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HomeMy WebLinkAbout02/14/2000 MUNICIPALITY OF CLARINGTON GENERAL PURPOSE AND ADMINISTRATION COMMITTEE MEETING FEBRUARY 14, 2000 -9:30 A.M. FILE i _CMUNICIPALITY OF .1arington ONTARIO GENERAL PURPOSE AND ADMINISTRATION COMMITTEE DATE: FEBRUARY 14, 2000 TIME: 9:30 A.M. PLACE: COUNCIL CHAMBERS 1. ROLL CALL 2. DISCLOSURES OF PECUNIARY INTEREST 3. MINUTES (a) Minutes of a Regular Meeting of January 31, 2000 301 4. PRESENTATION (a) Mark Schollen, Schollen and Company and Frank Lockhart, Chair, Valleys 2000, P.O. Box 364, Bowmanville, L1C 3L1 - Report PD-018-00 i 5. DELEGATIONS I (a) Roy Forrester, 6 Mill Lane, Orono, LOB 1MO - re: Veridian 6. PUBLIC MEETING (a) Rezoning Application Part Lots 29 & 30, B.F. Concession, Former Village of Newcastle REPORT PD-015-00 - 1138337 Ontario Inc. 501 7. PLANNING AND DEVELOPMENT DEPARTMENT a PD-015-00 - ( g Application pphcation Applicant: 1138337 Ontario Inc. Part Lots 29 & 30, B.F. Concession, Former Village of Newcastle 601 (b) PD-016-00 - Rezoning Application Removal of Holding Symbol Applicant: Eric Cameron Part Lot 10, Concession 3, Former Township of Darlington, 2681 Concession Road 4 610 CORPORATION OF THE MUNICIPALITY OF CLARINGTON 40 TEMPERANCE STREET BOWMANVILLE - ONTARIO - L1C 3A6 - (905) 62a-337a . FAY 623.4169 RECYCLED TER WEBSITE: www.municipality.clarington.on.ca i III G.P.& A. Agenda . 2 - February 14, 2000 I (c) PD-017-00 - Monitoring of the Decisions of the Committee of Adjustment for the Meeting of February 3, 2000 615 (d) PD-018-00 - Valleys 2000, Concept Plan 621 8. CLERK'S DEPARTMENT i (a) CD-08-00 - Animal Services Monthly Report for the Month of January, 2000 701 9. TREASURY DEPARTMENT (a) TR-01-00 - Confidential Report re: Property Matter (circulated under separate cover) (b) TR-07-00 - CL2000-1, Two (2) Only Cab and Chassis, 56,000 G.V.W. Tandem Diesel Dump Trucks c/w Plow Equipment 801 10. FIRE DEPARTMENT (a) FD-05-00 - Monthly Fire Report - January, 2000 901 I 11. COMMUNITY SERVICES DEPARTMENT No Reports 12. PUBLIC WORKS DEPARTMENT (a) WD-05-00 - Pipe Crossing Agreement with Canadian Pacific Railway for the Construction and Maintenance of a Storm Sewer at Mileage 165.60, Belleville Subdivision 1101 (b) WD-08-00 - Aspen Springs Subdivision, Bowmanville 1105 (c) WD-09-00 - Courtice Glen Subdivision, Phase 2 (Mallory Street) 1111 Wille wbr-ceke-&ubdiyisivi _ 2 ,n__d_ a , ,, (e) WD-11-00 - Highland Gardens Subdivision, Phase 2C 1120 I (f) WD-12-00 - Clarnew Subdivision, Phase 1, Plan 18T-88061 1126 (g) WD-13-00 - Request to upgrade Baseball Facility at Lord Elgin Park 1131 C.P.& A. Agenda - 3 - February 14, 2000 (h) WD-14-00 - Rationalizing Transit Service, Highway No. 2/ Highway No. 401 Corridor 1140 13. ADMINISTRATION No Reports 14. UNFINISHED BUSINESS 15. OTHER BUSINESS 16. ADJOURNMENT i 1 i I THE MUNICIPALITY OF CLARINGTON General Purpose and Administration Committee January 31,2000 I Minutes of a meeting of the General Purpose and Administration Committee held on Monday, January 31,2000 at 9:30 a.m.,in the Council Chambers. ROLL CALL i Present Were: Mayor D. Harare Councillor J. Mutton Councillor M.Novak Councillor J. Rowe Councillor J. Schell Councillor C.Trim Councillor T. Young Also Present: Chief Administrative Officer,F. Wu Director of Community Services,J.Caruana Fire Chief,M.Creighton Director of Planning and Development,D.Crome Treasurer,M.Marano Director of Public Works,S.Vokes Deputy Clerk,M.Knight Stanley Mayor Hamre chaired this portion of the meeting. DISCLOSURES OF PECUNIARY INTEREST There were no Disclosures of Pecuniary Interest stated at the meeting. I MINUTES Resolution#GPA-41-00 Moved by Councillor Schell,seconded by Councillor Trim THAT the minutes of a regular meeting of the General Purpose and Administration Committee held on January 17,2000,be approved. "CARRIED" i Mayor Hamre requested the observance of one minute of silence in memory of Mr. Bruce Taylor who passed away last week. Mr.Taylor was,over the years,a very dedicated local and regional Councillor and his passing away is a great loss to the community. PRESENTATION (a) David Borysiak,Department of Social Services,Region of Durham, 850 King Street West,Oshawa,L1J 8N5 circulated a document entitled "Provincial Homelessness Initiative Fund—Update"and"New Hope Newsletter". He gave a slide presentation which addressed the following: i - Durham Region Initiatives - Durham Rent Bank - Community Trust Fund 301 I G.P.&A.Minutes -2- January 31,2000 PRESENTATION CONT'D. - Emergency Shelter Monies - Homeless Support Centre - Community Service Co-ordinators—Progress to-date;and - Future Projects. Mr.Borysiak also referred to the"Out of the Cold"Program as well as the"Share the Warmth"Initiates,stating that these programs are not well known to the public. The Provincial Government has allocated$180,000 towards the Provincial Homelessness undertaking. PUBLIC MEETING Pursuant to the Planning Act,the Council of the Municipality of Caarington, through its General Purpose and Administration Committee, is holding a Public Meeting for the following application: f (a) Rezoning Application—Part Lot 32,Concession 2,Former Township of l Darlington, 1556 Highway 2,Courtice—Charles Murphy&Susan Stephenson The Clerk's Department sent public notice for the rezoning application by first class mail on or before,December 23, 1999 to all property owners within 120 metres of the subject property in accordance with the latest municipal assessment record. In addition,notice was also posted on the site prior to,January 4,2000. This notice procedure is in compliance with the Ontario Regulation made under the Planning Act. (a) Report PD-008-00—Charles Murphy& Susan Stephenson- the purpose and effect of the application is to rezone the lands from"Urban Residential Type One(RI)"to permit a professional office use. No one spoke in opposition to or in support of this Application. Bryce Jordan,G.M.Sernas&Associates Limited, 110 Scotia Court,Unit 41, Whitby,LIN 8Y7 was present to answer questions from Members of the Committee. PLANNING AND DEVELOPMENT DEPARTMENT I Rezoning Resolution#GPA-42-00 Application Applicant: Moved by Councillor Schell,seconded by Mayor Hamre Charles Murphy & Susan Stephenson THAT Report PD-008-00 be received; File:ZBA 99-042 THAT the rezoning application submitted by G.M. Sernas&Associates Limited on behalf of Charles Murphy and Susan Stephenson be referred back to Staff for F,.rfl,a....ro 'i. `ftf2f1-� af'Si9" .i[ ctU3eQttL'ri�YCpB vendhnz receir!Of all outstanding-comments;and— THAT all interested parties listed in Report PD-008-00 and any delegation be advised of Council's decision. _"CARRIED" 302 G.P. &A.Minutes -3 - January 31,2000 PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Rezoning Resolution#GPA-43-00 Application Applicant: Derek Moved by Councillor Trim,seconded by Councillor Young Baird Holdings Inc. File:ZBA 99-032 THAT Report PD-009-00 be received; THAT the rezoning application ZBA 99-032 as revised to amend the Zoning By-law 4-63, as submitted by D.G.Biddle&Associates Limited on behalf of Derek Baird Holdings Inc.,to permit the development of a professional office be approved as shown on Attachment#3 to Report PD-009-00;and THAT all interested parties listed in Report PD-009-00 and any delegation be i advised of Council's decision. "CARRIED" Monitoring of Resolution#GPA-44-00 The Decision of The Committee Moved by Councillor Rowe,seconded by Councillor Mutton Of Adjustment i Meeting of THAT Report PD-010-00 be received; January 13/2000 THAT Council concur with the decision of the Committee of Adjustment made on January 13,2000 for Application A99/066; and THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decision of the Committee of Adjustment for Application A99/066, in the event of an appeal. "CARRIED" Annual Report Resolution#GPA-45-00 on Site Plan jActivities Moved by Councillor Young,seconded by Councillor Trim THAT Report PD-011-00 be received for information. "CARRIED" Request for Resolution#GPA-46-00 School Crossing Guard—Lord Moved by Councillor Rowe,seconded by Councillor Schell Elgin Public School File: CG 1.5 THAT Report PD-012-00 be received; i THAT a School Crossing Guard not be placed at the intersection of High Street and Fourth Street/Vanstone Court,Bowmanville at this time;and all-Interested-parties listed-in Report PD-0I2-00-and-any-delegation be-- ----- --- ------- j advised of Council's decision. "CARRIED" i i 303 G.P. &A.Minutes -4- January 31,2000 I PLANNING AND DEVELOPMENT DEPARTMENT CONT'D. Courtice Highway Rsolution#GPA-47-00 No.2 Corridor/ Courtice Main Moved by Councillor Rowe,seconded by Councillor Schell Central Area Study File: PLN 12.5 THAT Report PD-013-00 be received; i THAT staff be authorized to proceed with preparing the Terms of Reference in consultation with Regional staff and the tendering of a study for the Courtice Highway No. 2 Corridor/Courtice Main Central Area Study;and i THAT all interested parties listed in Report PD-013-00 and any delegation be advised of Council's decision. "CARRIED" 1999 Annual Resolution#GPA-48-00 Report and Work Program 2000 Moved by Councillor Schell, seconded by Mayor Hamre THAT Report PD-014-00 be received for information. "CARRIED" CLERK'S DEPARTMENT No Reports TREASURY DEPARTMENT No Reports Councillor Schell chaired this portion of the meeting. FIRE DEPARTMENT Ontario Professional Resolution#GPA-49-00 Firefighters Resolution Moved by Councillor Novak,seconded by Councillor Young THAT Report FD-04-00 be received for information;and THAT Council advise the Association of Municipalities of Ontario of their opposition to the action being taken by the International Firefighters Association and the Ontario Professional Firefighters Association. "CARRIED" COMMUNITY SERVICES DEPARTMENT _� No Reports 1 i I 304 G.P.&A. Minutes - 5 - January 31,2000 Councillor Young chaired this portion of the meeting. PUBLIC WORKS DEPARTMENT Extension of Resolution#GPA-50-00 Edward Street East, Newcastle Moved by Councillor Mutton,seconded by Councillor Schell THAT Report WD-06-00 be received; THAT the existing right-of-way at the intersection of Edward Street East and Beaver Street South, be reversed to give Edward Street East,as the major street,the through road designation over Beaver Street South; j THAT a temporary all-way stop be implemented between Friday, March 31,2000 and Monday, July 3,2000 to minimize any impact on students attending Newcastle Public School; THAT the newly constructed streets for the"Clarnew,Phase 1"development be included in Schedules 15"Through Highways"and 16"Stop Signs"of Traffic By-law 91-58;and THAT the proposed By-law attached to Report WD-06-00 be forwarded to Council for approval. "CARRIED" Amendments to Resolution#GPA-51-00 Traffic By-law 91-58,Parking Moved by Councillor Novak,seconded by Councillor Mutton Regulations THAT Report WD-07-00 be received; THAT the"No Parking Prohibition"on Beaver Street North between King Street East and Andrew Street be changed from the east side to the west side of the roadway; THAT"No Parking Prohibitions"be posted on the east side of Beaver Street North from King Street East to a point 75 metres northerly; THAT"No Parking Prohibitions"be introduced on the south side of Prestonway Drive, Bowmanville;and THAT the proposed By-law attached to Report WD-07-00 be forwarded to Council for approval. I "CARRIED" t t 3 'J15 I i i G.P.&A.Minutes -6- January 31,2000 Mayor Hamre chaired this portion of the meeting. I ADMINISTRATION No Reports UNFINISHED BUSINESS Resolution#GPA-52-00 Moved by Councillor Schell,seconded by Councillor Novak THAT the presentation of Mr.David Borysiak,Department of Social Services, Region of Durham,pertaining to Homelessness Initiative Fund Update be acknowledged with appreciation. "CARRIED" OTHER BUSINESS There were no items considered under this section of the agenda. ADJOURNMENT I Resolution#GPA-53-00 Moved by Councillor Young,seconded by Councillor Schell THAT the meeting adjourn at 10:40 a.m. "CARRIED" MAYOR � I DEPUTY CLERK I i 306 REPORT:: __P&�015-00 1138337 Ontario Inc. 1n: ZBA99-019 CORPORATION OF THE MUNICIPALITY OF CLARINGTON I :NOTICE OF PUBLIC MEETING i TAKE NOTICE that the Council of the Corporation of the Municipality of Clarington will hold a public meeting to consider an application for zoning amendment file by Kelvin Whalen on behalf of 1138337 Ontario Inc. DATE: MONDAY,FEBRUARY 14,2000 TIME: 9:30 A.M. PLACE: Council Chambers,Municipal Administrative Centre, 40 Temperance St.,Bowmanville,Ontario The proposed zoning by-law amendment would change the zone category of a 0.624 ha parcel of land (as shown on the reverse) from (H)R4-16, (H)R1-39, and R2-10, which would have permitted an apartment building with 16 units, 4 semi detached units, and 1 single detached unit, to an appropriate zone to facilitate the development of 2 single detached and 16 semi-detached dwelling units. The lands in question are also subject to the following Subdivision application 18T-91004. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the proposal. Please note that the time listed above reflects the time at which the General Purpose and Administration Committee Meeting commences, not necessarily when this item will be considered. IF A PERSON OR PUBLIC BODY that tiles an appeal of a decision of Clarington Council in respect of the proposed zoning by-law does not make oral submissions at a public meeting or make written submissions to the Municipality of Clarington before the proposed Zoning By-law is adopted, the Ontario Municipal Board may dismiss all or part of the appeal. I i ADDITIONAL INFORMATION relating to the proposal is available for inspection between 8:30 a.m. and 4:30 p.m. (8:00 a.m. to 4:00 p.m. for the months of July and August) at the Planning Department, 40 Temperance Street,Bowmanville,Ontario or by calling IsabelDekking at 623-3379. I DATED AT THE MUNICIPALITY 4Patt' TON AY JANUARY 2000 i 'e, Municipality of Clarington BOWMANVILLE, Ontario L1C 3A6 PLANNING FILE: ZBA 99-019 CLERKS FILE: D14.ZBA 99-019 i 501 SUBJECT SITE LOT 29 s C&DWEI Ei El ILE] i ADDITIONAL LAND C OWNED BY THE .� \ARPLICANT �// Z O i ROSEMEAnow CRES. W z f CRES. U O (,w STORM WATER AN MEHT PON� „_� Li BLOCK 161 YU M R w-/ \ ° 130 unr. BLOCK 162 TI L U” ,a ND OWNED sum I BY THE APPLICANT WCAQ KEY MAP ZBA 99-019 502 I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT PUBLIC MEETING Meeting: General Purpose and Administration Committee File# I Date: Monday, February 14, 2000 Res. # Report #: PD-015-00 File#: ZBA 99-019 By-law# Subject: REZONING APPLICATION APPLICANT: 1138337 ONTARIO INC. PART LOT 29 & 30, B. F. CONC., FORMER VILLAGE OF NEWCASTLE FILE NO.: ZBA 99-019 I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-015-00 be received; 2. THAT the rezoning application submitted by Kelvin Whalen on behalf of 1138337 Ontario Inc. be referred back to staff for further processing and the preparation of a subsequent report pending receipt of all outstanding comments; 3. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 1. APPLICATION DETAILS 1.1 Applicant: Kelvin Whalen 1.2 Owner: 1138337 Ontario Inc. 1.3 Rezoning: to rezone the lands to permit the development of two (2) lots for single detached dwellings, and eight (8) lots for semi-detached dwellings, for a total of eighteen(18) dwelling units. 1.4 Area: 0.624 hectares - 1 2.1 The subject lands are located within draft approved plan of subdivision 18T-91004 in the Port of Newcastle (Attachment No. 1). The property is identified as being in Part Lots 29 and 30, Brok-en.Front Cloncessloil, former Village of ewcas e 601 REPORT PD-015-00 PAGE 2 i i i i 3. BACKGROUND 3.1 Plan of subdivision 18T-91004 was draft approved by the Region of Durham on September 9, 1996. A draft subdivision agreement for 18T-91004 was prepared and forwarded to the applicant. The applicant was not satisfied with the securities required through the subdivision agreement and indicated that the conditions would be appealed to the Ontario Municipal Board. Through numerous negotiations, a settlement was reached I between the Municipality and the developer, known as the "Principles of Understanding". 3.2 Changes to the conditions of draft approval and changes to the draft plan of subdivision were negotiated between staff and the applicant pursuant to the Principles of Understanding. Report PD-85-99 was presented to Council in July of 1999 dealing with modifications to the conditions of draft approval and a number of the revisions respecting 18T-91004. The applicant had requested that Block 193 of draft approved plan 18T- 91004 (Attachment No. 2) be rezoned from Urban Residential Type Four Exception (R4- 16) to permit single detached and semi-detached dwelling units. At that time staff advised the applicant that a future development Block would be created incorporating Block 193 and lots 74 to 76 (Attachment No. 3). This would permit the applicant the opportunity to review the lotting pattern for this area. It was noted that the proposed revision to the Draft Plan of Subdivision could not be considered within the context of Report PD-85-99 as it would require a Public Meeting to be held in accordance with the Planning Act. As such, the necessary rezoning to implement the revisions to the draft plan are presented for consideration through this subsequent report. 4. SITE CHARACTERISTICS AND SURROUNDING USES 4.1 The area to be rezoned is located in the eastern portion of the plan of subdivision having frontage on Shipway Avenue, Beecham Crescent and Carveth Crescent. The applicant has recently registered Phase One of the development (40M-1984). The applicant has tee 4.2 Surrounding Uses: North - vacant residential South vacant re idential- 602 2 i REPORT PD-015-00 PAGE 3 West - vacant residential i East - vacant residential and storm water management pond 5. OFFICIAL PLAN POLICIES 5.1 The subject lands are designated Living Area within the Durham Regional Official Plan. Lands within this designation shall be used predominantly for housing purposes. The application conforms to the residential policies. 5.2 The Clarington Official Plan designates the site as Urban Residential, which is to be predominantly used for housing purposes. There are two Medium Density symbols in the 1 immediate area. These allocations will be developed in the form of multiple residential units and a mixed use component south and east of the area subject to rezoning. The application for zoning amendment conforms to the residential policies of the Clarington Official Plan. 6. ZONING BY-LAW CONFORMITY 6.1 The site currently contains three different zones, Urban Residential Type Two Exception i (R2-10), Holding - Urban Residential Type One Exception ((H)R1-39) and Holding - Urban Residential Type Four Exception ((H)R4-16). These zones reflect the lotting pattern as approved prior to the revisions to draft approval. The R2-10 permitted one single detached unit on Lot 76. The R1-39 permitted two semi-detached units on each of Lots 74 and 75, and the R4-16 zoning on Block 193 permitted eighteen apartment units. The applicant now wishes to develop the entire site to accommodate 2 single detached and 16 semi-detached dwelling units (Attachment No. 4). Therefore, this application for rezoning is required. I 7. PUBLIC NOTICE AND SUBMISSION - - --—- ---- - - -� p �� p eq g n--ac-car- ce-wit -t-3' i�1C�Tu�ic��i s- roeedures-and-tire-r uirementsTa�tYrr�Plan�n�----__—_____ .� Act, written notice was given as follows: • the appropriate signage acknowledging the Public Meeting was installed on the eub ivision's frontage, on Teronte- tic @t and on the 6.k-to be-re . I 603 REPORT PD-015-00 PAGE 4 • Written notice was circulated to all property owners within a 120 metre radius of the plan of subdivision. i 7.2 As of the writing of this report, three verbal inquiries were received. Two inquiries requesting clarification of the area to be rezoned, as a misunderstanding between the applicant and staff resulted in one of the Public Meeting signs being posted at the municipal parkette on Mill Street south. The sign was relocated to the area subject to rezoning, prior to the date the sign was required to be posted under the Planning Act. The third inquirer requested general information on the application. i 8. AGENCY COMMENTS ! i 8.1 The application was circulated to the appropriate agencies and departments for comment. Comments remain outstanding from the following agencies and departments: I • Ganaraska Region Conservation Authority • Durham Region Works Department • Durham Region Planning Department • Kawartha Pine Ridge District School Board • Bell Canada • C. N. Rail 8.2 The Peterborough Victoria Northumberland and Clarington Roman Catholic School has requested that adequate provisions be made for sidewalks within the proposed development. 8.3 The Clarington Public Works Department has no objection to the proposal in principle. They note that the roads have been constructed and the lands have been preserviced. They request that the applicant provide clear details of the proposed lotting scheme, indicating all dimensions and demonstrating that the servicing is suitable. The proposal must also be compatible with the overall engineering design for the subdivision with respect to grading, drainage, utilities, servicing, etc. 8.4 The Durham Region Health Department, the Clarington Fire Department and Veridian Corporation had no objection to the application as filed. 604 i REPORT PD-015-00 PAGE 5 7. COMMENTS 7.1 The proposed zoning amendment reduces the number of units previously approved down from 23 dwelling units to 18 dwelling units. The applicant has informed staff that during the marketing of the plan of subdivision, potential purchasers were expressing concern about the appropriateness of the apartment units being located on a street that contained I all single and semi-detached units. As a result they decided to change the apartment proposal and the immediate adjacent units in order to continue with the single and semi- detached lotting as had been approved for the balance of the street. 