HomeMy WebLinkAboutCSD-004-15 Clarington
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Community Services
Report
If this information is required in an alternate accessible format, please contact the Municipal
Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: April 20, 2015
Report Number: CSD-004-15 Resolution:GPI
File Number: N/A By-law Number:
Report Subject: 2015 Community Grant Requests and Sponsorship Opportunities
Recommendations:
1. That Report CSD-004-15 be received;
2. That Council consider all submitted grant requests;
3. That Council consider all submitted sponsorship opportunities;
4. That staff be directed to develop criteria and a process for a Municipal Sponsorship
Program and report back; and
5. That all applicants listed in Report CSD-004-15 be advised of Council's decision.
Municipality of Clarington
Report CSD-004-15 Page 2
Report Overview
The purpose of this report is to provide Council with a summary of the 2015 Community Grant
and Sponsorship applicants in order to make decisions about awarding funding.
1 . Background
The Community Grant Program is an opportunity for Council to acknowledge the
contributions made by local community and volunteer organizations to improve the
quality of life for Clarington residents.
The Community Grant Program is intended to provide financial assistance to
Registered (Federal or Provincial) Not-for-Profits, local Boards of the Municipality or
local volunteer community organizations that deliver programs, events or services that
are not the responsibility of another level of government (Municipal, Regional,
Provincial or Federal) to the residents of Clarington. Funds are awarded by Council
through an application process on an annual basis.
The Community Grant Policy (Attachment 1) outlines the purpose, eligibility criteria and
funding categories of the program. Applications are reviewed to ensure they meet the
funding criteria and fall within the defined funding categories.
Individual allocations through the Community Grant process may not exceed $5,000
per request.
On April 14, 2014 Council allocated $56,000.00 to 29 organizations (Report CSD-006-
14).
Included in this total, Council passed the following resolution (#GPA-290-14):
"That $500.00 be set aside for a community grant to the Courtice Horticultural Society,
pending submission of a completed community grant application."
In reference to the above resolution:
• No application was received from a Courtice horticultural or garden club.
The 2015 Community Grant information meeting was held on January 14, 2015 and
was attended by over 40 individuals representing over 25 community organizations.
The Community Services Department invited organizations to a meeting to introduce
the upcoming grant program and to brief applicants on any changes or revisions to the
program while walking them through the application process. This also provides an
Municipality of Clarington
Report CSD-004-15 Page 3
opportunity for staff to address any specific questions or concerns applicants may have
with their application.
Additionally, an advertisement was placed in all local papers and on the municipal
website announcing the program and deadline information.
For 2015, a total of 39 grant applications and 6 sponsorship requests have been
received for review and consideration.
2. 2015 Community Grant Applications
2.1. Application Process
All applications received have been recorded in the 2015 Master List of Grant
Applicants (Attachment 2) or Sponsorship Opportunities (Attachment 3), providing
Council with an overview of applicants requesting funding.
Each application is also presented on a summary sheet numbered from 15-01 through
15-39. The summaries provide a snapshot of the programs and services provided by
the organizations, the intended use of the Community Grant funding and a two year
financial summary of each organization to assist Council in their decision making for the
awarding of funding (Attachment 4).
Balance Sheets for requests of $3,001.00 and higher are included on the back of the
associated summary sheet (Attachment 4).
Organizations who submitted incomplete applications were contacted and staff worked
with them to provide as much of the outstanding information as possible.
2.2. Additional Information
From time to time, various applicants provide comments through the application
process or in other cases a Resolution of Council was previously approved that may
affect how a particular application is dealt with. The following applications and
associated comments are provided for Council's information.
Newcastle Village Concerts (applicant 15-18) organizes weekly free concerts
throughout the summer in the Newcastle Community Hall Parkette. The space is
provided in-kind by the Newcastle Community Hall, however, the Newcastle Village
Concerts is applying for funding to supplement the funding they have traditionally
obtained through sponsorships in order to offset the costs of advertising and
entertainment. Through the application process, staff became aware that the
Newcastle Village Concerts group are a volunteer committee appointed by the
Newcastle Community Hall Board.
