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Home My WebLink AboutCOD-013-15 Claringtoll Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: June 8, 2015 Report Number: COD-013-15 Resolution: File Number: CL2015-12 By-law Number: Report Subject: Fourth Street Reconstruction . Recommendations: 1. That Report COD-013-15 be received; 2. That Nick Carchidi Excavating Ltd. with a total bid amount of$699,091.80 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-12 be awarded the contract for Fourth Street Reconstruction as required by the Municipality of Clarington, Engineering Services Department; 3. That the funds required in the amount of$ 739,703.46 (net HST Rebate) including construction cost of $ 699,091.80 and $40,611.66 contingency be drawn from the following accounts: Fourth Street Reconstruction (2015) 110-32-33083351-7401 $ 90,000.00 Fourth Street Reconstruction (2014) 110-32-330-83236-7401 $ 338,900.00 Funded by Region of Durham $ 286,303.46 4. That the Funding shortfall be funded from the following account: Duke Street Reconstruction 110-32-330-83359-7401 $ 24,500.00 5. That all interested parties listed in Report COD-013-15 and any delegations be advised of Council's decision. Municipality of Clarington Report COD-013-15 Page 2 Report Overview To request authorization from Council to award the contract for the Fourth Street Reconstruction as required by the Municipality of Clarington's Engineering Services Department. 1 . Background Tender specifications were provided by Engineering Services Department for Fourth Street Reconstruction. The intent of this project, is to reconstruct Fourth Street to an urban standard using the existing curb, gutter and sidewalk on the north side where possible and to provide new curb and gutter on the south. The existing storm sewer system and watermain on Fourth Street will be replaced. Tender#CL2015-12 was prepared and posted on the Municipality of Clarington's website. Notification of the availability of the document was posted on the Ontario Public Buyer's Association website and in the Daily Commercial News. Twelve (12) companies registered as downloading the document. The Tender closed Monday, May 25, 2015. 2. Fourth Street Reconstruction Six (6) submissions were received in response to the tender call. Bids were reviewed and tabulated (see Attachment 1). All submissions were deemed to be compliant. After review and analysis of the bid the Engineering Services Department and Purchasing Services Division mutually agreed that the low bidder, Nick Carchidi Excavating Ltd. be recommended for the award of contract CL2015-12 for the Fourth Street Reconstruction work as required by the Municipality. (See Attachment 2 — Recommendation Memo from Engineering Services Department.) Nick Carchidi Excavating Ltd. has completed several projects for the Municipality of Clarington in the past. 3. Financial and Budget Considerations The Region of Durham will be funding the sanitary and watermain servicing as well as portion of the road related items associated with this project. The total portion of the contract funded by the Region of Durham is $286,303.46 (net of H.S.T. Rebate). The Municipality's portion is $412,788.34 (net H.S.T. Rebate) plus contingency. Municipality of Clarington Report COD-013-15 Page 3 The total project cost of$ 739,703.46 (net HST Rebate) includes the construction costs of $ 699,091.80 (net H.S.T. Rebate), the total bid from Nick Carchidi Excavating Ltd., project contingency of $40,611.61 (net H.S.T. Rebate) and $286,303.46 (net H.S.T. Rebate) to be funded by the Region of Durham. The approved budget for this project was $428,900.00 thereby leaving a shortfall of $24,500.00 (Net H.ST. Rebate). Engineering Services recommends transferring the required funds from Duke Street Reconstruction Account 110-32-330-83359-7401. Funding required for this project will be drawn from the following Engineering accounts: Fourth Street Reconstruction (2015) 110-32-330-83351-7401 $ 90,000.00 Fourth Street Reconstruction (2014) 110-32-330-83236-7401 $ 338,900.00 Duke Street Reconstruction 110-32-330-83359-7401 $ 24,500.00 Funded by Region of Durham $ 286,303.46 4. Concurrence This report has been reviewed by Tony Cannella, Director of Engineering Services Department, and concurs with the recommendations. 5. Conclusion It is respectfully recommended that Nick Carchidi Excavating Ltd. with the lowest compliant bid of $ 699,091.80 (net H.S.T. rebate) be awarded the contract for the Fourth Street Reconstruction as per specifications and requirements noted within Tender CL2015-12. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by: rie Marano, H.B. Sc., C.M.O. FfaWfin Wu, Director of Corporate Services Chief Administrative Officer i �Nanc Taylor, BBA, CPA, CA., Director of Finance/Treasurer Municipality of Clarington Report COD-013-15 Page 4 Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 —Tabulation of Bid Summary Attachment 2 — Recommendation Memo from Engineering List of interested parties to be notified of Council's decision is on file in the Corporate Services Department. MM/DF/sm Attachment 1 to Municipality of Clarington Report COD-013-15 Claringan Municipality of Clarington SUMMARY OF BID RESULTS Tender CL2015-12 FOURTH STREET RECONSTRUCTION Bidder Total Bid Total Bid (including H.S.T Net H.S.T Rebate Nick Carchidi Excavating $776,310.67 $ 699,091,80 Coco Paving Inc. $823,877.80 $ 741,927.48 Bennington Construction Ltd. $869,491.61 $ 783,004.13 Ashland Paving Ltd. $991,034.84 $ 892,457.57 Brennan Paving & Construction Ltd. $1,098,324.97 $ 989,075.65 Blackstone Paving & Construction $2,215,164.03 $1,994,823.82 Limited Attachment 2 to Report COD-013-15 C1ff*19WR MEMOi i TO: David Ferguson, Purchasing Manager FROM: Ron Albright, Assistant Director, Engineering Services DATE: June 1, 2015 RE: Fourth Street Reconstruction, Bowmanville CL2015-12 The Engineering Services Department has reviewed the submissions for CL2015-12 and offers the following comments. The limits of the project are Fourth Street from 25 m east of Scugog Street to Elgin Street in Bowmanville. Prior to completing the design, a Public Information Centre was held on May 13, 2014 to review the project with the public and to get their input regarding the proposed works. Fourth Street is currently constructed to a semi urban cross section with curb and gutter and sidewalk on the north side for approximately 100m and no curbs, with sidewalk for the remaining 200m of road. Upon completion of the works, the street will be reconstructed to an urban standard using the existing curb, gutter and sidewalk on the north side and new curb and gutter on the south side and north where required. The existing sidewalk on the north side will remain and replaced in isolated areas. The existing storm sewer system on the road will be replaced. The Municipality of Clarington is working in cooperation with the Region of Durham on this project. They will be replacing the watermain on Fourth Street. The low bidder on this contract was Nick Carchidi Excavating Ltd. Based on past experience with this contractor, we recommend award of the contract to Nick Carchidi Excavating Ltd. in the amount of $776,310.67, inclusive of HST, or $699,091.80 net of HST rebate. The portion of the contract that will be funded by the Region of Durham is $317,927.45, inclusive of HST, or $286,303.46 net of HST rebate, which represents the cost of the sanitary and watermain servicing and their contribution to the road related items associated with their works. The portion of the contract that will be funded by the Municipality is $458,383.22 inclusive of HST, or $412,788.34 net of HST rebate. i Fourth Street Reconstruction; Bowmanville, CL.2015-12 2 June 1, 2015 A total contingency amount of approximately 10% of construction costs is required for this project, based on past experience. Therefore the Engineering Department advises of the following project cost breakdown: Construction Cost, Based on Low Bid (net of $412,788.34 HST rebate) Contingencies (net of HST) $ 40,611.66 Total Cost (Clarington Share) $ 453,400.00 Budget Amount 110-32-330-83351-7401 $90,000.00 110-32-330-83236-7401 $338,900.00 Estimated Unexpended Budget $0.0Q Additional Funding Required $24,500.00 * A more detailed breakdown to be provided to Finance to provide necessary information.for tracking of Tangible Capital Assets (TCA). There is approximately $86,000 of unexpended commitments currently in the Duke Street Reconstruction Account. The Engineering Department is still in the process of dealing with some minor post construction items but are confident that the remaining funds will more than adequately cover them. The Engineering Department recommends transferring $24,500.00 from Account 110-32-330-83359-7401 (Duke Street) to cover the additional funding for the Fourth Street Reconstruction project. With the additional funds, the project is within budget and the Engineering Dept recommends that the Purchasing Dept, move forward with award of the contract based on the above apportionments. Should you have any further questions, please feel free to contact the undersigned. Regards, o� Ron Albright, P. Eng. Assistant Director,' Engineering Services RA/krldv i I Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services I Fourth Street Reconstruction, Bowmanville, CL2015-12 3 June 1, 2015 i N Mogan P W E Meado s ' I Sawmill Ct Fourth St Vanstone Ct JACk�an Re► v� a � v� Thi d o ao ,! 6b FH Frederick-Av �! W n� J� Edsal Av BOWMA' , VIL�L�Ei Second St e FOURTH STREET RECONSTRUCTION I I