8. CONCLUSION 8.1 As the purpose of this report is to satisfy the requirements for the Public Meeting under the Planning Act, and taking into consideration all of the comments received, it is respectfully requested that this report be referred back to staff for further processing and the preparation of a subsequent report. Respectfully submitted, Reviewed by, I a J. C ome, P., R.. rT Franklin Wu, M.C.I.P., R.P.P., Director of Planning &Development Chief Administrative Officer ID*LDT*DJC*cc i i February 8, 2000 Attachment No. 1 - Key Map Attachment No. 2 - Previously approved draft plan lotting Attachment No. 3 - Amendment to draft approval Attachment No. 4 - Proposed relotting e-nvmi'ed 6�7" . ate- ' zais rrac-sa��'r"'.. Kelvin Whalen Jack Eilbeck 1138337 Ontario Inc. 626 Mill Street South 1029 McNicoll Ave. Newcastle, Ontario Scarborough, Ontario M 1 W 3W6 LIB 1 C 1 605 i ATTACHMENT NO.1 II SUBJECT SITE LOT 29 j x CALDWELL D ITIONAL LAND Ii. ED BY THE r� uN PLICANT Z J O W Z �y 0 9EJ�CFIAM �. ��s U i Z 0 NdP STORM WATER Nq !� MANA aMENT PON O Z W BLOCK 161 MULTIM$ ��AL � 130,n. m Mme" ,82� � TI L uri NOiEl�/COWIERCX 2.497ho eeR�f 48 J,wtz ND �RNf "7 OWNED &ock log BY THE `EKE APPLICANT cl o PORT of NEWCASTLE KEY MAP a 0 19 606 / AA J� � ��• �/ III • �'i� ___ _�� A. -•• r ,.: -ice t • . , , .: ,,�. L �'•�•`"'i °, zip " - .. • - - .: .. .:� �i�`� + ° _ � ag • / � � _ =-'msµ; � i i _ l5 Q Q 13 Q 13.8 3 8 , , o �--- $ �1 X131 N130� � 29N 128 m (�> 34 x,133 � 32 LA Cli �' 13•B 13.813 13.805 14_gg4 � 13.8 13.8x- 13.8 `s i Es C Ap\\� E 1 2 a a 09 M w o � t `9.00 Y c 9 3 Q 15.22 1 1,326 16-377 CO 106 ' 107 105 ry 12.070� 12421 13$ 104 N F 22.156 453j j n• DN: PD-016-00 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, February 14, 2000 Res. # Report#: PD-016-00 File#: DEV 98-061 By-law# Subject: REZONING APPLICATION REMOVAL OF HOLDING SYMBOL APPLICANT: ERIC CAMERON PART LOT 10, CONCESSION 3, FORMER TOWNSHIP OF DARLINGTON 2681 CONCESSION ROAD 4, DARLINGTON FILE: DEV 98-061 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-016-00 be received; i 2. THAT the request submitted by Eric Cameron for the removal of the Holding (H) Symbol from the subject lands be APPROVED and that the amending By-law attached hereto be forwarded to Council for approval; 3. THAT a copy of this Report be forwarded to the Region of Durham Planning Department; 4. THAT all interested parties listed in this report and any delegation be advised of Council's decision. 1. BACKGROUND 1.1 The property for which the removal of Holding (H) symbol was made is located in Part Lot 10, Concession 3, Former Township of Darlington. The municipal street address is 2681 Concession Road 4, Darlington. The removal of the Holding (H) symbol will ---- --—ig§F44ii�@ EA --- — -- - - ------ -—-- , woodworking shop (accessory to a residential dwelling) f a maximum size of 128 square g) q metres, with an indoor parking space for one vehicle, is to be built. 610 REPORT PD-016-00 PAGE 2 1.2 A site plan development agreement between Eric Michael Cameron and Bettsy Lee Hennessy and the Municipality of Clarington was executed December 7, 1999 and registered January 21, 2000. Among other things, this agreement ensures adequate parking and loading areas, garbage and snow removal, grading and drainage, illumination, fencing, landscaping, sidewalk reconstruction, architectural control and performance guarantees. There were no transfers of lands or easements to the Municipality. Execution of a site plan development agreement is one of the requirements for removal of the Holding(H) symbol. 2. COMMENTS 2.1 The Holding (H) Symbol may be removed upon Council being satisfied that the uses to be permitted will be used for purposes intended by the By-law. In reviewing the proposal, Staff is satisfied that the conditions required for the removal of holding have been met. The removal of the Holding (H) symbol is recommended as illustrated in the attached By-law (see Attachment#2). Respectfully submitted, Reviewed by, J. C io , I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P. J�6Director of Planning and Development Chief Administrative Officer BR*LT*DJC*cd Attachment#1 —Site Location Key Map Attachment#2—Zoning By-law Amendment i Interested parties to be notified of Council and Committee's decision. Mr. Eric Cameron I � I I i I i i 611 i i SUBJECT SITE 2681 CONCESSION ROAD 4 LOT 11 LOT 10 LOT 9 z 0 o w V w W j � U a z 0 � U CONCESSION ROAD 4 I L z w m -j z 0 V) cn U I II z I II i I II U i I iI I II i DARLINGTON i 612 i ATTACHW14T #2 TI I CORPORATION OF TI-IE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 00-_ being a By-law to amend By-law 84-63, the Comprehensive Zoning By-law for the Corporation of the former Town of Newcastle. WHEREAS the Council of the Corporation of the Municipality of Clarington deems it advisable to amend By-law 84-63, as amended, of the Corporation of the former Town of Newcastle to implement DEV 98-061; I NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the Municipality of Clarington enacts as follows: 1. Schedule"1" to By-law 84-63 as amended,is hereby further amended by changing the zone designation from: "Holding—Agricultural Exception((H)A-59)"to"Agricultural Exception(A-59)"Zone, as illustrated on the attached Schedule"A"hereto. 2. Schedule"A"attached hereto shall form part of this By-law. 3. This By-law shall come into effect on the date of the passing hereof, subject to the provisions of Section 34 and 36 of the Planting Act. BY-LAW read a first time this day of 2000. BY-LAW read a second time this day of 2000. BY-LAW read a third time and finally passed this day of 2000. MAYOR CLERK 613 1 I This is Schedule "A" to By-law 2000- , passed this day of , 2000 A.D. LOT 10 CONCESSION ROAD 4 N7Y15'10'E 65.46- 1 i i (o ro M m 00. ZONING CHANGE FROM Z "(H)A-59" TO "A-59" V) W U O o M M n � m i 6D z z N7T15'10'E 65.53m i Mayor Clerk I I ® SUBJECT SITE 2681 CONCESSION ROAD 4 LOT 11 LOT 10 LOT 9 z 0 o j w _.- z - a z W U CONCESSION I ROAD 4 m J � � z 4 -_ 0 V) N — N - - W U 0 _ U DARLINGTON 614 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON I REPORT i Meeting: General Purpose and Administration Committee File # ; Date: Monday, February 14, 2000 Res. # i Report #: PD-017-00 FILE #: A2000/001 TO A2000/004, INCLUSIVE By-law# Subject: MONITORING OF THE DECISIONS OF THE COMMITTEE OF ADJUSTMENT FOR THE MEETING OF FEBRUARY 3, 2000 FILE NO'S.: A2000/001 TO A2000/004, INCLUSIVE Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report PD-017-00 be received; 2. THAT Council concur with the decisions of the Committee of Adjustment made on February 3, 2000 for applications A2000/001 to A2000/004; and 3. THAT Staff be authorized to appear before the Ontario Municipal Board to defend the decisions of the Committee of Adjustment for applications A2000/001 to A2000/004, in the event of an appeal. 1. In accordance with Section 45 of the Planning Act R.S.O. 1990, all applications received by the Municipality for minor variance are scheduled to be heard within 30 days of being received by the Secretary Treasurer. The decisions of the Committee are detailed below. 2. The purpose of each minor variance application and the Committee's decisions are detailed in Attachment No. 1. i 3. Application A2000/001 was TABLED for a period of six (6) months to allow the applicant time for discussion with the Ministry of Transportation regarding the closing of 4. Applications A2000/002 and A2000/004 were approved as applied for. 615 i REPORT NO.: PD-017-00 PAGE 2 5. Application A2000/003 was approved as applied for an interior side yard reduction, subject to eliminating all proposed windows in the south elevation of the dwelling, to ensure conformity with the Ontario Building Code. 6. Staff have reviewed the Committee's decisions and are satisfied that the applications which received approval are in conformity with the Official Plan policies, consistent with the intent of the Zoning By-law and those approved are minor in nature and desirable. 7. Council's concurrence with the Committee of Adjustment decisions is required in order to afford staffs official status before the Ontario Municipal Board in the event of an I appeal of any decision of the Committee of Adjustment. I Respectfully submitted, Reviewed by, vid o , C.I.P., R.P.P. Franklin Wu, M.C.I.P., R.P.P., Director of Planning & Development Chief Administrative Officer I SL*DJC*cc 08 February 2000 Attach. i 616 I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT PERIODIC REPORT FILE NUMBER: A00/001 ******************** APPLICANT: IRWIN, STUART & ALICE AGENT: PROPERTY DESCRIPTION 6493 HIGHWAY 35/115 PART LOT: 24 CONCESSION: 6 TOWNSHIP : CLARKE i PLAN NUMBER: - - ZONING: A-1 I HEARING DATE : 3-Feb-00 DECISION: TABLED APPEAL DATE: 23-Feb-00 MINOR VARIANCE: TO CONSTRUCT A 146 . 5 SQ M (1577 SQ. FT. ) ADDITION TO AN EXISTING LEGAL NON-CONFORMING BUSINESS OFFICE REASON FOR DECISION: THAT THE APPLICATION BE TABLED FOR A PERIOD OF a �THS Tn AZ,L,Qw THE Apphie29diT Ti E FOR To.- 617 i I i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON COMMITTEE OF ADJUSTMENT PERIODIC REPORT i i FILE NUMBER: A00/002 APPLICANT: LUXTON, SHANE I AGENT: IRWIN A. HAMILTON PROPERTY DESCRIPTION 140 COVE ROAD PART LOT: 11 CONCESSION: BF TOWNSHIP: BOWMANVILLE PLAN NUMBER: - - ZONING: RS HEARING DATE : 3-Feb-00 DECISION: APPROVED APPEAL DATE : 23-Feb-00 i I I MINOR VARIANCE : TO CREATE A LOT WITH A FRONTAGE OF 23 . 3 M, INSTEAD OF THE REQUIRED 30 M FRONTAGE AND AREA OF 1067 .4 M SQ, INSTEAD OF THE REQUIRED AREA OF 2800 M SQ. I REASON FOR DECISION: THAT THE APPLICATION BE APPROVED AS APPLIED FOR AS IT IS IN 7 ncr _.__..--------------- AND IS MINOR AND DESIRABLE. I I 618 THE CORPORATION OF THE MUNICIPALITY OF CAARINGTON COMMITTEE OF ADJUSTMENT PERIODIC REPORT i FILE NUMBER: A00/003 ******************** APPLICANT: LIZA HOMES AGENT: GORD WALLACE I PROPERTY DESCRIPTION I 102 CECIL FOUND CRESCENT PART LOT: 30 CONCESSION: 3 TOWNSHIP : DARLINGTON PLAN NUMBER: 40M-1945 -20 ZONING: R2 HEARING DATE : 3-Feb-00 DECISION: APPROVED APPEAL DATE : 23-Feb-00 MINOR VARIANCE : TO RECOGNIZE A DWELLING UNDER CONSTRUCTION WITH A SOUTHERLY INTERIOR SIDE YARD SETBACK OF 1 . 06 M (3 . 48 FT) , INSTEAD OF THE REQUIRED 1 . 2 M (3 . 94 FT. ) REASON FOR DECISION: THAT THE APPLICATION BE APPROVED TO REDU� TH S(�TT�gFR�y SRD — PLAN AND ZONING BY-LAW AND IS MINOR AND DESIRABLE, SUBJECT TO THE ELIMINATION OF ALL WINDOWS ON THE SOUTH WALL. 619 i i i i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON j I COMMITTEE OF ADJUSTMENT PERIODIC REPORT FILE NUMBER: A00/004 APPLICANT: MCCAFFERY, JAMES & HEATHER AGENT: D. J. GILHOOLY I PROPERTY DESCRIPTION 73 CHURCH STREET I PART LOT: 11 CONCESSION: 1 TOWNSHIP: BOWMANVILLE PLAN NUMBER: - - ZONING: R1-12 HEARING DATE: 3-Feb-00 DECISION: APPROVED APPEAL DATE: 23-Feb-00 MINOR VARIANCE : TO PERMIT THE CONSTRUCTION OF AN ADDITION TO A SINGLE DETACHED DWELLING WITHOUT AN ATTACHED GARAGE, LEAVING AN INTERIOR SIDE YARD OF 1 . 2 M (3 . 94 FT) , INSTEAD OF THE REQUIRED 4 . 5 M SIDE YARD SETBACK. REASON FOR DECISION: THAT THE APPLICATION BE APPROVED TO REDUCE THE INTERIOR SIDE YARD THE INTENT OF THE OFFICIAL PLAN AND ZONING BY-LAW AND IS MINOR AND DESIRABLE I 620 I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, February 14, 2000 Res. # Report#: PD-018-00 Filet PLN 16.2.2 By-law # i Subject: VALLEYS 2000 CONCEPT PLAN i Recommendations: It is respectfully recommended that the General Purpose and Administration Committee i' recommend to Council the following: 1 1. THAT Report PD-018-00 be received; 2. THAT the Concept Plan for the Valleys 2000 project, be approved, save and except for the by-pass channel around Goodyear's pond pending further investigation regarding its viability; 3. THAT Council approve the projects and budget for the year 2000/2001 as set out in Section 2.6 in this report; 4. THAT the Municipality of Clarington provide an interest free loan to Valleys 2000 (Bowmanville) Inc. for the sum of$138,000.00 to be taken from Impact Escrow Reserve Fund 5070-50-407, conditional upon the terms and conditions set out in Section 2.7 of i this report; 5. THAT prior to December 31, each year, Valleys 2000 (Bowmanville) Inc. submit a list of projects for the upcoming year and a budget for Council's approval; and I 6. THAT all interested parties listed in this report and any delegations be advised of Council's decision. 1. BACKGROUND Valleys 2000 (Bowmanville) Inc., generally referred to as Valleys 2000, is a community- volunteers, who sl�a vision of develoRing trails, recreational amenities and environmental enhancements within the Bowmanville Creek and Soper Creek valleys. At the present time, the project is focused on the development of the Bowmanville Creek valley which is promoted as a community millennium project. 621 REPORT PD-018-00 PAGE 2 The support of the community is essential to bring the project to fruition. In December 1998, Council supported the initiative and agreed to assist in developing the project. In April 1999, Council approved a Memorandum of Understanding between the i Municipality of Clarington and Valleys 2000. It details the responsibilities of each party in implementing this project. In order to assist them with developing the vision, Valleys 2000 retained a consultant, i Mr. Mark Schollen of Schollen & Company in collaboration with LGL Limited and Archaeological Services Inc. to prepare a conceptual plan and a corresponding implementation strategy for the Bowmanville Creek valley. The Municipality and j Valleys 2000 are required to approve the final concept plan and implementation strategy before development can commence. The Board of Directors endorsed the plan and j implementation strategy. The Municipality's approval is now sought. i i The purpose of this report is to: • Provide an update on the project; • Provide an overview of the study process, conceptual plan and implementation strategy and seek Council `s approval for same; • Describe the next steps required for implementing the project, including land acquisition, the projects that will be initiated in 2000/2001 and seek Council's approval for same; and • Describe the methods of funding the project and seek Council's approval for a no- interest loan, in order to retain a fund-raising consultant and begin the engineering and design drawings to obtain permits for the projects for 2000/2001. 2. DISCUSSION 2.1 Project Update Considerable progress in advancing this project to date. The following, is a list of items that have been completed under the Memorandum of Understanding. - -- • received Letters of Incorporation and are now referred to as Valleys 2000 (Bowmanville) Inc.; • received non-profit status and obtained a charitable number under the Income Tax Act; 622 i REPORT PD-018-00 PAGE 3 • obtained liability insurance in the amount of five million dollars; • with funding from the Ministry of Natural Resources and the Bowmanville Lions Club retained a qualified consultant to prepare the concept plan for the project; • assisted with the study and public consultation processes; • endorsed the concept plan prepared by the consultant and identified a list of projects to be initiated in 2000/2001; • applied to Canada Millennium Partnership Program, Trillium Foundation, Main Street Ontario, and Ministry of Natural Resources for funding; and • selected, but has not yet retained a professional fundraising consultant to prepare a fund raising strategy. The Municipality has: i • completed appraisals for the lands required for the project; • completed Environmental Site Assessments for the lands in question; • initiated land negotiations on all the affected properties from King Street to Baseline Road; • assisted with the study process and preparation of the concept plan; and • assisted in drafting the applications for funding. In addition to what is required under the Memorandum of Understanding, Valleys 2000 has also; i I • initiated a logo contest; • appeared as guest speakers at many community meetings and functions to introduce the project and gain community support; • initiated and completed one project under the CFWIP funding program for bank stabilization and plantings below Goodyear's dam; and • received some small financial donations for future projects. 2.2 The Concept Plan Prepared By The Consultant j 2.2.1 The Study Process The Board of Directors for Valleys 2000 felt that a sound understanding of the valley system, and the community's vision was essential to the success of the project. As such, they retained the services of a professional landscape architecture firm to conduct the study, which included a public consultation process. The Board of Directors directed the study process, in consultation with staff from-the Planning-and-Development and Public Works Departments. 623 i REPORT PD-018-00 PAGE 4 Studv Phases The study was undertaken in the following three phases. A copy of the Background Report is available in the Planning and Development Department for viewing. • A background report, which consisted of a review of the existing conditions and an analysis of both the Bowmanville and Soper Creek valleys systems. • A conceptual plan for the creek and valleylands for the Bowmanville Creek valley from King Street to the waterfront. • A strategy to implement the Concept Plan. Public Consultation The study process provided opportunities for the public, agencies, major stakeholders, landowners and interest groups to become informed and provide input. Three key tasks I were undertaken to involve the general public. Stakeholders Meeting A total of nine (9) stakeholders were compiled including key landowners, agency representatives and members of the community. Individuals were invited to attend a one-on-one interview with Mr. Schollen to discuss issues, confirm background information and identify objectives, which could be addressed within the design for the valleylands. Community Workshop Mr. Schollen and the Board orchestrated a community workshop with the objective of identifying community values, issues of concerns and to compile a list of possible amenities for the valley. Approximately 30 people participated in the session. Their concerns and aspirations were considered in creating the Concept Plan. I Preview of the Concept Plan -70 U, 17 r,-UUrM11L1111L.Y vv,L%,-irrvi+edr-tV- concept plan for the project. The community's response was very favourable. In addition, a number of individuals volunteered to assist in work projects such as cleaning aiFbui-lding-and plantiilgPr . 6211 i REPORT PD-018-00 PAGE 5 Study Conclusions The analysis of the existing background information and consultation process yielded a number of important conclusions, which were considered during the preparation of the concept plan. These are as follows: The number of residents living within the Municipality and the Bowmanville Creek watershed will continue to grow. The Valleys 2000 initiative is a means to plan for an increase in the demand for recreational uses of the valleylands with the objective of protecting the resources of the watershed. • The Bowmanville and Soper Creek Valleys are rich in natural heritage resources, providing habitats for a range of birds, fish and mammals. The Valleys 2000 initiative represents an opportunity to preserve and enhance existing habitats and increase the sustainability and diversity of resident and migrant bird, wildlife and fish populations. • Throughout the study area there are a number of archaeological and cultural heritage resources of significance. The Valleys 2000 initiative presents the opportunity to preserve and where appropriate, interpret and celebrate the cultural heritage of the Bowmanville Creek watershed. • The workshop revealed that people live in Bowmanville based on free choice rather than necessity and concluded that Bowmanville's strength lies in its cohesion and the spirit of co-operation demonstrated by its citizens. There is a desire to preserve and enhance the community's scenic, natural and cultural resources. This project provides an opportunity to enhance the scenic, natural and cultural resources of Bowmanville while encouraging residents to become actively involved in their community. 2.4 The Concept Plan 2.4.1 Objectives of the Plan There are four main objectives that have been incorporated into the Plan. Each is followed by more detailed objectives which were used in developing the Concept Plan. Natural Heritage objectives include the conservation and enhancement of wildlife, fisheries and vegetation within the Bowmanville and Soper Valleys. I i Cultural Heritage objectives include opportunities to educate the public, enhance the integrity of heritage features and celebrate the rich heritage of the Bowmanville/Soper Creek watershed. - Social objectives provide opportunities related to recreation, education, public safety and interface with the surrounding community. 625 REPORT PD-018-00 PAGE 6 Functional objectives include opportunities related to improvements to the trail design and maintenance, barrier free access to the valley, police access to the valley, pedestrian/vehicular interface and the development of other amenities in the valley on a continual basis. 