Municipality of Clarington
Report CSD-004-15 Page 4
Lions Club of Courtice (applicant 15-29) empowers volunteers to serve their
communities, meet humanitarian needs, encourage peace and promote international
understanding. They are applying for funding for equipment used to perform vision
screening on students in kindergarten and grade one in classes in eight Courtice
schools. The Lions Club of Courtice did apply for and receive funding in 1998 in the
amount of $1,000.00. Through Resolution #GPA-335-98, this was approved for a one
time grant. Additionally, the Lions Club of Courtice does provide financial donations
and for this reason, staff have determined them to be ineligible for funding under the
Community Grant Program.
2.3. First Time Applicants
Pride Durham (applicant 15-09) consists of individuals interested in promoting positive
images of gay, lesbian, bisexual and transgender people through promoting and
engaging in educational, civic and cultural activities and events. They are applying for
funding to offset the costs of hosting a Pride event in Clarington.
Bowmanville Creek Conservation Group (applicant 15-25) coordinates clean-ups of the
Bowmanville Creek, undertake stream bank stabilization projects, as well as bypass
channel maintenance and fisheries management. They are applying for funding to
assist in covering the costs of plants, debris clean-up materials and a fish counter.
Oshawa Camaros Baton Club (applicant 15-36) promotes health and fitness as well as
strong community involvement while developing team spirit and strong self-esteem
through the sport of baton twirling. They offer programs in Clarington in five different
locations from Courtice to Newcastle. They are applying for funding to cover the costs
of coaching fees and track suits (uniforms).
2.4. Comments
The Community Grant Program in Clarington ensures citizen involvement in
recreational / leisure, civic, social and community hall boards enhancing community
well-being.
Each application is on file in the Community Services Department and will be made
available during grant discussions, should further details of a particular application be
required.
In order to assist groups with the completion of their financial statements and balance
sheets (as required) for the purposes of the Grant Program, the following was offered
this year:
Presentation by the Finance Department of the categories and completion of the
financial statements and balance sheet at the meeting in January. The presentation
Municipality of Clarington
Report CSD-004-15 Page 5
allowed for an opportunity for discussion, questions and answers. As well, attendees
were offered a copy of the presentation shown that evening.
Community Services Department and Finance Department staff offered assistance over
the phone, via email and in person to the groups throughout the application period.
3. Sponsorship Funding Recipients
In 2014, staff recognized some challenges with the implementation of the municipal
sponsorship program, which had been administered through the Corporate Services
Department, Communications and Tourism Division.
Through the 2015 budget process, the municipal sponsorship account ($40,000.00)
was transferred to the Community Grant Program account ($60,000.00) for a total
budget of $100,000.00.
Upon review of the municipal sponsorship program, staff have identified concerns with
transparency, accountability and equitable distribution of funds in its current format.
Until such time that a revised sponsorship program can be recommended and
approved by Council, awarding of funding through the municipal sponsorship program
has been cancelled.
At this time, former sponsorship recipients and any subsequent requests for
sponsorship have been directed to apply for funding through the Community Grant
Program.
The Community Grant Program does not meet the needs of some sponsorship
requests, however, staff believe there is still some applicability for a municipal
sponsorship program. A formal sponsorship program would allow the Municipality to
recognize and support valuable events in our community.
In recent years, the following were recipients of funding through the municipal
sponsorship program:
• Angler Symposium
• Animal's Gift (Bowmanville Zoo)
• Artist & Artisan By the Lake and Show & Sale (A Gift of Art)
• Battle of the Bands (Firehouse Youth)
• Big Brothers and Sisters of Clarington
• Bowmanville Concerts in the Park
• Brimacombe (Brimfest)
• Christmas in Clarington
• Clarington Board of Trade
Municipality of Clarington
Report CSD-004-15 Page 6
• Clarington Project (Community Living Oshawa / Clarington)
• Courtice Kids of Steel
• Doors Open Clarington (Architectural Conservancy of Ontario)
• Orono DBIA Events — concerts
• Orono Fair
• Orono Town Hall — Canada Day
• Rotary Club of Courtice — Canada Day Fireworks
• Ganaraska Forest Centre Conservation Dinner
• CLOCA Groundwater Festival
• Newcastle Chamber of Commerce Home Show
• Various golf tournaments
The following applications were received by former sponsorship funding recipients
through the 2015 Community Grant Program. Applications are also presented on a
summary sheet numbered from 15-S1 through 15-S4. The summaries provide a
snapshot of the programs and services provided by the organizations. (Attachment 4).
