HomeMy WebLinkAbout2015-05-25
General Purpose and Administration Committee
Minutes
May 25, 2015
If this information is required in an alternate accessible format, please contact the
Municipal Clerk at 905-623-3379 ext. 2102.
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, May 25, 2015 at 9:30 AM in the Council Chambers.
Roll Call
Present Were: Mayor A. Foster
Councillor S. Cooke
Councillor R. Hooper
Councillor J. Neal
Councillor W. Partner
Councillor C. Traill
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Facilities Manager, George Acorn,
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Deputy Treasurer, Lori Gordon
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, J. Gallagher
Committee Coordinator, M. Chambers
Mayor Foster chaired this portion of the meeting.
Disclosures of Pecuniary Interest
There were no disclosures of pecuniary interest stated at this meeting.
Announcements
Councillor Woo announced the following three items:
Municipality of Clarington’s Public Information Centre on Tuesday, May 26, 2015,
regarding the Clarington Official Plan Review at Faith United Church from
6:00 PM to 8:00 PM.
Wednesday, May 27, 2015, Public Information Centre for the Clarington Official
Plan at the Garnet B. Rickard Complex from 6:00 PM to 8:00 PM.
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Congratulated the Oshawa Generals Hockey Team for making into the
semi-finals of the Memorial Cup in Quebec.
Councillor Hooper announced the following three items:
Bowmanville BIA’s Summerfest in Downtown Bowmanville from Thursday,
June 11 to Saturday, June 13, 2015.
Big Brothers Big Sisters, Spring and Wine Festival on Saturday, June 6, 2015 at
the Newcastle Town Hall from 12:00 PM to 5:00 PM.
Bowmanville Lion’s Club Rubber Duck Derby on Saturday, June 13, 2015 at
1:00 PM at the Vanstone Bridge.
Councillor Partner announced the following six items:
Chicago Blackhawks are currently in the NHL Playoffs and Brian Bickell, resident
of Orono, is member of the team.
Kendal Lions Club Pancake Breakfast on Sunday, May 31, 2015 at the Kendal
Community Centre from 9:00 AM to 12:00 PM.
Newcastle Public School’s Fun Fair on Thursday, June 4, 2015 from 5:00 PM to
8:00 PM.
th
15 Annual Greek Night in Support of Bowmanville Memorial Hospital on
Sunday, June 7, 2015 at the Newcastle Village Community Hall at 6:00 PM.
Saint Saviours Church Salad Luncheon and Supper on Wednesday, June 10,
2015 from 11:30 AM to 1:00 PM.
5th Annual Face of an Angel Golf Tournament on Sunday, May 31, 2015 is
soldout.
Councillor Traill announced the following two items:
Bethesda House “Walk a Mile in Her Shoes” on Saturday, June 13, 2015 in
Downtown Bowmanville.
Doors Open Clarington on Saturday, June 13, 2015 from 10:00 AM to 4:00 PM.
Mayor Foster announced the following nine items:
New Bond Head Rate Payers Association Meeting on Monday, May 25, 2015 at
the Newcastle Town Hall at 7:00 PM.
Terry Fox Team Appreciation Event on Tuesday, May 26, 2015 at Trinity United
Church at 6:30 PM.
YMCA Walk for Strong Kids on Thursday, May 28, 2015 at Newcastle Public
School at 6:00 PM.
Clarington Board of Trade’s Familiarization and Land Inventory Tour on Friday,
May 29, 2015 at 9:00 AM.
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Community Care Volunteer Appreciation Barbeque on Friday, May 29, 2015 at
the Garnet B. Rickard Complex.
Media Launch for the Durham Festival on Friday, May 29, 2015 at Heydenshore
Pavilion in Whitby.
Curves Courtice, Grand Re-Opening on Saturday, May 30, 2015 at 11:30 AM.
Flag Raising and Proclamation of “Pride Week” on Monday, June 1, 2015 at
9:30 AM.
