HomeMy WebLinkAboutReport #1 2015-04-27
Report #1
Report to Council Meeting of April 27, 2015
Subject: General Purpose and Administration Committee Meeting of Monday,
April 20, 2015
Recommendations:
1. Receive for Information
(a) EGD-007-15 Report on Building Permit Activity for January, February, and
March 2015
(b) EGD-008-15 Review of Lot Grading and Drainage
(c) EGD-009-15 Clarington Fields Washroom
2. Petra Schwirtz & Steve Simic, Clarington Tourism Marketing Board,
Regarding Growing Tourism in Clarington
That the delegation of Petra Schwirtz and Steve Simic, Clarington Tourism
Marketing Board, regarding the Draft Proposal and Discussion Paper on Growing
Tourism in Clarington, be referred to the Strategic Plan; and
That Council consider undertaking a report to study options for the delivery of
Tourism Services.
3. Applications by 1127009 Ontario Inc. (Headgate Developments Inc.) for Draft
Plan of Subdivision and Rezoning for 24 Single Detached Dwellings with
Rezoning to Permit Development of the Plan of Subdivision
That Report PSD-023-15 be received;
That staff consider the public comments received in the further processing of the
applications for plan of subdivision (S-C-2014-0003) and to amend the Zoning By-
law (ZBA 2014-0031) submitted by 1127009 Ontario Inc. (Headgate Developments
Inc.) for the development of 24 single detached dwellings and that a subsequent
recommendation report be prepared; and
That all interested parties listed in Report PSD-023-15 and any delegations be
advised of Council's decision.
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1C 3A6 T (905)623-3379
Report #1 - 2 - April 27, 2015
4. Proposal for a Rotosonic Monitoring Site at the Hydro One, Clarington
Transformer Station
That Report PSD-024-15 be received;
That Council Resolution # C-172-14 (Attachment 3) granting G360 Group access to
Townline Road for the purpose of a deep borehole and providing a grant of $25,000
to the University of Guelph be rescinded;
That the Municipality of Clarington provide up to $25,000 to fund the joint proposal
of Central Lake Ontario Conservation Authority, University of Guelph and McMaster
University (G360 Group) for their proposal “Hydrogeological Assessment of the
South Slope of the Oak Ridges Moraine” dated April 2, 2015 (Attachment 1);
That the project be funded with a transfer from the 2013 Donations Account to the
Consulting Reserve;
That Hydro One be requested to provide site access for the additional rotosonic
borehole and long term monitoring activities as outlined in the proposal in
Attachment 1 to Report PSD-024-15; and
That all interested parties listed in Report PSD-024-15 and any delegations be
advised of Council’s decision.
5. Purchasing or Renting a Washroom Facility Trailer
That staff be directed to prepare a report on the potential time and financial
ramifications of renting versus purchasing a portable washroom trailer.
6. 2015 Community Grant Requests and Sponsorship Opportunities
That Report CSD-004-15 be received;
That Council consider all submitted grant requests;
That Council consider all submitted sponsorship opportunities;
That staff be directed to develop criteria and a process for a Municipal Sponsorship
Program and report back; and
That all applicants listed in Report CSD-004-15 be advised of Council’s decision.
Report #1 - 3 - April 27, 2015
7. Brownsdale Community Centre
Hampton Community Association
Kendal Community Centre
Newtonville Community Hall
Orono Town Hall
Solina Community Centre
Tyrone Community Centre
That Grant Application #15-01, Brownsdale Community Centre, be approved in the
amount of $3,000.00.
That Grant Application #15-02, Hampton Community Association, be approved in
the amount of $3,000.00.
That Grant Application #15-03, Kendal Community Centre, be approved in the
amount of $3,000.00.
That Grant Application #15-04, Newtonville Community Hall, be approved in the
amount of $3,000.00.
That Grant Application #15-05, Orono Town Hall, be approved in the amount of
$3,000.00.
That Grant Application #15-06, Solina Community Centre, be approved in the
amount of $3,000.00.
That Grant Application #15-07, Tyrone Community Centre, be approved in the
amount of $3,000.00.
8. Bowmanville Santa Claus Parade
That Grant Application #15-08, Bowmanville Santa Claus Parade, be approved in
the amount of $1,500.00.
9. Pride Durham
That Grant Application #15-09, Pride Durham, be approved in the amount of
$1,500.00.
10. Architectural Conservatory of Ontario – Clarington Branch
That Grant Application #15-10, Architectural Conservatory of Ontario – Clarington
Branch, be approved in the amount of $3,000.00.
Report #1 - 4 - April 27, 2015
11. Newcastle Village and District Historical Society
That Grant Application #15-11, Newcastle Village and District Historical Society, be
approved in the amount of $1,500.00.
