HomeMy WebLinkAbout2015-04-20
General Purpose and Administration Committee
Minutes
April 20, 2015
If this information is required in an alternate accessible format, please contact the
Municipal Clerk at 905-623-3379 ext. 2102.
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, April 20, 2015 at 9:30 AM in the Council Chambers.
Roll Call
Present Were: Mayor A. Foster until 3:00 PM
Councillor S. Cooke
Councillor R. Hooper
Councillor J. Neal
Councillor C. Traill arrived at 1:15 PM
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Deputy Fire Chief, M. Berney
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Deputy Treasurer, L. Gordon left the meeting 12:35 PM and
returned at 1:30 PM
Municipal Clerk, A. Greentree arrived at 11:49 AM and left the
meeting at 3:00 PM
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Deputy Clerk, J. Gallagher
Committee Coordinator, M. Chambers
Absent: Councillor W. Partner
Mayor Foster chaired this portion of the meeting.
Disclosures of Pecuniary Interest
Councillor Cooke declared a pecuniary interest in Report CSD-004-15 regarding the
2015 Community Grant Requests and Sponsorship Opportunities for Bowmanville &
District Navy League (Application #15-38).
Councillor Neal declared a pecuniary interest in Report CSD-004-15 regarding the 2015
Community Grant Requests and Sponsorship Opportunities The Driftwood Theatre
Group (Application #15-14) and Home Base Durham (Application #15-37).
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General Purpose and Administration Committee
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Mayor Foster declared a pecuniary interest in Report CSD-004-15 regarding the 2015
Community Grant Requests and Sponsorship Opportunities for the Lions Club of
Courtice (Application #15-29).
Councillor Hooper declared a pecuniary interest in Report CSD-004-15 regarding the
2015 Community Grant Requests and Sponsorship Opportunities for Concerts in the
Park (Bowmanville) (Application #15-S2). Later in the meeting, Councillor Hooper also
declared a pecuniary interest in the Sponsorship Request by “Orono Agricultural
Society” (Application #15-S3).
Announcements
Councillor Hooper announced the following:
Thursday, April 16, 2015, MP, Erin O’Toole presented Community Services
Medallions for Advocacy and Support of Canadian Troops and Veterans to Marg
Maskell, Mary Taylor, and Doug Finney.
Clarington Safe Communities Clean Up Crew, Operation Clean Sweep on
Saturday, May 9, 2015 from 10:00 AM to 12:00 PM in Downtown Bowmanville.
Councillor Neal announced the following:
Clarington Concert Bands “Salute to the British Isles” on Saturday, April 18, 2015
at 7:00 PM at the Harmony Creek Community Centre in Oshawa.
Councillor Woo announced the following:
Fire House Youth are Celebrity Servers at Boston Pizza on Wednesday, April 22,
2015 from 5:00 PM to 8:00 PM in Bowmanville.
Newcastle Chamber of Commerce’s Health and Wellness Fair on Thursday,
April 23, 2015 from 12:00 PM to 7:00 PM at the Newcastle Town Hall.
Clarington Pitch in Week from Saturday, April 19, 2015 to May 2, 2015.
Port of Newcastle’s Cleanup Event on Saturday, April 25, 2015 at 10:00 AM.
Samuel Wilmot Conservation Authority’s Cleanup Event on Saturday, April 25,
2015 at 9:00 AM.
Orono Town Hall’s Spaghetti Dinner and Live Auction on Saturday, April 25,
2015.
Mayor Foster announced the following:
Rotary Club of Bowmanville’s Super Spring Cleanup on Friday April 24, 2015
from 8:00 AM to 1:00 PM.
Clarington Board of Trade’s Annual General Meeting on Thursday, April 23, 2015
at 5:30 AM at the Clarington Beech Centre.
Newcastle Chamber of Commerce’s Health and Wellness Fair on Thursday,
April 23, 2015 from 12:00 PM to 7:00 PM at the Newcastle Town Hall.
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General Purpose and Administration Committee
Minutes
April 20, 2015
Minutes
Resolution #GPA-261-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That the minutes of the regular meeting of the General Purpose and Administration
Committee held on March 30, 2015 to April 9, 2015, be approved.
CARRIED
Councillor Woo chaired this portion of the meeting.
Public Meeting
Subject:
(a) Applications for Proposed Draft Plan of Subdivision and Zoning
By-law Amendment
Applicant:
Headgate Developments Inc.
Report:
PSD-023-15
Robert Russell, Planner, made a verbal and electronic presentation to the Committee
regarding the application.
Fred Spoelstra, Principal, Durham Christian High School, spoke in opposition to the
application. Mr. Spoelstra advised the Committee that he is concerned with the drainage
and how it will affect the schools soccer field. He added that he also has concerns with
the sustainability of the proposed retaining wall and who will be responsible for the
future maintenance. He concluded by noting that he hopes there will be consistent
fencing around the abutting properties and mesh fencing can be added around the
sports fields to act as a barrier with the surrounding properties.