2.4.2 Components of the Concept Plan The various objectives have formed the basis of the Concept Plan. A copy of the Concept Plan has been distributed to Council under separate cover and is on file with the i Clerks Department. The components of the Plan include the following: • 3 metre wide asphalt trail from King Street to the Waterfront Trail • Improved entrance features in the parking areas off Roenigk Drive, including increased parking spaces, asphalt surfaces, new landscape treatments, signage and wild flower gardens; • 1.5 metre wide granular secondary trails; Improvements to viewing/interpretative value and safety at Goodyear's dam and fish ladder; • Possible implementation of a by-pass channel around the Goodyear pond and dam to alleviate Goodyear's concerns about increasing sedimentation in the pond; • Creation of wetlands to improve water quality discharging into Bowmanville Creek; Phased replacement of invasive tree species such as Manitoba Maple and Willow with red maple, cedar and dogwood; • Bank stabilization works along various locations along Bowmanville Creek; • Creation of entrance feature at Baseline Road and Spry Avenue which include ornamental and stormwater ponds, parking, information kiosks, gardens etc.; Historical interpretative areas; j Improved areas for fishing and improvements to fish habitats; and • A new parking lot on Baseline Road and improvements to the parking lot on West Beach Road. 2.5 Implementation Strategy An Implementation Strategy accompanies the Concept Plan. It sets out the implementation of the various components of the plan over six phases. The Plan has no definite time frame for completion. It will be contingent on a number of variables including: • Availability of funds; i • Timing and availability of in-kind contributions of materials, equipment and labour; 626 i REPORT PD-018-00 PAGE 7 i i • Land ownership and schedule for acquisition of lands; • Requirements for approval from landowners and regulatory agencies; I • Relative timing of specific components of the work, most significantly, the proposed by-pass channel at the Goodyear pond; • Changing priorities within the community over time; • Requirements to ensure public safety objectives are achieved; and • The objectives of the various groups within the community related to specific areas of interest; for example the restoration and enhancement of fish habitat or the implementation of trails to provide recreational benefits to the community. The Strategy also includes cost estimates for capital works. The total capital cost to'-Y .. implement the project is $5.9 million dollars. The cost does not include land acquisition costs or costs required for engineering and design works required to obtain permits. The costs can be reduced by in-kind donations of material and labour. 1 L 2.6 Implementing The First Phase King Street to Baseline Road The Concept Plan illustrates an ambitious undertaking, which will be implemented by the community over a number of years. There are various components, which will require extensive engineering and design works, and approvals prior to construction, these including the by-pass channel and the connections under CNR and 401 to the waterfront. Valleys 2000 have resolved to concentrate their immediate efforts on the area between King Street and Baseline Road until such time as sufficient funds are raised to initiate the process for these components. Land Negotiations The Municipality, with the assistance of Valleys 2000 has been negotiating with various I landowners for the transfer of lands or lease arrangements. To date, all of the landowners between King Street and Baseline Road have been contacted. Most of them are receptive to a lease arrangement or outright transfer of lands. Staff will be reporting on the status of WnAmagottti By pass Channel around the Goodyear Dam Goodyear tracts water�rom the' de acturi 627 REPORT PD-018-00 PAGE 8 equipment. In recent years, sediment has been accumulating in the pond. Although the exact source of the sedimentation is unknown, there is speculation that a majority of the sediment is coming from the Vanstone Mill's old millpond. To ensure that there is a ready supply of water, Goodyear must dredge the pond every two years, at a considerable cost. The dredged material is stored on site and removed in a timely manner. MOE and CLOCA regulate the process. The Conservation Authority and the Ministry of Natural Resources have been settin , aside money each year to undertake a study of the Vanstone Mill erosion area, and to develop alternative and preferred solutions to address this issue. In order for the study to proceed, financial contributions are required from the stakeholders. To date, the 1 stakeholders have not committed any funds to the study. As a possible solution to the existing sedimentation problem, the consultant proposed a by-pass channel however, it would require further study, detailed design, approval from other agencies and funding for construction. In the interim, Valleys 2000 would like to proceed with other aspects of the project. As such, the concept plan has been revised to allow for public access and improvements to Goodyear's property west of the pond while still allowing for dredging equipment and storage and removal of dredged material, see Attachment 1. i Proiects for the Year 200012001 Valleys 2000 have selected a number of projects to be completed this year and next year. They include: i) the development of the main trail from King Street to Baseline Road, in granular; ii) creation of one wetland pond, on the west side of the project; iii) improvements to the fish ladder; i iv) Improvements to the entrance features at the parking lot off Roenigk Drive which s a information kiosk, signage, new granular on the parking lot, landscaping and wa ay _ _ _ Creek; V) Bank protection and restoration along various locations along Bowmanville Creek; and ,,1 TmproVe»nts to vegetative plantings. i 628 REPORT PD-018-00 PAGE 9 The total cost to implement these projects is $505,000.00; approximately $122,000.00 of the total costs is required for engineering and design drawings necessary for obtaining permits from the relevant approval agencies. I 2.7 Funding the Project To date Valleys 2000 have received $ 40,000.00 in grants and private donations which has been largely expended. Most of the funds for the project will be raised within the community, in-kind donations of material and labour and other funding mechanisms;- through government agencies and environmental groups. In order to assist them in determining the amount of support available in the community, Valleys 2000 have I decided to retain the services of a fundraising consultant, at a cost of$ 16,000.00. They have selected but not yet retained a firm to prepare a campaign strategy due to limited funds. The fundraising consultants will determine the availability of funds and in-kind donations in the community from private and corporate sources. In the interim, Valleys 2000 would like to proceed with phase 1 of the project, approximately $505,000.00; $122,000.00 is required for engineering and design drawings required to obtain permits from the appropriate authorities. In order to finance the first phase of the project, Valleys have applied to various funding agencies, including: - Canada Millennium Partnership Program $135,000. - Main Street Ontario Funds $ 10,000. - Ontario Trillium Foundation $ 75,000. - Ministry of Natural Resources $ 3,500. i Total $223,500. The status of these applications is unknown at the time of writing this report. The balance of the funds, $281,500.00 will be raised from within the community, either as cash or in- kind donations of labour and materials. Staff supports Valleys 2000 request for an interest free loan in the order of $138,000.00 to retain a fund-raising consultant and initiate the projects. Staff recommend that funds be allocated to Valleys under the following conditions. a) The funds be allocated in two phases: 629 i REPORT PD-018-00 PAGE 10 I Phase 1 That $16,000. be allocated to Valleys 2000 to retain a fund-raising consultant and an additional $34,000. to retain a consultant for design and engineering works for the trail system. Phase 2 That, if the fund-raising consultant confirms to Council that there are sufficient funds in the community to support the project,the balance $ 88,000. be allocated to Valleys 2000. b) That the funds will be returned to the Municipality of Clarington once funds are received from the community or other sources, which ever is earlier. c) That, prior to approval of subsequent phases by Council, the funds are repaid in full to the Municipality. Staff would also recommend, that prior to December 31 each year Valleys 2000 provide a list of projects and budget for the next phase of development and seek Council's approval i for same. It is estimated that the fund-raising consultant will take eight weeks to submit a report of i findings and recommendations for Valleys 2000 fund-raising initiatives. In the interim, design and engineering works can be initiated for the main trail system from King Street to Baseline Road. If the fund-raising consultant determines there is sufficient funds in the community, the balance of the funds can be released to Valleys 2000 for further design and engineering works for the other projects. I i 3. CONCLUSIONS AND RECOMMENDATIONS Valleys 2000 (Bowmanville) Inc. should be congratulated for undertaking this initiative in a manner, which has been based on comprehensive understanding on the Bowmanville - — rA ����c�ct�mand on-eomrnunityy values a3ad aspirtiuns for the valleys _. systems. The Plan provides for improvements to public access to the Bowmanville Creek valley while improving the ecological health of the creek and the surrounding ecosystem. 630 REPORT PD-018-00 PAGE I I I Staff support this project and would recommend the following; • Council approve the Valleys 2000 Concept Plan, save and except the by-pass channel around the Goodyear pond. • Council approve the projects and budget for the Year 2000/2001. • Council provide Valleys 2000(Bowmanville) Inc. with an interest free loan is the sum of$50,000. to retain a fund-raising consultant and for engineering and design works, and will provide an additional $88,000. to Valleys 2000 once the fund-raising consultant determines that there are sufficient funds in the community to support the project. • That Valleys 2000 be required to prepare a list of projects and an annual budget to be approved by Council, on an annual basis. i The Treasurer and Director of Public Works have reviewed this report. Respectfully submitted, Reviewed by, I David J. Crome, M.C.I.P',lil.P.P. Franklin Wu, M.C.I.P., R.P.P., Director of Planning& Development Chief Administrative Officer CRS*BN*DJC*cc February 9, 2000 Attachment No. 1 - Valleys 2000 Concept Plan Attachment No. 2 - Revised Concept Plan Interested parties to be notified of Council and Committee's decision: Frank Lockhart, Chair Valleys 2000 (Bowmanville) Inc. P.O. Box 364 Bowmanville, Ontario L1C 3L1 631 ATTAC HMENT NU. 1 do i a POND GOODYEAR • ` PLANT FISH LADDER • & DAM �1 SECONDARY w •� TRAIL U � z �'• DREDGE • STORAGE AREA MAIN TRAIL � • 0 o ; GOODYEAR z • PROPERTY o T i REVISED CONCEPT PLAN FOR VALLEYS 2000 PROJECT 632 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: Monday, February 14, 2000 Res. # Report #: CD-08-00 By-law # ANIMAL SERVICES MONTHLY REPORT Subject: FOR MONTH OF JANUARY, 2000 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report CD-08-00 be received for information; and 2. THAT a copy of Report CD-08-00 be forwarded to the Animal Alliance of Canada and the Animal Advisory Committee. 1. BACKGROUND 1.1 For the information of Council, the table attached to this Report summarizes the activities and revenues pertaining to Animal Services for the month of January, 2000. 4RespecOdlly ed, Reviewed by, C.T. Fran (in Wu, M.C.I.P., R.P.P., Chief Administrative Officer MPKS*PLB*dm Animal Alliance of Canada Animal Advisory Committee Suite 101 Toronto, Ontario M4M 2G3 701 CLERKS DEPARTMENT ATTACHMENTNO. 1 ANIMAL SERVICES DIVISION TO REPORT NO. CD-08 -00 ANIMAL SERVICES MONTHLY REPORT JANUARY 2000 A.ACTIVITIES THIS MONTH YR.TO DATE 2000 YR.TO DATE 99 PICKED UP -WILDLIFE 11 11 5 DOGS CATS DOGS CATS DOGS CATS PICKED UP 13 9 13 9 8 2 BROUGHT IN 11 21 11 21 12 9 RETRIEVED BY OWNERS 13 0 13 0 10 0 SOLD TO RESIDENTS 10 27 10 27 9 9 SOLD TO RESEARCH 0 0 0 0 0 0 EUTHANISED 0 0 0 0 0 1 DEAD ON ARRIVAL 1 3 1 3 1 1 QUARANTINE �0 0 0 0 0 0 WRITTEN WARNINGS 7 7 12 P.O.A.TICKETS 0 0 0 CONVICTIONS 5 5 4 CALL-OUTS AFTER HOURS 1 1 4 OVER TIME HOURS 3 3 12 B. REVENUES DOGS&CATS RELEASED 45.00 30.00 45.00 30.00 72.76 36.38 LICENSES 3762.00 608.00 3762.00 608.00 1439.00 0 SOLD TO RESEARCH 0 0 0 0 0 0 SOLD TO RESIDENTS 814.75 836.80 814.75 836.80 647.50 179.50 DOGS REDEEMED 340.00 0 340.00 0 211.50 0 SUB TOTAL 4961.75 1474.80 4961.75 11474.80 2370.76 215.88 TRAP REVENUE TOTAL REVENUE 6436.55 6436.55 2589.31 EUTHANISED 0 702 DN: 'R0700 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: General Purpose and Administration Committee File # Date: February 14, 2000 Res. # Report#: TR-07-00 FILE #: By-law# Subject: CL 2000-1, TWO (2) ONLY CAB AND CHASSIS, 56,000 G.V.W. TANDEM DIESEL DUMP TRUCKS CM PLOW EQUIPMENT RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report TR-07-00 be received; 2. THAT Sheehan's Truck Centre, Burlington, Ontario, with a total bid in the amount of $295,274.00 (including taxes), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL 2000-1, be awarded the contract to supply two (2) only Cab and Chassis, 56,000 G.V.W. Tandem Diesel Dump Trucks c1w plow equipment, as required by the Municipality of Clarington, Department of Public Works; and 3. THAT the funds be provided from 2000 Public Works Equipment Reserve Account # 2900-00010-0000. BACKGROUND AND COMMENT Subsequent to Council approval of Report TR-74-99 requesting early budget approval, tenders were publicly advertised and invited for the supply and delivery of two (2) only Cab and Chassis, 56,000 G.V.W. Tandem Diesel Dump Trucks with plow equipment, as required by the Department of Public Works. Tenders were received and tabulated as per Schedule "A" attached. lid �6' -AfferYafthel mutually agreed that Sheehan's Truck Centre, Burlington, Ontario, be recommended for the contract to supply and deliver two (2) only Cab and Chassis, 56,000 G.V.W. Tandem Diesel Durn-p-Trucks-with plover , IIA,.-*,cipalib required by the Department of Public Works. 801 REPORT NO.: TR-07-00 PAGE 2 It is staffs opinion that the trade in offered exceeds that which would be realized at the Regional Auction Sale and it is therefore recommended that it be accepted. The required funds, in the amount of $295,274.00, will be provided for in the 2000 Public Works Equipment Reserve Account# 2900-00010-0000. The Treasurer has reviewed the funding requirements and concurs with the recommendations. Queries with respect to department needs, specifications, etc., should be referred to the Director of Public Works. The subject firm has previously provided satisfactory service for the Municipality of Clarington. Respectfully submitted, Reviewed by, J/ — M rie Marano, RBSc., AMCT., Franklin Wu, M.C.I.P.,R.P.P., Treasurer Chief Administrative Officer Stephen A. Vokes Director of Public Works MM*LAB*km 802 j .. SCHEDULE "A" BID SUMMARY TENDER CL2000-1 TWO 56,000 GVW TANDEM DIESEL DUMP TRUCKS C/W PLOW EQUIPMENT Bidd TOTAL BID AMOUNT LESS TRADE-IN Total Bid Amount Sheeh n's Truckj entre $292,760.00 $36,000.00 $295,274.00 Burlin ton, ON Freight Liner Mid; ntario $304,224.00 $36,000.00 $308,457.60 ng, ON w Gerolon $297,673.00 $22,500.00 $316,448.95 orough $304,557.00 $27,500.00 $318,615.55 Altemative Bid rucks of T onto $305,050.00 $24,000.00 $323,207.50 ng, ON y Ford Sal Ltd. $306,178.00 $23,000.00 $325,654.70 o, ON CC) w THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT GENERAL PURPOSE AND ADMINISTRATION COMMITTEE Meeting: File# Date: FEBRUARY 14, 2000 Res. # Report FD-05-00 10.12.6 By-law# Subject: MONTHLY FIRE REPORT-JANUARY,2000 RECOMMENDATIONS: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: THAT Report FD-05-00 is received for information. 1. BACKGROUND 1.1 Our report covers the month of January 2000. It is our intent to provide Committee with information relevant to this department, in a timely manner. 2. REPORT 2.1 The department responded to 195 calls in January and recorded total fire loss at $226,500. A breakdown of the calls responded to follows. Continued..... 901 FD-05-00 MONTH YEAR MONTH YEAR ENDING TO ENDING TO CLASSIFICATION JAN./00 DATE JAN./99 DATE 2000 1999 PROPERTY FIRES (Includes structure, chimney, vehicle, miscellaneous e.g. furniture, clothing, etc.) 29 29 18 18 UNAUTHORIZED BURNING (Bunning complaints) FALSE FIRE CALLS (Includes alarm activations- accidental/malicious, human-perceived 39 J5 35 emergencies/check calls e.g. investigate 39 unknown odour) PUBLIC HAZARD CALLS (Includes propane/natural gas leaks, fuel/chemical spills, power lines down/arcing, 29 29 55 55 C.O. leaks, etc.) RESCUE CALLS (Includes vehicle extrication/accidents, �2 22 34 34 commercial/industrial accidents, home/residential accidents, water/ice rescue) MEDICAL ASSIST CALLS (Includes assist to ambulance personnel with 72 72 68 68 respiratory and resuscitation emergencies) MISCELLANEOUS CALLS 4 19 19 (Includes assist to other agencies, other public 4 service, etc.) TOTAL CALLS 195 195 230 230 TOTAL FIRE LOSS $226,500 $226,500 $68,500 $68,500 NUMBER OF ALARMS BY STATION ST. 41 ST. #2 ST. #3 ST. #4 ST. #5 TOTAL 100 l9 21 51 4 195 Continued.... 902 FD-05-00 - - - 2. RECOMMENDATIONS 2.1 It is respectfully recommended that report FD-05-00 is received for information. Respectfully submitted, Reviewed by Michael G. Creight ,AMCT,CMMl 1 Franklin Wu, Fire Chief. Chief Administrative Officer ;sr 903 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: FEBRUARY 14,2000 Res. # Report No.: WD-05-00 Our File: B.01.17.001 By-Law# Subject: PIPE CROSSING AGREEMENT WITH CANADIAN PACIFIC RAILWAY FOR THE CONSTRUCTION AND MAINTENANCE OF A STORM SEWER AT MILEAGE 165.60,BELLEVILLE SUBDIVISION PLAN 18T-88047 Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-05-00 be received; j 2. THAT the proposed By-law attached to Report WD-05-00 (Attachment No. 2), authorizing the execution of a Pipe Crossing Agreement between Canadian Pacific Railway and The Corporation of the Municipality of Clarington,be passed; and Clerk be authorized to execute this 3. THAT the Mayor and C agreement at such time as it has been prepared to the satisfaction of the Director of Public Works. REPORT 1.0 ATTACHMENTS No. 1: Key Map No. 2: Proposed By-law authorizing the execution of a Pipe Crossing Agreement between Canadian Pacific Railway and the Municipality of Clarington 2.0 BACKGROUND 2.1 The development of Phase 2 of the lands south of Highway No. 2 west of Green Road (see Attachment No. 1) requires the construction of a storm sewer beneath Canadian Pacific Railway, to facilitate the post-development drainage of these lands. 1101 I PAGE 2 REPORT O.: WD-05-00 I i 1.2 In a Subdivision Agreement executed with the Municipality, the Developer of Plan 18T- 88047 (Green-Martin Holdings Limited), as shown on Attachment No. 1, will be required to construct the storm sewer beneath Canadian Pacific Railway. 2.3 Canadian Pacific Railway has approved the storm sewer work, subject to the Municipality entering into a Pipe Crossing Agreement with the Railway for the construction and future maintenance of the proposed storm sewer. 2.4 The Subdivision Agreement sets forth that the Developer is responsible for any and all costs related to the design and installation of the storm sewer works, including the Pipe Crossing Agreement and all associated approvals and permits. 2.5 The engineering design for the storm sewer work has been completed, approved by Canadian Pacific Railway and the Municipality of Clarington, and now the Developer,is prepared to proceed with this construction. I Respectfully submitted, Reviewed by, i i I Stephen�. Vokes, P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer AHC*SAV*ce 27/01/00 I � i i 1102 CI_,ARINGTON _ -- -- CORNERS- PHASE 1 - - Q - 0 _. w ,0 i CLARINGTON CORNERS SUBDIVISION, PHASE 2 18T-88047 j � I PROPOSED STORM SEWER PIPE CROSSING QPG I I j w SUBJECT s SITE DRAWN BY:J.R.M �'� DATE:JAN. 12,2000 REPORT WD-05-00 KEY MAP i) ATTACHMENT NO. 1 ' I 1103 i i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON I BY-LAW 2000- Being a By-law to authorize the execution of a Pipe Crossing Agreement between Canadian Pacific Railway and The Corporation of the Municipality of Clarington for the construction and future maintenance of a proposed storm sewer at Mileage 165.60, Plan 18T-88047 NOW THEREFORE the Council of the Corporation of the Municipality of Clarington hereby enacts as follows: 1. THAT the Mayor and Clerk are hereby authorized to execute on behalf of The Corporation of the Municipality of Clarington, and seal with the Corporation's seal, a Pipe Crossing Agreement between Canadian Pacific Railway and the said Corporation for the construction and future maintenance of a proposed storm sewer. BY-LAW read a first and second time this 21St day of February 2000. BY-LAW read a third time and finally passed this 2151 day of February 2000. MAYOR I MUNICIPAL CLERK I I I 1 1 0 ATTACHMENT NO.: 2' REPORT NO.: WD-05-1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: FEBRUARY 14, 2000 Res. # Report No.: WD-08-00 Our File: B.01.16.002 By-Law# Subject: ASPEN SPRINGS SUBDIVISION,BOWMANVILLE PHASES 2C AND 3,PLANS 40M-1734(PART OF) AND 40M-1796, 'CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW' ROADS AND ABOVE GROUND SERVICES i Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-08-00 be received; 2. THAT the Director of Public Works be authorized to issue a 'Certificate of Acceptance' for the Roads and Above Ground Services constructed within Plans 40M-1734(part of)and 40M-1796; and 3. THAT Council approve the by-laws attached to Report WD-08-00, assuming certain streets within Plans 40M-1734 (part of) and 40M-1796 as Public Highways. REPORT 1.0 ATTACHMENTS No. 1: Key Map ---_w_ — --_._-N,&.-2-;.--.ProposedRoad.D.edic-ata-Qn-BY-law for part of Plan 40M-1734 No. 3: Proposed Road Dedication By-law for Plan 40M-1796 105 REPORT NO.: WD-08-00 PAGE 2 2.0 BACKGROUND 2.1 The former Corporation of the Town of Newcastle, now the Corporation of the Municipality of Clarington, entered into a Subdivision Agreement on September 5, 1991, i r with Martin Road Holdings Limited and West Bowmanville Developments Limited to develop lands by plan of subdivision, located in Bowmanville and described as Plans 40M- 1734 (part of) and 40M-1796. (Attachment No. 1). The agreement required the developer to construct all roadworks, including hot-mix paving, curb and gutter, sidewalks, boulevard dding and street tr �+,)rm drainage system and street lights, hereinafter referred to as ,,,e'Works'. i 2.2 As permitted under the Subdivision Agreement, Plan 40M-1734 was divided into Phases 2A, 2B and 2C. Phase 3 includes the entire plan 40M-1796. 