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HomeMy WebLinkAboutOPD-005-15 Clarington Operations Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: May 4, 2015 Report Number: OPD-005-15 Resolution: �_`?���r `5 File Number: By-law Number: Report Subject: Cemetery Tariff of Rates for 2015 to 2018 Rdcommendations: 1. That Report OPD-005-15 be received; 2. That the proposed tariff of rates as outlined in Attachments 2, 3, 4 and 5 of Report OPD-005-15, be approved; 3. That the Director of Operations be given authorization to purchase a cremation niche once a need is determined; and 4. That the cost to purchase the columbarium be financed from the General Capital Reserve or an alternate funding source satisfactory to the Director of Finance; and 5. That the proposed changes to the Cemetery By-Law be approved. Municipality of Clarington Report OPD-005-15 Page 2 1 . Background 1.1 The Operations Department currently manages four active cemeteries, Bowmanville, Bondhead, St. Georges and Hampton Union. The proposed tariff of fees and rates identifies the costs that are charged for interment rights and cemetery services. The interment rights and cemetery services include plot, lot, and niche purchases, interments, disinterments, installation of foundations, headstones/footstones, and other administrative costs as outlined. The Funeral, Burial and Cremation Services Act 2002, S.O. 2002, c.33, Part 6, Section 53(1) states that "every cemetery operator who sells, assigns or transfers interment rights or scattering rights or who permits the interment of human remains or the scattering of cremated human remains in the cemetery shall have a care and maintenance fund", for the purpose of providing money for the care and maintenance of the cemetery. According to the Act, the fund is used for the perpetual upkeep of the cemetery, the markers, and all the structures in the cemetery. Forty percent of all fees collected are placed in this fund. The following charts indicate the number of interments that have occurred for the past 3 years: Cemetery Regular Burials Cremations Bowmanville Cemetery 2012 69 60 2013 71 61 2014 71 1 72 Bondhead Cemetery 2012 6 11 2013 7 5 2014 11 1 7 St. Georges Cemetery 2012 2 0 2013 1 5 2014 1 1 Hampton Union Cemetery 2013 5 3 2014 4 7 Municipality of Clarington Report OPD-005-15 Page 3 2. Proposal 2.1 Staff, in reviewing the existing fee schedule, held a meeting with several local Funeral homes, as well as consulted with other Municipal Cemeteries in the area. Several items of discussion included weekend burials, babyland fees, and the addition of more Niche wall interments. 2.2 With regard to weekend burials, the funeral directors were pleased that Clarington is the only Municipal Cemetery operator that offers Sunday and Holiday interments. 2.3 Saturday burials are becoming more popular due to family members travel and work schedules. Clarington has had a premium to cover staff costs and was included with the additional fees for Sundays and holidays. Staff reviewed and compared the existing fees for weekend/holiday surcharges for interments with neighbouring municipal cemeteries. The additional surcharge for Saturday ranges from $150.00 to $300.00 depending on time of day for interment. Staff is recommending $265.00 for Saturday burials. The 2015 proposed fee for Sunday and holidays will be $415.00. 2.4 Staff then reviewed Clarington's existing fees, and services and compared them to our neighbouring Municipalities, and is recommending a multi-year fee increase. The current tariff of rates is provided as Attachment No. 1. The 2015 increase would take effect upon Council approval. The following year's increases will take effect on January 1 for 2016, 2017 and 2018. 2.5 Babyland Interments It was interesting to note that local funeral homes do not charge for services related to Babyland. Staff are recommending that the Municipality consider offering plots in Babyland and all interments at no cost. In the past 3 years, a total of 3 burials have taken place in babyland. 