Paul Marcus, Principal, Knox Christian School, spoke in opposition to the application.
Mr. Marcus noted that he has similar concern as Mr. Spoelstra. His concerns included:
consistent fencing, mesh netting around the playing fields, grading, and the longevity of
the retaining wall.
Jackie Brinkman, local resident, spoke in opposition to the application. Ms. Brinkman
noted that her concerns were similar to both of the schools. She added that they
currently have drainage issues on their property and are concerned that the proposed
increase in elevation of the surrounding property will add to this issue.
Aeilko Mulder, local resident, spoke in opposition to the application. Mr. Mulder advised
the Committee that fill was previously added to the subject property to raise the grade
and he is looking to find out what the final grading will be. He added that, when the fill
was brought onto the subject property, his property was flooded. Mr. Mulder explained
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that a drainage pipe was installed to temporarily correct the issue, however he is
concerned that these issues will become worse with the proposed development. He
asked the Committee if there are plans for a retaining wall to be installed on the north
side of his property. Mr. Mulder explained that he is concerned that fill is being brought
in without permits and is being added to an existing low wetland area. He asked the
Committee what the section of land, adjacent to his property, will be used for. He
concluded by noting that he approves of the development but wishes to have his
concerns addressed.
Kelvin Sloos, local resident, spoke in opposition to the application. Mr. Sloos stated that
his home will become a corner lot with this development. He noted that he has
concerns with drainage as his property is lower than the proposed development. He
added that he would like fencing to be installed around his property. Mr. Sloos
concluded by adding that he has concerns with the increased traffic, the maintenance of
the proposed retaining wall and the wildlife in the area.
Andy Anderson, Headgate Developments, Applicant, spoke to the application. Mr.
Anderson agrees with the recommendations of staff. He explained that the original
application was complicated and this new proposal is well planned. Mr. Anderson
addressed some of the residents’ concerns. Mr. Anderson advised Mr. Sloos that there
will be a catch basin installed near the road and they do not anticipate having to install
any retaining wall. He added that, with respect to Mr. Mulder’s concern regarding the
fill, any fill brought in was prior to his ownership of the property in 1990 and that they will
correct any drainage issues. He added that the vacant parcel of land will be developed
in the future and he will be in contact with Mr. Mulder directly to discuss this matter. Mr.
Anderson concluded by noting that they have met with the Conservation Authority
regarding the application. He added that the embankment has been has been relocated
and the lots will be shallower to remedy the grading issues.
Mayor Foster chaired this portion of the meeting.
Delegations
Petra Schwirtz & Steve Simic, Clarington Tourism Marketing Board, Regarding
Growing Tourism in Clarington.
Petra Schwirtz, Clarington Tourism Marketing Board (CTMB), was present to provide an
update from the CTMB and to present a Draft Proposal and Discussion Paper on
Growing Tourism in Clarington, which included a Terms of Reference. Ms. Schwirtz
reviewed the current tourist attractions in the Municipality of Clarington. Steve Simic
explained that they have been working on a Tourism Plan and they have seen an
increased use of the Clarington mobile application. Mr. Simic noted the Tourism Office
is a front door to the community and they have welcomed the support of the part-time
Tourism Officer. Ms. Schwirtz concluded by thanking Council for their support.
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General Purpose and Administration Committee
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April 20, 2015
Resolution #GPA-262-15
Moved by Councillor Hooper, seconded by Councillor Neal
That the delegation of Petra Schwirtz and Steve Simic, Clarington Tourism Marketing
Board, regarding the Draft Proposal and Discussion Paper on Growing Tourism in
Clarington, be referred to the Strategic Plan; and
That Council consider undertaking a report to study options for the delivery of Tourism
Services.
CARRIED
Terri Korkush, Community Living Oshawa, Regarding the Possibility of
Community Living Oshawa Leasing the Baseline Community Centre
Terri Korkush advised staff, prior to the meeting, that she would be unable to attend as
a delegation.
Kevin Tunney, Tunney Planning, Regarding Addendum to Report PSD-052-14,
Applications for Proposed Draft Plan of Subdivision and Rezoning to Permit 234
Unit Residential Development.
Kevin Tunney, Tunney Planning, advised the Committee that he received the memo
from David Crome, Director of Planning Services regarding Addendum to Report
PSD-052-14 dated April 17, 2015 regarding Report PSD-052-14, and he is happy with
the recommendations contained in the memo.
Presentations
There were no presentations.
Recess
Resolution #GPA-263-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That the Committee recess for 10 minutes.
CARRIED
The meeting reconvened at 10:51 AM with Councillor Woo in the Chair.
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April 20, 2015
Planning Services Department
Applications by 1127009 Ontario Inc. (Headgate Developments Inc.) for Draft Plan
of Subdivision and Rezoning for 24 Single Detached Dwellings with Rezoning to
Permit Development of the Plan of Subdivision
Resolution #GPA-264-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report PSD-023-15 be received;
That staff consider the public comments received in the further processing of the
applications for plan of subdivision (S-C-2014-0003) and to amend the Zoning By-law
(ZBA 2014-0031) submitted by 1127009 Ontario Inc. (Headgate Developments Inc.) for
the development of 24 single detached dwellings and that a subsequent
recommendation report be prepared; and
That all interested parties listed in Report PSD-023-15 and any delegations be advised
of Council's decision.
