HomeMy WebLinkAbout2015-01-20 MinutesNEWCASTLE VILLAGE COMMUNITY HALL BOARD
Meeting of the Newcastle Village Community Hall Board
held on January 20 2015 at 7 pm in the Council Chambers.
Attendees: C. Abraham (chair)
S. DeJong
S. Rogers
B. Carmichael
Regrets From: W. Woo (Regional Councilor)
W. Partner (Local Councilor)
P. DeJong
MINUTES
1.1Motion by B. Carmichael, seconded by S. DeJong
That the minutes of November 2014 are accepted as presented. “Carried”
BUSINESS ARISING
2.1 Sidewalk clearing by B & D Tractor – custodian has reported their work is good but may need to
address clearing to be done in a more timely fashion.
2.2 PA system for gazebo C. Abraham and B. Carmichael will continue to investigate.
2.3 Village Concerts committee is needed to apply for municipal grant. S. DeJong has a lead will
check into this. Advertise on Chamber and BIA websites for volunteers.
FINANCIAL REPORT
3.1 Motion by S. DeJong, seconded by S. Rogers
That the financial report be accepted as presented. “Carried”
Motion by S. Rogers, seconded by B. Carmichael
That approval is given to withdraw from GIC funds if needed to meet financial obligations.
“Carried”
BILLS
4.1 Motion by B. Carmichael, seconded by S. Rogers
That the following invoices be paid as presented - S. DeJong supervision $150.00 and S. Fogg
supervision $75.00. “Carried”
CORRESPONDENCE
5.1 Christian Crossroads letter requesting quote for rental of hall 4 hours on a Sunday (see attached)
5.2 CBOT Membership $226.00 Motion by S. Rogers, seconded by B. Carmichael
5.3 Portable Stairs for auditorium received email from R. Groen advising we discontinue use of
portable stairs. He will continue to investigate possibility of up to code portable stairs. Also
advised request to have lamp posts replaced to match street lights - suggested we wait for
results of Streetscape.
5.4 Soper Valley Train Assoc. open house received invite one day prior to event. Suggested that a
letter be sent to executive to advise of any public events for the year.
5.5 Feathers Studio request for quote on seniors dance. As this is a business fee stands at $50.00/hr
5.6 Email from Tim Welsh (see attached)
5.7 Newcastle Santa Parade letter of thanks (see attached)
5.8 Letter from Mayor Foster (see attached)
5.9 Chamber of Commerce donation $250.00
5.10 February 13/14 2015 booking notice of cancellation – no refund
5.11 Orono Times article – comments from Marie Hubbard received for information (see attached)
FUNDRAISING
6.1 B. Carmichael reported - approximately 180 tickets sold to date for Hotel California. Holding
meeting next week to discuss details and push last of the ticket sales. Will be speaking with
Durham College culinary chef to see if we can use their Newcastle students for serving at event.
Also discuss fall brunch event with them. Working on final list of volunteers – S. Rogers will be
available.
NEW BUSINESS
7.1 Update on Newcastle’s of the World – Charlie Trim will be chairing this committee. S.Rogers will
sit on committee to represent the hall.
7.2 Lamp pole fixed at front of hall
7.3 Furnace filters have been installed
7.4 Sewage pump replaced with larger size in furnace room off bowling alley. May be causing issue
with breakers – custodian is monitoring.
7.5 Custodian asking for back up company to Risebrough Refrigeration in case they can’t supply
parts immediately. Check with Municipality for additional contacts.
7.6 Secretary suggested update of job descriptions should be done.
HEALTH & SAFETY
8.1 Report received – will be copied to Department of Operations.
ADJOURNED 7:40 PM