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HomeMy WebLinkAbout2015-05-04 General Purpose and Administration Committee Minutes May 4, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a meeting of the General Purpose and Administration Committee held on Monday, May 4, 2015 at 9:30 AM in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison attended until 11:55 AM. Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Absent: Councillor C. Traill Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest Later in the meeting, Councillor Hooper declared a pecuniary interest in Report PSD-027-15 regarding theApplication by Dr. R.J.C.G. Inc.to Rezone Lands at 2021 Green Road for a Mixed-Use Building. Announcements Councillor Partner announced the following two items:  World Ovarian Cancer Day on Friday, May 8, 2015.  Public Meeting for the Co-Ordinated Review of the Growth and Greenbelt Plans on Monday, May 4, 2015 at the Newcastle Town Hall from 6:00 PM to 9:00 PM. - 1 - General Purpose and Administration Committee Minutes May 4, 2015 Councillor Woo announced the following three items:  Newcastle & District Chamber of Commerce, Clarington Official Plan Meeting on Monday, May 4, 2015 at the Newcastle Town Hall at 6:30 PM.  Newcastle Public School’s “Music Monday Celebration” on Monday, May 4, 2015 from 9:45 AM to 11:00 AM.  St. George’s Anglican Church, Concert in honour of Mr. Blaine Sharpe on Friday, May 22, 2015. Councillor Cooke announced the following two items:  National Emergency Preparedness Week, May 6 to May 12, 2015.  Registration for the Clarington Junior Firefighter Program begins Monday, May 4, 2015 at 9:00 AM. Councillor Hooper announced the following item:  Clarington Public Library Bowmanville Branch, How-To in Ten Travelling Festival on Saturday, May 9, 2015 from 9:00 AM to 2:00 PM. Councillor Hooper declared a pecuniary interest in Report PSD-027-15, regarding the Application by Dr. R.J.C.G. Inc. to Rezone Lands at 2021 Green Road for a Mixed-Use Building. Mayor Foster announced the following seven items:  Oak Ridges Moraine Land Trust Meeting on Tuesday, May 5, 2015 at the Solina Community Centre at 4:00 PM.  McDonalds McHappy Day on Wednesday, May 6, 2015.  Public Information Presentation on Older Adult Strategy, May 6, 2015, 6:00 PM, Garnet B. Rickard Recreation Complex.  Municipality of Clarington’s Public Information Centre Regarding Odell Street Reconstruction on Thursday, May 7, 2015 from 5:00 PM to 7:00 PM at the Municipal Administrative Centre, Council Chambers.  Clarington Board of Trade’s Simply Social on Thursday, May 7, 2015 at Sunlife Financial, Bowmanville from 5:00 PM to 7:00 PM.  Clarington Safe Communities Committee clean-up of downtown and Valleys 2000 on Saturday, May 9, 2015 from 9:30 AM to 12:00 PM.  Crossing Guard Appreciation Day in Oshawa and Clarington on Monday, May 4, 2015. - 2 - General Purpose and Administration Committee Minutes May 4, 2015 Minutes Resolution #GPA-346-15 Moved by Councillor Hooper, seconded by Councillor Cooke That the minutes of the regular meeting of the General Purpose and Administration Committee held on April 20, 2015, be approved. CARRIED Alter the Agenda Resolution #GPA-347-15 Moved by Councillor Cooke, seconded by Councillor Hooper That the Agenda be altered to consider the Presentation portion of the Agenda at this time. CARRIED Presentations Craig Binning, Hemson Consulting Ltd., Regarding Development Charges Study and By-law Presentation Craig Binning, Partner, Hemson Consulting Ltd., made a verbal and PowerPoint presentation to the Committee regarding the 2015 Development Charges Study and By-law. Mr. Binning provided a brief explanation of development charges, background, the study process, the development charges rate structure, and the development forecast for both residential and non-residential growth. Mr. Binning summarized the capital program for general services for 2015-2024, roads and related projects for 2015-2031. He explained the calculated development charges rates for residential and the non-residential rates for non-industrial and industrial areas. Mr. Binning continued by providing a rate comparison of current and calculated rates for these categories, which included a comparison of rates of surrounding municipalities. He reviewed specific aspects of implementing the development charges by-law, including exemptions and discounts and revitalization incentives. Mr. Binning concluded by informing the Committee of the next steps of the process, noting that May 11, 2015 is the date that the development charges by-law is expected to be considered by Council and added that it will come into effect on July 1, 2015. - 3 - General Purpose and Administration Committee Minutes May 4, 2015 Public Meeting Subject: (a) Development Charges Public Meeting Report: FND-007-15 Jeff Goldman, Principal, Durham Custom Homes, spoke to the application. Mr. Goldman thanked Committee for the opportunity to speak to the application and explained that he is a local builder