CARRIED
Proposal for a Rotosonic Monitoring Site at the Hydro One, Clarington
Transformer Station
Resolution #GPA-265-15
Moved by Mayor Foster, seconded by Councillor Neal
That Report PSD-024-15 be received;
That Council Resolution # C-172-14 (Attachment 3) granting G360 Group access to
Townline Road for the purpose of a deep borehole and providing a grant of $25,000 to
the University of Guelph be rescinded;
That the Municipality of Clarington provide up to $25,000 to fund the joint proposal of
Central Lake Ontario Conservation Authority, University of Guelph and McMaster
University (G360 Group) for their proposal “Hydrogeological Assessment of the South
Slope of the Oak Ridges Moraine” dated April 2, 2015 (Attachment 1);
That the project be funded with a transfer from the 2013 Donations Account to the
Consulting Reserve;
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That Hydro One be requested to provide site access for the additional rotosonic
borehole and long term monitoring activities as outlined in the proposal in Attachment 1
to Report PSD-024-15; and
That all interested parties listed in Report PSD-024-15 and any delegations be advised
of Council’s decision.
CARRIED
LATER IN THE MEETING
(See following motion)
Suspend the Rules
Resolution #GPA-266-15
Moved by Mayor Foster, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GPA-265-15 a second time.
CARRIED
The foregoing Resolution #GPA-265-15 was then put to a vote and carried.
Councillor Neal chaired this portion of the meeting.
Engineering Services Department
Report on Building Permit Activity for January, February, and March 2015
Resolution #GPA-267-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report EGD-007-15 be received for information.
CARRIED
Review of Lot Grading and Drainage
Resolution #GPA-268-15
Moved by Mayor Foster, seconded by Councillor Cooke
That Report EGD-008-15 be received for information.
CARRIED
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Mayor Foster chaired this portion of the meeting.
Report on Changing Location of Downspouts
Resolution #GPA-269-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Staff be directed to prepare a report for the next General Purpose and
Administration Committee meeting to ensure that the location and type of water leaders
be included in the Site and Lot Grading Plans.
MOTION LOST
Councillor Neal chaired this portion of the meeting.
Clarington Fields Washroom
Resolution #GPA-270-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report EGD-009-15 be received for information.
CARRIED
Purchasing or Renting a Washroom Facility Trailer
Resolution #GPA-271-15
Moved by Mayor Foster, seconded by Councillor Cooke
That staff be directed to prepare a report on the potential time and financial
ramifications of renting versus purchasing a portable washroom trailer.
CARRIED
Operations Department
There were no reports to be considered under this section of the Agenda.
Emergency and Fire Services Department
There were no reports to be considered under this section of the Agenda.
Councillor Hooper chaired this portion of the meeting.
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General Purpose and Administration Committee
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Community Services Department
2015 Community Grant Requests and Sponsorship Opportunities
Resolution #GPA-272-15
Moved by Councillor Neal, seconded by Councillor Woo
That Report CSD-004-15 be received;
That Council consider all submitted grant requests;
That Council consider all submitted sponsorship opportunities;
That staff be directed to develop criteria and a process for a Municipal Sponsorship
Program and report back; and
That all applicants listed in Report CSD-004-15 be advised of Council’s decision.
CARRIED
Brownsdale Community Centre
Hampton Community Association
Kendal Community Centre
Newtonville Community Hall
Orono Town Hall
Solina Community Centre
Tyrone Community Centre
Resolution #GPA-273-15
Moved by Mayor Foster seconded by Councillor Cooke
That Grant Application #15-01, Brownsdale Community Centre, be approved in the
amount of $3,000.00.
That Grant Application #15-02, Hampton Community Association, be approved in the
amount of $3,000.00.
That Grant Application #15-03, Kendal Community Centre, be approved in the amount
of $3,000.00.
That Grant Application #15-04, Newtonville Community Hall, be approved in the amount
of $3,000.00.
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That Grant Application #15-05, Orono Town Hall, be approved in the amount of
$3,000.00.
That Grant Application #15-06, Solina Community Centre, be approved in the amount of
$3,000.00.
That Grant Application #15-07, Tyrone Community Centre, be approved in the amount
of $3,000.00.
CARRIED
Bowmanville Santa Claus Parade
Pride Durham
Architectural Conservatory of Ontario – Clarington Branch
Newcastle Village and District Historical Society
Resolution #GPA-274-15
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #15-08, Bowmanville Santa Claus Parade, be approved in the
amount of $1,500.00.
That Grant Application #15-09, Pride Durham, be approved in the amount of $1,500.00.
That Grant Application #15-10, Architectural Conservatory of Ontario – Clarington
Branch, be approved in the amount of $1,500.00.