2.6 Cremations The most prominent trend impacting Cemetery demand is the growing desire for cremation. As indicated in the charts above, cremation interments are becoming more in demand than regular casket interments. The Municipality has purchased 3 Columbarium since 2005 providing 240 niche interments. Currently there are only 15 niches still available. The funeral directors agree that cremation amenities represent the largest opportunity to best serve the residents of Clarington. It is recommended that a full range of cremation disposition alternatives be provided at all of Clarington's Cemeteries. The cost of the latest Columbarium the Municipality purchased was approx. $35,000 and once all the niches have been sold the return will be approximately $88,000. The cost to purchase the columbarium be financed from the General Capital Reserve with future sales paying back the Reserve or an alternate funding source satisfactory to the Director of Municipality of Clarington Report OPD-005-15 Page 4 Finance. Staff is recommending that the Director of Operations be given the authorization to purchase columbariums in the future, as the need is determined by the Director. 2.7 Ontario Works Act Assisted Interments Section 164 of O. Reg 30/11 provides the following: 164. (1) Upon receiving a written direction from a delivery agent, as defined in the Ontario Works Act, 1997, a cemetery operator who has an available lot shall, (a) provide a lot for the interment of the remains of any person mentioned in the direction; (b) provide opening and closing services in conjunction with the interment; and (c) install a marker if, (i) one is provided to the operator, (ii) the operator installs markers for other persons at the cemetery, and (iii) the cemetery by-laws permit the installation. O. Reg. 30/11, s. 164 (1). (2) Upon receiving a written direction from a delivery agent, as defined in the Ontario Works Act, 1997, a cemetery operator who offers scatterings in the cemetery and who has a common scattering ground available for a scattering shall, (a) scatter, or permit the scattering of, the cremated remains of any person mentioned in the direction; and (b) install a marker if, (i) one is provided to the operator, (ii) the operator installs markers for other persons at the cemetery, and (iii) the cemetery by-laws permit the installation. Our By-law is silent on the burial rights and memorialization for any graves supplied in accordance with Section 164 of O. Reg 30/11; being assisted burials. To clarify that the rights to any graves supplied for assisted burials in accordance with the regulations remain with the Municipality, it is recommended that By-law 2012-061 be amended to add the following clauses: 4.16 Notwithstanding sub-sections 4.1 to 4.15, inclusive, burial rights for graves provided for assisted burials cannot be transferred or sold and shall remain vested with the Municipality in perpetuity. 7.5.1 Notwithstanding subsection 7.5, an interment can take place for an assisted burial prior to receipt of payment for the Interment, provided the Municipal Clerk has received written confirmation from Social Services of a commitment to pay for the services. Municipality of Clarington Report OPD-005-15 Page 5 In accordance with sub-section 164(1)(c) of O. Reg. 30/11; being installation of markers for assisted burial sites, it is recommended that Section 8.1 of By-law 2012-061 be amended to add the following to the end of the clause: "including markers requested to be installed for graves provided for assisted burials". 