: 22 23 29 30 31 26® 28 29 30 24®® 27 28 29 30 31' 13-28 Attachment 2 to Report CLD-013-15 The following calendars are colour coded as follows: ImBlue= General Government Committee - lGreen = Planning & Development Committee Yellow= Council Red= Holidays Orange = Joint Committee If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. 2018 January February March Su Mo. Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa MM 3 4 5 6 1 21 3 1 2 3 VWN 9 10 11 12 13 4 5 6 7 8 9 10 4'= 6 7 8 9 10 14 15 16 17 18 19 20 11 = 13 14 15 16: 17 11 13 14 15 16 17 21W 23 24 25 26 27 18 21 22 23, 24 18, 19 20 21 22, 23 24 28 C 30 31 25 26 27 28 25= 27. 28 29M 31 April May June Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 ®- 3' 4 5 6 7 1 2' 3 4' 5 1 2 8 9 10 11 12 13 14 6= 8 9 10 11 12 3'-T4 5 6 7 8 9 15M 17 18 19 20 21 13 15 . 16 17 18 19 10 11 12 13 14 15 16 22772701 24 25 26 27 28 20® 22 23 24 25 26 17 W 19 20 21 22 23 29 30 27M 29 30 31 24W 26 27 28; 29 30 July August September Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa ® 3 4 5 6 7 1 2 3 4 - 1 8' 9 10 11 12' 13 14 5® 7 8 9 10; 11 2®= 5 6 7 8 15 16 17 18 19 20 21 12 13 14 15 16 17 18 9-10 11 12 13 14 15 22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22 29 30 31 26 27 28 29. 30 31' 23 24' 25: 26 27 28 29 30 October November December Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa 1 2 3 4 5 6 1 2 3 1 7® 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8' 14 15 16 17 18 19 20 11 12 13 14 15 16 17 9 11 12. 13. 14 15 21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18. 19 20 21 22 28 29 30 31 25 26 27 28 29 30 23. ® 26 27 28 29 30: 31 13-29 Clarington corporate services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Report Number: COD-013-15 Resolution: File Number: CL2015-12 By-law Number: Report Subject: Fourth Street Reconstruction , Recommendations: 1. That Report COD-013-15 be received, 2. That Nick Carchidi Excavating Ltd. with a total bid amount of$699,091.80 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-12 be awarded the contract for Fourth Street Reconstruction as required by the Municipality of Clarington, Engineering Services Department, 3. That the funds required in the amount of$ 739,703.46 (net HST Rebate) including construction cost of$ 699,091.80 and $40,611.66 contingency be drawn from the following accounts: Fourth Street Reconstruction (2015) 110-32-330=83351-7401 $ 90,000.00 Fourth Street Reconstruction (2014) 110-32-330-83236-7401 $ 338,900.00 Funded by Region of Durham $ 286,303.46 4. That the Funding shortfall be funded from the following account: Duke Street Reconstruction 110-32-330-83359-7401 $ 24,500.00 5. That all interested parties listed in Report COD-013-15 and any delegations be advised of Council's decision. 14-1 Municipality of Clarington Report COD-013-15 Page 2 Report Overview To request authorization from Council to award the contract for the Fourth Street Reconstruction as required by the Municipality of Clarington's Engineering Services Department. 1 . Background Tender specifications were provided by Engineering Services Department for Fourth Street Reconstruction. The intent of this project, is to reconstruct Fourth Street to an urban standard using the existing curb, gutter and sidewalk on the north side where possible and to provide new curb and gutter on the south. The existing storm sewer system and watermain on Fourth Street will be replaced. Tender#CL2015-12 was prepared and posted on the Municipality of Clarington's website. Notification of the availability of the document was posted on the Ontario Public Buyer's Association website and in the Daily Commercial News. Twelve (12) companies registered as downloading the document. The Tender closed Monday, May 25, 2015. 