That Grant Application #15-11, Newcastle Village and District Historical Society, be
approved in the amount of $1,500.00.
MOTION WITHDRAWN
Resolution #GPA-275-15
Moved by Mayor Foster, seconded by Councillor Cooke
That the foregoing Resolution #GPA-274-15 be divided to consider the Grant
Application #15-10, Architectural Conservatory of Ontario – Clarington Branch
separately.
MOTION WITHDRAWN
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Bowmanville Santa Claus Parade
Resolution #GPA-276-15
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #15-08, Bowmanville Santa Claus Parade, be approved in the
amount of $1,500.00.
CARRIED
Pride Durham
Resolution #GPA-277-15
Moved by Councillor Neal, seconded by Mayor Foster
That Grant Application #15-09, Pride Durham, be approved in the amount of $1,500.00.
CARRIED
Architectural Conservatory of Ontario – Clarington Branch
Resolution #GPA-278-15
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #15-10, Architectural Conservatory of Ontario – Clarington
Branch, be approved in the amount of $3,000.00.
CARRIED
Newcastle Village and District Historical Society
Resolution #GPA-279-15
Moved by Mayor Foster, seconded by Councillor Cooke
That Grant Application #15-11, Newcastle Village and District Historical Society, be
approved in the amount of $1,500.00.
CARRIED
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General Purpose and Administration Committee
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April 20, 2015
Music Night in the Park (Newtonville)
Resolution #GPA-280-15
Moved by Councillor Cooke, seconded by Councillor Woo
That Grant Application #15-12, Music Night in the Park (Newtonville), be approved in
the amount of $1,000.00.
CARRIED
Clarington Concert Band
Resolution #GPA-281-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Grant Application #15-13, Clarington Concert Band, be approved in the amount of
$1,000.00.
CARRIED
The Driftwood Theatre Group
Councillor Neal declared a pecuniary interest in the Community Grant Application for
“The Driftwood Theatre Group” as he is working on a proposal with the group.
Councillor Neal left the room and refrained from discussion and voting on this matter.
Resolution #GPA-282-15
Moved by Councillor Woo, seconded by Councillor Cooke
That Grant Application #15-14, The Driftwood Theatre Group, be approved in the
amount of $1,000.00.
MOTION WITHDRAWN
Resolution #GPA-283-15
Moved by Councillor Woo, seconded by Councillor Cooke
That Grant Application #15-14, The Driftwood Theatre Group, be approved in the
amount of $1,500.00.
CARRIED
Councillor Neal returned to the meeting.
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April 20, 2015
Great Canadian Town Band Festival
Resolution #GPA-284-15
Moved by Mayor Foster, seconded by Councillor Woo
That Grant Application #15-15, Great Canadian Town Band Festival, be approved in the
amount of $1,000.00.
CARRIED
Lakeshore New Horizons
Resolution #GPA-285-15
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #15-16, Lakeshore New Horizons, be approved in the amount of
$750.00.
CARRIED
Newcastle Village Concerts
Resolution #GPA-286-15
Moved by Councillor Neal, seconded by Councillor Woo
That Grant Application #15-18, Newcastle Village Concerts, be approved in the amount
of $750.00.
CARRIED
Newcastle Art Show Inc.
Resolution #GPA-287-15
Moved by Councillor Woo, seconded by Councillor Neal
That Grant Application #15-19, Newcastle Art Show In., be approved in the amount of
$2,500.00.
CARRIED
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Bowmanville Gardens Allotment
Bowmanville Ecology Garden
Bowmanville Horticultural Society
Newcastle Horticultural Society
Orono Horticultural Society
Resolution #GPA-288-15
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #15-20, Bowmanville Gardens Allotment, be approved in the
amount of $500.00;
That Grant Application #15-21, Bowmanville Ecology Garden, be approved in the
amount of $500.00;
That Grant Application #15-22, Bowmanville Horticultural Society, be approved in the
amount of $500.00;
That Grant Application #15-23, Newcastle Horticultural Society, be approved in the
amount of $500.00; and
That Grant Application #15-24, Orono Horticultural Society, be approved in the amount
of $500.00.
CARRIED
Bowmanville Creek Conservation Group
Resolution #GPA-289-15
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #15-25, Bowmanville Creek Conservation Group, be denied.
MOTION WITHDRAWN
Resolution #GPA-290-15
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #15-25, Bowmanville Creek Conservation Group, be approved in
the amount of $1,500.00.
CARRIED
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Bethesda House
Resolution #GPA-291-15
Moved by Councillor Neal, seconded by Councillor Cooke
That the Grant Application for Bethesda House be referred to the Policy Report on
Sponsorship.
CARRIED
Big Brothers and Sisters of Clarington
Resolution #GPA-292-15
Moved by Councillor Woo, seconded by Councillor Neal
That Grant Application #15-27, Big Brothers and Sisters of Clarington, be approved in
the amount of $5000.00.
MOTION WITHDRAWN
Resolution #GPA-293-15
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #15-27, Big Brothers and Sisters of Clarington, be denied.