2.8 Use of Graves purchased pre-1955 Where interment rights were sold before 1955 and no trust funds were collected for the purpose of care and maintenance (or perpetual case as was often the term used pre-1955), the Municipality shall charge the interment rights holder care and maintenance fees, at the time the rights are either transferred or at the time the rights are executed. The rate shall be based on the rate approved by the Registrar. 3. Concurrence This report has been reviewed by Anne Greentree, Municipal Clerk and Nancy Taylor, Director of Finance who concurs with the recommendations. 4. Strategic Plan Application Not applicable. Submitted by: - Reviewed by: Frederick J. Horvath Franklin Wu, B.A., R.D.M.R., R.R.F.A Chief Administrative Officer Director of Operations Staff Contact: Robert Genosko, 905-263-2291 ext. 531 Attachment No. 1 - Cemetery Tariff of Rates 2014 Attachment No. 2 - Cemetery Tariff of Rates 2015 Attachment No. 3 - Cemetery Tariff of Rates 2016 Attachment No. 4 - Cemetery Tariff of Rates 2017 Attachment No. 5 - Cemetery Tariff of Rates 2018 FJ H/rg ATTACHMENT NO. 1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON SCHEDULE"A"TO BY-LAW 2012-061 CEMETERIES -TARIFF OF RATES -2014 1. SALE OF PLOTS Type of Lot Dimension Dimension 40% Rate(does not include Bowmanville Bondhead Perpetual applicable taxes) Care Rate Single 3' X 9' 3' X 9' $563.64 $1,409.11 Bab land 1.5 'X 3' 1.5 'X 3' $197.28 $493.19 Cremation 2' X 2' 2' X 2' $197.28 $493.19 2. SALE OF CREMATION NICHES Columbarium Niche Size 15% Perpetual Rate(does not include Care Rate applicable taxes) Single (including 12"X 12"X 12" $169.09 $1,127.28 Plaque) Double (including 12" X 12"X 12" $253.72 $1,690.93 Plaque) 3. INTERMENT Rate(does not include applicable taxes) Adult—Single Depth $775.02 Adult— Double Depth $972.28 Infant/Child $281.83 Cremation $281.83 Niche Wall $140.91 4. DISINTERMENT CHARGES Rate(does not include applicable taxes) Disinterment(adult) including reburial at the $1,284.00 same location or at another location in the same cemetery Disinterment(adult) for burial at another $1,086.46 cemetery Disinterment(child) including burial at another $807.27 location in the same cemetery Disinterment(child) including reburial at same $724.31 rave or different cemetery Disinterment(infant/cremation) including $348.97 reburial at another location in the same cemetery Disinterment(infant/cremation) including $238.36 reburial at same grave or different cemetery 5. HOLIDAY AND OTHER SURCHARGES - Rate(does not include applicable taxes) Interment on Saturday, Sunday and Statutory $396.39 Holidays fee is additional Disinterment for double depth burial (fee is $255.48 additional Rental for lowering Device, set up and dressing $96.13 Provincial License Fee (except for cremation $10.00 Cremation Interment on Saturday, Sunday and $140.91 Statutory Holidays fee is additional I i ATTACHMENT NO. 1 6. MONUMENT FOUNDATIONS AND SETTING MARKERS Rate(does not include applicable taxes) � Monument foundation flat fee $330.56 Flat Marker Foundations flat fee $200.18 Cremation/ Baby Markers flat fee) $84.27 Removal of Monuments $63.23 7. TRANSFER Fee $22.40 8. PERPETUAL CARE Rate(does not include applicable taxes) Headstone Maintenance $100.00 Footstone Maintenance $50.00 ATTACHMENT NO. 2 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON SCHEDULE"A"TO BY-LAW 2012-061 CEMETERIES- PROPOSED TARIFF OF RATES-2015 1. SALE OF PLOTS Type of Lot Dimension Dimension 40% Rate (does not include Bowmanville Bondhead Perpetual applicable taxes) Care Rate Single 3'X 9' TX 9' $591.83 $1,555.00 Bab land 1.5 'X 3' 1.5 ' X 3' No Charge Cremation 2'X 2' 2' X 2' $207.14 $520.00 2. SALE OF CREMATION NICHES Columbarium Niche Size 15 % Perpetual Rate(does not include Care Rate applicable taxes) Single (including 12"X 12"X 12" $177.55 $1,245.00 Plaque) Double (including 12"X 12"X 12" $266.32 $1,775.00 Plaque) 3. INTERMENT Rate(does not include applicable taxes) Adult—Single Depth $815.00 Adult— Double Depth $1,020.00 Infant/Child No Charge Cremation $310.00 Niche Wall $155.00 4. DISINTERMENT