Tour for Humanity Bus on Monday, June 1, 2015 at Clarington Central at
11:00 AM.
Minutes
Resolution #GPA-367-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That the minutes of the regular meeting of the General Purpose and Administration
Committee held on May 4, 2015, be approved.
CARRIED
Resolution #GPA-368-15
Moved by Councillor Cooke, seconded by Councillor Partner
That the minutes of the special meeting of the General Purpose and Administration
Committee held on May 14, 2015, be approved.
CARRIED
Councillor Woo chaired this portion of the meeting.
Public Meeting
Subject:
(a) Application for Temporary Use By-law
Applicant:
Farsight Investments
Report:
PSD-028-15
David Addington, Planner, made a verbal and electronic presentation to the Committee
regarding the application.
Richard Mostert, local resident, spoke in opposition to the application. He advised the
Committee that he is concerned with the applicant not being a responsible land owner.
He added that he also has concerns with fire safety and overall security in the area.
No one spoke in support of the application.
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Bob Shickedanz, Farsight Investments, spoke to the application. Mr. Schickedanz
supports the recommendations of the staff report. He noted that this is a temporary use
of this property and they are constructing a quality facility due to the size of the
proposed development and to accommodate for the grading, drainage issues, and
accessibility of the site. He added that they will be adding water and sewer to the
building by installing a water holding tank or septic system. Mr. Schickedanz addressed
Mr. Mostert’s concerns regarding security of the site and noted that they intend to be a
responsible owner and will be providing on site security, monitoring, and an alarm
system. He concluded by thanking the members of Committee and staff.
Mayor Foster chaired this portion of the meeting.
Delegations
Delegation of Craig Hebert, General Manager, Port Hope Area Initiative
Management Office, Regarding an Annual Port Granby Project Update
Craig Hebert, General Manager, Port Granby Project Director, Port Hope Area Initiative
Management Office, was present regarding an Annual Port Granby Project Update. Mr.
Hebert made a verbal presentation to accompany an electronic presentation. He
explained the background and purpose of the Port Hope Area Initiative, milestones
achieved to date, and summarized the completed components of the project. Mr.
Hebert highlighted the results of the Public Attitude Survey, which was conducted in
2014. He continued by summarizing the project benefits and highlighting the
communications and stakeholder relations. He concluded by noting the various
locations and reviewing the overall goals and objectives of the Port Hope Project.
Resolution #GPA-369-15
Moved by Councillor Partner, seconded by Councillor Woo
That the delegation of Craig Hebert, General Manager, Port Hope Area Initiative
Management Office, regarding an Annual Port Granby Project Update, be received with
thanks.
CARRIED
Delegation of Shawna Kulla, Courtice Family Concerts in the Park, Regarding a
Request for an Exemption to the
Sign By-law
Shawna Kulla, Sponsorship and Events Liaison, Courtice Family Concerts in the Park,
was present regarding a request for an exemption to the sign by-law, on private
property, for a non-profit organization. Ms. Kulla provided a handout to accompany her
verbal presentation. She continued by describing the location of the proposed sign and
that they are asking for the permit fee to be waived in addition to the permit being
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extended from June 5 to August 13, 2015. Ms. Kulla added that with the placement of
this sign, they will increase advertising and chances for additional sponsorship
opportunities.
Resolution #GPA-370-15
Moved by Councillor Neal, seconded Councillor Cooke
That the sign permit fee for the Courtice Family Concerts in the Park, be waived and the
permit be extended until August 13, 2015.
CARRIED
Delegation of Anthony Wood, Regarding Concerns Related to the Proposed
Leash Free Dog Park in Newcastle
Anthony Wood, local resident, was present to address the Committee regarding the
proposed leash-free dog park in Newcastle. Mr. Wood noted that he is aware this
project has already been approved by Council. He continued by stating that he feels
that the $130,000 being allocated to the construction of this park should be used for
other projects within the municipality. Mr. Wood added that he feels the existing dog
park in Bowmanville is underused and only caters to a small portion of the population of
the municipality. He continued by stating that he feels the land should be donated and
a Committee should be appointed to fundraise and assist with the maintenance of the
park.
