HomeMy WebLinkAboutCOD-034-03
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REPORT
CORPORATE SERVICES DEPARTMENT
Meeting:
GENERAL PURPOSE AND ADMINISTRATION COMMITTEE
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Date:
September 8th, 2003
Report #: COD-034-03
File#_
GPA -35~ -63
By-law #
Subject:
RFP2003-9, TWO (2) RESCUE PUMPERS
Recommendations:
It is respectfully recommended that the General Purpose and Administration Committee
recommend to Council the following:
1, THAT Report COD-034-03 be received;
2. THAT Fort Garry Fire Trucks, Winnipeg, Manitoba with a total revised bid amount of
$600,025,54 (including GST), being the lowest most responsible bidder meeting all
terms, conditions and specifications of Request for Proposal RFP 2003-9, be awarded
the contract for the supply and delivery of two only Rescue Pumpers as required by the
Municipality of Clarington Emergency Services Department; and
3. THAT the required funds will be drawn from the 2003 Capital Budget Account #8210-
03001-1401,
Submitted by:
Reviewed by: d ~ ~
Franklin Wu.
Chief Administrative Officer
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Director of Em ency Services / Fire Chief
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Nancy Taylor, B,B,A" CA,
Director of Finance
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REPORT NO.: COD-034-03
PAGE 2
BACKGROUND AND COMMENT
A Request for Proposal for two (2) Rescue Pumpers was issued and received as per Schedule
"A" attached,
Representatives from Emergency Services, Operations, the Fire Fighters Local Union and
Purchasing reviewed each of the submissions.
The initial bid price of $502,405,16 has been adjusted to $600,025.54 to provide for additional
equipment and minor truck changes that were required amounting to $48,810,19 per truck,
The total budget allocation for the replacement of three trucks is $900,000,00 and included in
the 2003 Capital Budget Account #821 0-03001-1401, This amount included the cost to
purchase 2 new vehicles and one refurbished vehicle. Due to the low prices received, the third
vehicle will be tendered in the near future as a new vehicle,
After further review of the bids by the committee, it was mutually agreed that the bid from Fort
Garry Fire Trucks, Winnipeg, Manitoba in a amount of $600,025,54 be recommended for the
contract award to supply and deliver two (2) only Rescue Pumpers and that the trade-in's
offered in the total amount of $225,000.00 be accepted, It is staff's opinion that the trade-in
exceeds any amount that would be realized at the Regional Auction Sale.
The Director of Finance has reviewed the funding requirement and concurs with the
recommendation, Queries with respect to the department needs, specifications, etc" should be
referred to the Director of Emergency Services.
The subject firm has previousiy provided satisfactory service for several Municipalities including
Owen Sound and Brockville,
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L 1C 3A6 T(905)623-3379 F (905)623-4169
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BIDDER TOTAL BID AMOUNT TRADE-IN DELIVERY PAYMENT TERMS
(Including J;:de-In &
GS
KME Fire Apparatus Bid Rejected - Bid restricted (valid for 30 days only)
NesQuehoninQ, PA
Dependable Emergency Vehicles $812,215.60 1993 $10,000.00 February 104 Payment of Chassis upon Delivery to
Brampton, ON 1994 $10,000,00 Factor y,
1981 $5,000,00 Balance uoon receiot.
Advance Engineered Products Ltd, $771,127,60 1993 -0 12 months Payment of Chassis upon Delivery to
Concord, ON 1994 -0 Factory
1981 $6,000,00 90% balance net 10 upon receipt
10% balance Net 30
Asphodel Fire Trucks Ltd. $758,057,34 . 1993 $15,000.00 March 104 Payment of Chassis upon delivery to
Norwood, Ontario 1994 $10,000,00 Factory,
1981 $10,000,00 90% of balance upon receipt
10% of balance Net 30
Superior Emergency Vehicles $749,982.26 No trade-in offered February 104 Net 30
Bramoton, ON $741,208,26 Alternate Bid
Smeal Fire Apparatus $727,600.00 $100,000,00 in total May 104 Net 30
Snyder, Nebraska
Seagrave Fire Apparatus $712,620.00 1993 $40,000.00 270 days Net 30
Carelton Place, ON 1994 $44,000,00 Option - Discount $7,395.00 + GST, if
1981 $10,000.00 15% deposit, payment of Chassis
upon delivery to Factory & balance
uoon receiot.
Carl Thibault Fire Trucks Inc, $673,680.56 No trade-in offered 90 days after Net 30
Pierreville, Quebec receipt of
Chassis
Fort Garry Fire Trucks $502,405,16 1993 $95,000,00 8 months COD
Winnipeg, Manitoba 1994 $105,000,00
1981 $25,000,00
Municipality of Clarington
SCHEDULE "A" BID SUMMARY
REQUEST FOR PROPOSAL RFP2003-9
. Bid adjusted - extension error