12. Music Night in the Park (Newtonville)
That Grant Application #15-12, Music Night in the Park (Newtonville), be approved
in the amount of $1,000.00.
13. Clarington Concert Band
That Grant Application #15-13, Clarington Concert Band, be approved in the
amount of $1,000.00.
14. The Driftwood Theatre Group
That Grant Application #15-14, The Driftwood Theatre Group, be approved in the
amount of $1,500.00.
15. Great Canadian Town Band Festival
That Grant Application #15-15, Great Canadian Town Band Festival, be approved
in the amount of $1,000.00.
16. Lakeshore New Horizons
That Grant Application #15-16, Lakeshore New Horizons, be approved in the
amount of $750.00.
17. Newcastle Village Concerts
That Grant Application #15-18, Newcastle Village Concerts, be approved in the
amount of $750.00.
18. Newcastle Art Show Inc.
That Grant Application #15-19, Newcastle Art Show In., be approved in the amount
of $2,500.00.
Report #1 - 5 - April 27, 2015
19. Bowmanville Gardens Allotment
Bowmanville Ecology Garden
Bowmanville Horticultural Society
Newcastle Horticultural Society
Orono Horticultural Society
That Grant Application #15-20, Bowmanville Gardens Allotment, be approved in the
amount of $500.00;
That Grant Application #15-21, Bowmanville Ecology Garden, be approved in the
amount of $500.00;
That Grant Application #15-22, Bowmanville Horticultural Society, be approved in
the amount of $500.00;
That Grant Application #15-23, Newcastle Horticultural Society, be approved in the
amount of $500.00; and
That Grant Application #15-24, Orono Horticultural Society, be approved in the
amount of $500.00.
20. Bowmanville Creek Conservation Group
That Grant Application #15-25, Bowmanville Creek Conservation Group, be
approved in the amount of $1,500.00.
21. Bethesda House
That the Grant Application for Bethesda House be referred to the Policy Report on
Sponsorship.
22. Big Brothers and Sisters of Clarington
That Grant Application #15-27, Big Brothers and Sisters of Clarington, be denied.
23. Feed the Need Durham
That Grant Application #15-28, Feed the Need Durham, be approved in the amount
of $3,000.00.
24. Lions Club of Courtice
That Grant Application #15-29, Lions Club of Courtice, be denied.
Report #1 - 6 - April 27, 2015
25. Luke’s Place Support & Resource Centre for Women & Children
That Grant Application #15-30, Luke’s Place Support & Resource Centre for
Women & Children, be denied.
26. The Gathering Place
That Grant Application #15-31, The Gathering Place, be approved in the amount of
$1,500.00.
27. Bethesda Cemetery Board
That Grant Application #15-33, Bethesda Cemetery Board, be approved in the
amount of $750.00.
28. Bowmanville Figure Skating Club
That Grant Application #15-34, Bowmanville Figure Skating Club, be approved in
the amount of $1,000.00.
29. Clarington Swim Club
That Grant Application #15-35, Clarington Swim Club, be approved in the amount
of $1,000.00.
30. Oshawa Camaros Baton Club
That Grant Application #15-36, Oshawa Camaros Baton Club, be approved in the
amount of $1,000.00.
31. Home Base Durham
That Grant Application #15-37, Home Base Durham, be approved in the amount of
$1,000.00.
32. Bowmanville & District Navy League
That Grant Application #15-38, Bowmanville & District Navy League, be approved
in the amount of $1,000.00.
33. Soper Valley Model Railroad Association
That Grant Application #15-39, Soper Valley Model Railroad Association, be
approved in the amount of $750.00.
Report #1 - 7 - April 27, 2015
34. Newcastle & District Chamber of Commerce
That Sponsorship Application #15-S1, Newcastle & District Chamber of Commerce,
be approved in the amount of $500.00.
35. Concerts in the Park (Bowmanville)
That Sponsorship Application #15-S2, Concerts in the Park (Bowmanville),
approved in the amount of $1,000.00.
36. Orono Agricultural Society
That Sponsorship Application #15-S3, Orono Agricultural Society, be approved in
the amount of $5,000.00.
37. Orono Town Hall
That Sponsorship Application #15-S5, Orono Town Hall, be approved in the
amount of $500.00.
38. Community Living Oshawa/Clarington
That Sponsorship Application #15-S6, Community Living Oshawa/Clarington, be
approved in the amount of $1,500.00.
39. Bowmanville Hospital Foundation
That Sponsorship Application #15-S7, Bowmanville Hospital Foundation, be
approved in the amount of $3,500.00 as a lump sum to be distributed as per Staff
direction.
40. Habitat for Humanity
That Sponsorship Application #15-S8, Habitat for Humanity, be denied and allow
them to reapply.