Resolution #GPA-371-15
Moved by Councillor Partner, seconded by Councillor Woo
That the delegation of Anthony Wood, regarding concerns related to the proposed leash
free dog park in Newcastle, be received with thanks.
MOTION WITHDRAWN
Resolution #GPA-372-15
Moved by Councillor Partner, seconded by Councillor Woo
That Staff be directed to prepare a report regarding the possibility of striking a
Committee to maintain the leash free dog parks within the Municipality of Clarington,
including aspects of by-law enforcement.
CARRIED
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Delegation of Janet Lange & Jennifer Laughlin, Janet Lange Art & Design,
Regarding a Request for the Municipality to Waive the Permit Fee for the Rotary
Park, Chalk it Up Event on June 20, 2015
Janet Lange and Jennifer Laughlin, Janet Lange Art and Design were present to
address the Committee regarding the Chalk it Up Event at Rotary Park on June 20,
2015. Ms. Lange had an electronic presentation and a handout to accompany their
verbal presentation. She continued by providing background information on the event
and noted that it is not for profit. Jennifer Laughlin advised the Committee that her
daughter has a lemonade stand at this event to raise money for the Hospital for Sick
Children. She added that there are also opportunities for local highschool students to
volunteer to put towards their school credits. Ms. Lange concluded by asking the
Committee to waive the park permit fees for this event to assist with keeping the
operating costs down.
Resolution #GPA-373-15
Moved by Councillor Hooper, seconded by Councillor Neal
That the Municipality of Clarington provide sponsorship to the 2015 Chalk it Up Event in
the amount of $305.10 and potentially other “in kind” services as required.
CARRIED
Recess
Resolution #GPA-374-15
Moved by Councillor Neal, seconded by Councillor Woo
That the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 11:22 AM with Councillor Woo in the Chair.
Presentations
There were no presentations.
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Planning Services Department
An Application by Far Sight Investments Ltd. to amend Zoning By-law 84-63 to
Permit a temporary Sales Office for New Homes in a Subdivision on Lambs Road,
North of King Street East, Bowmanville
Resolution #GPA-375-15
Moved by Mayor Foster, seconded by Councillor Cooke
That Report PSD-028-15 be received;
That the proposed application for Rezoning ZBA 2015-0008 continue to be processed
including the preparation of a subsequent report; and
That all interested parties listed in Report PSD-028-15 and any delegations be advised
of Council’s decision.
CARRIED
Cultural Heritage Impacts of Highway 407 and 418 - Process to Repeal Heritage
Designation By-laws 90-186 and 89-187 and Remove Four Properties from the
Municipal Registry
Resolution #GPA-376-15
Moved by Councillor Hooper, seconded by Mayor Foster
That Report PSD-029-15 be received;
That the process to repeal heritage designation By-law 90-186 for 1909 Bloor Street
and heritage designation By-law 89-187 for 5415 Solina Road, under Part IV of the
Ontario Heritage Act be initiated;
That the Clerk prepare the required Notice of Intention to Repeal the Designations
pursuant to the provisions of the Ontario Heritage Act;
That depending on the response to the Notice of Intention to Repeal, the Clerk either
prepare the necessary motion to have Council Repeal the by-laws or report back to
Council regarding objection(s) received;
That 5531 Bethesda Road, 5681 Acres Road, 5658 Bethesda Road and 7500 Highway
35/115 be removed from the Municipal Register; and
That all interested parties listed in Report PSD-029-15 and any delegations be advised
of Council’s decision.