CHARGES Rate(does not include applicable taxes) Disinterment(adult) including reburial at the $1,350.00 same location or at another location in the same cemetery Disinterment(adult) for burial at another $1,140.00 cemetery Disinterment(child) including burial at another $850.00 location in the same cemetery Disinterment(child) including reburial at same $760.00 rave or different cemetery Disinterment(infant/cremation) including $365.00 reburial at another location in the same cemetery Disinterment(infant/cremation) including $250.00 reburial at same grave or different cemetery 5. HOLIDAY AND OTHER SURCHARGES Rate(does not include applicable taxes) Interment on Saturday fee is additional $265.00 Interment on Sunday and Statutory Holidays (fee $415.00 is additional Disinterment for double depth burial (fee is $270.00 additional Rental for lowering Device, set up and dressing $100.00 Provincial License Fee subject to change) $12.00 i i I ATTACHMENT NO. 2 6. MONUMENT FOUNDATIONS AND SETTING MARKERS Rate (does not include applicable taxes) Monument foundation flat fee $345.00 Flat Marker Foundations flat fee $210.00 Cremation/ Baby Markers flat fee $90.00, Removal of Monuments $65.00 7. TRANSFER Fee $25.00 8. PERPETUAL CARE Rate(does not include applicable taxes) Headstone Maintenance $100.00 Footstone Maintenance $50.00 ATTACHMENT NO. 3 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON SCHEDULE"A"TO BY-LAW 2012-061 j CEMETERIES - PROPOSED TARIFF OF RATES-2016 1. SALE OF PLOTS Type of Lot Dimension Dimension 40% Rate(does not include Bowmanville Bondhead Perpetual applicable taxes) Care Rate Single TX 9' TX 9' $621.42 $1,630.00 Bab land 1.5 ' X 3' 1.5 ' X 3' No Charge Cremation 2' X 2' 2' X 2' $217.50 $545.00 2. SALE OF CREMATION NICHES Columbarium Niche Size 15% Perpetual Rate(does not include Care Rate applicable taxes) Single (including 12"X 12" X 12" $186.42 $1,305.00 Plaque) Double (including 12"X 12" X 12" $279.64 $1,865.00 Plaque) 3. INTERMENT Rate(does not include applicable taxes) Adult— Single Depth $855.00 Adult— Double Depth $1,070.00 Infant/Child No Charge Cremation $325.00 Niche Wall $165.00 4. DISINTERMENT CHARGES Rate(does not include applicable taxes Disinterment(adult) including reburial at the $1,415.00 same location or at another location in the same cemetery Disinterment(adult) for burial at another $1,200.00 cemetery Disinterment(child) including burial at another $890.00 location in the same cemetery Disinterment(child) including reburial at same $800.00 rave or different cemetery Disinterment(infant/cremation) including $385.00 reburial at another location in the same cemetery Disinterment(infant/cremation) including $265.00 reburial at same grave or different cemetery 5. HOLIDAY AND OTHER SURCHARGES Rate(does not include applicable taxes) Interment on Saturday fee is additional $280.00 Interment on Sunday and Statutory Holidays (fee $435.00 is additional Disinterment for double depth burial (fee is $280.00 additional Rental for lowering Device, set up and dressing $105.00 Provincial License Fee subject to change) $12.00 i I ATTACHMENT NO. 3 I 6. MONUMENT FOUNDATIONS AND SETTING MARKERS Rate (does not include applicable taxes) Monument foundation flat fee $365.00 Flat Marker Foundations flat fee) $220.00 Cremation/ Baby Markers flat fee $95.00 Removal of Monuments $70.00 7. TRANSFER Fee $25.00 i 8. PERPETUAL CARE Rate(does not include applicable taxes) Headstone Maintenance $100.00 Footstone Maintenance $50.00 ATTACHMENT NO. 4 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON SCHEDULE"A"TO BY-LAW 2012-061 CEMETERIES- PROPOSED TARIFF OF RATES-2017 1. SALE OF PLOTS Type of Lot Dimension Dimension 40% Rate(does not include Bowmanville Bondhead Perpetual applicable taxes) Care Rate Single TX 9' TX 9' $652.49 $1,715.00 Bab land 1.5 ' X 3' 1.5 'X 3' No Charge Cremation 2'X 2' 2' X 2' $228.37 $570.00 2. SALE OF