within the community. He explained to the community that he is concerned as he is an owner of a land assembly in Courtice. Mr. Goldman noted that this land is currently proposed to be developed into medium and high density developments with sections being the entrance to the community as part of the Courtice Secondary Plan. He added that he believes this development will be a land mark in Courtice. Mr. Goldman provided a handout of the latest concept plan for this area and highlighted some of the proposed areas of development. He noted that this is the current plan and is subject to change. Mr. Goldman noted to the Committee that he appreciated the consultations with both the public and the industry regarding the Development Charges. He added that he feels that they are in a partnership with the municipality, and they hope the area will grow and be developed in a positive manner. Mr. Goldman provided details regarding some of the challenges with the project and feels the meetings with municipal staff have been positive. Mr. Goldman noted that he was encouraged by the public meetings and feels that although there is potential for development, there are limitations to how far people will travel and what they are willing to pay for housing. He explained to the Committee that the proposed development for the Courtice Secondary Plan is unique to this area and noted the reasons it has not moved forward. He reviewed the proposed areas for incentives in the Development Charges By-law and currently it does not include the land that he owns. He concluded by asking for this area to be included as part of the special density incentives geographical area, due to the type of proposed development for the Courtice Main Street Plan and is asking for the support of Staff and Council with respect to this matter. Recess Resolution #GPA-348-15 Moved by Councillor Cooke, seconded by Councillor Hooper That the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:46 AM with Mayor Foster in the Chair. - 4 - General Purpose and Administration Committee Minutes May 4, 2015 Delegations Delegation of Brian West and Matthew Tully, TransCanada Pipeline, Regarding the Eastern Mainline Project – Natural Gas Brian West, TransCanada Pipeline, was present to provide information regarding the proposed Eastern Mainline Project – Natural Gas. Mr. West made a verbal and electronic presentation, in addition to a handout. He provided an overview of the project, and reviewed the proposed routing in Clarington which included several maps of the proposed pipeline locations. Mr. West summarized the landowner engagement that has been conducted. Matthew Tully concluded by providing details on the compressor station additions, reviewed the community engagement, and reviewed the project timeline. Mr. Tully added that they have several reference slides available and are prepared to answer questions from the Committee. Suspend the Rules Resolution #GPA-349-15 Moved by Councillor Neal, seconded by Councillor Hooper That the Rules of Procedure be suspended to allow Members of Committee to speak to the matter of the delegation from TransCanada Pipeline a second time. CARRIED Resolution #GPA-350-15 Moved by Councillor Neal, seconded by Councillor Cooke That the delegation of Brian West and Matthew Tully, TransCanada Pipeline, regarding the Eastern Mainline Project – Natural Gas, be referred to staff to provide a memo to Council regarding any comments or concerns. CARRIED Delegation of Sheila Hall, Clarington Board of Trade, Regarding an Economic Development Update Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to provide an Economic Update. She made a verbal presentation to accompany a handout. Ms. Hall introduced Don Rickard, the new President of the Clarington Board of Trade. She thanked staff for the Development Charges Process and noted that they appreciated the community engagement that was involved in the process. Ms. Hall noted the members of her team present at the meeting and thanked them for all of their work and dedication. She advised there has been a steady increase in direct leads and awareness. - 5 - General Purpose and Administration Committee Minutes May 4, 2015 Ms. Hall reviewed recent initiatives which included: increased business support within the community, round table discussions to assist with small business space collaborations, and partnering with the Clarington Public Library to provide outreach programs to local businesses. She noted that they have welcomed 17 new members since the beginning of 2015. Ms. Hall added that they had their Annual General Meeting and Award Ceremony on April 23, 2015 and listed the some of the local businesses that were recognized. She concluded by highlighting some of the areas of focus for 2015 which include: hosting sector base round table sessions, attending tradeshows and conferences, providing more outreach to local businesses, and continuing to attract new business and foster partnerships for growth within Clarington. She concluded by