41. Procedural By-law and Related Policies – Improvement and Efficiency
Amendments
That Report CLD-006-15 be received;
That, in the interest of improving communication flow and providing for greater
efficiencies during meetings, the Procedural By-law 2011-016 be repealed and a
new procedural by-law be approved (Attachment 1 to Report CLD-006-15) with the
following changes to the proposed Procedural By-law:
Report #1 - 8 - April 27, 2015
That announcements by Members of Council be limited to meetings that are
televised;
That each member of Council have a total of five minutes to announce or
comment on community events and activities;
That all communications be included on the General Purpose and
Administration Committee Meeting Agenda;
That communications shall be included in it’s entirely unless it is
impracticable to do so in which case it shall be included in a manner as
determined by the Municipal Clerk;
That a motion to refer or commit, or any amendment to it, is debatable and
shall include:
a) The name of the committee or person to whom the matter
is to be referred, and
b) The terms for referring the matter and the time or period, if
any, on or within which the matter is to be returned;
That, Section 9.2.2, Delegations, be amended to add the following to the
end:
“unless a majority of the Members present vote to hear the
delegation”;
That Section 9.2.4, Request to Speak – Required, be amended to delete
“agenda item”;
That, notwithstanding 7.2.1, when a Member declares on a matter(s) at a
Council meeting, later in the meeting when the confirming by-law is on the
floor, the Member’s declaration is understood and the Member may remain
in the room in which the meeting is taking place and participate in the vote
on the confirming by-law;
That, Other Business, be amended to allow Members, to ask questions of
Department Heads pertaining to any matter, including those not necessarily
listed on the agenda in both General Purpose and Administration Committee
and Council meetings;
That the Order of Business for the Committee meetings be amended such
that the “Other Business” section of the Agenda is considered prior to the
adoption of the Agenda.
Report #1 - 9 - April 27, 2015
That, where Council deems it appropriate to communicate its position to
municipalities beyond those in the Region of Durham, the resolution be forwarded
to the Association of Municipalities of Ontario (AMO) and/or the Federation of
Canadian Municipalities (FCM) rather than each individual municipality;
That the proposed amendments to Policy F9, Proclamations, as outlined in Section
2.11 and Attachment 2 of Report CLD-006-15, be approved.
That Staff are encouraged to adopt a best practice, such that potential delegates be
forwarded to the appropriate department to discuss their issues; and
That the authority to appoint private parking enforcement officers be delegated to
the Municipal Clerk.
42. Boundary Road Rehabilitation
That Report COD-009-15 be received;
That Coco Paving Incorporated with a total bid amount of $432,992.72 (net H.S.T.
Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-7 be awarded the contract for Boundary Road
Rehabilitation as required by the Municipality of Clarington, Engineering
Department;
That the total funds required in the amount of $476,000.00 (net HST Rebate)
including construction cost of $432,992.72 and $43,007.28 contingency be drawn
from the following account:
Boundary Road Rehabilitation 110-32-330-83435-7401 $ 476,000.00
That all interested parties listed in Report COD-009-15 and any delegations be
advised of Council’s decision.
43. Sound System in the Council Chambers
That Staff be directed to provide a report regarding the options for improving the
current sound system in the Council Chambers, at a timeline convenient to Staff.
Report #1 - 10 - April 27, 2015
44. Applications by 289143 Ontario Limited for a proposed draft plan of
subdivision and rezoning to permit a 234 unit residential development
That Report PSD-052-14 be received;
That Addendum to Report PSD-052-14 be received;
That the application for the proposed Draft Plan of Subdivision, submitted by
289143 Ontario Limited to permit the development of 234 residential units be
supported, with a revision to reduce the maximum number of medium and high
density units from 160 to 140 subject to the conditions contained in Attachment 1 to
Report PSD-052-14;
That the Zoning By-law Amendment application submitted by 289143 Ontario
Limited be approved as contained in Attachment 3 to Addendum to Report PSD-
052-14 with a revision to section 15.4.38 c. vii) (a) of the by-law by reducing the
minimum lot area from 175 to 150 square metres for each townhouse unit;
That once all conditions contained in the Official Plan and Zoning By-law with
respect to the removal of the (H) Holding Symbol are satisfied, the By-law
authorizing the removal of the (H) Holding Symbol be approved with a revision to
section 15.4.38 c. vii) (a) of the by-law by reducing the minimum lot area from 175
to 150 square metres for each townhouse unit;
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-052-14 and Council’s decision; and
That all interested parties listed in Report PSD-052-14 and any delegations be
advised of Council’s decision.
45. Fire Amalgamation Study
That staff be directed to prepare a report on the costs and benefits of
amalgamation of fire services; and
That staff be directed to request the Region of Durham staff to provide a framework
for the amalgamation as it pertains to:
urban - rural services
full time – volunteers
cost and tax effects
any other relevant matters