HomeMy WebLinkAboutCLD-013-15 C r, 10
larington
Clerk's
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: June 8, 2015
Report Number: CLD-013-15 Resolution Number:GP4 -,-A`-a_-\5
File Number: COO.GE By-law Number: L °�5
Report Subject: Updated Council/Committee Meeting Schedule
Recommendations:
1. That Report CLD-013-15 be received;
2. That the Council/Committee meeting schedule for the remainder of the Term of Council
2014 to 2018, as previously adopted by Council (Attachment 1 to Report CLD-013-14) be
rescinded; and
3. That the Council/Committee meeting schedule for the remainder of the Term of Council
2014 to 2018, attached as Attachment 2 to Report CLD-013-14, be approved.
Municipality of Clarington
Report CLD-013-15 Page 2
Report Overview
Procedural By-law 2015-029 sets out the Notice provisions regarding the regular meeting
schedule for General Government Committee meetings, Planning and Development
Committee meetings, and Council meetings. With the changes to the Committee and Council
structure and meetings, an updated meeting schedule is required. This report presents for
Council's approval the meeting schedule for the remainder of the 2014-2018 Term of Council
(detailed in Attachment 2 to Report CLD-013-15).
1 . Background
1.1. Current Meeting Schedule
At the September 15, 2014 Council meeting, Council approved the following resolution:
Resolution #GPA-463-14
That Report CLD-020-14 be received,
That the meeting schedule, for the Term of Council 2014 to 2018, attached as
Attachment 1 to Report CLD-020-14, be approved.
This resolution set out the Council and Committee meeting schedule from 2014 to 2018.
(Attachment 1)
1.2. New Committee Structure & New Procedural By-law
At the June 1, 2015 Council meeting, Council approved both a new Committee
Structure and a new Procedural By-law, which affect the current meeting schedule,
approved in September, 2014.
1.3. Notice Provision
The Procedural By-law outlines the notice provisions for the setting of meeting dates.
To facilitate long-range planning for staff, Council and members of the public, Council
has traditionally set the meeting schedule at the beginning of the term, for the term, and
in December of each year, as per the Procedural By-law, public notice of the regular
meeting schedule for the upcoming year is published in the newspaper and on the
Municipal website.
2. Proposal
2.1. New Committee/Council Meeting Schedule
Attachment 2 to Report CLD-013-15 outlines the meeting schedule for the remainder of
the Term of Council 2014 to 2018 and is based on the three-week meeting cycle
detailed in the Procedural By-law.
Municipality of Clarington
Report CLD-013-15 Page 3
2.2. Notes
The attached meeting schedule only changes meetings scheduled beyond September
1, 2015, when the new committee structure takes place. Meetings held between now
and September, will operate under the current Procedural By-law, its meeting
provisions, and committee structure. Therefore, the calendar shown for 2015 only
shows meetings starting in September.
Where a statutory holiday falls on a meeting date, the meeting shall take place on the
following workday.
Due to the 2018 Municipal Elections, there will not be any regular Committee or Council
meetings scheduled after September 17, 2018.
2.3. Notice on Website
In accordance with the notice provisions of the Procedural By-law, the new meeting
schedule will be published on the Clarington's website, www.clarington.net.
3. Concurrence
Not Applicable
4. Conclusion
It is respectfully recommended that the proposed Committee/Council meeting schedule
be adopted for the remainder of the 2014-2018 Term of Council.
5. Strategic Plan Application
The recommendations containedin this Report conform to the Strategic Plan.
i
Submitted by: % ( Reviewed by:
Ann Greentr anklin Wu,
Municipal Clerk Chief Administrative Officer
Staff Contact: Anne Greentree, Municipal Clerk, 905-623-3379 ext. 2102 or
agreentree @clarington.net
Attachments:
Attachment 1 — Current meeting schedule
Attachment 2 - Proposed Meeting Schedule — 2014 — 2018, starting September 2015
There are no interested parties to be notified of Council's decision.