CARRIED
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Bill 73 – Smart Growth for our Communities 2015 Proposed Amendments to
Act
the Planning
Act
Resolution #GPA-377-15
Moved by Mayor Foster, seconded by Councillor Partner
That Report PSD-030-15 be received;
That Report PSD-030-15 be endorsed as the municipality’s comments on Bill 73 with
the following addition as a fourth section to Section 39:
Proposed Change – To require the gratuitous dedication of valleylands and other
environmentally sensitive lands through the subdivision and consent process.
Under the Planning Act, parkland dedication is a requirement. There is no
requirement for the dedication of environmentally sensitive lands. In most cases,
developers are readily agreeable to dedicate these lands as they are a liability for
them. Public ownership of these lands may be important to implement the PPS
to protect the natural environmental features and potentially for active
transportation networks.
In the past, we have had developers who have retained valleylands or other
environmentally sensitive lands for future negotiation purposes. As an example,
the Graham Creek valley and a portion of the Wilmot Creek wetland in Newcastle
Village was retained by two different developers. Some of this land has been
subsequently dedicated. The lands are not dedicated as the application for plan
of subdivision specifically excludes these lands.
It is recommended that where the Municipality or another public agency (e.g.
Conservation Authority) has identified environmentally sensitive lands for future
public ownership, and these lands are within a property that is subject to an
application for a plan of subdivision or consent, the Act require that these lands
be dedicated to the public authority;
That a copy of Report PSD-030-15 be forwarded to the Ministry of Municipal Affairs and
Housing; and
That Granville Anderson, MPP, the Durham Regional Planning and Economic
Development Department and any delegations be forwarded a copy of Report
PSD-030-15 and Council’s decision.
CARRIED AS AMENDED
(See following motion)
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Resolution #GPA-378-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #GPA-377-15 be amended as follows:
“That in Section 39 the words “gratuitous” be replaced with “without
compensation”
CARRIED
Co-ordinated Provincial Review of the Growth Plan for the Greater Golden
Horseshoe; Greenbelt Plan, Oak Ridges Moraine Conservation Plan and Niagara
Escarpment Plan Part 2 - Comments
Resolution #GPA-379-15
Moved by Mayor Foster, seconded by Councillor Hooper
That Report PSD-031-15 be received;
That Report PSD-031-15 be endorsed as the municipal comments on the four plan
co-ordinated review;
That a copy of Report PSD-031-15 be forwarded to the Ministries of Municipal Affairs
and Housing; Natural Resources and Forestry; and the Ministry of Agriculture and Rural
Affairs; and
That Granville Anderson, MPP, and all interested parties listed in Report PSD-031-15
and any delegations be advised of Council’s decision.
CARRIED
Councillor Neal chaired this portion of the meeting.
Engineering Services Department
Bond Head Public Information Centre
Resolution #GPA-380-15
Moved by Councillor Woo, seconded by Councillor Partner
That Report EGD-010-15 be received;
That staff be directed to hold another Public Information Centre with preliminary design
options to improve public safety along Mill Street; and
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That all interested parties listed in Report EGD-010-15 and any delegations be advised
of Council’s decision.
CARRIED
Policy for Entrances
Resolution #GPA-381-15
Moved by Mayor Foster, seconded by Councillor Hooper
That Report EGD-011-15 be received;
That Committee recommend to Council that the Policy for Entrances (Attachment 1 of
Report EGD-011-15) be approved; and
That the amendment to By-law 2006-105 (being a by-law to regulate the construction of
driveway entrances upon highways under the jurisdiction of the Municipality of
Clarington-Attachment 2 of Report EGD-011-15) be approved as outlined in Attachment
3 to Report EGD-011-15 to include a requirement for property owners to obtain an
entrance permit prior to the Municipality issuing a Site Alteration Permit or prior to the
Conservation Authority issuing a Permit under Ont. Reg. 168/06 and to include an
updated cost recovery fee schedule.