Newcastle & District Chamber of Commerce (applicant 15-S1) provides networking and
educational workshops for its members. The Chamber also holds the Home & Lifestyle
Show and the September Fall Showcase for the community. They are applying for
funding to offset the rental fees of the venues for the events they host in the community.
Concerts in the Park (Bowmanville) (applicant 15-S2) offers free concerts for the public
in Rotary Park Bowmanville each summer. They are requesting funds to offset the
costs of one of the 12 concerts in their summer 2015 lineup.
Orono Agricultural Society (applicant 15-S3) coordinated the Canada Day fireworks and
celebration at the Garnet B. Rickard Recreation Complex in 2014 after insurmountable
challenges were experienced by the Courtice Rotary. Historically, in an effort to
maintain the integrity of the Grant policy, while still supporting the Courtice Rotary
Canada Day Celebrations, $5,000 was transferred from the Community Grant Program
to the Sponsorship budget. In 2014, the Orono Agricultural Society received this
funding to offer the event. In 2015, the Orono Agricultural Society is committed to
providing a fireworks display and celebrate the 50th anniversary of our national flag.
Following the close of the Community Grant application period, staff have received two
additional sponsorship requests that have been noted and included for Council's
consideration. It should be noted individual summary sheets are not available for these
requests as a formal application was not received.
On March 25th, staff received a sponsorship request from the Orono Town Hall Board
(applicant 15-S5) for funding towards a small Canada Day celebration which takes
Municipality of Clarington
Report CSD-004-15 Page 7
place in Orono on June 30th. In the past, this event has received $500.00 in funding
through the sponsorship program to provide free concerts as part of the festivities.
Community Living Oshawa / Clarington (application 15-S6) submitted a sponsorship
request on April 8th for an upcoming "Ticket to Margaritaville" special event taking place
on May 9th at the Oshawa Airport. The request provides for a range of sponsor
opportunities from $500.00 to $10,000.00 and the funds will be used to directly improve
the quality of life of the children and adults supported by the organization through
building upgrades and renovations.
4. Concurrence
Not Applicable
5. Conclusion
The Community Grant Program is intended to provide financial assistance to not-for-
profit, volunteer community organizations providing programs, services or events within
the Municipality of Clarington. This program has proven to be an excellent vehicle to
acknowledge and support the efforts of our local volunteer community and not-for-profit
agencies that provide services which benefit the community in general.
If approved, staff will develop criteria and a process for a Municipal Sponsorship
Program, that will ensure the funding remains available to events and organizations that
provide a direct benefit to Clarington residents.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
/ .
Joseph P. Caruana, Franklin Wu,
Director of Community Services ` Chief Administrative Officer
Staff Contact: Erica Mittag, Community Development Coordinator, 905-435-1061 ext. 226 or
emittag @clarington.net
Municipality of Clarington
Report CSD-004-15 Page 8
Attachments:
Attachment 1 — Community Grant Policy
Attachment 2 — Master List of Grant Applicants
Attachment 3 — Master List of Sponsorship Opportunities
Attachment 4 — Individual Summary Sheets
List of interested parties to be notified of Council's decision is on file in the Community
Services Department.
JPC/SM/WG
ciff-mooff NOTICE Attachment 1 to CSD-004-15
2015 Clarington Community Grant Application
The Municipality of Clarington has in the past provided the opportunity for community
groups and organizations that provide direct services or programs to residents of the
municipality, to apply for financial assistance.
Attached is the 2015 Community Grant Program and Application Form which
outlines the objective, criteria, categories and the funding formula.
The Community Grant Application can also be completed on line and submitted
directly to grants clarin tocL nnet. We encourage you to take advantage of this
option. You require Adobe Acrobat(available at http://get.adobe.com/reader/)
1. Go to www.clarington.net
2. On the front page of the website, at the top of the page click on "A to Z
Services" from the "List of Services" navigation click the link for letter"C"
3. Select/Click on Community Grant Program & Application
If you have any problems/questions with the online form, please call the Community
Development Coordinator at 905-435-1061 ext 226.
Community Grant applications can also be printed and submitted to:
Municipal Administrative Centre
ATTN: Community Services Department—
Community Grant Program
40 Temperance Street
Bowmanville, Ontario
L1 C 3A6
Any questions regarding the Community Grant Program may be
directed to:
Erica Mittag,
Community Development Coordinator
emittaq(@-clarington.net or (905) 435-1061 ext 226
All applications must be completed fully and legibly to be considered for
funding.