2.3 The Roads and Above Ground Services for Phases 2C and 3 were issued Certificates of Completion dated August 13, 1997. This initiated a two (2) year maintenance period which expired on August 13, 1999. The Works have been re-inspected and all deficiencies have now been rectified to the satisfaction of the Director of Public Works. i 2.4 It is now appropriate to issue a `Certificate of Acceptance' for the Roads and Above Ground Services for Phases 2C and 3. The subdiv:s _,-,ement requires Council approval prior to the issuance of the Acceptance Certificate iii toads and Above Ground Services. 2.5 Further to the issuance of a `Certificate of Acceptance', a by-law is required to permit the Municipality to assume certain streets within Plans 40M-1734 (part of) and 40M-1796 as public highway (Attachments No. 2 and No. 3). I i i 1106 REPORT NO.: WD-08-00 PAGE 3 Respectfully submitted, Reviewed by, Stephen .Vokes,P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer NAC*SAV*ce i i I I I i 1107 C 40M-1796 PHASE 3 �GS 40M-1734 PHASE 2C ASPEN _ I r-- i I CRESCENT -SPEW I W ----y w z > BO NYCASTLE DRIVE l 1 i B O �I L ' "ghway 2 -----� � �(� FJJ rnl SUBJEC L _ DRAWN BY:J.R.M DATE:DEC 1999 I SITE �❑ --- a� 1� R ORT WC-08.00 Baseline' oad � �1� ' KEY MAP ; ATTACHMENT NO. 1 1108 THE CORPORATION OF THE NJUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2000- Beine a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. THAT the streets shown on Plan 40M-1734 and listed below in this section, all being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by The Corporation of the Municipality of Clarington as public highways, and assumed by the said Corporation for public use: Landerville Lane BY-LAW read a first and second time this 2l'`day of February,2000. BY-LAW read a third time and finally passed this 21"day of February,2000. I MAYOR CLERK ATTACHMENT NO.: 2 1 O REPORT NO.: WD-08-00 i s I I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2000- , i I Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. THAT the street shown on Plan 40M-1796 and listed below in this section,all being in the Municipality of Clarington,in the Regional Municipality of Durham,is hereby accepted by the Corporation of the Municipality of Clarington as a public highway, and assumed by the said Corporation for public use: Fry Crescent BY-LAW read a first and second time this 21"day of February,2000. I BY-LAW read a third time and finally passed this 21"day of February,2000. MAYOR CLERK ATTACHMENT NO.: 3 1 1 0 REPORT NO.: WD-08-1 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: FEBRUARY 14,2000 Res. # Report No.: WD-09-00 Our File: D.03.31.004 By-Law# Subject: COURTICE GLEN SUBDIVISION,PHASE 2 (MALLORY STREET) PLAN 40M-1860, COURTICE `CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee j recommend to Council the following: 1. THAT Report WD-09-00 be received; 2. THAT the Director of Public Works be authorized to issue a `Certificate of Acceptance' for the Final Works, which include final stage roads and other related Works, constructed within Plan 40M-1860; and 3. THAT Council approve the by-laws attached to Report WD-09-00, assuming certain streets and blocks within Plans 40M-1860 and 1OM-823 as Public Highways. REPORT 1.0 ATTACHMENTS No. 1: Key Map No. 2: Proposed Road Dedication By-law for Plan 40M-1860 I I I REPORT NO.: WD-09-00 PAGE 2 i 2.0 BACKGROUND 2.1 The Corporation of the Municipality of Clarington entered into a Subdivision Agreement, registered November 20, 1996, with Trulls Land Corporation to develop lands by plan of subdivision, located in Courtice and described as Plan 40M-1860 (Attachment No. 1). The agreement required the developer to construct all roadworks, including hot-mix paving, 3 sidewalks, curb and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the `Works'. 2.2 The standard subdivision agreement provides for the separation of the Works into four (4) stages: (a) Initial Works; i (b) Street Lighting System; (c) Final Works; and (d) Stormwater Management Facility (Not Applicable) 2.3 The Initial Works and Street Lighting System Works were issued `Certificates of Completion' and subsequent `Certificates of Acceptance' by the Director of Public Works, as per the maintenance requirements set out in the Subdivision Agreement. 2.4 The Final Works were issued a `Certificate of Completion' dated November 26, 1998. This initiated a one (1) year maintenance period which expired on November 26, 1999. The Works have been reinspected and all deficiencies have now been rectified to the satisfaction of the Director of Public Works. 2.5 It is now appropriate to issue a `Certificate of Acceptance' for the Final Works. The subdivision agreement requires Council approval prior to the issuance of any `Acceptance 1112 REPORT NO.: WD-09-00 PAGE 3 2.6 Further to the issuance of a 'Certificate or Acceptance, by-laws are required to permit the Municipality to assume certain streets and blocks within Plans 40M-1860 and IOM-823 as public highway(Attachment No. 2 and Attachment No. 3). Respectfully submitted, Reviewed by, Stephen A.Vokes,P.Eng., Fr�l Wu, Director of Public Works Chief Administrative Officer NAC*SAV*ce i 1113 - — f 4 COUR rIcE GLEN SUB IVISION --4QM-1860 \1 / o4,- -Al �/ SrRFFr ?BLOCK 1 , I BLO K 77 PLAN 10M-823 �os �, PLAN 10M-823 col I � II SUB ' j i SITE ` George Drive W lam, l L� ' DRAWN BY:J.R.M DATE:JAN. 12,2000 sh Road r I REPORT WD-09-00 r KEY MAP �� ATTACHMENT NO. 1 i - 1114 THE CORPORATION OF THE MUNICIPALITY OF C'LARINGTON BY-LAW NUMBER 2000- Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. THAT the streets shown on Plan 40M-1860 and listed below in this section,all being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by The Corporation of the Municipality of Clarington as public highways,and assumed by the said Corporation for public use: Mallory Street BY-LAW read a first and second time this 21'`day of February,2000. BY-LAW read a third time and finally passed this 21"day of February,2000. I I li MAYOR CLERK ATTACIEWENT NO.: 2 REPORT NO.: WD-09-00 I THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON BY-LAW NUMBER 2000- 1 Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. OW THEREFORE, the Council of Th,;Corporation of the Municipality of Clarington enacts as Iws: 1. THAT the streets shown on Plan IOM-823 and listed below in this section,all being in the Municipality of Clarington, in the Regional Municipality of Durham, are hereby accepted by The Corporation of the Municipality of Clarington as public highways,and assumed by the said Corporation for public use: Block 77 on Plan IOM-823 except the lands more particularly described as Parts 10 and 11 on plan of survey of record IOR-3337 and referenced to as items sixteenthly and seventeentl4 in Schedule "A" to the Municipality of Clarington By-law No.97-39 registered as Instrument No.LT796963. i Block 71 on Plan l OM-823. BY-LAW read a first and second time this 2151 day of February,2000. BY-LAW read a third time and finally passed this 21S`day of February,2000. MAYOR CLERK i i i ATTACHMENT NO.: 3 1 1 16 REPORT NO.: WD-09 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: FEBRUARY 14,2000 Res. # Report No.: WD-10-00 Our File: B.02.09.003 By-Law# Subject: WILLOWBROOKE SUBDIVISION, STAGE 2 (BRADSHAW STREET), PLAN 40M-1676,BOWMANVILLE `CERTIFICATE OF ACCEPTANCE', STORM SEWER SYSTEM ONLY I Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-10-00 be received; and 2. THAT the Director of Public Works be authorized to issue a `Certificate of Acceptance' for the Storm Sewer System constructed within Bradshaw Street, adjacent to Plan 40M-1676. REPORT 1.0 ATTACHMENTS No. 1: Key Map 2.0 BACKGROUND 2.1 The former Corporation of the Town of Newcastle,now the Corporation of the Municipality of Clarington, entered into a Subdivision Agreement dated October 24, 1991 with Ashdale Capital Corporation Limited to develop lands by plan of subdivision, located in Bowmanville and described as Plan 40M-1676 (Attachment No. 1). The agreement required the developer to construct all roadworks, including hot-mix paving, sidewas;cure "� and gutter, street trees, a storm drainage system and streetlights, hereinafter referred to as the `Works'. 1117 PAGE 2 REPORT NO.: WD-10-00 E I 2.2 This Agreement required that the Developer also reconstruct Bradshaw Street, including all i I roadworks, sidewalks, street trees and storm sewers. j 2.3 This particular subdivision agreement further provides for the separation of the Works into two (2) stages: Storm Sewer System; and (t, x oads and Above Ground Services 2.4 The Storm Sewer System on Bradshaw Street was issued a `Certificate of Completion' dated September 10, 1996. This initiated a two (2) ::ar maintenance period, which expired on September 10, 1998. The Works were re-inspected at that time and deficiencies have now been rectified to the to the satisfaction of the Director of Public Works. now appropriate to issue a `Certificate of Acceptance' for the Storm Sewer System on b,.,.,shaw Street. This Subdivision Agreement requires Council approval prior to the issuance of this `Acceptance Certificate'. Respectfully submitted, Reviewed by, Stephen . Vokes,P. Eng., Fra;.lklm Wu, Director of Public Works Chief Administrative Officer NAC*SAV*ce 1118 BROOK SIUBDIVISION ---48M-4676 (STAGE 2) - (STAGED l =rn ry m � � i i II i GONCESSIO RFFT cc it �I I N -�I� aJE Concessbn Street East SITE �I �;�L-5 i ;i 'i DRAWN BY:J.R.M 11 DATE:JAN.28,2000 ATTACHMENT NO 7 KEY MAP ! REPORT NO. WD-10-00 '-�, 01 F 1119 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: FEBRUARY 14, 2000 Res. # Report No.: WD-11-00 Our File: D.03.32.002 By-Law# Subject: HIGHLAND GARDENS SUBDIVISION,PHASE 2C PLAN 1OM-826(PART OF),COURTICE (CERTIFICATE OF ACCEPTANCE' AND `ASSUMPTION BY-LAW', FINAL WORKS INCLUDING ROADS AND OTHER RELATED WORKS Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: p 1 THAT Report WD-11-00 be received; . 2. THAT the Director of Public Works be authorized to issue a `Certificate of Acceptance' for the Roads and Above Ground Services, which include final stage roads and other related Works,constructed within part of Plan l OM-826; and 3. THAT Council approve the by-laws attached to Report WD-11-00, assuming the streets within part of Plan l OM-826 as Public Highways. REPORT 1.0 ATTACHMENTS No. 1: Key Map No. 2: Proposed Amending By-law for By-law 97-138 No. 3: Proposed Road Dedication By-law 2.0 BACKGROUND 2.1 The former Corporation of the Town of Newcastle entered into a Subdivision Agreement registered on June 30, 1988, with H. Kassinger Construction Limited to develop lands by 1120 I i REPORT NO.: WD-11-00 PAGE 2 plan of subdivision, located in Courtice and described as Plan IOM-826 (Attachment No. 1). The Agreement required the Developer to construct all roadworks, including hot-mix paving, curb and gutter, sidewalks, boulevard sodding and street trees, a storm drainage system and streetlights,hereinafter referred to as the `Works'. 2.2 The entire Plan IOM-826 was referred to as Phase 2 and this plan was divided into parts described as Phase 2A, Phase 2B and Phase 2C, as permitted under the Subdivision Agreement. 2.3 Phases 2A and 2B were previously assumed by the Municipality of Clarington, in accordance with the requirements of the Subdivision Agreement. 2.4 The Subdivision Agreement provides for the separation of the Works into two (2) stages: a) Storm Sewer System; and b) Roads and Above Ground Services 2.5 The Storm Sewer System was previously assumed by the Municipality, in accordance with the requirements set out in the Subdivision Agreement. 2.6 The Roads and Above Ground Services were issued a `Certificate of Completion' dated November 11, 1997. This initiated a two (2) year maintenance period which expired on November 11, 1999. The Works have been re-inspected and all deficiencies have now been rectified to the satisfaction of the Director of Public Works. 2.7 It is now appropriate to issue a `Certificate of Acceptance' for the Roads and Above Ground Services. The Subdivision Agreement requires Council approval prior to the issuance of any Acceptance=Certificate'-for Roads,and Above Ground:Serviees. i 1 ' 21 REPORT NO.: WD-11-00 ?AGE 3 Further to the issuance of a 'Certificate of Acceptance , a by-law is required to permit the Municipality to assume the remaining streets within Plan IOM-826 as public highway (Attachment No. 2). Respectfully submitted, Reviewed by, Stephen . Vokes,P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer NAC*SAV*ce 04/02/00 1 ' 22 i i i i I HIGHLAND GARDENS SUBDIVISION PLAN 10M-626, PHASE 2C i I ' I DR ISLAY CT / I ' y \ JURA CT Block 230 0.3m Reserve W Lu J-1 i.l i SUBJEG / SITE ,I 1�Li I2 I s - Nash Road DRAWN BY:J.R.M I DATUANUARY 10,2000 i I, �iE REPORT NO. WD-11-00 — — � ���_ Highway No.z KEY MAP ATTACHMENT NO. 1 1123 THE CORPORATION OF THE MUNICIPALITY OF CLAIZINGTON BY-LAW NUMBER 2000- Being a By-law to amend By-law 97-138 respecting the acceptance and assumption by the Municipality of Clarington of certain public highways shown on Registered Plan IOM-826. NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. THAT Schedule"A"to By-law 91-138 is amended by deleting the text of the item described as"Firstly"in Schedule"A"and replacing it with the following text: FIRSTLY: Part of George Reynolds Drive lying north of the line extending from the south east corner of Lot 28 to the I south west corner of Lot 100,Plan l OM-826,and south of the line extending from the south west corner of Lot 67 to the north west corner of Lot 91,Plan l OM-826. I BY-LAW read a first and second time this 21'`day of February,2000. BY-LAW read a third time and finally P assed this 21'`day of February,2000. MAYOR CLERK ATTACHMENT NO.: 2 1 1 2 4 REPORT NO.: WD-11-00 I 1 I THE CORPORATION OF THE >IUNICIPAL.ITY OF CLA-RINGTON i i BY-LAW NUMBER 2000- Being a By-law to assume certain streets within the Municipality of Clarington as public highways in the Municipality of Clarington. i I NOW THEREFORE, the Council of The Corporation of the Municipality of Clarington enacts as follows: 1. THAT the lands described as Block 230, Plan IOM-826, in the Municipality of Clarington, Regional Municipality of Durham, are hereby established,laid out,dedicated as public highway and assumed by the said Corporation for public use. i 2. THAT the streets shown on Plan IOM-826 and listed below in this section, all being in the Municipality of Clarington, in the Regional Municipality of Durham,are hereby accepted by the Corporation of the lity of Clarington as public highways, and assumed by the u;,oiporation for public use: Islay Court Jura Court Part of George Reynolds Drive lying east of the line extending from the south west comer of Lot 67 to the north west comer of Lot 91, Plan IOM-826, and west of the line extending from the north west corner of Block 230 to the south west comer of Block 230, Plan IOM-826. ad a first and second time this 21"day of February,2000. BY-LAW read a third time and finally passed this 21"day of February, 2000. MAYOR CLERK ATTACHMENT NO.: 3 1 1 2 D REPORT NO.: WD-11-0 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: FEBRUARY 14, 2000 Res. # Report No.: WD-12-00 Our File: C.01.27.001 By-Law# Subject: CLARNEW SUBDIVISION,PHASE I,PLAN 18T-88061 (NOW 40M-1976) EDWARD STREET URBANIZATION — BEAVER STREET TO APPROXIMATELY 90 METRES EAST COST RECOVERY BY DEVELOPER Recommendations: i It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: i 1. THAT Report WD-12-00 be received; 2. THAT the Purchasing By-law 94-129, Section 5.06, be waived and that the Developer (Clarnew Developments Inc.),be reimbursed in the amount of$71,516.81 for the cost of the Edward Street urbanization; and 3. THAT the funds be obtained from Account No. 7205-99004-0261. REPORT 1.0 ATTACHMENTS No. 1: Key Map No. 2: Budget Sheet No. 3: Cost Recovery Invoice 2.0 BACKGROUND 2.1 The Municipality of Clarington entered into a Development Agreement dated June 15, 1999,with Clarnew Developments Inc., for the development of Plan 18T-88061. 112 6 REPORT NO.: WD-12-00 PAGE 2 i 2.2 The Development Agreement required the developer to improve a section of Edward Street, to an urban profile. D.G. Biddle and Associates Limited, the engineering consultant for the developer, has prepared a cost s»mmary. They determined that the costs of the Edward Street urbanization attributable to the Municipality are $71,516.81 (see Attachment No. 3). -tF reviewed the cost summary from D.G. Biddle and Associates Limited and concur ount. 2.3 Therr..ic. .; this work was provided for in the 1999 Capital Budget(see Attachment No. 2). I 2.4 In order to reimburse the developer for the cost of the works, a Purchase Order in the amount of $71,516.81 must be issued by the Municipality's Treasury Department, which requires that Purchasing By-law 94-129, Section 5.06,be waived. 2.5 The Treasurer has reviewed the funding requirements and concurs with the rPc()mmendation. Respectfully submitted, Reviewed by, � l Stephen A. Vokes,P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer AHC*SAV*ce 04/02/00 1127 ------ EDWARD STREET dVI A-0-8 uviv EDWARD STREET E. Lu Y I � I w� � CLARNEW �I SUBDIVISION w 40M-1976 ' Q w m i - - VILLGku6F .� NEVIV� --- I s _ SUBJECT -- �' - SITE- DRAWN BY:J.R.M DATE:JAN.28,2000 ---- �I ATTACHMENT N Highway 401 NO. 1 REPORT NO. WD-12-00 KEY MAP 1 ', 28 T H E C O R P O R A T I O N O F T H E M U N I C I P A L I T Y O F C L A R I N G T O N 1999 CAPITAL BUDGET AND FOUR YEAR FORECAST ROADS AND STRUCTURES SECTION PAGE REFERENCE: 1 z DEPARTMENT: PUBLIC WORKS E- z 1999 PROJECT PROJECT COST/FINANCING � a ACCOUNT #: 7205-99004-0261 COSTS WO PROJECT NAME: ROAD RECONSTRUCTION EDWARD ST. EXTENSION ROAD RECONSTRUCTION 88, 000 Q a PROJECT ADMINISTRATION 12 , 000 LOCATION: NEWCASTLE VILLAGE DESCRIPTION/DETAILS: FULL RECONSTRUCTION TO AN URBAN ROAD STANDARD INCLUDING GRADING, GRANULAR BASE AND SUB-BASE, CURB AND GUTTER, HOT MIX ASPHALT, SIDEWALK, AND STORM SEWERS . TOTAL COSTS : $ 100, 000 FINANCING RESERVE FUNDS P/W PARKS CAPITAL 22 , 600 Caroline Street 77, 400 DEVEL CHRG P/W N �O -6 o a c � 0 p (n N 0_ Edward Street loom a) o �L I L James Street TOTAL FINANCING: $ 100, 000 i CLARNEW DEVELOPMENTS INC. 1/2 INVOICE FOR MUNICIPAL WORKS =DWARD STREET RECONSTRUCTION(STAGE I SERVICES) )RAFT PLAN OF SUBDIVISION 18T-88061 -PHASE I-REG. PLAN 40M 1976 VILLAGE OF NEWCASTLE MUNICIPALITY OF CLARINGTON OUR FILE: 86267 CONTRACT UNIT TOTAL ITEM DESCRIPTION UNIT QUANTITY PRICE COST 1.0 STORM SEWERS (EXISTING EDWARD ST.) 39.50 $75.00 $2,962.50 1.1 300mm concrete pipe I.m. 1 V. 3.10 $699.00 $2,166.90 .2 1200mm precast manhole ea. 2.00 $1,377.00 $2,754.00 1.3 Single precast catch basin(road) ea. 1.00 $1,429.00 $1,429.00 1.4 Boulevard catch basin 1.5 250mm catch basin connections I.m. 12.00 $ x $2.00.00 $79$79.00 .00 1.6 T.V. Inspection I'm. 39.50 $2 1.7 150mm service connections ea. 3.00 $562.00 $1,686.00 Total Storm Sewers $11,965.40 2.0 ROADS(Existing Edward St.)STAGE I CONSTRUCTION 2.1 Tree removal(item 11.5-additional work) I.S. 1.00 $1,575.00 $1,575.00 2.2 Remove existing curb&gutter 1.m. 30.00 $10.00 $300.00 � m3 1473.50 $4.00 $5,894.00 2.3 Excavation &Fine Grading i � L m. 174.00 $9.00 $1,566.00 2.4 100mm underdrains 2.5 Granular'B' material(375mm) m3 3 $16.48 $5,273.60 08.00 2.6 Granular'A material(150mm) m3 108.00 $23.46 $2,533.68 2.7 Binder asphalt(SOmm) m2 722.00 $7.05 $5,090.10 m. 174.00 $32.00 $5,568.00 2.8 Concrete curb&gutter(complete) I. I.M. 160.00 $52.00 $8,320.00 2.9 1.5m concrete sidewalk 2.10 Topsoil &sod boulevards m2 500.00 $3.50 $1,750.00 2.11 Adjust existing San. M.H. to Grade ea. 1.00 $ $350.00 $16.00.48 $4,507.28 2.12 Additional granular'B'(item 11.4 additional work) m3 273.50 516 $47 2.13 Restore existing driveway(item 11.2 additional work) I.s. 1.00 $477.88 $477.88 2.14 Decommission well in existing Edward St. I.S. 1.00 $2,280.50 $2,280.50 (11.6 additional work) Total Road Works Existing Edward Street $45,486.04 SUMMARY $11,965.40 1.0 STORM SEWERS(EXISTING EDWARD STREET) 2.0 ROADS(EXISTING EDWARD ST.)STAGE I CONSTRUCTION $45,486.04 VALUE OF MUNICIPAL WORKS $57,451.44 •• General Items $668.68 Sub Total $58,120.12 15%Engineering $8,718.02 Sub Total $66,838.14 7%G.S.T. $4,678.67 TOTAL INVOICE FOR MUNICIPAL WORKS $71,516.81 ATTACBAMNT NO.: 3 1 30 REPORT NO.: NM-12-00 THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: FEBRUARY 14,2000 Res. # Report No.: WD-13-00 By-Law# Subject: REQUEST TO UPGRADE BASEBALL FACILITY AT LORD ELGIN PARK Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-13-00 be received; 2. THAT the proposal from the Clarington Boys Slo-Pitch Association to upgrade the baseball facility at Lord Elgin Park be approved; 3. THAT Municipal staff be authorized to install all of the materials provided by the Association at the Municipality's expense; 4. THAT the application from the Clarington Boys Slo-Pitch Association for use of the facility in the year 2000 be approved and that the Association be further advised that they must apply for use of the facility on an annual basis as per current municipal policy; and 5. THAT the Clarington Boys Slo-Pitch Association be advised of Council's decision. REPORT 1.0 ATTACHMENTS No. 1: Key Map 1131 I REPORT NO.: WD-13-00 PAGE 2 No. 2: Correspondence received by the Public Works Department from the Clarington Boys Slo-Pitch Association No. 3 Application form received from the Clarington Boys Slo-Pitch Association 2.0 BACKGROUND 2.1 On September 21, 1999 the Public Works Department received correspondence from the Clarington Boys Slo-Pitch Association(refer to Attachment No. 2). The Association proposes to pay for the costs of materials to upgrade the baseball diamond at Lord Elgin Park provided that the Municipality pays for the cost of installation. The Association has also requested that they be permitted use of the facility for the normal fees. i 3.0 COMMENT 3.1 The Clarington Boys Slo-Pitch Association proposes to pay for the cost of players' benches, additional fencing, a gravel infield and 2 garbage receptacles provided that the actual installation be completed by the Municipality. 3.2 Lord Elgin Park is located on Fourth Street in Bowmanville and is situated adjacent to Lord Elgin School. The park contains 1 baseball diamond, a playground area and tennis courts. There is also a baseball diamond at the adjacent Lord Elgin School. 