CREMATION NICHES Columbarium Niche Size 15%Perpetual Rate(does not include Care Rate applicable taxes) Single (including 12" X 12"X 12" $195.75 $1,370.00 Plaque) Double (including 12" X 12"X 12" $293.62 $1,960.00 Plaque) 3. INTERMENT Rate(does not include applicable taxes) Adult—Single Depth $900.00 Adult— Double Depth $1,125.00 Infant/Child No Charge Cremation $345.00 Niche Wall $170.00 4. DISINTERMENT CHARGES Rate (does not include applicable taxes) Disinterment(adult) including reburial at the $1,485.00 same location or at another location in the same cemetery Disinterment(adult) for burial at another $1,260.00 cemetery Disinterment(child) including burial at another $935.00 location in the same cemetery Disinterment(child) including reburial at same $840.00 rave or different cemetery Disinterment(infant/cremation) including $405.00 j reburial at another location in the same cemetery Disinterment(infant/cremation) including $275.00 reburial at same grave or different cemetery 5. HOLIDAY AND OTHER SURCHARGES Rate(does not include applicable taxes) j Interment on Saturday fee is additional $295.00 Interment on Sunday and Statutory Holidays (fee $460.00 is additional Disinterment for double depth burial (fee is $295.00 additional Rental for lowering Device, set up and dressing $110.00 Provincial License Fee subject to change) $12.00 i ATTACHMENT NO. 4 I 6. MONUMENT FOUNDATIONS AND SETTING MARKERS Rate(does not include applicable taxes) Monument foundation flat fee $385.00 Flat Marker Foundations flat fee $230.00 Cremation / Baby Markers flat fee $100.00 Removal of Monuments $75.00 7. TRANSFER Fee $25.00 8. PERPETUAL CARE Rate(does not include applicable taxes) Headstone Maintenance $100.00 Footstone Maintenance $50.00 I i i i ATTACHMENT NO. 5 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON SCHEDULE"A"TO BY-LAW 2012-061 CEMETERIES- PROPOSED TARIFF OF RATES -2018 1. SALE OF PLOTS Type of Lot Dimension Dimension 40% Rate (does not include Bowmanville Bondhead Perpetual applicable taxes) Care Rate Single 3' X 9' 3' X 9' $685.11 $1,800.00 Bab land 1.5 ' X 3' 1.5 ` X 3' No Charge Cremation 2'X 2' 2'X 2' $239.79 $600.00 2. SALE OF CREMATION NICHES Columbarium Niche Size 15% Perpetual Rate (does not include Care Rate applicable taxes) Single (including 12" X 12"X 12" $1,440.00 Pla ue) $205.53 Double (including 12"X 12"X 12" $308.30 $2055.00 Pla ue 3. INTERMENT Rate(does not include applicable taxes) Adult—Single De th $945.00 Adult— Double Depth $1,180.00 Infant/ Child No Charge Cremation $360.00 Niche Wall $180.00 4. DISINTERMENT CHARGES Rate(does not include applicable taxes) Disinterment(adult) including reburial at the $1,560.00 same location or at another location in the same cemetery Disinterment(adult) for burial at another $1,320.00 cemetery Disinterment(child) including burial at another $980.00 location in the same cemetery Disinterment(child) including reburial at same $880.00 rave or different cemetery Disinterment(infant/cremation) including $425.00 reburial at another location in the same cemetery Disinterment(infant/cremation) including $290.00 reburial at same grave or different cemetery 5. HOLIDAY AND OTHER SURCHARGES Rate(does not include applicable taxes) Interment on Saturday fee is additional $310.00 Interment on Sunday and Statutory Holidays (fee $480.00 j is additional Disinterment for double depth burial (fee is $310.00 additional Rental for lowering Device, set up and dressing $115.00 Provincial License Fee subject to change) $12.00 I ATTACHMENT NO. 5 6. MONUMENT FOUNDATIONS AND SETTING MARKERS Rate(does not include applicable taxes) Monument foundation flat fee $400.00 Flat Marker Foundations flat fee $245.00 Cremation J Baby Markers flat fee $105.00 Removal of Monuments $75.00 7. TRANSFER Fee $30.00 8. PERPETUAL CARE Rate(does not include applicable taxes) Headstone Maintenance $100.00 Footstone Maintenance $50.00 i