CARRIED
Feed the Need Durham
Resolution #GPA-294-15
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #15-28, Feed the Need Durham, be approved in the amount of
$3,000.00.
CARRIED
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Lions Club of Courtice
Mayor Foster declared a pecuniary interest in the Community Grant Application for the
“Lions Club of Courtice” as he is a member of this group. Mayor Foster left the room
and refrained from discussion and voting on this matter.
Resolution #GPA-295-15
Moved by Councillor Woo, seconded by Councillor Neal
That Grant Application #15-29, Lions Club of Courtice, be denied.
CARRIED
Mayor Foster returned to the meeting.
Luke’s Place Support & Resource Centre for Women & Children
Resolution #GPA-296-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Grant Application #15-30, Luke’s Place Support & Resource Centre for Women &
Children, be denied.
CARRIED
The Gathering Place
Resolution #GPA-297-15
Moved by Councillor Woo, seconded by Councillor Neal
That Grant Application #15-31, The Gathering Place, be approved in the amount of
$1,500.00.
MOTION WITHDRAWN
Resolution #GPA-298-15
Moved by Councillor Woo, seconded by Councillor Neal
That Grant Application #15-31, The Gathering Place, be approved in the amount of
$4,000.00.
MOTION LOST
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Resolution #GPA-299-15
Moved by Councillor Woo, seconded by Councillor Neal
That Grant Application #15-31, The Gathering Place, be approved in the amount of
$1,500.00.
CARRIED
Bethesda Cemetery Board
Resolution #GPA-300-15
Moved by Mayor Foster, seconded by Councillor Neal
That Grant Application #15-33, Bethesda Cemetery Board, be approved in the amount
of $750.00.
CARRIED
Bowmanville Figure Skating Club
Resolution #GPA-301-15
Moved by Councillor Cooke, seconded by Mayor Foster
That Grant Application #15-34, Bowmanville Figure Skating Club, be approved in the
amount of $1,000.00.
CARRIED
Clarington Swim Club
Resolution #GPA-302-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Grant Application #15-35, Clarington Swim Club, be approved in the amount of
$1,000.00.
CARRIED
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April 20, 2015
Oshawa Camaros Baton Club
Resolution #GPA-303-15
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #15-36, Oshawa Camaros Baton Club, be approved in the
amount of $1,000.00.
CARRIED
Home Base Durham
Councillor Neal declared a pecuniary interest in the Community Grant Application for
“Home Base Durham” as he is a Director for this group. Councillor Neal left the room
and refrained from discussion and voting on this matter.
Resolution #GPA-304-15
Moved by Mayor Foster, seconded by Councillor Woo
That Grant Application #15-37, Home Base Durham, be approved in the amount of
$1,000.00.
CARRIED
Councillor Neal returned to the meeting.
Bowmanville & District Navy League
Councillor Cooke declared a pecuniary interest in the Community Grant Application for
“Bowmanville & District Navy League” as his father completed the application for this
Grant. Councillor Cooke left the room and refrained from discussion and voting on this
matter.
Resolution #GPA-305-15
Moved by Councillor Neal, seconded by Mayor Foster
That Grant Application #15-38, Bowmanville & District Navy League, be approved in the
amount of $1,000.00.
CARRIED
Councillor Cooke returned to the meeting.
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Soper Valley Model Railroad Association
Resolution #GPA-306-15
Moved by Councillor Woo, seconded by Mayor Foster
That Grant Application #15-39, Soper Valley Model Railroad Association, be approved
in the amount of $750.00.
CARRIED
Transfer of Remaining Grant Money to the Sponsorship Program
Resolution #GPA-307-15
Moved by Mayor Foster, seconded by Councillor Woo
That the transfer the remaining $8,000.00 from Grant Program be transferred to the
Sponsorship Program.
MOTION WITHDRAWN
Newcastle & District Chamber of Commerce
Resolution #GPA-308-15
Moved by Mayor Foster, seconded by Councillor Neal
That Sponsorship Application #15-S1, Newcastle & District Chamber of Commerce, be
approved in the amount of $500.00.
CARRIED
Concerts in the Park (Bowmanville)
Councillor Hooper declared a pecuniary interest in the Community Grant Application for
the “Concerts in the Park (Bowmanville)” as he is a founding member of this group.
Councillor Hooper left the room and refrained from discussion and voting on this matter
and Mayor Foster took the Chair.
Resolution #GPA-309-15
Moved by Councillor Cooke, seconded by Councillor Neal
That Sponsorship Application #15-S2, Concerts in the Park (Bowmanville), approved in
the amount of $1,000.00.
CARRIED
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Councillor Hooper returned to the Chair.
Orono Agricultural Society
Councillor Hooper declared a pecuniary interest in the Community Grant Application for
the “Orono Agricultural Society” due to involvement with this organization. Councillor
Hooper left the room and refrained from discussion and voting on this matter and Mayor
Foster took the Chair.