2. Fourth Street Reconstruction Six (6) submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment 1). All submissions were deemed to be compliant. After review and analysis of the bid the Engineering Services Department and Purchasing Services Division mutually agreed that the low bidder, Nick Carchidi Excavating Ltd. be recommended for the award of contract CL2015-12 for the Fourth Street Reconstruction work as required by the Municipality. (See Attachment 2 — Recommendation Memo from Engineering Services Department.) Nick Carchidi Excavating Ltd. has completed several projects for the Municipality of Clarington in the past. 3. Financial and Budget Considerations The Region of Durham will be funding the sanitary and watermain servicing as well as portion of the road related items associated with this project. The total portion of the contract funded by the Region of Durham is $286,303.46 (net of H.S.T. Rebate). The Municipality's portion is $412,788.34 (net H.S.T. Rebate) plus contingency. 14-2 Municipality of Clarington Report COD-013-15 Page 3 The total project cost of$ 739,703.46 (net HST Rebate) includes the construction costs of $ 699,091.80 (net H.S.T. Rebate), the total bid from Nick Carchidi Excavating Ltd., project contingency of$40,611.61 (net H.S.T. Rebate) and $286,303.46 (net H.S.T. Rebate) to be funded by the Region of Durham. The approved budget for this project was $428,900.00 thereby leaving a shortfall of $24,500.00 (Net H.ST. Rebate). Engineering Services recommends transferring the required funds from Duke Street Reconstruction Account 110-32-330-83359-7401. Funding required for this project will be drawn from the following Engineering accounts: Fourth Street Reconstruction (2015) 110-32-330-83351-7401 $ 90,000.00 Fourth Street Reconstruction (2014) 110-32-330-83236-7401 $ 338,900.00 Duke Street Reconstruction 110-32-330-83359-7401 $ 24,500.00 Funded by Region of Durham $ 286,303.46 4. Concurrence This report has been reviewed by Tony Cannella, Director of Engineering Services Department, and concurs with the recommendations. 5. Conclusion It is respectfully recommended that Nick Carchidi Excavating Ltd. with the lowest compliant bid of$ 699,091.80 (net H.S.T. rebate) be awarded the contract for the Fourth Street Reconstruction as per specifications and requirements noted within Tender CL2015-12. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: a ano, H.B. Sc., C.M.O. WaWlin Wu, Director of Corporate Services Chief Administrative Officer �r�Nanc Taylor, BBA, CPA, CA., Director of Finance/Treasur er 14-3 Municipality of Clarington Report COD-013-15 Page 4 Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson @clarington.net Attachments: Attachment 1 — Tabulation of Bid Summary Attachment 2 — Recommendation Memo from Engineering List of interested parties to be notified of Council's decision is on file in the Corporate Services Department. MM/DF/sm 14-4 Municipality of Clarington Attachment 1 to _ Report C®D-013-15 c1tvingwIn Municipality ofClarington SUMMARY OF BID RESULTS Tender CL2015-12 FOURTH STREET RECONSTRUCTION Bidder Total Bid Total Bid including H.S.T (Net H.S.T Rebate Nick_Carchidi Excavating $776,310.67 $ 699,091,80 Coco Paving Inc. $823,877.80 $ 741,927.48 Benningtton Construction Ltd. $869,491.61 $ 783,004.13 Ashland Paving Ltd.td. $9911034.84 $ 892,457.57 Brennan Paving & Construction Ltd. $1,098,324.97 $ 989,075.65 Blackstone Paving & Construction $2,215,164.03 $1,994,823.82 Limited 14-5 Attachment 2 to Report COD-013-15 MEMO TO: David Ferguson, Purchasing Manager FROM: Ron Albright, Assistant Director, Engineering Services DATE: June 1, 2015 RE: Fourth Street Reconstruction, Bowmanville CL2015-12 The Engineering Services Department has reviewed the submissions for CL2015-12 and offers the following comments. The limits of the project are Fourth Street from 25 m east of Scugog Street to Elgin Street in Bowmanville. Prior to completing the design, a Public Information Centre was held on May 13, 2014 to review the project with the public and to get their input regarding the proposed works. Fourth Street is currently constructed to a semi urban cross section with curb and gutter and sidewalk on the north side for approximately 100m and no curbs, with sidewalk for the remaining 200m of road. Upon completion of the works, the street will be reconstructed to an urban standard using the existing curb, gutter and sidewalk on the north side and new curb and gutter on the south side