3.3 The existing baseball diamond consists of a backstop and a grass playing surface, without a gravel infield. Due to the lack of a proper playing surface the existing diamond is used only on a limited basis. I 3.4 The Association has allocated $6,000 to cover the cost of materials to upgrade the existing ball diamond. They have requested that the Municipality provide labour for the I actual installation. I i 1132 REPORT NO.: WD-13-00 PAGE 3 4.0 CONCLUSIONS AND RECOMMENDATIONS 4.1 Based on the above it is concluded that the proposal by the Clarington Boys Slo-Pitch association will provide a cost effective means of creating one additional baseball facility that can be utilized on a full time basis. It is therefore recommended that the proposal to upgrade the facility be approved and that municipal staff be authorized to perform the required installation. It is further recommended that the application submitted by the Association for the use of the facility in the year 2000 be approved. 4.2 The Public Works Department involvement in this project will be accounted for in the preparation of the Department's 2000 Capital and Current Budgets. Respectfully submitted, Reviewed by, I I Stephen A. Vokes,P. Eng., Franklin Wu, Director of Public Works Chief Administrative Officer BM*SAV*ce 04/02/00 i Clarington Boys Slo-Pitch 133 i Boulevard Meadowvie,n -- - � I i 'I v co LORD ELGIN s PARK LORD ELGIN SCHOOL li 4- i I I I � � Fourth Street i I h St �E ; i Fourt II z DRAWN BY:J.R.M DATE:FEB.2000 ❑ l � � — � REPORT WD-13-00 !, BOWMANVI ❑ ❑ KEY MAP i ATTACHMENT NO. 1 1134 10/15/9 09:03 STEVES DIESEL 905 623 9282 901 September 21, 1999 Philip Broome Supervisor of Public Works Bowmanville, Ontario Dear Mr. Broome; w Further to our discussion earlier this summer Clarington Boys Sio-Pitch Association is eager to enter into a partnership with the Municipality of Clarington whereby the Association agrees to pay for the materials necessary to upgrade the west baseball diamond at Lord Elgin School in the north end of Bowmanville. As of September 21, 1999, the Association is willing to contribute $6,000.00 for such upgrades as � I a pair of benches,fencing on both sides of the diamond,playing surface, and 2 garbage cans if the Municipality agrees to provide the labour to install these upgrades. It will also be the intention of the Association to contribute more money in the year 2000 for the addition of two 5 tier bleachers. h The Association would be pleased to provide a plaque for this diamond stating that the boys are H enjoying this facility due to a co-operative effort by both the Municipality of Clarington and the a Clarington Boys Slo-Pitch Association. R: Our Association expects to have first choice in using the facility next year and in subsequent years and agrees to pay the usual rental fees to maintain upkeep of the diamond. r` Would you please send us a written quote stating the cost of the materials used for this upgrade for our records. Sincerely, �s Pete Niklaus Donna Lucas-Astley .? Co-Chair Co-Chair Clarington Boys Slo-Pitch Association gt y Clarington Boys Slo-Pitch Association r• Isabelle Goodfellow Treasurer Clarington Boys S10-Pitch Association ATTACHMENT NO.: 2 1 } 35 REPORT NO.: WD-13-00 2 i 10/28/99 12:04 STEVES DIESEL -� 905 623 9282 D01 J. 1 . ASTLEY ASSOC. INC_. 905 SZ9 095z P. 02 DN: FORM.43 THE CORPORAT10t4 OF THE M17PIICIPALI'I'Y OF CI.ARWGTON COMMVNi'RlY SERPICW DEPARTMENT ! PERK T APPLICATION FOR FACILM USE I i RETURN TOt CObOdUN rx SR KVICES DIPARTMENT I f I 40 TEMPERANCE$SRi'RRM EOWMANVU 4 ONTARIO 1r1,C 3A6 (94$) 623.33W EXT,249 TO USE i FAGILM DATE (S) Im"(SS) RENTAL MATE FAA. t hp9ip I 60w /1 p IC<. G S Ace No PK MoTJ-D S' 6:ao N 6.""`r'ci Aj 4 ACCOMMODAMON, SPECIAL EQbLeMN% PRIVMEGES A- 4Q GROWN C�6& h)G=,t .__$o�,S. S 4o JPrtChF i Y1 PERSON-EI-CHMORS ktLeAlt OMYMAIUNGADDRESS ADDRESS PHONE NO: 71te permit holder agrees to be rosponaible for payment of any rental charge that buomes due to the t Municipality under this permit, Payment in advance with postdated cheques due before permit date. The permit for facility and rental dates Is valld only when the applieatton to signed by an Authorized s ' representative of the Communtty Services Department. SIGNATURE OF Fl?Ret N-IN-Ci3 �t FOR THE C„,QMMUNTTY SRaRViM DEPAR'TMW DATE DATE ISSUED ; C ATTACHMENT NO.: 1 36 REPORT NOI: .WD-I .- N 10/28/99 12:04 STEVES DIESEL -• 905 623 9282 902 J. I . ASTLEY Assns:. INC. y0!i 83°! 0053 P. 0 DN. FORM.45 THE CORPORATION OF THE MMCIPALITy OF Ct.AMGTON COMMUNTIY NERVICIlB DEPARTMENT S PERMIT APPLICA nON I FOR FACILCI°Y USE f RXTURN T41 COM OIN1 lY SBRVICU riEPAXTAXIjT i 40 TIt,11D1'ERANCZ$TRIM? BOWMANVMA ONTARIO LIC 3A6 (00 623.3379 EXT.UP � TO USE t)Q606 SF1486A/ FAOIIM Y DATE(8) T (6) UNTAL RA'Z'E �► 4`10 ex.. S .w� ,v P rAA s � 7 �s l��"`'� •yaP ACCOMMODA710N, SPECIAL EQUIPMENT, PRIMEOE5 I i L CROUP NAME: /l}Ct"(Z)IV 6Q.y .._ , ," T''J rc a I PER94N,IIV•CHARo81aaK 4«_'&U'r MAII~ING ADDRESS SAC! ` P!re— y ADORM a.c&"r"d~ e283 I a � x _,_ew DN, LC-3—k f .a �-� PHONE NOs �_:�.[ ._T The permit holder ap m to be ra>Rp nAle for payumnt of Any rental ch&W that becomes due to than MuniC3patity under this permit- Payment in advanco with postdated cheques due before permit date, '; 71e permit for Wlllty and rental(1204 is VAitd only when the appUcation is signed by an au tHorLzed _ repre"Utesive-of-the-Community Seeker Departmt, I • SI©MNOXTURE OF FURSON-IN-CHAME FOR'TEIE COMMUNITY SERVICES DEPARTMIR�T y i nA DATE • 1 137 : : 10/28/99 12:05 STEVES DIESEL -a 905 623 9282 903 3- T . 06T4.GY ASSOC. INC. 905 Qa9 0058 P. 04 � i i i ,II a I DN:FORM.45 THE CORPORATION OF TEM YMIUNIMALITY OF CIAkt OTON ; ? CobfHUNM SERVICES DEP'AXTMENT l PERMIT APPLICATION FOR FACILITY USE I , RETURN TO: COb9Wft4 Y SERVICES DEPARTMENT 40 T9?i=RANCE$TREE T` HOWMAI+iVUAS,ONTARIO UC 3A6 9W 623.3374 W.249 TO USE R FAC UTY DA'L'E(S) Ttm(S) nNTAL RA'T'E ALA, W 21 w I , U� I s,. :. 4.r kit QW _0M 9 • �ckj I k it ACCOMMODAVON, SPECIAL EQUIPMENT, PRIVILEGES ( � i I � I GROUP NAME: la-R,.r iy�''�z'rN I , PERSOAI-IN-CHARGE Dku&,4 LejU ASM y MA1Y1Nti ADDRESS �G� l 7'eH ADDRISSS �3 1 nJ T Room x g 3 I Xl 3 k'9 PHONE NO: AS " 3�" The permit holder agrees to be rv"nu'ble for payment of any rental eharp that beoaarea doe to the Municipality under this permit. Payment in advance with postdated chequea due before permit date. The permit for facility and rental dates is valid only when the application is sipted by an authorized representative of the Conu malty Servicea Department, j g4 f I r4 I SIONA'I'URS OP PERSON-IN-CHARM FOR THE COMMUNrTY SERVICES DEPARTMENT DA 7E DATE MUM ' I 1 , 38 Jai 10/28/99 12:06 STEVES DIESEL - 905 623 9282 904 J_ Z - QSTLMY ASSOC. INC. ?e5 Q39 0052 P. Pa'S i DN;>~ORM,45 THE CO"ORATION OF THE MUNICIPALITY Ott' CLARINGTON rf CObMvrsM SERVICES>aIMTbMNT PERNUT APPUCATION FOR FACIIri`T'Y USE t RETURN TO: COMA UNI'I"it OnV'ICES DEPARTMXW 40 MIPERANC&VMBT BOWMANVB.LLE,ONTARIO LAC 3A6 j {906) 6 O79 Err.249 i i i TO USE 2) ,6n1g!g0-1 c z G 00 J5q-Sv IV XACix+l'i'Y DATE(8) MM(8) RENTAL RATE AI.A. I t ky JIF lei 91A,v6 S Ada t cA ACCOMMODATION, SPECIAL EQUIIwEN'T, PRIVILEGES t GROUP NAME: �,! �i na4"� &yS 34Q TcM PERSON•IN-CHAROR MAmAA LUcAS' A7Y,/5YMA -INO ADDRESS S 40 ` ADDRESS C�}} 1/7 L��y�t�2 f' Ad, 60,K D9 3 3 0&.--41 a Y3 ►. el PHONE NO: The permit holder abrees to be responsible for payment of any rental charbe that becomes due to the i Municipality under this permit. Payau12t 1112 advanoe with postdated Cheques due before permit data The permit for facility i d rental dates is valid only when the application is signed by an authorial represeat#ttve of the C.ommttnk Sety M Depart out, ; $IGNATUR9 OF PERSON-IN-CHARD F R THE COMMUNITY SERVICES DBPARWEE T • I ! ,4 J ; DATE DATE ISSUED ' i i 1 13 9 i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON REPORT Meeting: GENERAL PURPOSE AND ADMINISTRATION COMMITTEE File# Date: FEBRUARY 14, 2000 Res. # Report No.: WD-14-00 By-Law# Subject: RATIONALIZING TRANSIT SERVICE HIGHWAY NO.2/11IGHWAY NO.401 CORRIDOR CLARINGTON OPPORTUNITIES Recommendations: It is respectfully recommended that the General Purpose and Administration Committee recommend to Council the following: 1. THAT Report WD-14-00 be received; 2. THAT Council take the opportunity through this report, WD-14-00, to comment on the Highway No.2/Highway No. 401 transit report and recommendations prepared by ENTRA Consultants and the Regional Transit Coordinating Committee, prior to the end of February 2000; 3. THAT Council agree in principal with the report and recommendations prepared by ENTRA Consultants and the Regional Transit Coordinating Committee to foster continued discussions towards implementing service improvements; and 4. THAT a copy of report WD-14-00 be forwarded to the Regional Transit Coordinating Committee. REPORT 1.0 ATTACHMENTS No. l: Highway No. 2 — Highway No. 401 Corridor Transit Service Review — Final _Report,Report_No._1999-RTC-3 to the Regional Transit Co-ordinating Committee 1i4 � i REPORT NO.: WD-14-00 PAGE 2 { including the recommendations of the Conventional Transit Operators Sub- Committee, and the December 9, 1999 Minutes of the Regional Transit Co- ordinating Committee i I No. 2: "Floating"Two Zone Fare Boundary and Clarington Passenger Price Comparison I I 2.0 BACKGROUND 2.1 Changes to transit funding policies by the Province have seen the elimination of both i capital and operating subsidies to municipal transit systems. Municipalities are reviewing ways to reduce costs by increasing operational efficiencies. Transit riders are demanding more co-ordinated services for both timing and ease of transfers with simplified fares. This lack of "seamless" and coordinated transit service has contributed to the continuing loss of overall market share to passenger vehicles. As a result of these demands and increasing friction between GO Transit and local transit operators within Durham Region, a plan was needed to co-ordinate services. At one point, GO Transit indicated they were considering discontinuing bus service in Clarington. The Regional Transit Co-ordinating Committee worked with local municipalities to fund an impartial study by ENTRA Consultants to review the existing transit services and make recommendations to restructure services to provide co-ordinated and equitable travel opportunities across the corridor. 2.2 On December 9, 1999, the Regional Transit Co-ordinating Committee (RTCC) passed the following resolution: "THAT a copy of Report 41999-RTC-3 of the Commissioner of Planning and the recommendations of the Conventional Transit Operations Sub- Committee of RTCC, acting as the Steering Committee for the Highway 2— Highway 401 Corridor Transit Service Review, be forwarded to the Towns of Pickering,Ajax and Whitby,the City of Oshawa, and the Municipality of Clarington to request their input by February 2000." j 1141 REPORT NO.: WD-14-00 PAGE 3 Report No. 1999-RTC-3, including the recommendations of the Conventional Transit Operators Sub-Committee, and the December 9, 1999 Minutes of the Regional Transit Co- ordinating Committee are included as Attachment No. 1. This resolution was reviewed by Regional Planning on January 18, 2000 and referred to local Councils on January 19, 2000 for input to the RTCC to be received by February 29, 2000. Responses from the local Councils will permit the RTCC to "sign off' on the report completed by ENTRA. The report and comments will form the basis for further discussions and refinements. This will also enable the participants to begin working on the details of how the recommendations approved through consensus can be implemented and further refine cost estimates. 2.3 Definitions: Local Trips- Those trips which begin and end within the boundaries of a single municipality. Inter-municipal Trips- Those trips which begin in one municipality and end in another municipality within Durham Region. Regional Trips- Those trips which begin in Durham Region and end outside of Durham Region. (At the present time, Clarington residents from both Newcastle and Bowmanville are accessing the GO Transit regional service to connect with other service areas within Durham Region.) 1142 t REPORT NO.: WD-14-00 PAGE 4 I 1 3.0 REVIEW AND COMMENT 3.1 Recommendations by ENTRA Consultants i ENTRA Consultants, having solid experience in the transit/transportation field, worked j closely with the RTCC, the RTCC Steering Committee, as well as having consultation with area Chief Administrative Officers and making presentations to local Councils. The recommendations prepared by ENTRA were realistic in that proposed solutions needed to be technically as well as economically and politically acceptable to ensure implementation within a short period of time. Transit studies have been completed in the past by various individual transit operators but remain simply as recommendations because there was insufficient incentive to push forward and make changes. ENTRA'S report dated October 1999 shows consensus on many issues including recommendation of: • A simplified fare structure incorporating a "floating" two-zone fare with the base fare of$1.75 with a one time premium fare of$1.75. Attachment No. 2 shows how the zones work. A Clarington resident would pay $1.75 to travel within Clarington (first zone) or Oshawa, (second zone)with a single premium fare of$1.75 required to enter Whitby, Ajax or Pickering. • A cost allocation model, which calculates net deficits from intermunicipal costs and revenues and allocates the deficit among the municipalities, based on the amount of service each receives. • Most cost effective service provider in corridor, confirmed as GO Transit (based on current funding formulas), with local transit services continuing to have access to Highway No. 2 for local routings such as the Courtice loop. At this point, Oshawa Transit has not agreed to transfer their main services along Highway No. 2 to other providers. • The approval process would see local municipalities sharing costs of intermunicipal service. There would be no change to local autonomy in transit decisions and no changes to the roles of Municipal or Regional Councils. To facilitate the municipal approval process, dealing with inter-municipal matters, 1 . 43 REPORT NO.: WD-14-00 PAGE 5 a new step has been added involving a Chief Administrative Officer Administrators group. This group would meet at the request of the RTCC, where service change proposals would require Municipal Council decisions: The process continues to rely on the approval of individual Municipal Councils for services to be implemented, yet provides an overall coordination context to ensure that proposals support the development of coordinated transit services throughout the corridor. 3.2 Existing Conventional Transit Services The report by ENTRA recommends that the existing services in Clarington rem ain unchanged, but with future options available. The residents of Clarington are presently receiving regional bus service from GO Transit from Newcastle to Courtice and beyond. Oshawa Transit is presently providing inter-municipal service in Courtice with a single loop leaving Oshawa, easterly along Nash Road, south on Courtice Road then west along Highway No. 2. The initiative by Public Works, to work with the private sector, has resulted in Clarington transit riders obtaining benches and/or illuminated bus shelters with no expense to the Municipality, while simultaneously producing annual general revenue of approximately$31,000.00. i 3.3 Clarington Opportunities Extension of the more frequent intermunicipal transit services to Newcastle would have significant impact on the existing service providers and be a major new expenditure to the Municipality of between $100,000.00 to $180,000.00. This higher level of service in the Clarington corridor would be difficult to justify in the short-term based on the current ridership and projected costs. As an example, if 60 riders are using the hourly bus service and the more frequent inter-municipal buses began operating without sufficient demand, it may only result in splitting the 60 passengers between buses. The deficit would be large due to the extent of rural area between the urban centres, which produce less revenue. A slower staged growth of intermunicipal and local transit must be based on demand. 1144 i REPORT NO.: WD-14-00 PAGE 6 i In the short to medium term, ENTRA has suggested an alternative which minimizes initial i investment by using existing hourly GO Transit buses which have spare capacity. If the { inter-municipal service were not extended beyond Courtice, but instead extended the proposed lower fare arrangement of$1.75, "floating" zone structure, local riders would pay the same lower inter-municipal fares proposed along the rest of the Highway No. 2 corridor. If Clarington Council approved of this proposal to subsidize the lower fares, estimated costs would be as follows: Courtice $13,000 share of deficit from intermunicipal service(Courtice loop) $ 8,000 deficit for regional service fare arrangement Courtice Total =$21,000 i Bowmanville +$12,000 deficit for regional service fare arrangement =$33,000 Newcastle +$10,000 deficit for regional service fare arrangement =$43,000 The Courtice loop provided by Oshawa Transit, with a total length of approximately 6.8 kilometres, has been free during the trial period because it was seen as a profitable route, based solely on operating cost, which could be accommodated with existing equipment and staff. Under the cost allocation model, a price tag of$13,000.00 has now been applied to it as a portion of the average overall deficit. Discontinuation of the Courtice loop would receive criticism from students who are the main users for the service and their parents. This loop passes three schools and discontinuation would affect this transportation link to the Courtice Community Complex. To maintain the deficit at $13,000.00 and maintain the existing transit services, Council could defer the $30,000.00 implementation of the regional service fare arrangement to a later date when the other recommendations have been implemented and cost estimates reviewed. Oshawa Transit has not indicated how long it will continue to provide the Courtice loop on a no charge basis. 1145 REPORT NO.: WD-14-00 PAGE 7 Public transit has an environmental and social impact on entire communities by reducing air pollution and traffic congestion, but only directly serves a small segment of the population as passengers. Public transit is expensive and, without subsidized ridership, levels would continue to decline as riders found other modes of transportation less expensive. Although in Clarington there were 115,000 passenger trips taken, the actual number of residents using the system is estimated at 575 which represents approximately three-quarters of one per cent of Clarington's population of 65,000. It is estimated that ninety per cent of the 575 residents use transit on a daily basis while the remaining ten percent would be infrequent users. When comparing daily transportation trips and the modal split between passenger vehicles and transit,transit represents only one half of one percent. There is also no direct correlation between price and ridership. If fares increase even in small amounts, passengers may leave the system to find other modes of transportation if they are cheaper. If fares drop by 50%, ridership will see an increase, but not double, as many residents still find the personal automobile more convenient or faster. Cost is not the only factor. Many riders are attracted or lost to the system due to ease of transfers, simplified fares, direct routes to their required destinations, and timing of service. Although not a recommendation of the report, Clarington has future options to establish internal boundaries between Courtice and Bowmanville and between Bowmanville and Newcastle, with premium fares required upon entering the new zones. The estimated deficits are based on Clarington remaining as one single municipal zone, although it is almost as wide as the service areas of Oshawa, Whitby and Ajax combined. The person boarding in Newcastle obtains the greatest benefit, by paying the same $1.75 as the person boarding in Courtice to enter Oshawa but having travelled a much greater distance. Internal boundaries would make residents taking the longer trips within Clarington pay a little more and help reduce the deficit, but would complicate the fare structure and divide the Municipality. 1146 i I REPORT NO.: WD-14-00 PAGE S I 3.4 Steps Towards Local Transit Loops and Routes I The improvements being proposed to the Highway No. 2/Highway No. 401 corridor will improve transit opport„nities along this main transportation spine and encourage new j ridership. The initial parameters of the review process by ENTRA are nearing completion. Once the efficiency of the Highway No. 2 corridor is improved, future loops in Courtice, Bowmanville and Newcastle, or major expansion to Orono can be reviewed separately. Those service options should be taken in steps, which can be monitored to provide further expansion as demand increases. The timing or possible results of those future reviews should not deter Council from reaching concensus on the present Highway No. 2/Highway No. 401 corridor recommendations before them. 3.5 Budget Preparation Cost estimates provided by ENTRA Consultants are derived from current ridership and operating costs. Any significant increase or decrease in ridership affects the operational efficiency as a whole. Fare subsidy expenditures by the Municipality will increase as ridership increases, but utilization of existing spare capacity will reduce the overall operating deficit. This trade-off makes it difficult to determine the final effect on the deficit. For additional short distance riders,paying the base $1.75 fare, the deficit would increase by approximately $1.00 per passenger. For longer distance riders, the costs would generally be offsetting, since intermediate length trips are more expensive than current fares and long distance trips are less expensive than current. 3.6 Implementation Phase The transit review and consensus process has been a lengthy one. Once local Councils have submitted their comments, the report can be finalized and detailed plans for the implementation can begin in the areas of consensus. The implementation phase will again require ongoing discussions with all stakeholders to confirm the desired course of action. 