Resolution #GPA-310-15
Moved by Councillor Neal, seconded by Councillor Woo
That Sponsorship Application #15-S3, Orono Agricultural Society, be approved in the
amount of $5,000.00.
CARRIED
Councillor Hooper returned to the Chair.
Orono Town Hall
Resolution #GPA-311-15
Moved by Councillor Woo, seconded by Councillor Cooke
That Sponsorship Application #15-S5, Orono Town Hall, be approved in the amount of
$500.00.
CARRIED
Community Living Oshawa/Clarington
Resolution #GPA-312-15
Moved by Mayor Foster, seconded by Councillor Cooke
That Sponsorship Application #15-S6, Community Living Oshawa/Clarington, be
approved in the amount of $1,500.00.
CARRIED
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General Purpose and Administration Committee
Minutes
April 20, 2015
Bowmanville Hospital Foundation
Resolution #GPA-313-15
Moved by Councillor Cooke, seconded by Councillor Neal
That Sponsorship Application #15-S7, Bowmanville Hospital Foundation, be approved
in the amount of $3,500.00 as a lump sum to be distributed as per Staff direction.
CARRIED
Habitat for Humanity
Resolution #GPA-314-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Sponsorship Application #15-S8, Habitat for Humanity, be approved in the amount
of $1,000.00.
MOTION WITHDRAWN
Resolution #GPA-315-15
Moved by Councillor Neal, seconded by Mayor Foster
That Sponsorship Application #15-S8, Habitat for Humanity, be denied and allow them
to reapply.
CARRIED
Recess
Resolution #GPA-316-15
Moved by Councillor Neal, seconded by Mayor Foster
That the Committee recess until 1:15 PM.
CARRIED
The meeting reconvened at 1:15 PM with Mayor Foster in the Chair.
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General Purpose and Administration Committee
Minutes
April 20, 2015
Clerk’s Department
Alter the Agenda
Resolution #GPA-317-15
Moved by Councillor Cooke, seconded by Councillor Hooper
That the Agenda be altered to consider the Unfinished Business Item 2 (b) Procedural
By-law and Related Policies – Improvement and Efficiency Amendments at this time.
CARRIED
Procedural By-law and Related Policies – Improvement and Efficiency
Amendments
\[Referred from the March 30, 2015 – April 9, 2015 General Purpose and
Administration Committee Meeting\]
The following resolution was before the Committee:
Resolution #GPA-244-15
Moved by Councillor Cooke, seconded by Councillor Traill
That Report CLD-006-15 be received;
That, in the interest of improving communication flow and providing for greater
efficiencies during meetings, the Procedural By-law 2011-016 be repealed and a new
procedural by-law be approved (Attachment 1 to Report CLD-006-15) with the following
changes to the proposed Procedural By-law:
That announcements by Members of Council be limited to meetings that are
televised;
That each member of Council have a total of five minutes to announce or
comment on community events and activities;
That all communications be included on the General Purpose and Administration
Committee Meeting Agenda; and
That communications shall be included in it’s entirely unless it is impracticable to
do so in which case it shall be included in a manner as determined by the
Municipal Clerk.
That, where Council deems it appropriate to communicate its position to municipalities
beyond those in the Region of Durham, the resolution be forwarded to the Association
of Municipalities of Ontario (AMO) and/or the Federation of Canadian Municipalities
(FCM) rather than each individual municipality;
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General Purpose and Administration Committee
Minutes
April 20, 2015
That correspondence received from other municipalities requesting
endorsement/consideration of a resolution be copied to each member of Council and
shall only be considered by Council at the request of a Member of Council or the CAO,
in accordance with the Procedural By-law; and
That the authority to appoint private parking enforcement officers be delegated to the
Municipal Clerk.
CARRIED AS AMENDED
LATER IN THE MEETING
(See following motions)
The Committee considered the following amendment, also referred from the March 30,
2015 – April 9, 2015 General Purpose and Administration Committee Meeting:
Resolution #GPA-256-15
Moved by Councillor Neal, seconded by Councillor Hooper
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That all “motions to refer” be debatable.
MOTION WITHDRAWN
Resolution #GPA-318-15
Moved by Councillor Traill, seconded by Councillor Neal
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That a motion to refer or commit, or any amendment to it, is debatable and shall
include:
a) The name of the committee or person to whom the matter is to be
referred, and
b) The terms for referring the matter and the time or period, if any, on or
within which the matter is to be returned.
Debate on the motion must be confined to its merits only, and cannot go into the
main question except as necessary for debate of the referral motion.
MOTION LOST
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General Purpose and Administration Committee
Minutes
April 20, 2015
Resolution #GPA-319-15
Moved by Councillor Cooke, seconded by Councillor Hooper
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That a motion to refer or commit, or any amendment to it, is debatable and shall
include:
a) The name of the committee or person to whom the matter is to be
referred, and
b) The terms for referring the matter and the time or period, if any, on or
within which the matter is to be returned.