noting the Three Six Kitchen and Lounge will be open for business on Thursday, May 7, 2015. Resolution #GPA-351-15 Moved by Councillor Woo, seconded by Councillor Partner That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade, regarding an Economic Development Update, be received with thanks. CARRIED Presentations The Presentations portion of the agenda was considered earlier in the meeting following the adoption of the minutes. Recess Resolution #GPA-352-15 Moved by Councillor Partner, seconded by Councillor Woo That the Committee recess for one hour. CARRIED The meeting reconvened at 12:56 AM with Councillor Woo in the chair. - 6 - General Purpose and Administration Committee Minutes May 4, 2015 Planning Services Department Priority Green Clarington Update No. 3 Resolution #GPA-353-15 Moved by Councillor Hooper, seconded by Councillor Partner That Report PSD-025-15 be received; and That all interested parties listed in Report PSD-025-15 and any delegations be advised of Council’s decision. CARRIED Co-ordinated Provincial Review of the Growth Plan for the Greater Golden Horseshoe; Greenbelt Plan, Oak Ridges Moraine Conservation Plan and Niagara Escarpment Plan Part 1 - Comments on Growing the Greenbelt for the Agricultural System Resolution #GPA-354-15 Moved by Councillor Partner, seconded by Mayor Foster That Report PSD-026-15 be received; That a copy of this Report be forwarded to the Ministries of Municipal Affairs and Housing, Natural Resources and Forestry, Agriculture and Rural Affairs and Durham Region; That the Ministries and the Expert Advisory Panel review the potential to further protect agricultural lands through the expansion of the Greenbelt based on a scientific evaluation of the production capability of the lands between the Greenbelt and urban boundaries in Clarington; and That all interested parties listed in Report PSD-026-15 and any delegations be advised of Council’s decision. CARRIED Councillor Hooper declared a pecuniary interest in Report PSD-027-15, An Application by Dr. R.J.C.G. Inc. to Rezone Lands at 2021 Green Road for a Mixed-Use Building, as he was the Chair of the Bowmanville BIA at the time that the project was started and he is a downtown Bowmanville business owner. Councillor Hooper left the room and refrained from discussion and voting on this matter. - 7 - General Purpose and Administration Committee Minutes May 4, 2015 An Application by Dr. R.J.C.G. Inc.to Rezone Lands at 2021 Green Road for a Mixed-Use Building Mayor Foster left the meeting at 1:18 PM. Resolution #GPA-355-15 Moved by Councillor Partner, seconded by Mayor Foster That Report PSD-027-15 be received; That the Zoning By-law Amendment application submitted by Dr. R.J.C.G. Inc., to permit the construction of a mixed-use building, be approved as contained in Attachment 4 to Report PSD-027-15; That a by-law to remove the (H) Holding Symbol be forwarded to Council at such time that the applicant has created an inter-parcel laneway that allows unrestricted access for vehicular and pedestrian traffic across the subject property and out to Green Road; That the Durham Regional Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-027-15 and Council’s decision; and That all interested parties listed in Report PSD-027-15 and any delegations be advised of Council’s decision. CARRIED Councillor Hooper returned to the meeting. Mayor Foster returned at 1:20 PM. Request for Municipal Parking in Orono Resolution #GPA-356-15 Moved by Councillor Partner, seconded by Mayor Foster That staff be requested to conduct a needs study for municipal parking in Orono. MOTION WITHDRAWN - 8 - General Purpose and Administration Committee Minutes May 4, 2015 Resolution #GPA-357-15 Moved by Councillor Partner, seconded by Mayor Foster That staff be directed to prepare a report on a status update on any existing Orono parking lot project. CARRIED Resolution #GPA-358-15 Moved by Councillor Partner, seconded by Councillor Neal That staff be directed to investigate the opening of the Orono Library parking lot for use by downtown Orono patrons. CARRIED Engineering Services Department There were no reports to be considered under this section of the Agenda. Councillor Partner chaired this portion of the meeting. Operations Department Cemetery Tariff of Rates for 2015 to 2018 Resolution #GPA-359-15 Moved by Councillor Hooper, seconded by Councillor Woo That Report OPD-005-15 be received; That the proposed tariff of rates as outlined in Attachments 2, 3, 4 and 5 of Report OPD-005-15, be approved; That the Director of Operations be given authorization to purchase a cremation niche once a need is determined; That the cost to purchase the columbarium be financed from the General Capital Reserve or an alternate funding source satisfactory to the Director of Finance; and That the proposed changes to the Cemetery By-Law be approved. CARRIED - 9 - General Purpose and Administration Committee Minutes May 4, 2015 Emergency and Fire Services Department There were no reports to be considered