Attachment 1 to
Municipality of Clarington Report CLD-013-15
2014
Monday December 1 7:00 p.m. First Council
Monday December 8 9:30 a.m. GPA
Monday December 15 7:00 p.m. Council
2015
Monday January 5 9:30 a.m. GPA
Monday January 12 7:00 P.M. Council
Monday January 19 9:30 a.m. GPA
Monday January 26 7:00 p.m. Council
Monday February 2 9:30 a.m. GPA
Monday February 9 7:00 p.m. Council
Monday February 16 FAMILY DAY
Monday February 23 9:30 a.m. GPA
Monday March 2 7:00 p.m. Council
Monday March 9 9:30 a.m. GPA
Monday March 16 MARCH BREAK
Monday March 23 7:00 p.m. Council
Monday March 30 9:30 a.m. GPA
Monday April 6 EASTER MONDAY
Monday April 13 7:00 p.m. Council
Monday April 20 9:30 a.m. GPA
Monday April 27 7:00 p.m. Council
Monday May 4 9:30 a.m. GPA
Monday May 11 7:00 p.m. Council
Monday May 18 VICTORIA DAY
Monday May 25 9:30 a.m. GPA
Monday June 1 7:00 p.m. Council
Monday June 8 9:30 a.m. GPA
Monday June 15 7:00 p.m. Council
Monday June 22 9:30 a.m. GPA
Monday June 29 7:00 p.m. Council
July 6 through August 31 at the Call of the Chair
Monday September 7 LABOUR DAY
Tuesday September 8 7:00 p.m. GPA
Monday September 14 7:00 p.m. Council
Monday September 21 9:30 a.m. GPA
Monday September 28 7:00 p.m. Council
Monday October 5 9:30 a.m. GPA
Monday October 12 THANKSGIVING DAY
Monday October 19 7:00 p.m. Council
Monday October 26 9:30 a.m. GPA
Monday November 2 7:00 p.m. Council
Monday November 9 9:30 a.m. GPA
Monday November 16 7:00 p.m. Council
Attachment 1 to
Municipality of Clarington Report CLD-013-15
Monday November 23 9:30 a.m. GPA
Monday November 30 7:00 p.m. Council
Monday December 7 9:30 a.m. GPA
Monday December 14 7:00 p.m. Council
2016
Monday January 4 9:30 a.m. GPA
Monday January 11 7:00 p.m. Council
Monday January 18 9:30 a.m. GPA
Monday January 25 7:00 p.m. Council
Monday February 1 9:30 a.m. GPA
Monday February 8 7:00 p.m. Council
Monday February 15 FAMILY DAY
Monday February 22 9:30 a.m. GPA
Monday February 29 7:00 p.m. Council
Monday March 7 9:30 a.m. GPA
Monday March 14 MARCH BREAK
Monday March 21 7:00 p.m. Council
Monday March 28 EASTER MONDAY
Monday April 4 9:30 a.m. GPA
Monday April 11 7:00 p.m. Council
Monday April 18 9:30 a.m. GPA
Monday April 25 7:00 p.m. Council
Monday May 2 9:30 a.m. GPA
Monday May 9 7:00 p.m. Council
Monday May 16 9:30 a.m. GPA
Monday May 23 VICTORIA DAY '
Monday May 30 7:00 p.m. Council
Monday June 6 9:30 a.m. GPA
Monday June 13 7:00 p.m. Council
Monday June 20 9:30 a.m. GPA
Monday June 27 7:00 p.m. Council
July 4 through September 2 at the Call of the Chair
Monday September 5 LABOUR DAY
Monday September 12 9:30 a.m. GPA
Monday September 19 7:00 p.m. Council
Monday September 26 9:30 a.m. GPA
Monday October 3 7:00 p.m. Council
Monday October 10 THANKSGIVING
Attachment 1 to
Municipality of Clarington Report CLD-013-15
Monday October 17 9:30 a.m. GPA
Monday October 24 7:00 p.m. Council
Monday October 31 9:30 a.m. GPA
Monday November 7 7:00 p.m. Council
Monday November 14 9:30 a.m. GPA
Monday November 21 7:00 p.m. Council
Monday November 28 9:30 a.m. GPA