CARRIED
Resolution #GPA-320-15
Moved by Councillor Traill, seconded by Councillor Neal
That the foregoing Resolution #GPA-244-15 be amended as follows:
Delete Paragraph four.
CARRIED
Resolution #GPA-321-15
Moved by Councillor Traill, seconded by Councillor Neal
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That, Section 8.10, Other Business, be deleted.
MOTION WITHDRAWN
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General Purpose and Administration Committee
Minutes
April 20, 2015
Resolution #GPA-322-15
Moved by Councillor Traill, seconded by Councillor Neal
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That, in Section 8.10.2, Other Business, the words “provided that the matter was
introduced prior to voting on the motion to Adopt the Agenda” be deleted.
MOTION WITHDRAWN
Resolution #GPA-323-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following:
That Staff are encourage to adopt a best practice, so that potential delegates be
forwarded to the appropriate department; and
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That, Section 9.2.4, Request to Speak – Required, be amended to delete
“agenda item”; and
That, Section 9.2.2, Delegations, be amended to add the following to the end:
“unless a majority of the Members present vote to hear the delegation”.
CARRIED
Resolution #GPA-324-15
Moved by Councillor Traill, seconded by Councillor Hooper
That the foregoing Resolution #GPA-244-15 be amended by adding the following:
That the proposed amendments to Policy F9, Proclamations, as outlined in
Section 2.11 and Attachment 2 of Report CLD-006-15, be approved.
CARRIED
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General Purpose and Administration Committee
Minutes
April 20, 2015
Resolution #GPA-325-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That, Section 6.1.2, Agendas, be amended by deleting the words “provided to
each member” and adding the words “placed in each Members’ mailbox and
emailed.”
MOTION WITHDRAWN
Resolution #GPA-326-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
“That all Correspondence/Communications go directly to Council.”
MOTION WITHDRAWN
Resolution #GPA-327-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That the sections pertaining to the “Adoption of the Agenda” be deleted.
MOTION LOST
LATER IN THE MEETING
(See following motion)
Suspend the Rules
Resolution #GPA-328-15
Moved by Councillor Neal, seconded by Councillor Cooke
That the Rules of Procedure be suspended to allow Members of Committee to speak to
the matter of the foregoing Resolution #GPA-327-15 a second time.
CARRIED
The foregoing Resolution #GPA-327-15 was then put to a vote and lost.
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General Purpose and Administration Committee
Minutes
April 20, 2015
Resolution #GPA-329-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That a motion may be introduced without a seconder.
MOTION LOST
Resolution #GPA-330-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That the number of times of speaking on any question shall not be limited
provided that no Member shall speak more than once except to make an
explanation, until every Member who desires to speak has spoken.
MOTION LOST
Resolution #GPA-331-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two regarding the disclosures of pecuniary interest:
That notwithstanding 7.2.1, when a Member declares on a matter(s) at a Council
meeting, later in the meeting when the confirming by-law is on the floor, the
Member’s declaration is understood and the Member may remain in the room in
which the meeting is taking place and participate in the vote on the confirming
by-law.
CARRIED
Resolution #GPA-332-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That the reference to “procedural” in Section 7.8, Procedural Notices of Motion
be deleted.
MOTION LOST
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General Purpose and Administration Committee
Minutes
April 20, 2015
Resolution #GPA-333-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding:
That the motions for minutes, committee reports, and by-laws be ‘moved around
the table’ in terms of which Member of Council moves the motion.
MOTION LOST
Resolution #GPA-334-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That Section 8.10, Other Business, be amended by deleting the following
“provided that the matter was introduced prior to voting on the motion to Adopt
the Agenda”.
MOTION LOST
Resolution #GPA-335-15
Moved by Councillor Neal, seconded by Councillor Traill
That the current practice of asking questions of Department Heads at the conclusion of
the respected section of the General Purpose and Administration Committee meeting
be continued and expanded and; the foregoing Resolution #GPA-244-15 be amended
by adding the following to the end of Paragraph two:
That “Other Business”, be amended to allow Members, to ask questions of
Department Heads pertaining to any matter, including those not necessarily listed
on the agenda in both General Purpose and Administration Committee and
Council meetings.
CARRIED
Resolution #GPA-336-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That presentations be limited to 10 minutes.
MOTION LOST
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General Purpose and Administration Committee
Minutes
April 20, 2015
Resolution #GPA-337-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following to the
end of Paragraph two:
That Staff limit, as much as possible, Public Meetings to one per General
Purpose and Administration Committee meeting.
MOTION WITHDRAWN
Resolution #GPA-338-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-244-15 be amended by adding the following at the
end of Paragraph two:
That Members have the ability to “pull an item” from Report #1, for the purposes
of a recorded vote, without moving a motion.
MOTION WITHDRAWN
(See following)
The Municipal Clerk confirmed that the rules currently permitted this and an amendment
is not necessary. The motion was withdrawn.
Resolution #GPA-339-15
Moved by Councillor Cooke, seconded by Councillor Hooper
That the foregoing Resolution #GPA-244-15 be amended by adding the following at the
end of Paragraph two:
That the Order of Business for the Committee meetings be amended such that
the “Other Business” section of the Agenda is considered prior to the adoption of
the Agenda.