under this section of the Agenda. Community Services Department There were no reports to be considered under this section of the Agenda. Clerk’s Department There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. Corporate Services Department There were no reports to be considered under this section of the Agenda. Finance Department Development Charges Study and By-Law Resolution #GPA-360-15 Moved by Councillor Cooke, seconded by Councillor Hooper That the Development Charges Background Study, April 2015, prepared by Hemson Consulting Ltd. be approved and the development-related capital program included therein be adopted, subject to annual review through the Municipality’s normal capital budget process; That the Development Charges quantum for both Residential and Non-Residential charges be approved as follows, subject to annual indexing: July 1, 2015 Residential Single, Semi and Link $15,702 (per unit) Multiple Unit Building $12,139 Apartment $ 7,512 Non-Residential Commercial and Institutional $64.93 (per square metre) Industrial $35.24 - 10 - General Purpose and Administration Committee Minutes May 4, 2015 That Council, in approving the Background Study, expresses its intent to ensure that the increase in the need for services attributable to the anticipated development will be met and that any future excess capacity identified in the Study will be paid for by development charges or other similar charges. That, for completed applications as determined by the Chief Building Official have been received on or before June 30, 2015 and (where the development charges have been paid by June 30, 2015), the applicable development charges be calculated based on By-Law 2010-108. That the By-Law attached to Report FND-007-15 as Attachment “A” be recommended to Council for approval to repeal and replace By-Law 2010-108; That the Region of Durham and recorded interested parties be provided a copy of Report FND-007-15 and be notified of Council’s decision; That Roy Nichols Motors Ltd. be advised that an exemption to the development charges for a second story addition is not feasible at this time; and That 2117416 Ontario Limited and Airco Investments Ltd. be advised that no exemption will be extended to their lands. CARRIED AS AMENDED (See following motions) Resolution #GPA-361-15 Moved by Councillor Partner, seconded by Councillor Woo That the foregoing Resolution #GPA-360-15 be amended by adding the following to Paragraph one, following the word “approved”: “with an amendment to the proposed By-law 2015-035, to exclude larger industrial from Section 29, and that the statutory 50% Development Charge exemption from existing industrial buildings only apply.” CARRIED - 11 - General Purpose and Administration Committee Minutes May 4, 2015 Resolution #GPA-362-15 Moved by Councillor Neal, seconded by Councillor Cooke That Report FND-007-15, regarding the Development Charges Study and By-law, be referred to staff for a report for the General Purpose and Administration Committee meeting of May 25, 2015 regarding Mr. Goldman’s request for a portion of his property to be included in density incentives geographical area. MOTION LOST The foregoing Resolution #GPA-360-15 was then put to a vote and carried as amended. Solicitor’s Department There were no reports to be considered under this section of the Agenda. Chief Administrative Officer There were no reports to be considered under this section of the Agenda. Unfinished Business There were no items to be considered under this section of the Agenda. Other Business Councillor Cooke announced that he will be introducing a motion a the Council meeting of May 11, 2015, rescinding the following Resolution #C-150-15, regarding the Fire Amalgamation Study, and replacing it with a resolution that excludes the words “costs and benefits”, as follows: That staff be directed to prepare a report on the costs and benefits of amalgamation of fire services; That the Chief consult with Chiefs of other Municipal Fire Departments in the Region to determine where the feeling of majority of those municipalities are heading; and That the Chief propose questions and comments to Council that should be included in Council’s request to the study by the Region. - 12 - I General Purpose and Administration Committee Minutes May 4, 2015 Communications Correspondence from Paula J. Tenuta Concerning the Public Meeting (Agenda Item 5(A)), Regarding Development Charges, Report FND-007-15 Resolution #GPA-363-15 Moved by Councillor Neal, seconded by Councillor Cooke That, regarding the correspondence from Paula J. Tenuta, BILD, concerning the Public Meeting (Agenda Item 5(a)), regarding Development Charges, Report FND-007-15, Ms. Tenuta be notified of Council's decision regarding the report. CARRIED Confidential Reports There were no items considered under this section of the Agenda. Adjournment Resolution #GPA-364-15 Moved by Councillor Partner, seconded by Councillor Cooke That the meeting adjourn at 2:39 PM. CARRIED AY R EPUTY CLERK II - 13 - i