Deadline for submissions is February 27, 2015
Clarington
COMMUNITY GRANT PROGRAM
1. PURPOSE:
The Municipality of Clarington acknowledges the efforts of our local volunteer
community and believes that many services, events or projects are best provided
through the volunteer efforts of local community organizations. Community Grant
funding demonstrates Council's commitment to working with community
organizations without eroding their strength and independence and encourages
organizations to work toward financial self-sufficiency. The Community Grant
Program provides financial assistance to not-for-profit, volunteer community
organizations to provide direct programs, events or services to the benefit of the
residents of Clarington.
This program establishes eligibility requirements and the application process.
Eligible organizations can receive funding for one (1) successful grant application per
.year for a maximum of$5000.00. Applicants are further encouraged to pursue other
opportunities for financial support, however, must not receive any other funding from
the Municipality of Clarington. Organizations must be and must remain in good
financial standing with the Municipality of Clarington.
2. ELIGIBILTY CRITERIA:
The following are eligible.to apply to the Community Grant Program:
• Registered (Federal or Provincial) Not-for-Profit, or a local Board of the
Municipality delivering programs, events or services that are not the
responsibility of another level'of government (Municipal, Regional, Provincial or
Federal) to the residents of Clarington.
• Local volunteer community organizations with a duly elected executive that hold
an Annual General Meeting, maintain a constitution and by-laws, delivering
programs, events or services that are not the responsibility of another level of
government (Municipal, Regional, Provincial or Federal) to the residents of
Clarington.
• Organizations must be non-profit, non-political and non-religious in nature.
• Organizations that make donations or charitable contributions are
ineligible.
• Community Grant applications must be approved by the organization at a
meeting of the executive and those meeting minutes are to be included
with the application.
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Clarington
3. INTENT OF COMMUNITY GRANT:
Community Grants may be provided to eligible applicants as defined above j
to fund:
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• General operating and capital expenses (with the exception of Hall Boards
who may only apply for general operating) up to a $5,000 maximum;
• Programs, events or services generally which occur within municipal
boundaries which benefit the residents of Clarington;
• Programs, events or services which address a community need or
contribute to the positive image of the municipality;
• These funds are not to be used for debt repayment.
4. FUNDING CATEGORIES:
1) Recreation/Leisure
• is defined as those organizations offering athletic or leisure opportunities
not offered by the Municipality
2) Civic
• is defined as those organizations providing events or services promoting
the Municipality of Clarington which could be expected to bring economic
and/or public relations benefit to the Municipality
3) Social
• is defined as those organizations offering a specific service (other than
recreation/leisure) to residents of the Municipality, which is not
considered to be the responsibility of another level of government
4) Boards of Council and Hall Boards
• is defined as a group of individuals who may be appointed by Council or
who are a community group who manage and maintain a municipally
owned facility
(Please note; grants to Boards of Council and Hall Boards will be
considered for operational expenses only. Capital requests must be
referred to the Operations Department for consideration during the
annual municipal budget process)
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Clarington
5. COMMUNITY GRANT PROCESS:
1. Applications are available from the Municipality of Clarington
website, www.clarington.net , from the Municipal Administrative
Centre or most Community Services Department recreation facilities j
as of mid- January of each year.
2. All requests for funding must be accompanied by a fully completed
"Community Grant Application" and forwarded to the Community Services
Department. Applications must be legible, completed in full, signed and
include all required documentation.
3. Submission deadline for completed applications Friday February 27, 2015.
4. Successful applicants will be required to acknowledge the financial
support of the Municipality of Clarington in all advertising and promotion
related to the programs, events or services for which the Community
Grant was approved.
Applicants are encouraged to complete the Community Grant Application
online and submit directly to grants0clarington.net
Applications may also be submitted to:
Municipal Administrative Centre
ATTN: Community Services Department -
Community Grant Program
40 Temperance Street
Bowmanville, Ontario
L 1 C 3A6
All inquiries may be directed to:
Erica Mittag
Community Development Coordinator
emittaq(s'�,)clarington.net
(905) 435-1061 ext 226
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January 2015
Community Grant Application Form affboon
1. ORGANIZATION / ASSOCIATION
Organization Name Telephone #
Address
City / Town Province Postal Code
Contact.Information
Name Email Address Telephone #
2. ORGANIZATION INFORMATION
Mission Statement:
Officers for Current Year:
Position Name Contact Information
President (home#):
(business#):
(email):
Secretary (home#):
(business#):
(email):
Treasurer (home#):
(business#):
(email):
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January 2015
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2. ORGANIZATION INFORMATION (cont'd) ciff-M4011
Date of 2015 Annual Meeting: DD Month yyYY
Is your Organization incorporated as a Yes ❑ No ❑
non-profit?