Monday December 5 7:00 p.m. Council
Monday December 12 9:30 a.m. GPA
Monday December 19 7:00 p.m. Council
2017
Monday January 2 NEW YEAR'S DAY OBSERVED
Monday January 9 9:30 a.m. GPA
Monday January 16 7:00 p.m. Council
Monday January 23 9:30 a.m. GPA
Monday January 30 7:00 p.m. Council
Monday February 6 9:30 a.m. GPA
Monday February 13 7:00 p.m. Council
Monday February 20 FAMILY DAY
Monday February 27 9:30 a.m. GPA
Monday March 6 7:00 p.m. Council
Monday March 13 MARCH BREAK
Monday March 20 9:30 a.m. GPA
Monday March 27 7:00 p.m. Council
Monday April 3 9:30 a.m. GPA
Monday April 10 7:00 p.m. Council
Monday April 17 EASTER MONDAY
Monday April 24 9:30 a.m. GPA
Monday May 1 7:00 p.m. Council
Monday May 8 9:30 a.m. GPA
Monday May 15 7:00 p.m. Council
Monday May 22 VICTORIA DAY
Monday May 29 9:30 a.m. GPA
Monday June 5 7:00 p.m. Council
Monday June 12 9:30 a.m. GPA
Monday June 19 7:00 p.m. Council
Monday June 26 9:30 a.m. GPA
Tuesday July 4 7:00 p.m. Council
July 10 through September 1 at the Call of the Chair
Attachment 1 to
Municipality of Clarington Report CLD-013-15
Monday September 4 LABOUR DAY
Monday September 11 9:30 a.m. GPA
Monday September 18 7:00 p.m. Council
Monday September 25 9:30 a.m. GPA
Monday October 2 7:00 p.m. Council
Monday October 9 THANKSGIVING DAY
Monday October 16 9:30 a.m. GPA
Monday October 23 7:00 p.m. Council
Monday October 30 9:30 a.m. GPA
Tuesday November 6 7:00 p.m. Council
Monday November 13 9:30 a.m. GPA
Monday November 20 7:00 p.m. Council
Monday November 27 9:30 a.m. GPA
Monday December 4 7:00 p.m. Council
Monday December 11 9:30 a.m. GPA
Monday December 18 7:00 p.m. Council
2018
Monday January 1 NEW YEAR'S DAY
Monday January 8 9:30 a.m. GPA
Monday January 15 7:00 p.m. Council
Monday January 22 9:30 a.m. GPA
Monday January 29 7:00 p.m. Council
Monday February 5 9:30 a.m. GPA
Monday February 12 7:00 p.m. Council
Monday February 19 FAMILY DAY
Monday February 26 9:30 a.m. GPA
Monday March 5 7:00 p.m. Council
Monday March 12 MARCH BREAK
Monday March 19 9:30 a.m. GPA
Monday March 26 7:00 p.m. Council
Monday April 2 Easter Monday
Monday April 9 9:30 a.m. GPA
Monday April 16 7:00 p.m. Council
Monday April 23 9:30 a.m. GPA
Monday April 30 7:00 p.m. Council
Monday May 7 9:30 a.m. GPA
Monday. May 14 7:00 p.m. Council
Monday May 21 VICTORIA DAY
Monday May 28 9:30 a.m. GPA
Monday June 4 7:00 p.m. Council
Attachment 1 to
Municipality of Clarington Report CLD-013-15
Monday June 11 9:30 a.m. GPA
Monday June 18 7:00 p.m. Council
Monday June 25 9:30 a.m. GPA
Monday July 2 CANADA DAY
Monday July 9 7:00 p.m. Council
July 16 through August 31 at the Call of the Chair
Monday September 3 LABOUR DAY
Monday September 10 9:30 a.m. GPA
Monday September 17 7:00 p.m. Council
Attachment 2 to
Report CLD-013-15
The following calendars are colour coded as follows:
Blue= General Government Committee
Green = Planning & Development Committee
Yellow= Council
=Red= Holidays
If this information is required in an alternate accessible format,
please contact the Municipal Clerk at 905-623-3379 ext. 2102.