and north where required. The existing sidewalk on the north side will remain and replaced in isolated areas. The existing storm sewer system on the road will be replaced. The Municipality of Clarington is working in cooperation with the Region of Durham on this project. They will be replacing the watermain on Fourth Street. The low bidder on this contract was Nick Carchidi Excavating Ltd. Based on past experience with this contractor, we recommend award of the contract to Nick Carchidi Excavating Ltd. in the amount of $776,310.67, inclusive of HST, or $699,091.80 net of HST rebate. The portion of the contract that will be funded by the Region of Durham is $317,927.45, inclusive of HST, or $286,303.46 net of HST rebate, which represents the cost of the sanitary and watermain servicing and their contribution to the road related items associated with their works. The portion of the contract that will be funded by the Municipality is $458,383.22 inclusive of HST, or $412,788.34 net of HST rebate. 14-6 Fourth Street Reconstruction; Bowmanville, CL2015-12 2 June 1, 2015 A total contingency amount of approximately 10% of construction costs is required for this project, based on past experience. Therefore the Engineering Department advises of the following project cost breakdown: Construction Cost, Based on Low .Bid (net of HST rebate) $412,788.34 Contingencies (net of HST) $ 40,611.66 Total Cost(Clarington Share) $453,400.00 Budget Amount 110-32-330-83351-7401 $90,000.00 110-32-330=83236-7401 $338,900.00 Estimated Unexpended Budget $0.00 Additional Funding Required $24,500.00 A more detailed breakdown to be provided to Finance to provide necessary information.for tracking of Tangible Capital Assets (TCA). There is approximately $86,000 of unexpended commitments currently in the Duke Street Reconstruction Account. The Engineering Department is still in the process of dealing with some minor post construction items but are confident that the remaining _funds will more than adequately cover them. The Engineering Department recommends transferring $24,500.00 from Account 110-32-330-83359-7401 (Duke Street) to cover the additional funding for the Fourth Street Reconstruction project. With the additional funds, the project is within budget and the Engineering Dept recommends that the Purchasing Dept. move forward with award of the contract based on the above apportionments. Should you have any further questions, please feel free to contact the undersigned. Regards, 0C.. Ron Albright, P. Eng. Assistant Director; Engineering Services RA/krldv Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services 14-7 Fourth Street Reconstruction, Bowmanville, CL2015-12 3 June 1, 2015 `r Hogan Gr W E _ Meado Sun Sawmill Ct LLLLLL Fourth St Vanstone Cl Jack�ah.Rd � _ Ln — x Third o °S '^o'"n a Fred erick-AJ — HIT m W 3 BO w Edsall Av .0�/I M� L�LT� � Second St J�9� t° �ell FOURTH STREET RECONSTRUCTION 4 14-8 • (tLeadingthe Wa y MEMO CLERK'S DEPARTMENT If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. To: Mayor Foster and Members of Council From: June Gallagher, Deputy Clerk Date: June 5, 2015 Subject: General Purpose &Administration Committee Meeting Agenda — June 8, 2015 — Update File: C05.General Purpose and Administration Please be advised of the following amendments to the GPA agenda for the meeting to be held on Monday, June 8, 2015: 6. Delegations See attached Final Agenda. (Attachment#1) ne Gallagher, Deputy Clerk JEG/mc cc: F. Wu, Chief Administrative Officer Department Heads CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905-623-3379 F 905-623-6506 ATTACHMENT # ciffbooff TO UPDATE MEMO Final General Purpose and Administration Committee Agenda Date: June 8, 2015 Time: 9:30 AM Place: Council Chambers If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Audio Record: The Municipality of Clarington makes an audio record of General Purpose and Administration Committee meetings. If you make a delegation or presentation to a General Purpose and Administration Committee meeting, the Municipality will be audio recording you and will make the recording public by publishing the recording on the Municipality's website. 