HomeMy WebLinkAbout2014-01-14 Minutes
Newcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday January 14, 2014
(Not yet approved by Committee)
In Attendance - Gord Lee, Chair Larry Burke, Vice-Chair
Carol Little, Shea-lea Latchford, Gord Blaker, Garry Oliver, Councillor Partner, and Regional
Councillor Woo. Arena Manager, Bryan Wiltshire
Call to Order – 7:05 P.M.
The meeting opened with discussion on the heart attack suffered by an adult hockey player, Steve
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Abbott on January 6, 2014. Quick response by Bryan and Steve’s teammates got him the aid he
needed and EMS took him away. It has been reported to us that the patient was transferred to a
Toronto hospital and is recovering from surgery. Lakeridge Health followed up with a visit to the
arena to re-set our defibrillator and talk with Bryan.
Regarding the Minutes of November 12, Gord Blaker advised: He had thought that Steve
Stapleton also had a part, with Jay Summers in supplying the hockey white boards for the dressing
rooms. Gord volunteered to follow up on this and advise if a change was required to the minutes
Motion # 14-001 THAT:
1. Adoption of Minutes – The minute of November 12, 2013 be
corrected to read that it is the Novice Rep. Team that has the Tuesday, 4:30 ice time, not
the Peewee team, as indicated. The change was dully noted and the minutes were then
approved.
Moved Seconded
by: Shea-Lea Latchford by: Wendy Partner
CARRIED
2. Arena Manager’s Report – Bryan advised of the closure and lost ice rentals due to the
power shortage and ice storm. In effect, we had lost 2 days of rentals. However, as it is
now playoff time, the ice requirements will probably be made up by the teams. The ice
storm had caused havoc with the parking lot and roadway.
Councillor Partner brought a letter of complaint to the board from a visitor; Mr.
Haldenby. Bryan had previously heard from the complainant by telephone. He and the
chair had discussed the situation and had improved the ice conditions with sand. Gord
Blaker also offered to spread more sand around the Caroline Street entrance at the
conclusion of the meeting. Initially, during the ice storm, we had our snow removal
contractor spread salt. But, unfortunately with the extreme cold weather, the salt had not
been effective. The chair offered to follow-up with the complainant with a letter of
apology.
Bryan had also heard from the Newcastle Horticultural Society who was requesting free
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ice time for a fund raiser. They are celebrating their 100 Anniversary in 2014. As free
ice time is a common request from fund raisers and would severely affect our arena
finances, it was suggested that the request be respectfully turned down in writing. The
chair will write to their organization, suggesting they acquire a sponsoring local business
to pay the ice fee. Daytime ice rate through the March break is $119.00/ hr. including
HST.
(2)
Discussion on helmets being worn on the ice surface took place. Safety and etiquette in
the building by patrons also was discussed. There is a need for signage with rules of
safety and etiquette to be posted in the lobby. This subject had been brought forward in
previous meetings, but had not been followed through on. This will become a priority
program for the committee to have completed this summer and posted for the opening,
this fall.
3. Arena Financials – The year-end, 2013 income statement had been provided to
members. However, there appeared to be some questionable entries recorded. The chair
advised: He would take it back to our bookkeeper for review and revisions and would
have it corrected for our February meeting.
Account Receivables were supplied to members. Concerns were discussed of the summer
ball hockey debt still being outstanding. The chair had telephoned their treasurer twice in
the past week, leaving voice mail messages – neither message had been returned. Gord
Blaker and Bryan, who both know the customer offered to chase him down. $852.26 was
still outstanding from August.
February’s meeting will be the preliminary budget meeting. The chair will have the first
draft prepared for discussion.
4. New Business – The Chair advised Jay Summers had submitted his application to council
for a position on our arena board. The clerk’s office reported his request would be tabled
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at January 27, council meeting. The arena board is short one member, due to the
resignation of Bob Holmes. Also, the members were advised that both Regional
Councillor Woo and Local Councillor Partner had submitted their applications to run
again in the 2014 municipal election. They both will be seeking re-election for the same
positions they currently hold.
5. Next meeting – Tuesday, February 11, 2014
6. Adjournment – Motion # 14-002 THAT: The meeting is adjourned
Moved Seconded
by: Carol Little by: Gary Oliver
CARRIED