CARRIED
Implementing Photo-Radar Enforcement within the Municipality of Clarington
Resolution #GPA-382-15
Moved by Mayor Foster, seconded by Councillor Hooper
Whereas the residents of the Municipality of Clarington desire to provide safe
communities for pedestrians at and around school properties and other community
safety zones;
And whereas speed of traffic in and around school properties and other community
safety zones is recognized as a serious safety concern;
And whereas the Province of Ontario instituted and authorized a speeding monitoring
system involving the use of Photo-Radar in 1994 in order to reduce speeds on
roadways;
And whereas photo-radar has shown itself to be effective in reducing speeds in areas in
which it is operating;
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And whereas the Clarington Safe Communities Committee believes that the use of
photo-radar to reduce vehicle speeds in school and other community safety zones may
be an effective and cost efficient means of helping to create a safer environment for
pedestrians in Clarington;
Now therefore be it resolved that staff, in consultation with DRPS and other appropriate
authorities, consider and prepare a report for Council on the viability of implementing a
program of photo-radar enforcement on municipal roads with the aim of reducing
vehicle speeds and enhancing public safety.
CARRIED
Recess
Resolution #GPA-383-15
Moved by Mayor Foster, seconded by Councillor Partner
That the Committee recess for 45 minutes.
CARRIED
Councillor Woo left the meeting at 12:06 PM.
The meeting reconvened at 12:51 PM with Councillor Cooke in the Chair.
Operations Department
There were no reports to be considered under this section of the Agenda.
Emergency and Fire Services Department
Emergency Services Activity Report – 1st Quarter of 2015
Resolution #GPA-384-15
Moved by Mayor Foster, seconded by Councillor Hooper
That Report ESD-002-15 be received for information.
CARRIED
Councillor Woo arrived at the meeting at 12:52 PM.
Councillor Hooper chaired this portion of the meeting.
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Community Services Department
June is Recreation and Parks Month 2015
Resolution #GPA-385-15
Moved by Councillor Neal, seconded by Mayor Foster
That Report CSD-005-15 be received; and
That the month of June is proclaimed as Recreation and Parks Month in the Municipality
of Clarington.
CARRIED
Councillor Traill chaired this portion of the meeting.
Clerk’s Department
Standing Committee Structure and Meeting Schedules
Resolution #GPA-386-15
Moved by Councillor Cooke, seconded by Mayor Foster
That Report CLD-012-15 be received;
That Option 4, as detailed in Report CLD-012-15, be adopted as the standing
Committee Structure and corresponding meeting schedule protocol for the Municipality
of Clarington; and
That the proposed amendments to the new draft procedural By-law (tabled at the
April 27, 2015 Council Meeting) be approved.
CARRIED
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Mayor Foster chaired this portion of the meeting.
Corporate Services Department
2015 Surface Asphalt, Various Locations
Resolution #GPA-387-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report COD-010-15 be received;
That Coco Paving Incorporated with a total bid amount of $507,471.22 (net H.S.T.
Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-10 be awarded the contract for 2015 Surface Asphalt
Contract for Various Locations as required by the Municipality of Clarington,
Engineering Services Department;
That the total funds required in the amount of $523,000.00 (net HST Rebate) including
construction cost of $507,471.22 and $15,528.78 contingency be drawn from the
following accounts:
Pavement Rehabilitation 110-32-330-83212-7401 $ 164,000.00
Jane Street Reconstruction 110-32-330-83342-7401 $ 93,000.00
Flett Street Reconstruction 110-32-330-83357-7401 $ 48,000.00
Green Road Surface Asphalt 110-32-330-83276-7401 $ 218,000.00
That all interested parties listed in Report COD-010-15 and any delegations be advised
of Council’s decision.