2015
January February March
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 6 7
4 5 6 7 8 9 10 8 9 10 11 12 13 14 8 9 10 11 12 13 14
11 12 13 14 15 16 17 15 16 17 18 19 20 21 15 16 17 18 19 20 21
18 19 20 21 22 23 24 22 23 24 25 26 27 28 22 23 24 25 26 27 28
25 26 27 28 29 30 31 29 30 31
April May June
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 1 2 1 2 3 4 5 6
5 6 7 8 9 10 11 3 4 5 6 7 8 9 7 8 9 10 11 12 13
12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20
19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27
26 27 28 29 30 24 25 26 27 28 29 30 28 29 30
31
July August September
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 1 1 2 3 4 5
5 6 7 8 9 10 11 2 3 4 5 6 7 8 6M= 9 10 11 12
12 13 14 15 16 17 18 9 10 11 12 13 14 15 13 U 15 16 17 18 19
19 20 21 22 23 24 25 16 17 18 19 20 21 22 20 21 22 23 24 25 26
26 27 28 29 30 31 23 24 25 26 27 28 29 27- 29 30
30 31
October November December
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 1 2 3 4 5 6 7 1 2 3 4 5
4 5 6 7 8 9 10 8- 10 11 12 13 14 6 7 8 9 10 11 12
11 = 13 14 15 16 17 15 M, 17 18 19 20 21 13 14 15 16 17 18 19
18M 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24-
25 26 27 28 29 30 31 29 27 28 29 30 31
Attachment 2 to
Report CLD-013-15
The following calendars are colour coded as follows:
Blue = General Government Committee
Green = Planning & Development Committee
Yellow= Council
=Red = Holidays
If this information is required in an alternate accessible format,
please contact the Municipal Clerk at 905-623-3379 ext. 2102.
2016
January February March
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
M 2 1 2 3 4 5 6 1 2 3 4 5
3M 5 6 7 8 9 7 8 9 10 11 12 13 6- 8 9 10 11 12
10 11 12 13 14 15 16 14®- 17 18 19 20 13 14 15 16 17 18 19
17 18 19 20 21 22 23 21 - 22 23 24 25 26 27 20 21 22 23 24- 26
24 M 26 27 28 29 30 28 29 27 M- 30 31
31
April May June
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 1 2 3 4 5 6 7 1 2 3 4
3 4 5 6 7 8 9 8- 10 11 12 13 14 5 6 7 8 9 10 11
10 11 12 13 14 15 16 15 16 17 18 19 20 21 12 13 14 15 16 17 18
17M 19 20 21 22 23 22- 24 25 26 27 28 19 M 21 22 23 24 25
24 25 26 27 28 29 30 29M 31 26 27 28 29 30
July August September
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
2 M 2 3 4 5 6 1 2 3
3 4 5 6 7 8 9 7 8 9 10 11 12 13 4-M 7 8 9 10
10 11 12 13 14 15 16 14 15 16 17 18 19 20 11 1 i 13 14 15 16 17
17 18 19 20 21 22 23 21 22 23 24 25 26 27 18 19 20 21 22 23 24
24 25 26 27 28 29 30 28 29 30 31 25 M 27 28 29 30
31
October November December
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 1 2 3 4 5 1 2 3
2r. 3 4 5 6 7 8 6 8 9 10 11 12 4 5 6 7 8 9 10
9M 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17
16M 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24
23 24 25 26 27 28 29 27 M 29 30 M 27 28 29 30 31
30 31
Attachment 2 to
Report CLD-013-15
The following calendars are colour coded as follows:
Blue= General Government Committee
Green = Planning & Development Committee
Yellow= Council
=Red = Holidays
If this information is required in an alternate accessible format,
please contact the Municipal Clerk at 905-623-3379 ext. 2102.