CARRIED
The foregoing Resolution #GPA-244-15 was then put to a vote and carried as amended.
Mayor Foster left the meeting at 3:00 PM.
Councillor Woo chaired this portion of the meeting.
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General Purpose and Administration Committee
Minutes
April 20, 2015
Corporate Services Department
Boundary Road Rehabilitation
Resolution #GPA-340-15
Moved by Councillor Cooke, seconded by Councillor Hooper
That Report COD-009-15 be received;
That Coco Paving Incorporated with a total bid amount of $432,992.72 (net H.S.T.
Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-7 be awarded the contract for Boundary Road
Rehabilitation as required by the Municipality of Clarington, Engineering Department;
That the total funds required in the amount of $476,000.00 (net HST Rebate) including
construction cost of $432,992.72 and $43,007.28 contingency be drawn from the
following account:
Boundary Road Rehabilitation 110-32-330-83435-7401 $ 476,000.00
That all interested parties listed in Report COD-009-15 and any delegations be advised
of Council’s decision.
CARRIED
Sound System in the Council Chambers
Resolution #GPA-341-15
Moved by Councillor Neal, seconded by Councillor Traill
That Staff be directed to provide a report regarding the options for improving the current
sound system in the Council Chambers, at a timeline convenient to Staff.
CARRIED
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General Purpose and Administration Committee
Minutes
April 20, 2015
Legal Ramifications of, and Options for, Including the Invocation as Part of the
Procedural By-law
Closed Session
Resolution #GPA-342-15
Moved by Councillor Neal, seconded by Councillor Hooper
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing the legal ramifications of, and options
for, including the invocation as part of the Procedural By-law, a matter that deals with
advice that is subject to solicitor-client privilege, including communications necessary
for that purpose
.
CARRIED
Rise and Report
The meeting resumed in open session at 3:26 PM with Councillor Woo in the Chair.
Councillor Woo advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and one resolution was passed to
provide direction to staff.
Finance Department
There were no reports to be considered under this section of the Agenda.
Solicitor’s Department
There were no reports to be considered under this section of the Agenda.
Chief Administrative Officer
There were no reports to be considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
April 20, 2015
Unfinished Business
Applications by 289143 Ontario Limited for a proposed draft plan of subdivision
and rezoning to permit a 234 unit residential development
\[Referred from the March 23, 2015 Council Meeting\]
Resolution #GPA-343-15
Moved by Councillor Neal, seconded by Councillor Hooper
That Report PSD-052-14 be received;
That Addendum to Report PSD-052-14 be received;
That the application for the proposed Draft Plan of Subdivision, submitted by 289143
Ontario Limited to permit the development of 234 residential units be supported, with a
revision to reduce the maximum number of medium and high density units from 160 to
140 subject to the conditions contained in Attachment 1 to Report PSD-052-14;
That the Zoning By-law Amendment application submitted by 289143 Ontario Limited
be approved as contained in Attachment 3 to Addendum to Report PSD-052-14 with a
revision to section 15.4.38 c. vii) (a) of the by-law by reducing the minimum lot area
from 175 to 150 square metres for each townhouse unit;
That once all conditions contained in the Official Plan and Zoning By-law with respect to
the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal
of the (H) Holding Symbol be approved with a revision to section 15.4.38 c. vii) (a) of the
by-law by reducing the minimum lot area from 175 to 150 square metres for each
townhouse unit;
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-052-14 and Council’s decision; and
That all interested parties listed in Report PSD-052-14 and any delegations be advised
of Council’s decision.
CARRIED
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General Purpose and Administration Committee
Minutes
April 20, 2015
Fire Amalgamation Study
\[Referred from the April 13, 2015 Council Meeting\]
D - 8 Deb Bowen, AMCT, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham, advising that on March 4, 2015, Regional Council
adopted the following resolution pertaining to the budget allocation for a fire
services study:
“That notwithstanding the budget allocation for a fire services study, that
prior to any study being conducted the matter of fire amalgamation be
circulated to the Area Municipalities for comments and input.”
Resolution #GPA-344-15
Moved by Councillor Neal, seconded by Councillor Cooke
That staff be directed to prepare a report on the costs and benefits of amalgamation of
fire services; and
That staff be directed to request the Region of Durham staff to provide a framework for
the amalgamation as it pertains to:
urban - rural services
full time – volunteers
cost and tax effects
any other relevant matters
CARRIED
Other Business
There were no items to be considered under this section of the Agenda.
Communications
There were no items considered under this section of the Agenda.
Confidential Reports
There were no items considered under this section of the Agenda.
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General Purpose and Administration Committee
Minutes
April 20, 2015
i
i
Adjournment
Resolution #GPA-345-15
Moved by Councillor Cooke, seconded by Councillor Traill
That the meeting adjourn at 3:43 PM.
CARRIED
N.
MAYOR, EPUTY CLERK
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