If yes, is the incorporation Provincial
or Federal? Provincial ❑ Federal ❑
If Yes, please provide Not for Profit
Incorporation Number:
If Yes, please provide date of
incorporation:
DD Month YYYY
Is your Organization based within the
Municipality of Clarington?
Yes ❑ No ❑
Is your Organization based within the
Region of Durham?
Yes ❑ No ❑
What is the total program registration
or association membership in your
Organization?
What percentage of your registration
or membership are Clarington
residents?
What funding category does your ❑ Recreation & Leisure
Organization fall into?
❑ Civic
❑ Social
❑ Boards of Council / Nall Boards
List the primary programs /services provided by your Organization that
benefit Clarington residents:
Program/Service#1:
Program/Service#2:
Program/Service#3:
January 2015
3. FUNDING REQUEST INFORMATION: Ciffingoil
Funding Amount Requested
2015 Request (insert dollar figure) 2014 Received (insert dollar figure)
Briefly describe what the requested funds will be used for (50-100 words).
Indicate how the requested funds will be spent. Successful organizations may
be required to supply evidence that the funds were spent as described.
Include itemized cost estimates for each aspect of the project/ activity the
funds will support (program supplies, wages / honoraria, software, etc):
Item Cost ($)
January 2015
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INSTRUCTIONS FOR USING THE STATEMENT OF ESTIMATED REVENUES &
EXPENDITURES FORM
Part 1: Revenue
List all sources of revenue received:
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(a) Grants
Provincial, Federal, United Way, Lottery, etc. (excluding grants from the Municipality of
Clarington
(b) Sale of Goods or Services
(c) Membership/Registration Fees
(d) Donations
(e) Investment Income
(f) Other Revenue
(g) Previous Year's Surplus or(Deficit)
Part 2: Expenditures
Summarize and list operating expenditures by major object of expenditure classification for your
organization's fiscal year(12 month operation)as follows:
(a) Personnel Costs
Costs for regular full-time, part-time and overtime salaries as well as the cost for all benefits paid
(Unemployment Insurance, Canada Pension Plan, Employer Health Tax, etc.).
(b) Rent
Cost of office and/or program space(e.g. ice rental, sports field rental, gym rental etc.).
(c) Office Supplies
Cost for office supplies, printing and reproduction, books, subscriptions, postage.
(d) Build ing/EguipmentSupplies
Cost forjanitorial materials and supplies, paint, hardware and small tools, automobile parts and
accessories, gas, oil and propane.
(e) Program Supplies
Cost for supplies specifically related to delivery of the program which are not included in (b) or(c).
(f) Professional Services
Advertising, communications, insurance, meals, travel, educational charges, consultant's fees
and other services.
(g) Maintenance and Repair
Maintenance and repair of buildings, vehicles and equipment.
(h) Utilities
Heat, hydro, sewer and water.
(i) Capital
Cost for acquisition of all items of equipment, furniture, land, buildings and major improvements.
(j) Contributions and Financial Charges
Costs for contributions/donations made to others, interest and principal payments of debt,
provision for reserves for future purchases, bank, collection charges, etc.
(k) Other Expenses
Part 3: Enter your net(deficit)or surplus: (1) minus(2).
Part 4: Enter grants from the Municipality of Clarington.
Part 5: Enter your net(deficit) or surplus (including Municipal grant): (3) plus or minus (4).