2017
January February March
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 MM 4 5 6 7 1 2 3 4 1 2 3 4
8 9 10 11 12 13 14 5 6 7 8 9 10 11 5 7 8 9 10 11
15 16 17 18 19 20 21 12M 14 15 16 17 18 12 13 14 15 16 17 18
22 M 24 25 26 27 28 19M 21 22 23 24 25 19 20 21 22 23 24 25
29 30 31 26 27 28 26- 28 29 30 31
April May June
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 1 2 3 4 5 6 1 2 3
2 3 4 5 6 7 8 7M 9 10 11 12 13 4 5 6 7 8 9 10
9 10 11 12 13M 15 14 16 16 17 18 19 20 11 12 13 14 15 16 17
16-- 19 20 21 22 21 - 23 24 25 26 27 18 M 20 21 22 23 24
23 24 25 26 27 28 29 28 M 30 31 25 27 28 29M
30
July August September
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 1 2
2 3 4 5 6 7 8 6M 8 9 10 11 12 3MM 6 7 8 9
9 10 11 12 13 14 15 13 14 15 16 17 18 19 10 11.1 12 13 14 15 16
16 17 18 19 20 21 22 20 21 22 23 24 25 26 17 18 19 20 21 22 23
23 24 25 26 27 28 29 27 28 29 30 31 24 M 26 27 28 29 30
30 31
October November December
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 6 7 1 2 3 4 1 2
8M 10 11 12 13 14 5M 7 8 9 10 11 3 4 5 6 7 8 9
15M 17 18 19 20 21 12 13 14 15 16 17 18 10 11 12 13 14 15 16
22'` 3 24 25 26 27 28 19 20 21 22 23 24 25 17 18 19 20 21 22 23
29 30 31 26- 28 29 30 24-- 27 28 29 30
31
Attachment 2 to
Report CLD-013-15
The following calendars are colour coded as follows:
Blue = General Government Committee
Green = Planning & Development Committee
Yellow= Council
Red= Holidays
Orange = Joint Committee
If this information is required in an alternate accessible format,
please contact the Municipal Clerk at 905-623-3379 ext. 2102.
2018
January February March
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
MM 3 4 5 6 1 2 3 1 2 3
7 8 9 10 11 12 13 4 5 6 7 8 9 10 4- 6 7 8 9 10
14 15 16 17 18 19 20 11 = 13 14 15 16 17 11 ' '12 13 14 15 16 17
21 - 23 24 25 26 27 18M - 0 21 22 23 24 18 19 20 21 22 23 24
28 29 30 31 25 26 27 28 25= 27 28 29= 31
April May June
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 = 3 4 5 6 7 1 2 3 4 5 1 2
8 9 10 11 12 13 14 6M 8 9 10 11 12 3 4 5 6 7 8 9
15M 17 18 19 20 21 13 _.14 15 16 17 18 19 10 11 12 13 14 15 16
22 23 24 25 26 27 28 200 22 23 24 25 26 17M 19 20 21 22 23
29 30 27= 29 30 31 24 2 ' 26 27 28 29 30
July August September
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
3 4 5 6 7 1 2 3 4 1
8 9 10 11 12 13 14 5= 7 8 9 10 11 2-- 5 6 7 8
15 16 17 18 19 20 21 12 13 14 15 16 17 18 9 "I0 11 12 13 14 15
22 23 24 25 26 27 28 19 20 21 22 23 24 25 16 17 18 19 20 21 22
29 30 31 26 27 28 29 30 31 23 24 25 26 27 28 29
30
October November December
Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa Su Mo Tu We Th Fr Sa
1 2 3 4 5 6 1 2 3 1
7M 9 10 11 12 13 4 5 6 7 8 9 10 2 3 4 5 6 7 8
14 15 16 17 18 19 20 11 12 13 14 15 16 17 9EM 11 12 13 14 15
21 22 23 24 25 26 27 18 19 20 21 22 23 24 16 17 18 19 20 21 22
28 29 30 31 25 26 27 28 29 30 23 M- 26 27 28 29
30 31