4.0 CONCLUSIONS From the above, it is concluded that this is Council's opportunity to comment on the recommendations presented to the Regional Transit Co-ordinating Committee and 1147 REPORT NO.: WD-14-00 PAGE 9 Clarington's desired course of action. An agreement in principal to consensus recommendations listed in the report will form a foundation for further discussion towards implementing service improvements in the transportation corridor. Staff recommend such an agreement in principal. In particular, staff agree that: 1) GO Transit is the most cost effective service provider along Highway No. 2; 2) Existing levels of service in Clarington remain unchanged, but with future options available; and 3) The Proposed "floating" zone structure be extended across Clarington with an associated subsidy cost of$43,000. i Respectfully submitted, Reviewed by, i Stephen'A. Vokes,P.Eng., Franklin Wu, Director of Public Works Chief Administrative Officer RDB*SAV*ce 08/02/00 1148 i i REVISED i Planning Department ' Commissioner's Report to the Regional Transit Co-ordinating Committee Report No.1999-RTC-3 Date: December 9, 1999 SUBJECT Highway 2 - Highway 401 Corridor Transit Service Review- Final Report, File: 4.2.7 This report is an addendum to Report No. 1999-RTC-1 RECOMMENDATION 1. THAT Commissioner's Report No. 1999-RTC-1 be received for information; 2. THAT the recommendations of the Conventional Transit Operators Sub- Committee of RTCC, acting as the Steering Committee for the Highway 2 - Highway 401 Corridor Transit Service Review, be received; and 3. THAT copy of Commissioner's Report No. 1999-RTC-3 be forwarded to the Town of Pickering, the Town of Ajax, the Town of Whitby, the City of Oshawa, the Municipality of Clarington, and GO Transit. REPORT 1. On June 15, 1999, the Regional Transit Co-ordinating Committee (RTCC) met to consider Report No. 1999-RTC-1, which outlined the findings and I recommendations of the Highway 2 - Highway 401 Corridor Transit Service Review. The RTCC raised some concerns and referred the report back to the Conventional Transit Operators Sub-Committee, who were acting as the Steering Committee for the study. 2. On September 28, 1999, the Steering Committee met to address the concerns raised by RTCC on June 15, 1999. i 3. The Steering Committee reviewed the findings and recommendations of the consultant (see Attachment 2 - Co-operation and Consensus: Rationalizing - Transit Service in the Hwy.2/Hwy.401 Corridor.) and agreed, in principle, to a U 1 14 9 ATTACHMENT NO.: l REPORT NO.: WD-14-..J No Change Commissioner's Report No. 1999-RTC-3 Page 2 majority of the recommendations. The Steering Committee's report and their recommendations are contained in Attachment 1 . 4. Consensus on these recommendations by the Conventional Transit Operators forms a foundation for further discussion towards implementing service improvements in the study area: The Planning Department will continue to facilitate discussions between the Conventional Transit Operators toward this objective. i A.L. Georgieff,�M.C.I.P., R.P.P. Commissioner of Planning Attachment: 1. Highway 2-Highway 401 Corridor Transit Review, Steering Committee Report 2. Co-operation and Consensus: Rationalizing Transit Service in the Hwy.2 /Hwy.401 Corridor N:\tra\transit\highway2\rtc2-add.doc 3 � 5U i Attachment 1 Highway 2 - Highway 401 Corridor Transit Service Review Steering Committee Date: December 9, 1999 I SUBJECT: Highway 2 - Highway 401 Corridor Transit Service Review - Final Report File: 4.2.7 RECOMMENDATIONS 1. THAT the final report of the Highway 2 - Highway 401 Corridor Transit Service Review entitled "Co-operation and Consensus: Rationalizing Transit Services in the Highway 2 - Highway 401 Corridor" prepared by ENTRA Consultants Inc., be received; and 2. THAT the recommendations of the Conventional Transit Operators Sub- Committee of RTCC, acting as the Steering Committee for the Highway 2- Highway 401 Corridor Transit Service Review, form the basis for further discussion and implementation by the Transit Operators in Durham. REPORT 1. On June 15, 1999, Commissioners Report 1999-RTC-1 was presented to the Regional Transit Co-ordinating Committee (RTCC). The report presented the key findings and recommendations of the Highway 2 — Highway 409 Corridor Transit Service Review. After much discussion, RTCC adopted the following resolution: "THAT Report #1999-RTC-1 of the Commissioner of Planning be referred back to the Steering Committee for the purpose of addressing the concerns that have been raised with respect to how capital costs will be dealt with and also with respect to how routes will actually work, particularly with respect to the shopping centres in Oshawa and Whitby, and report back to the Regional Transit Co-ordinating Committee by September 15, 1999." Councillor Novak also asked that the costs for extending service to Bowmanville and Newcastle, respectively, also be included in the final report. - 1 151 Steering Committee Report Page 2 1.1 Since then, the project consultant addressed the matters raised by the Committee, by incorporating the following.into the final report: • updates to the maps and descriptions on the Service Option figures; • revisions to ridership tables and clarify Clarington totals; • revisions to language regarding the eastern terminus; • additional detail in discussion of the common elements; • revisions to Option 3E service design to reflect: - maintaining Highway 2 service connections to Ajax GO Station; - maintaining portions of local service in Whitby and Oshawa; i - allocating deficit for fare structure changes on service to Courtice • revisions to Table 4, "Intermunicipal Service Cost Summary", to include preferred fare option only and updated cost figures • revisions to and expansion of the section on cost estimates for service in Clarington l • additional detail to clarify the fare payment and implications; • clarification of local approaches to rationalizing local services; and • discussion of potential for local route diversions. 2. Key Findings and Recommendations. 2.1 The Conventional Transit Operators Sub-Committee of the Regional Transit Coordinating Committee, acting as the Steering Committee for this project, met on September 28, 1999. The purpose of the meeting was to address the direction given by RTCC at its June meeting and to review the results of the work undertaken by ENTRA Consultants Incorporated, with the objective of arriving at a consensus on matters that could be recommended for implementation. The Terms of Reference for this study provided for the Steering Committee to report through the Planning Department to RTCC on this study. 2.2 At the outset, the Steering Committee agreed that the consultant had addressed the Terms of Reference guiding the scope of their assignment. - - The Steering Committee also noted that the consultant had incorporated the additional items requested by RTCC in its final report. 9 1 152 i I Steering Committee Report Page 3 2.3 The Steering Committee subsequently considered the results of the Report I and arrived at a consensus on the majority of the recommendations offered ! within the Technical Report of the consultant, as illustrated in Attachment 1. Consensus on these recommendations forms a foundation for further discussion towards implementing service improvements in the study area. 1 2.4 The Steering Committee agreed in principle to: I • a set of service standards and policies (ie. hours of service, frequency of service, transfers, fare policy), which will guide the design of new and revised services, and establish a framework for improved mobility across the service area; • fare structures and levels (ie. floating zone boundary, $1.75 base fare plus $1.75 premium fare), which introduce consistent fare levels, integration with local services, and reasonable financial return; • a variety of technical issues related to routes and services, and communications and accessibility (ie. terminus locations, public, bus to bus and agency communication, fare collection technology, future accessibility for riders with special needs), which will improve service levels, establish a single source for information, improve interagency communication and establish a framework for integrating improvements to accessible services; and • the formula to share the deficits which may be created by the revised fare structure and inter-municipal services, ensuring that each municipality pays a fair share based on the amount of service received. The Steering Committee was unable to reach a complete consensus on the consultant's recommendations related to GO Transit as the inter-municipal operator (with impacts on the types of vehicles and specific service design details), and the inclusion of the CAO administrators group in the roles and responsibilities. While each of these issues is important to the success of services in the corridor, the lack of agreement by individual operators does i0 1153 Steering Committee Report Page 4 not delay nor impede the process of implementation of the areas of the agreement. 2.5 As such, the Steering Committee recommends that: • the revised report from the consultant be received; and • that the recommendations identified in Attachment 1, form the basis for further discussion and implementation by the Transit Operators in Durham. N. Ki ns, Pickering Transit A� n,. ch emin, Ajax Tr "sit B. Gryl 4Whi IWnsit N. weedle, Oshawa Transit R. Baker, Municipality of Clarington M. Wolczyk, sit Attachment: 1 - Steering Committee recommendations \\-ax\data-1\tra\transit\highway2\99-sc-1.doc A. 1154 Attachment 1 - Steering Committee recommendations Rec # Recommendation Consensus Comment 1 Adopt the service principles and standards as Yes Whitby notes however, that there will be cost described in Section 4.1 —Service Standards and implications to meeting the first GO Train. Principles to guide the implementation and further development of co-ordinated services in the Hwy. 2/Hwy 401 corridor _ 2 Agree to implement Service Design Alternative 3E as No Oshawa does not support the operation of GO Transit in described in Section 5.2.5 to provide local, the corridor, in so far as they believe that it will intermunicipal and regional trips in an integrated negatively impact or duplicate local transit service. service within the corridor Whitby will continue to provide service along Route 6, since this service does not duplicate the service provided by GO. 3 Agree to address the common elements described in Section 4.3 — Common Elements • Operators — GO transit should provide the No Oshawa does not support any other operator providing integrated services in the corridor local service within its service boundaries. Whitby will U' continue to provide service along Route 6, since this _ service does not duplicate the service provided by GO. • Western Terminus - Inter-municipal services Yes should terminate at Pt Union Road in the initial stage. • Eastern Terminus —short term —loop in Courtice, Yes long term examine services to Bowmanville and Newcastle Village • Equipment—single door"suburban" transit No Oshawa does not support this recommendation since it coaches points to an operator other than Oshawa Transit providing local service along Highway 2 in Oshawa. Ajax noted that this was acceptable in the short term. i i —Re—c# Recommendation Consensus Comment I! i • Communications—short term —share route and Yes Subject to feasibility and cost. schedule information, long term—transfer to central call system, buses to be equipped with cell phones, process for planning and implementation of services recommended — - • Fare Collection Technology — initial fare media and Yes technology to include cash, tickets and passes _ _ Accessibility —Operations subcommittee to Yes Both Ajax and Oshawa expressed a concern that the examine potential to integrate accessibility options issue of Accessibility in section 4.3.7 of the Technical with other local and regional initiatives. Report, was too closely knit to the Equipment issue. All Steering Committee members were prepared to accept the recommendation, with the following modification to the Consultant's report: "It is the preference to provide accessible transit along this corridor, however in the short term this is not possible." Take the necessary implementation steps described in Yes The Steering Committee members agreed that the C-') Section 11- Implementation Plan launch date should be targeted for 12 months after the approval of the report. c 1 5 Support the fare structure and policy and costing Yes Agreed that a fare structure of$1.75 base plus a $1.75 o� implications as described in Section 6.5 — Fare Levels premium (not discounted) would have cost implications to the municipalities. 6 Support the roles and responsibilities structure as No Only Pickering supports the introduction of a CAO's described in Section 9 — Roles and Responsibilities Administrators Group to facilitate the introduction of issues to the municipal approval process. Oshawa, Whitby, Ajax and Clarington expressed that the reporting and decision making structure should remain the same. 7 Support the cost allocation model as described in Yes Section 7 — Cost Allocation Models Attachment 2 - 401. l/1 ♦ 1 1 R1. .L V � CONSULTANTS INC. 1 i rf," . 1 t Region of Durham \� Cooperation and Consensus: Rationalizing Transit Service in the Hwy.2/Hwy. 401 Corridor � o 3 � October 1999 it 1�. IdifIC 111 � �1I . . . . Excellence in Transportation Planning " > > 57 Region of Durham Cooperation and Consensus: Rationalizing Transit Service in the Hwy.21 Hwy. 401 Corridor This document summarizes the study process and recommendations of the Hwy. 2/Hwy. 401 Corridor Transit Service Review.Details of the analysis can be Found in the Hwy.21 Hwy. 401 Corridor Transit Services Review-Technical Report to the Steering Committee, dated September 1999 by F.NTRA Consultants Inc. Study Objectives i The overall goal was .I. Introduction to develop a strategy j which rationalizes the - Demands for intermunicipal travel within Durham Region have increased significantly roles and over the years and spawned a growth of transit demands for both commuter and local responsibilities of the rive operators in services in the Hwy. 2/Hwy 401corridor. The individual local services and the inter- operating transit regional GO Transit services have not been well-equipped to respond to intermunicipal services in this needs, hampered by subsidy restrictions,jurisdictional issues, and economic realities. comdor. Residents must rely on the regional services for travel within Durham,with multiple fares,no transfer privileges and typically expensive overall fares.Local services The objectives of this provide no continuous service across the region and are not coordinated with the study were to; regional services.The result has been service gaps and duplications, inequitable fares - enhance inter- and a system which does not best meet the needs of Durham residents. municipal mobility, by providing a Several attempts have been made in the past to resolve these issues, with a variety of more attractive and effiicient transit local and Regional studies examining possible solutions.None of these studies has led service between to the successful coordination of transit services in the corridor.A major reason for municipalities in this lack of progress has been the cost of the recommended changes,and the inability Durham and into to address the overall duplication of services between the proposed local service Toronto; additions and the regional services. improve customer service, by In the short-term, it is crucial to restructure Services to meet the immediate need of enhancing quality coordinated, equitable travel opportunities across the corridor. Improved marketing and and raising public awareness of the - advertising to promote public awareness of the travel opportunities are crucial to short- system; term success. In the longer term, this restructured service must serve as the base from _ reduce costs and which to respond to growth pressures in the corridor and throughout the Region. achieve greater operating The current economic and political environment provides a new opportunity to overcome efficiencies; and the historical inertia and to make effective changes in the corridor.This study has - increase ridership focussed not only on the technical solutions to the transportation aspects of the and revenues, problems, but also on the proceeds of consensus building and partnerships. This resulting in more represents a new direction in developing the process of local municipal partnerships and efficient and flexible transit service. cooperation. Without encouraging and supporting this new process, new outcomes cannot be expected. ENTRA Consultants Inc Page 1 i I I 2, Study Process This section highlights the key steps taken in the analysis and the consensus building approach of this study: An Iterative, Consultative - Each transit operator met with the consultant to review their concerns or perspectives Process as operators, as well as to identify the perspective of the individual municipalities. - Through this process, a list of issues was developed to be addressed. As the review proceeded, new issues were added in response to the various evolving options. - A one-day work session was held with the Steering Committee. This session was an opportunity to review and discuss all of the analyses and, in a facilitated session, to begin to reach a consensus on several of the key issues. - A special session was held with the members of the Regional Transit Coordinating Committee(RTCC)following the Steering Committee workshop.The objective of this meeting was to identify and discuss the issues which had been resolved and to seek additional input on those issues which were still outstanding. - A briefing session was held with the municipal CAO's and with GO Transit senior management. These meetings confirmed the support for the gen-�-all conclusions. - A series of meetings was held with each of the municipal councils to review the progress of the study and solicit input. Each Council raised specific issues, including equity of various fare structures, the need to accommodate and utilize GO Transit's continued presence in the corridor, assurance of continued access to similar or better levels of service,and minimizing overall cost to individual municipalities. - A final working session was held with-the Steering Committee to: - confirm the selection of the preferred service design; - identify and resolve outstanding issues with respect to fares; - review options regarding fare payment methods; - review cost allocations and implications; and - discuss implementation timing and strategies. - Following a review by RTCC, further modifications were made and a Steering Committee held to review the consensus positions of the Steering Committee.These modifications included adding specific calculations of costs for extensions of service in Clarington, additional detail regarding the eastern terminus, opertions interface with local operators, revisions to the detailed service design and additional analysis of common elements.These changes are reflected in summary form in this report; details of this and all the analyses can be found in the report: Hwy.2/Hwy. 401 Corridor transit Services Review -Technical Report to the Steering Committee, dated September 1999 by ENTRA Consultants Inc. An implementation program was also developed, providing a detailed list of activi- ties to be completed in advance of a proposed launch date. It is expected that a launch date can be set approximately 12 months after approval to proceed with ---- implementation. E:VTRA Consultants Inc Page 2 1 Lb - 59 Region of Durham Cooperation and Consensus: Rationalizing Transit Service in the Hwy.21 Hwy. 401 Corridor This document summarizes the study process and recommendations of the Hwy. 2/Hwy. 401 Corridor Transit Service Review.Details of the analysis can be found in the Hwy.21 Hwy. 401 Corridor Transit Services Review-Technical Report to the Steering Committee, dated September 1999 by FNTRA Consultants Inc. Study Objectives The overall goal was I. It2tYOduCtiO/2 to develop a strategy which rationalizes the Demands for intermunicipal travel within Durham Region have increased significantly roles and over the years and spawned a growth of transit demands for both commuter and local responsibilities of the services in the Hwy. 2/H%vy 401corridor. The individual local services and the inter- five operators in operating transit regional GO Transit services have not been well-equipped to respond to intermunicipal services in this needs,hampered by subsidy restrictions,jurisdictional issues, and economic realities. corridor. Residents must rely on the regional services for travel within Durham,with multiple fares,no transfer privileges and typically expensive overall fares.Local services The objectives of this provide no continuous service across the region and are not coordinated with the study were to; regional services.The result has been service gaps and duplications, inequitable fares - enhance inter- and a system which does not best meet the needs of Durham residents. municipal mobility, by providing a Several attempts have been made in the past to resolve these issues, with a variety of more attractive and efficient transit local and Regional studies examining possible solutions.None of these studies has led service between to the successful coordination of transit services in the corridor.A major reason for municipalities in this lack of progress has been the cost of the recommended changes,and the inability Durham and into to address the overall duplication of services between the proposed local service Toronto; additions and the regional services. - improve customer service, by In the short-term,it is crucial to restructure Services to meet the immediate need of enhancing quality coordinated, equitable travel opportunities across the corridor. Improved marketing and and raising public awareness of the - advertising to promote public awareness of the travel opportunities are crucial to short- system; term success. In the longer term, this restructured service must serve as the base from _ reduce costs and which to respond to growth pressures in the corridor and throughout the Region. achieve greater operating The current economic and political environment provides a new opportunity to overcome efficiencies; and the historical inertia and to make effective changes in the corridor.This study has increase ridership focussed not only on the technical solutions to the transportation aspects of the and revenues, problems, but also on the proceeds of consensus building and partnerships. This resulting in more represents-a new direction in developing the process of local municipal partnerships and efficient and flexible cooperation. Without encouraging and supporting transit service. p g g pporting this new process, new outcomes cannot be expected. E'NTRA Consultants Inc Page I 1 2. Study Process I This section highlights the key steps taken in the analysis and the consensus building approach of this study: .An Iterative, Consultative - Each transit operator met with the consultant to review their concerns or perspectives Process as operators, as well as to identify the perspective of the individual municipalities. - Through this process, a list of issues was developed to be addressed. As the review proceeded, new issues were added in response to the various evolving options. - A one-day work session was held with the Steering Committee. This session was an opportunity to review and discuss all of the analyses and, in a facilitated session. to begin to reach a consensus on several of the key issues. - A special session was held with the members of the Regional Transit Coordinating Committee(RTCC) following the Steering Committee workshop.The objective of this meeting was to identify and discuss the issues which had been resolved and to seek additional input on those issues which were still outstanding. - A briefing session was held with the municipal CAO's and with GO Transit senior management. These meetings confirmed the support for the gen.