January 2015
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Clarington
Organization Name:
STATEMENT OF ESTIMATED REVENUES & EXPENDITURES FORM
Revenues
(if no amount please enter Oin required fields)
(a) Grants (not including Municipal Grant)
Please specify
Please specify
(b) Sale of Goods or Services
(c) Membership/Registration Fees
(d) Donations
(e) Investment Income
(f) Other Revenue
Please specify
Please specify
Please specify
(g) Previous Year's (Deficit)/ Surplus
Total Revenue;
Expenses
(if no amount please enter 0 in required fields)
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,(a) Personnel Costs
(b) Rent
(c) Office Supplies'
(d) Building /Equipment Supplies
(e) Program Supplies
(f) Professional Services
(g) Maintenance&Repairs
(h) Utilities _
(i) Capital Purchases (furniture, computer)
(j) Contributions & Financial Charges
(k) Other Expenses
Please specify
Please specify
Please specify
Total Expenses
Net (Deficit)/Surplus BEFORE
municipal grant
:MUNICIPAL GRANT AMOUNT
"Total Net(Deficit)/Surplus W1TH
municipal grant
*=These two figures must match.
Prepared by: Position with Organization:
Date Completed (DD/MM/YYYY):
January 2015
Clarington
INSTRUCTIONS FOR THE USE OF THE BALANCE SHEET FORM
*Please note this portion of the application is only required for requests of$3,001.00 or
greater through the Community Grant Program. Should one be available, an accountant
prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's Fiscal Year
End). The date is the previous year to the grant request year. (i.e. Grant request year is 2015
- December 31, 2014 for financial dollars)
Part 1: ASSETS
a) Cash: Total of all bank account balances at December 31 st.
b) Investments: Total of all investment certificates-GIC, Bonds at December 31st.
c) Accounts Receivables: Total of all monies owing to the Organization from others at
December 31 st.
d) Accounts Receivables Federal HST: Total of all outstanding refunds from the Federal
Government for HST at December 31 st.
e) Inventory Supplies: Total of all supplies purchased in bulk or that have a high dollar
that are for resale or for the Organization to carry out its business at December 31 st.
f) Prepaid Expenses: Prepaid expense is a cost that expands over more than 1 fiscal
year and is the dollar value AFTER December 31st. (i.e. Insurance)
g) Capital Assets: Amortized value of anything owned with a lifespan of greater than a
year (i.e. desk, appliances, vehicle)
Total Assets: Add Part 1 lines a to f.
Part 2: LIABILITIES AND NET REVENUE
a) Accounts Payables: Total of all bills/invoices due for the year of the Balance Sheet
but not paid as at December 31 st.
b) Accounts Pavables Federal HST: Total of HST owing to the Federal Government for
the year of the Balance Sheet but not paid as at December 31st.
c) Loans: Total dollar value of all loans due to the bank or others at Dec. 31 st.
d) Deferred revenue: Total dollar value of monies received before December 31 st that
relate to the Organization's next year's activities. i.e. Next year's memberships
e) Net Revenue (deficit) or surplus: The dollar value from the last "Line" in the
"Actual" column on the Statement of Estimated Revenues & Expenditures.
Total Liabilities and Net Revenue (deficit) or surplus:Add Part 2 lines a to e.
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NOTE: Total Assets Value equals Total Liabilities and Net Revenue Value.
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January 2015
C IN 0
larington
Organization Name:
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00 or greater through the
Community Grant Program. Should one be available, an accountant prepared statement may instead be
attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's Fiscal Year End). The date is
the previous year to the grant request year. (i.e. Grant request year is 2015 - December 31, 2014 for financial
dollars)
(*Financial information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
a) Cash Balance $
b) Investments $
c) Accounts Receivable $
d) Accounts Receivable — Fed. Gov't HST $
e) Inventory Supplies $
f) Prepaid Expenses $
g) Capital Assets $
TOTAL ASSETS $
Part 2: LIABILITIES
a) Accounts Payable $
b) Accounts Payable — Fed. Gov't HST $
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c) Loans $
d) Deferred Revenue $
e) Net Revenue (deficit) or surplus $
TOTAL LIABILITIES & NET REVENUE (DEFICIT) $
OR SURPLUS
Prepared by: Position with Organization:
Date Completed (DD/MM/YYYY): January 2015
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COMMUNITY GRANT APPLICATION
Declaration and Acceptance of Conditions
Organization Name:
Address:
1. In the event that the funds allocated are not used for the services, event or project as described in the application,
or if there are misrepresentations in the application, the amount of the financial assistance will be payable forthwith
to the Municipality.
2. If there are any changes in the funding of the services, event or project from that contemplated in the
application, the Municipality will be notified of such changes through the Community Services Department.