1. Meeting Called to Order 2. Disclosures of Pecuniary Interest 3. Announcements 4. Adoption of Minutes of Previous Meeting (a) Minutes of a Regular Meeting of May 25, 2015 4-1 (b) Minutes of a Special Meeting of June 2, 2015 4-18 5. Public Meetings None i 6. Delegations 6-1 (a) Anna Marie Wall, Regarding the Denial of a Refreshment Vehicle Licence and Concerns with the Issues of Obtaining a Licence (b) Tom Albani, Senior Project Manager, DG Group Regarding Report PSD-033-15, Application by 1613881 Ontario Limited to develop a 155 Unit Residential Plan of Subdivision Corporation of The Municipality of Clarington 40 Temperance Street, Bowmanville, Ontario L1 C 3A6 905-623-3379 G.P. &A. Agenda 2 June 8, 2015 7. Presentations (a) Amy Burke, Sustainable Development Coordinator, Municipality of Clarington Regarding Report PSD-032-15 Port Granby Nature Reserve Proposal 8. Planning Services Department (a) PSD-032-15 Port Granby Nature Reserve Proposal 8-1 (b) PSD-033-15 Application by 1613881 Ontario Limited to develop a 8-11 155 Unit Residential Plan of Subdivision (c) PSD-034-15 Council Support for Roof Top Solar Project 8-43 Applications the FIT Program 9. Engineering Services Department (a) EGD-012-15 GO Transit Re-route Options, Newcastle Village 9-1 10. Operations Department (a) OPD-006-15 Emerald Ash Borer 10-1 (b) OPD-007-15 , Portable Washroom Trailer 10-10 11. Emergency and Fire Services Department No Reports 12. Community Services Department (a) CSD-007-15 Schedule of Rates and Fees —2015/16 —2016/17 12-1 13. Municipal Clerk's Department (a) CLD-011-15 Fireworks By-law 13-1 (b) CLD-013-15 Updated Council/Committee Meeting Schedule 13-18 i 14. Corporate Services Department (a) COD-013-15 Fourth Street Reconstruction 14-1 15. Finance Department No Reports I i G.P. &A. Agenda 3 June 8, 2015 16. Solicitors Department No Reports 17. Chief Administrative Office No Reports i 18. Unfinished Business i None 19. Other Business 20. Communications 21. Confidential Reports No Reports 22. Adjournment i i I ( r Port Granby Nature Reserve: Realizing the Vision Municipality of Clarington General Purpose & Administration Committee June 8, 2015 Outline Local and Regional Setting • ‘Ecology First’ Full End Use Concept Vision • Port Granby Nature Reserve Framework • Opportunities &Benefits • Community Support • Next Steps • Port Granby Warf in the 1890’s. Photo by G.W. Jones June 8, 2015 Local Setting June 8, 2015 Port Granby Federal Lands June 8, 2015 Regional Setting June 8, 2015 ‘Ecology First’ Full Concept Vision June 8, 2015 Realizing the Vision June 8, 2015 Implementation June 8, 2015 Policy Context Proposed Official Plan Policy 16.2.3 The Municipality’s goal is to see the establishment of a nature reserve on the lands surplus to the Port Granby Project as set out in the March 2010 report of the End Use Advisory Committee and the Management Plan for the Port Granby Nature Reserve. The Municipality encourages the Government of Canada to rehabilitate the waste sites in a manner that will complement the nature reserve and to dedicate the surplus lands to the Municipality and/or an appropriate public agency for the long term management of the nature reserve. June 8, 2015 Key Opportunities & Benefits Key OpportunitiesKey Benefits Lasting legacy from the Port Restore and enhance native •• Granby Projectecosystems, wildlife, biodiversity, linkages Alleviate community anxiety • about future useEnhance Waterfront Trail link • and passive recreation Contribute to regional natural • opportunities heritage protection Action on climate change • Support municipal, regional, • mitigation provincial and federal ecological, environmental and Control and eradication of • recreational goalsinvasive species June 8, 2015 Conservation Network Community Support “…This idea of creating a positive natural end use from a negative environmental experience, is a real asset to our community and those who pass through it. …” -South East Clarington Ratepayers Association June 8, 2015 Next Steps Discussions with Federal Government June 2015 June 8, 2015