--a1 conclusions. - A series of meetings was held with each of the municipal councils to review the progress of the study and solicit input. Each Council raised specific issues, including equity of various fare structures, the need to accommodate and utilize GO Transit's continued presence in the corridor, assurance of continued access to similar or better levels of service, and minimizing overall cost to individual municipalities. - A final working session was held with-the Steering Committee to: - confirm the selection of the preferred service design; - identify and resolve outstanding issues with respect to fares, - review options regarding fare payment methods; - review cost allocations and implications; and - discuss implementation timing and strategies. - Following a review by RTCC, further modifications were made and a Steering Committee held to review the consensus positions of the Steering Committee. These modifications included adding specific calculations of costs for extensions of service in Clarington, additional detail regarding the eastern terminus, opertions interface with local operators, revisions to the detailed service design and additional analysis of common elements.These changes are reflected in summary form in this report; details of this and all the analyses can be found in the report: H%%,-y.2/Hwy. 401 Corridor transit Services Review -Technical Report to the Steering Committee, dated September 1999 by ENTRA Consultants Inc. - An implementation program was also developed, providing a detailed list of activi- ties to be completed in advance of a proposed launch date. It is expected that a launch date can be set approximately 12 months after approval to proceed with implementation. cNTTW Consultants Inc Page 2 6 I r �7 3. Existing Situation Local Trips Local trips are those This section describes the various transit services operating in the corridor and the types which are completed of travel patterns they accommodate.This description is resented to help develop an within the boundaries of p P P a single municipality. understanding of the current situation, as a base for the evolution of integrated services. These trips are typically carried by the local 3.1 Current Demand Profiles municipal transit service. Approximately 2.2 million trips are made each year on the variety of transit services available in the Highway 2 corridor. Inter municipal Trips Inter-municipal trips are Lock SERVICE those that begin in one municipality and end In Local trips in the Hwy. 2 corridor include approximately 500,000 annual trips provided by another municipality the local municipal services and approximately 125,000 trips on GO Transit.A review of within Durham Region, the local trip patterns shows a strong inverse correlation between the number of local plus local Pickering routes which serve trips provided by GO Transit and the amount of municipal transit service available in the Rouge Hill Go station. corridor. For example, Oshawa operates the most frequent municipal service on Hwy. 2 i and GO Transit carries the fewest local trips in this area. Regional Trips Regional trips are those INTERMUNICIPAL SERVICE which are made be- Lntermunicipal trips provided by the local municipalities account for approximately tween Durham and the 275,000 annual trips. In addition to these, GO Transit carries about 225,000 trips annually City of Toronto, plus trips between Newcastle on the Highway 2 service and approximately 400,000 on the Train Meet buses connecting or Bowmanville and the Clarington and the Durham GO Rail stations. remaining service area in Durham Region. REctoNAL SERVICE , Approximately 65 percent of the passengers carried by GO Transit on the Hwy. 2 service are regional trips accounting for approximately 650,000 annual trips.Of these,westbound trips are destined for the Scarborough Town Centre and North Toronto(York Mills, Yorkdale and Finch)in approximate equal proportions with a small portion destined to the east Scarborough area. Regional trips per capita between Toronto and the Durham municipalities generally decrease as travel distance increases, with the largest number of per capita trips coming from Pickering and the smallest from Oshawa There is substantial 3.2 Growth Scenarios potential for growth 3.2.1 Population and Employment Growth There is considerable opportunity for growth in transit ridership in Durham. if transit ridership grows at or near the rate of population growth through 2011, this represents a potential growth of approximately 50 percent,•or approximately 2,500 daily intermunicipal and local trips in the corridor. 3.2.2 Modal Split Increases --------------A modest change in modal split from_the_existing Durham modal split of LO percent to ENTRA Consultants Inc Page 3 I - i i j 11 percent cC al', travel, would increase overall trips in the corridor by more than 15 percent.This same increase, combined with population and growth increases, results in a i potential ridership increase of 60 percent. I 3.2.3 Implications for Growth The types and extent of growth described here can be expected over the medium to long- term planning horizons 2011 and 2021. In the immediate term, modest ridership increases can be expected to result from increased travel opportunities and revised fare structures,but may be reduced by some initial ridership loss resulting from fare and service changes. For the purpose of this analysis, ridership was assumed to be constant in the immediate period following implementation. 4. Corridor Service Model 4.1 Service Standards and Principles One of the principal objectives of this study process was to develop consistent rational standards for the coordination of services in the Hwy. 2 Corridor.Service standards related to hours and frequency of service, fare structures and transfers are used to guide the introduction of new and revised services and application of the standards ensures a consistent response to new service requests. The Steering Committee developed service standards with the general philosophy to ensure no reduction of service in any area. 4.2 Recommended Service Plan The recommended service plan illustrated in Figure 1 includes integrated service in the Hwy. 2 corridor and retention of the existing Train Meet service connecting Clarington communities with the Durham GO Rail stations as well as the Hwy. 401 services. i HOURS AND FREQUENCY of SERVICE Continuous intermunicipal service will be provided at base levels no less than that Service will be currently provided by the regional services. In almost all periods, intermunicipal service provided at base levels no less than that in supplemented by a continuous service link from Courtice Road to Port Union Road, currently provided by operating exclusively on Hwy. 2. In peak periods, intermunicipal service is further the regional services. supplemented to meet peak demands in Whitby, Oshawa and Courtice. FARE Poucy Fares will encourage Fare structures will include a fare which encourages intermunicipal travel within Durham. intermunicipal travel This fare structure will protect the current fare agreements already in place for within Durham. intermunicipal travel between several Durham municipalities. Free transfers will be Free transfers will be permitted between all local services and the intermunicipal service, subject to an permitted between applicable premium fare if a fare boundary is crossed. No free transfers will be permitted local and between local or intermunicipal services and the regional services. intermunicipal services. SWRA Consultants Inc Page 4 Regional Servites ifigh W� ay 2 A\ C-0 A& KEY STOP LOCATIONS y -�r �►y • RAIL STATION REGIONAL SERVICE INTERMUNICIPAL Recommende Service Pl o - f-1 EN TRA CONSULTANTS Transit Service Review i i I i i 4.3 Other Components of the Plan I 4.3.1 Operators GO Transit is The proposed operational service plan could be operated by any of the four existing local recommended as the operators, GO Transit, or a third-party contractor. However, there are substantial cost operator of integrated implications related to the choice of operators and this study concludes that GO Transit regional and inter- should provide the integrated services in the corridor, with local planning control. municipal services 4.3.2 Western Terminus Inter-municipal The selection of an appropriate western terminus is an operational decision that should services should be tailored from time to time to meet the specific demands of the passengers.Three terminate at Port Union Road in the options for a western terminus include the Rouge Hill GO Station, the Morningside TTC initial stages of loop and the Port Union Road area. in the short term, Port Union Road is recommended. service. 4.3.3 Eastern Terminus The extension of Inter- municipal services to lntermunicipai service were originally designed to provide service-to the community of Bowmanville and Newcastle, using an on-street loop to provide limited local service in the village. While still Newcastle should be an option for the medium- to long-term, however, the short-term intermunicipai service examined in detail by stops at Courtice Road, using the same on-street loop as the current Oshawa Route 2. the Operations SubCommittee, Regional services to Bowmanville and Newcastle will continue as they are today. together with the Municipality of 4.3.4 Equipment Clarington. The conclusions of the fare options analysis(see Section 6), suggests that single-door Service should be operation will be req>>;red in the short- to medium-term, making the existing provided with single- configuration of vehicles used in the corridor services acceptable. ' door operation. 4.3.5 Communications PUBLIC COMMUNICATION In the short-term, all One of the critical elements of a comprehensive, integrated service is communication with operators should share route and customers. Apart from the actual connection of various services,customers' ability to get .schedule information. all the necessary travel information from a single source is the most important aspect of Later, information the service. In the short-term, all operators should share route and schedule information. services should be transferred to a Later, information services should be transferred to a central call facility. central call facility. Bus-To-Bus COMMUNICATION ,ill local and corridor With the proposed Hwy. 2 intermunicipal service replacing or modifying many of the local .service vehicles should roves currently operating in the corridor; it is essential that buses assigned to the new be equipped with cell Hwy. 2 corridor service be able to communicate directly with the local routes in each phones. � municipality. All local and corridor service vehicles should be equipped with cell phones. configured to provide easy and effective bus-to-bus communication. ,i process for planning and implementation of AGENCY COMMUNICATION ,,,rv1c(1S will provide a Inter-agency communication, particularly between local operators and the regional carrier 10runl to foster is key to the success of integrated services. A process for planning andimpiementation of rummu+rrcation and (oopercrttve planning ser%ices «Ill provide a forum to foster communication and cooperative planning. i I'cl��� C ENTR:t C onsulurn[s Inc 163 -I.3.5 Fare Collection Technology Recognizing that each murucipaiity has its own revenue management system in place, the Initial Fare media and recommended fare option can be accommodated within the existing fare egwpment on technology should comprise cash, tickets the regional buses. and passes, with As the corridor service grows, advancing to a more efficient fare payment/registration further examination of smart card process may be justified. This could be accommodated by the introduction of smart card applications. technology throughout the region. Introduction of a more advanced technology may be an excellent opportunity for a GTSB demonstration project to highlight the initiatives being taken in Durham Region. 4.3.7 Accessibility Integrated transit services should be Providing accessible services is recognized as an important element of an integrated introduced to the Hwy. service. Several local municipalities have short-term plan to introduce accessible vehicles 2 corridor with to their regular route services in the Hwy. 2 corridor. For the intermunicipal services, it existing equipment will be appropriate to introduce specialized equipment(including low-floor buses)as fea extras during certain periods of the day.As the local operators and municipalities expand Corridor services their accessibility plans to serve the overall needs of their municipality, the requirements should integrate accessibility options for low-floor or other accessible vehicles in the Hwy. 2 corridor should be considered. with other regional and local accessibility S. Fare Issues initiatives. 5.1 Fare Boundaries The recommended fare option divides the service area into two fare zones.These zones 'float' based on the origin of the passenger's trip.The first zone includes the municipality A 'floating 'two-zone in which the trip begins and the adjacent Durham municipality to both the east and the fare is recommended west.Travel anywhere within this zone requires payment of the local municipal fare, i including transfers.Travel outside of this first zone requires an additional fare. i 5.2 Fare Levels Analysis of fare levels attempted to balance the desire to maintain fare levels as close to existing as possible with the need to minimize any operating deficits. Each municipality Base fares should be also currently aintains a vane of concession fazes for different demographic similar to existing y variety groups local fare structures � and levels of transit use. It was deemed crucial by the committee to keep the base fare close to the current level with the existing discount structures in place, so as not to affect existing passengers who will only use the local system. The recommended fare levels include a base fare of $1.75, with the typical concession Base fares should be 51.75 with premium fares applied for seniors, children,monthly passes and such and a premium for two zone fare of S1.75 travel of S 1.75 with NO discounts applied. ENTRA Consultants Inc Page 7 I 1 A4 i i I i 6. Cost Allocation Models i Advantages Integrated regional and intermunicipal services in the Hwy. 2 corridor make use of spare cost responsibility capacity on the regional services by introducing a new intermunicipal fare structure. related to amount of While overall ridership increases, revenue decreases because of the lower fare sucture service is intuitively tr j correct; on all intermunicipal trips. The lower revenue creates a deficit, which was the basis for easy to calculate and investigating several cost allocation models. administer. The preferred model, accepted by Steering Committee members, councils and staff was one which calculates net deficits from intermunicipal costs and revenues and allocates Disadvantages the deficit among the municipalities based on the amount of service each receives.The amount of intermunicipal service is calculated from the quantity of revenue-kilometers . - requires each service segment to be operated in each municipality. examined individually to determine specific 7. COstS municipal costs. 7.1 GO Transit-Related Costs Elimination of the GO Transit bus services in Durham was examined as an option and found to have several implications for the GO Transit system as a whole and for Durham Region. GO Transit bus services in the Hwy. 2/Hwy. 401 corridor currently operate at a cost recovery level of approximately 100 percent,with an operating budget of approximately S5.7 million.This means that elimination of services would reduce costs GO Transit services AND revenues by an equal amount,with no net savings. operate as an Also, GO Transit's Hwy. 2/Hwy. 401 corridor services are operating as an integrated integrated system. system, and making substantial changes to any of the elements has implications for the others.Significant change to the Hwy. 2 portions of the service, for example,would result in higher costs on the Hwy. 401 components, along with ridership and revenue impacts. The result would be to move the corridor services into a deficit position. 7.2 Implications of Separating Regional and Inter-municipal Services The cost implications of providing regional and intermunicipal service as two completely separate operations was also investigated. During peak periods, the existing regional service levels are designed to meet passenger demands for service at the peak point on the route, which is approximately the Pickering/Toronto boundary. This has two important implications for the intermunicipal services. First, it means that there is spare capacity east of the current peak point. During peak hours, this comprises almost all of the service area of the proposed intermunicipal services.Spare capacity increases to the east, and provides an opportunity for an integrated intermunicipal service to use that capacity before needing to add additional vehicles. This results in cost savings. Page 8 ENTR.4 Consultants tnc - 1 ? � 5 ,zeconci, the e�osang regional vetucles in service during the peak hours are all required to meet the peak point demands for regional trips at the regional boundary. This means that even if all intermunicipal riders (approximately one-third of the peak period riders)were diverted from the regional buses to a new intermunicipal service, regional service could not be reduced. As a result, there would be no regional cost savings to help offset the costs of the intermunicipal services. The implication of separating the regional and intermunicipal services - a 'split service' - is substantial higher operating costs than the existing system While the proposed intermunicipal service operates at a deficit, there are offsetting municipal savings which Integrated regional reduce the overall costs of service in the corridor.With split services, the higher and intermunicipal services lead to the and to the intermunicipal costs exceed the potential local municipal savings,resulting in a net most cost-effective increase in corridor costs.Recommendation of an alternative with this result would be service. contrary to the study objective to reduce costs and achieve greater operating efficiencies. 7.3 Cost Details Table 1 summarizes the costs of the recommended intermunicipal services under the recommended scenario. This scenario combines regional and intermunicipal services in i the Hcvy. 2 corridor.The table also presents representative costs of a 'split service' option. Municipal cost shares for the intermunicipal services are determined based on the recommended cost allocation model which apportions net costs according to the amount of service each municipality receives. Table I Intermuniciyal Cost summary - - Total Cost Net Cost Pickering Ajax Whitby Oshawa Clarington Split Service Regional Component 4900 750 125 156 158 166 145 Intermunicipal Component 2375 568 147 129 130 113 51 Total 7700 1300 272 285 288 279 196 Integrated Service 6550 270 55 59 60 72 21 Municipal costs may not add to net cost due to rounding i Clarington costs in split Service options include costs of operating Intermunicipal service to Newcastle. The Municipality of Clarington is in a unique position since it does not provide its own local transit services.Introducing intermunicipal services represents a significant new expenditure for the Town, and options were requested by Clarington which minimized the initial investment. In the future,services could be extended in one of two ways. First, the same fare structure applied to the proposed intermunicipal services could be applied to the existing regional services to Bowmanviile and Newcastle, increasing the operating deficit for the Train Meet service. Service to Bowmanville, would increase Clarington's contribution by approximately S 12,000 to a total of approximately 533,000 overall. Further extending the fare arrangement to Newcastle would increase Clarington's contribution by an additional S 10,000 to 543,000 overall.These are short-term estimates ENTRA Consultants Inc Page 9 • 1166 i �f i which could increase in subsequent years. The Municipality of Clarington, with the Second, integrated intermunicipal services could be extended from Courtice Road to Operations Sub- Newcastle, with adjustments to the regional train meet service.This would provide a committee, should investigate Future higher level of service, and in the short-term, this level of service is not likely warranted. service and Fare Because of the large gaps between the urban areas where revenues would be low, the options For overall deficit increases by over S100,000. intermunicipal and local services. 