CARRIED
Quarry Bridge Rehabilitation
Resolution #GPA-388-15
Moved by Councillor Neal, seconded by Councillor Woo
That Report COD-011-15 be received;
That All Services Inc. with a total bid amount of $851,278.37 (net H.S.T. Rebate) being
the lowest responsible bidder meeting all terms, conditions and specifications of Tender
CL2015-5 be awarded the contract for Quarry Bridge Rehabilitation as required by the
Municipality of Clarington, Engineering Services Department;
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That the total funds required in the amount of $919,000.00 (net HST Rebate) including
construction cost of $851,278.37 (net HST Rebate) and $67,721.63 (net HST Rebate)
contingency be drawn from the following accounts:
Structures Rehabilitation 110-32-330-83275-7401 $ 875,000.00
Roadside Protection 110-32-330-83338-7401 $ 44,000.00
That all interested parties listed in Report COD-012-15 and any delegations be advised
of Council’s decision.
CARRIED
Nash Road Rehabilitation
Resolution #GPA-389-15
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report COD-012-15 be received;
That Ashland Paving Incorporated with a total bid amount of $1,183,891.32 (net H.S.T.
Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-9 be awarded the contract for Nash Road
Rehabilitation and Green Road Culvert Replacement as required by the Municipality of
Clarington, Engineering Services Department;
That the funds required in the amount of $1,219,000.00 (net HST Rebate) including
construction cost of $1,183,891.32 and $35,108.68 contingency be drawn from the
following accounts:
Pavement Rehabilitation 110-32-330-83212-7401 $ 954,000.00
Development Charges 110-32-330-83212-7401 $ 265,000.00
That all interested parties listed in Report COD-012-15 and any delegations be advised
of Council’s decision.
CARRIED
Finance Department
Annual Leasing Report - 2014
Resolution #GPA-390-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Report FND-008-15 be received for information.
CARRIED
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Annual Commodity Hedging Report – 2014
Resolution #GPA-391-15
Moved by Councillor Neal, seconded by Councillor Woo
That Report FND-009-15 be received for information.
CARRIED
Annual Statement for the Development Charges Reserve Fund for the Year Ended
December 31, 2014
Resolution #GPA-392-15
Moved by Councillor Hooper, seconded by Councillor Neal
That Report FND-010-15 be received; and
That a copy of this report be sent to the Ministry of Municipal Affairs and Housing.
CARRIED
Financial Update as at March 31, 2015
Resolution #GPA-393-15
Moved by Councillor Partner, seconded by Councillor Woo
That Report FND-011-15 be received for information.
CARRIED
Solicitor’s Department
There were no reports to be considered under this section of the Agenda.
Chief Administrative Officer
There were no reports to be considered under this section of the Agenda.
Unfinished Business
There were no items to be considered under this section of the Agenda.
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Other Business
Appointment to the Orono Arena Board
Resolution #GPA-394-15
Moved by Councillor Partner, seconded by Councillor Woo
That John Witheridge be appointed to the Orono Arena Board for a term ending
December, 2018 or until a successor it appointed.
CARRIED
Alter the Agenda of the June 22, 2015 General Purpose and Administration
Committee Meeting
Resolution #GPA-395-15
Moved by Councillor Hooper, seconded by Councillor Cooke
Whereas it is anticipated that a report regarding the Clarington Older Adult Strategy is
expected to garner significant public interest;
And whereas there are also two public meetings, for the purposes of planning
applications, scheduled for the same General Purpose and Administration (GPA)
Committee meeting, Monday, June 22, 2015;
Therefore be it resolved that the order of the agenda for the GPA meeting of June 22,
2015 be altered such that the report concerning the Clarington Older Adult Strategy,
and any related delegations, be considered at 1:00 PM, resulting in a resumption of the
regular business following thereafter.
CARRIED
Communications
There were no items considered under this section of the Agenda.
Confidential Reports
There were no items considered under this section of the Agenda.
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Adjournment
Resolution #GPA-396-15
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Moved by Councillor Partner, seconded by Councillor Neal
That the meeting adjourn at 1:26 PM.
CARRIED
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