8. organizational Structures Defining new processes for the integrated planning and implementation of transit No change to local services in the Region is critical to the plan's success. Previous studies have examined and autonomy in transit decisions is proposed recommended a variety of technical solutions which have not been implemented for a number of reasons.The recommendations propose revisions to streamline the decision- making process and improve communication and coordination among the Operations Subcommittee of RTCC.Without a different process, there cannot be a different outcome. 8.1 Participants The proposed concept makes slight adjustments to the current responsibilities of the participants in terms of funding and decision-making. LocAL OPERATORS Pickering, Ajax, Whitby and Oshawa will continue to be responsible for funding and operating their own local services.GO Transit will continue to be responsible for and make decisions regarding regional transit services. OPERATIONS SUB-Commn E The Operations Sub-Committee members will continue to use their own individual staff resources, initiate proposals and respond to requests from the RTCC and report to the RTCC. In this context however, the Operations Subcommittee will also examine service requirements for intermunicipal services and make recommendations to the RTCC. RTCC The RTCC will continue with its current membership and mandate. CAO'S ADMINISTRATORS GROUP The involvement of This group is introduced to facilitate the introduction of issues to the municipal approval the CAO's group is especially important process.The six chief administrative officers and the Managing Director of GO Transit where proposals result would meet with the RTCC, at the RTCC's request,where service change proposals will in shared municipal require municipal council decisions. costs and require approval of all four municipalities. i &WRA Consultants Inc Page 10 z� 1167 MUNICIPAL AND REGIONAL COUNCILS Each of the local municipalities will continue to deternune their own transit requirements and be responsible for their operations with the approval of the municipal councils. Each No change is proposed municipal council will continue to be responsible for determining and approving transit to the rote of munici- operations and expenditures in their own municipality, or for their municipal component pal and Regional councils. of shared expenditures.The role and function Durham Regional Council and its Planning Committee will not change. GO TRANStr GO Transit Board will continue to approve its own operations spending, as determined by the Greater Toronto Services Board. 8.2 Approval Process To implement transit system changes in Durham Region under the proposed system,this study recommends that intermunicipal transit services be operated and coordinated as follows: i - local municipal transit services are operated by the existing municipal operators; - GO Transit operates integrated regional and intermunicipal services; - the Operations Subcommittee of RTCC determines the intermunicipal operations and service details;and - local municipalities sharing costs of intermunicipal services. It is important to note that this process does not require Regional Council to.seek or obtain authority to operate transit services.The process continues to rely on the approval of individual municipal councils for services to be implemented,yet provides an overall coordination context to ensure that proposals support the development of coordinated transit services throughout the corridor. L•NTRA Consultants Inc Page 11 68 i i 10. Summary i 1 0.1 Goal and Objectives The goal of this study is to develop a strategy which rationalizes the roles and responsibilities of the five operators in the delivery and operation of the transit services in this corridor.Table 2 reviews the study objectives and how the recommended service meets those objectives. Table 2 Review of Study Ob'ectives OBJECTIVE SOLUTION i enhance inter-municipal mobility,by service designs provide for higher levels of providing a more attractive and efficient service for local and inter-municipal trips; Each objective of the transit service between municipalities in fare structure permits substantial areas of study has been met by Durham and into Toronto travel at local fares the recommendations improve customer service,by enhancing service designs provide higher levels of quality and raising public awareness of the service; communication recommendations system and how it operates; include centralized information, coordinated planning and improved operational communication reduce costs and achieve greater operating inter-municipal services operate at deficit efficiencies,by eliminating duplication, shared by local municipalities; overall sharing resources, and streamlining system cost reduced; service designs operations;and use existing spare capacity to eliminate .duplication and reduce cost increase ridership and revenues, resulting estimates show siable ridership through s in more efficient and flexible transit service, implementation,with substantial growth which better meets the needs of current potential; revised roles and responsibilities and future users. ensure coordinated planning of expansion services. I I i &VTRA consultants Inc Page 12 I 1169 10.21ssues and Resolution Throughout the study, the process was designed to identify and resolve as many issues as possible in an open and consultative fashion. Table 3 is a complete list of the issues that were identified throughout the study and their resolution. Table 3 Issues and Resolution Summa access to Hwy. 2 for local services 4 local services will continue to have access to Hwy. 2 for local routings accessibility and low-floor buses 4 to be addressed in context of local plans - bus-to-bus communication 4 cell-phones recommended complicated information system-no coordinated information system through single source of information sharing, then centralization equitable faze structure;rationalized local j consistency of faze structures fares recommended but not required in short-term duplication of services ,f spare capacity used to reduce costs and Each issue raised .. eliminate duplication throughout the study was deFtned, examined fair and equitable distribution of costs unanimously supported cost allocation and resolved. and revenues model faze collection and payment methods fare collection accommodated with existing equipment unanimously rejected based on revenue flat faze for travel in Durham projections job losses for GO Transit local operators eliminating duplication to reduce costs j q will reduce local driver requirements;jobs may be reassigned. lack of communication between revised planning process recommended municipal operators and GO Transit to be determined during implementation local-stop frequency and placement maintained without change munici al autonomy over for example, J maintained without change pfares and local route structures must reschedule local service change required anyway to coordinate services presence of GO Transit in corridor confirmed as most cost effective route diversions and stop frequency requires additional local analysis serving local surges in demand local services controlled by municipalities service to local trips by regional carrier eliminated single-door versus two-door operation confirmed single door appropriate timed connections in corridor addressed through planning process western terminus point flexible in medium and long term ENTRA consultants tnc Page 13 2 / i CLARINGTON CONVENTIONAL TRANSIT FARE COMPARISON EXISTING GO TRANSIT BASE FARE STRUCTURE / FLOATING 2 ZONE$1.75 BASE FARE PLUS$1.75 PREMIUM FARE WHEN REQUIRED(DIFFERENCE BETWEEN EXISTING AND PROP i *BOARDING LOCATION- REGIONAL DESTINATIONS 'NEWCASTLE' BOWMANVILLE COURTICE OSHAWA WHITBY AJAX PICKERING I 2.45/1.75(-0.70) 2.4511.75(-0.70) 2.85/1.75(-1.10) 3.30/1.75(-1.55) 4.05/3.50(-0.55) 4.65/3.50(-1.15) 5.36/3.50(-1.86) NEWCASTLE `BOWMANVILLE` COURTICE OSHAWA WHITBY AJAX PICKERING 3.90/3.50(-0.40 4.60/3.50(-1.10) 2.45/1.75(-0.70) 2.45/1.75(-0.70) 2.45/1.75(-0.70) 2.65/1.75(-0.90) 3.3513.50(+015) ) i NEWCASTLE BOWMANVILLE 'COURTICE" OSHAWA WHITBY AJAX PICKERING 2.85/1.75(-1.10) 2.45/1.75(-0.70) 2.45!1.75(-0.70) 2.45/1.75(-0.70) 2.85/3.50(+0.65) 3.45/3.50(+0.05) 415/3 50(-0 65) \I O C 1 9FHl i i R1N I v ip y 1YEMw GAK 1.75 BADS E F-9R 1.' 0 � � C'1 H oz , o A {� DN:99019-PM j DEVELOPMENT APPLICATIONS FOR PUBLIC MEETING UNDER THE PLANNING ACT GENERAL PURPOSE AND ADMINISTRATIVE COMMITTEE MEETING DATE: MONDAY FEBRUARY 14 2000 I The purpose of today's Public Meeting is to provide the opportunity for you, the general public, to voice your viewpoints or comments on the applications as submitted by various property owners. The procedure for the Public Meeting is as follows: 1. I will give you a listing of the order of the applications that will be heard today. 2. The Clerk will certify the notification requirements of all applications. 3. The Planning Director will provide an explanatory note on each application. 4. For each application, I will ask the objectors to come forward first, then follow by supporters, with the applicant speaking last. 5. Every person that addresses the Committee is required to enter your full name and mailing address on the registrar to your right after you spoke. 6. The Municipality is required under the provisions of the Planning Act to advise that if a person or public body files an appeal of a decision of this Council in respect of a proposed zoning by-law amendment or official plan amendment and has not made an oral submission at the public meeting or provided a written submission before the zoning by-law amendment/official plan amendment is'adopted, the Ontario Municipal Board may dismiss all or part of the appeal as filed. 7. Today's public meeting process is only part of the public consultation process. As a general rule, Committee will not make any decision today and will refer the application back to staff for further processing and review. If you have any questions regarding the application, please contact the Planning Department for further information. 8. Staff will prepare a subsequent report on the application for the consideration of Committee at a later date. We do not know when each of the applications will be brought back to Council due to many factors such as complexity of the application, outstanding issues that need to be resolved. In any event, those who have spoken and left their name on the registrar today will be notified as to when the application will be brought back for Committee's consideration. A. The order of applications that will be heard today are: (note to chairperson, this statement is not applicable if there is only one application.) i I I ,2, DEVELOPMENT APPLICATIONS FOR PUBLIC MEETING UNDER THE PLANNING ACT 1. Application: Rezoning DEV 99-019 Applicant: 1138337 Ontario Limited B. Now I would ask the Deputy Clerk to explain how and when notices of today's meeting were given. • The Clerk's Department sent public notice for the rezoning application by first class mail on or before January 24, 2000 to all property owners within 120 metres of the subject property in accordance*t�e latest municipal assessment record. In additionpr was also posted �� te� prior to January 24, 2000. This notice procedure is in compliance&trio Regulation made under the Planning Act. Are there any questions concerning the manner notices were served? C. Now we proceed to deal with each of the applications. First, the Director of Planning will describe the purpose and effect of each of the proposed applications. 1. Application DEV 99-019 Report No.: PD-015-00 1.1 Director of Planning a) Applicant: 1138337 Ontario Inc. b) Location: located on the north side of Shipway Avenue between Beacham Crescent and Carveth Crescent within the first phase of the Port of Newcastle draft plan of subdivision. c) Purpose and Effect: The purpose and effect of the application is to permit the development of two (2) lots for single detached dwelling units and eight (8) lots for semi-detached dwelling units. This would represent a reduction from 23 units down to 18 as previously approved. i -3- DEVELOPMENT APPLICATIONS FOR PUBLIC MEETING UNDER THE PLANNING ACT 1.2 Objectors - Is there any person who wish to speak in opposition or to express any concern regarding this application? i) Name: Address: Concerns: ii) Name: Address: Concerns: 1.3 Supporters - Is there any person who wish to speak in support of this application? i) Name: Address: Comments: I 1.4 Applicant: - Is the applicant/agent present? Do you wish to address the Committee? If so, please come forward. i) Name: Address: Comments: I i ,4, DEVELOPMENT APPLICATIONS FOR PUBLIC MEETING UNDER THE PLANNING ACT D. If any person who has not spoken and wish to receive further notice when these applications are to be dealt with by the Committee in subsequent meetings, please leave your name and address with the Clerks Department before you leave. j The Public Meeting portion of the agenda is now completed. ii i i i THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Memorandum i Mayor Diane Hamre, and To: Members of Council From: Marie A. Marano, Treasurer Date: February 11, 2000 Subject: Re: Veridian Funds I noticed that Mr. Forrester is appearing as a delegation at the G.P.A. meeting on Monday February le. For the information of Council, in the event that questions are raised regarding the use of Veridian funds to offset hydro user rates, I would offer the following points to consider: • Veridian is, by Provincial Legislation Bill 35, now a private company and must compete in the private market. • Veridian is an asset of the Municipality, and as such the company is attempting to maximize the value of this asset. The only way Veridian can do this is to increase its rate of return, and it can only do this by increasing the user rate. • Veridian has the ability, under current legislation, to increase its rate of return by 9.75%. They have chosen to gradually phase in the increase to eventually allow them to be at the commercial rate of return. Other municipalities, such as Toronto, have opted to move to the maximum allowable immediately. • As the rate of return increases the asset has a greater value, which is to the Municipality's benefit if in future it decides to sell the company. If the Company chose not to increase rates, this would have the effect of reducing the asset value. • Veridian has produced a tax advantage by payment of these funds to the Municipality. This ultimately translates into an advantage for the Municipality as shareholders. • The funds received from Veridian are used to offset costs that would otherwise transfer to the tax base, thereby benefiting the taxpayer in their property tax bills versus their hydro bills. If there are any questions on the above, please advise. Thagk youl����-C Marie Cc: Franklin Wu, Chief Administrative Officer Patti Barrie, Clerk Nancy Taylor, Deputy Treasurer i I Veridian's $984,000.00 Dividend No gift for Clarington Customers (Figures used are rounded out) In late 1999 a new corporation, Veridian, was formed taking responsibility in providing electrical service which previously was provided by the Hydro Electric Commissions of Ajax, Pickering and Clarington. The three municipalities are currently the sole share- holders of the new corporation. At the time of the take over Veridian paid out a pre-arranged seven percent dividend to all three Municipalities. Clarington received a dividend payment amounting to $984,000. Ajax and Pickering were equally treated with dividend payments. In all Veridian has paid close to $6.5 million to the three municipalities in dividends. This is to be repeated again in September of 2000 thus amounting to $13 million in the first 12 months of operation. Make no mistake the dividend payments will be factored in as a cost of Veridian's oper- ation. There is no way around this. The seven percent dividend, in itself, becomes a seven percent increase in hydro costs for Veridian's customers, 70,000 in number. In Clarington Veridian customers reside only in Orono, Newcastle and Bowmanville.The 12,000 customers, in the three Clarington communities, on average, will face an annual $82.00 increase (7% on an individual basis) to cover the cost of Veridian's first $984,000 dividend payment to Clarington. A second dividend payment is to follow September 2000. There are two suppliers of hydro electric power in Clarington, Veridian and Ontario Hydro Electric Power Commission (Rural Hydro). Veridian services 12,000 customers in Orono, Newcastle, Bowmanville while Rural Hydro supplies hydro power to the remaining 12,000 hydro users outside the Orono, Newcastle, Bowmanville envelope. This latter group would not be affected by a Veridian rate increase. A little past history of hydro service within the Clarington area may be of interest. The three centres, Orono, Newcastle, Bowmanville, no doubt developed somewhat in the same manner and for the same reason, better service at a lower cost Orono was a late starter in developing its own hydro electric system. But, as with Newcastle and Bowmanville, the drive for an Orono system was taken to lower hydro costs from that being charged by Ontario Hydro Electric Power Commission. The Orono one-man system came into being in 1938. The purchase from the Ontario Hydro Electric Power Commission came at a cost of$8,128.40. This happened, as would be expected, after much political debate but finally was financed by the Orono Police Village. The Orono system operated as a single entity until the early '70s when the Orono, Newcastle and Bowmanville systems were amalgamated in what was known as the Clarington Hydro Electric System. Hydro users in the three centres, Orono, Newcastle, Bowmanville, purchased, operated, and expanded their individual systems meeting the demands of their customers for 60 plus years. They accepted the amalgamation in the early 1970 which, indeed,was a smooth tran- sition and continued with a high level of service. It is to be remembered that the equity in the three systems was developed by and for their respective customers. They were independent of the municipality both physically and financially, They elected their own commissioners to operate the utilities. Clarington is somewhat different from that of Ajax and Pickering where all taxpayers in the municipality are also customers of the hydro system. If Ajax and Pickering munici- palities collect a dividend it goes back to the same people who provided the funds in the first place. Taxpayers and hydro users are the same. This is not the case in Clarington where the 12,000 Veridian hydro customers would be providing almost $2 million in divi- dends to the Municipality of Clarington to provide benefits for the total population and total area of Clarington. It is not fair for those in the Orono, Newcastle, Bowmanville envelope. i j I It is interesting to note that on the take-over of the Clarington, Pickering and Ajax hydro electric utilities Veridian also amassed from the three utili- ties a working capital of $18 million. From that amount the following has already been paid or dedicated. Dividends in the amount of $12 million and a further $2 million for the purchase of the Uxbridge Hydro Electric Utility. This total of$14 million leaves $4 million available for working capital. It may be a little skimpy when it is recognized that an 8 percent return is con- sidered desirable in this business. Although Veridian has made no public statement as to a rate increase it is circulated throughout the industry that customers may well expect an application to the Energy Board for increases. The dividend payments to the Municipality of Clarington assure that hydro users in the Orono, Newcastle, Bowmanville envelope are on the paying end for the almost $2 million over the twelve month period. The municipality can spend it wherever they wish. The dividend becomes a municipal tax on the three Clarington centres. Can I suggest that you send back the Veridian cheque of$984000, plus interest, to Veridian and that the Municipality of Clarington, hold in trust, the 16% share of Veridian in the interest of the Veridian customers, in Orono, Newcastle and Bowmanville. Also that any dividends declared in the future be used in reducing hydro costs for the afore-mentioned customers. It could save the 12,000 Orono, Newcastle, Bowmanville hydro users an average of$82.00 on their yearly hydro bill, individually 7 percent. There are other customer/shareholder options that could be considered. I must say I have no problem with the amalgamation of the three hydro electric commissions and the birth of Veridian. If it follows the trend set by Toronto Hydro in 1998 there will be saving for the customers. Veridian appears to be aggressive having already purchased Uxbridge Hydro sys- tem and looking for other opportunities in the field of providing energy. But in this move to Veridian it must be that the shareholders are the hydro customers who for as many as 70 years financed the building,and-opes}atinn-of-tie-th lities within Clarington. A hydro bill is for electrici n in ici al general revenu If the municipalities are in need of increased revenue legisla on is in place to fair- ly spread taxation over all owners within the municipality. It comes through assess- ment and tax rate. Taxing Veridian hydro customers through calling for a dividend only affects those in the Orono, Newcastle, Bowmanville envelope.This is most unfair to half of the taxpayers in the Municipality. Roy Forrester, --