3. The applicant will make or continue to make attempts to secure funding from other sources, external to the
Municipality of Clarington.
4. The applicant will keep proper books of accounts of all receipts and expenditures, relating to the services,
event or project described in the application.
5. The applicant will retain and make available for inspection by the Municipality or its auditors all records and books
,of accounts of the Organization upon request from the Municipality, (which may be made within two years of the
grant award).
6. If the services, event or program proposed in the applicant's application are not commenced, or are not completed
and there remain municipal funds on hand, or if the services, event or project are completed without requiring the
full use of the municipal funds, such funds will be returned to the Municipality.
7. The applicant agrees that the services, event or project shall not be represented as a Municipal service, event or
program, without prior approval and that the applicant does not have the authority to act as an agency of the
Municipality in any way, the only relationship being that the Municipality has approved and granted financial
assistance to the applicant.
8. The applicant agrees to provide the Municipality a year end summary confirming the financial assistance provided
by the Municipality was used for the services, event or project as described in their application. Failure to provide
such documentation will rule them ineligible for further financial assistance under this program.
9. The Grant Recipient shall indemnify and hold harmless the Municipality of Clarington against any claims, costs,
causes of action, fines or any other losses or other penalties the Municipality of Clarington suffers related to the
giving and usage of the grant to the grant recipient.
Date of the Executive Meeting at which the making of this ❑ Minutes of Executive Meeting attached
application was approved (DD/MM/YYYY):
We certify that, to the best of our knowledge, the information provided herein is accurate and complete and is endorsed
by the Organization,which we represent.
Name: Name:
Title: Title:
Date(DD/MM/YYYY): Date(DD/MM/YYYY):
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January 2015
2015 Master List of Grant Applicants Attachment 2 to CSD-004-15
Organization Appl.# Date Received First name Last name 2014 Request 2014 Receipt 2015 Request Comments 2015 Receipt
Brownsdale Community 15-01 February 23, 2015 Paul Brownell $5,000.00 $3,000.00 $5,000.00
Centre
Hampton Community 15-02 February 27,2015 Amanda Townson $3,000.00 $3.000.00 $3,000.00
Association
Kendal Community Centre 15-03 February 27, 2015 Alli Strutt $2,500.00 $3,000.00 $3,000.00
Newtonville Community Hall 15-04 February 20, 2015 Yvonne Stefanin $5,000.00 $3,000.00 $3,000.00
Orono Town Hall 15-05 February 18,2015 Bev Donald $5,000.00 $3,000.00 $3,000.00
Solina Community Centre 15-06 February 27, 2015 Herb Tink $2,500.00 $3,000.00 $3,000.00
Tyrone Community Centre 15-07 February 27,2015 Joanne Skinner $5,000.00 $3,000.00 $5,000.00
Bowmanville Santa Claus 15-08 February 20,2015 Allison Dart $0.00 $0.00 $3,000.00
Parade
Pride Durham 15-09 February 26, 2015 Dan Caudle $0.00 $0.00 $3,000.00 CSD-004-15
2.3
Architectural Conservatory of 15-10 February 4,2015 Grant Humes $5,000.00 $3,000.00 $5,000.00
Ontario-Clarin ton Branch
Newcastle Village and District 15-11 February 26,2015 Myno Van Dyke $1,500.00 $1,500.00 $2,500.00
Historical Society
Music Night in the Park 15-12 February 27, 2015 Betty Stapleton $0.00 $0.00 $1,000.00
Newtonville
Clarington Concert Band 15-13 February 27,2015 Colin Rowe $0.00 $0.00 $1,200.00
The Driftwood Theatre Group 15-14 February 28, 2015 Julianne Snepsts $1,500.00 $1,000.00 $3,000.00
Great Canadian Town Band 15-15 February 27, 2015 David Climenhage $0.00 $0.00 $2,500.00
Festival
Lakeshore New Horizons 15-16 January 30,2015 Ronald Christianson $750.00 $750.00 $750.00
Band
Performing Arts Collective of 15-17 February 27, 2015 Michael Khashmanian $0.00 $0.00 Withdrawn
Clarin ton
Newcastle Village Concerts 15-18 February 25,2015 Lorraine Forget $750.00 $750.00 $750.00 CSD-004-15
2.2
Organization Appl.# Date Received First name Last name 2014 Request 2014 Receipt 2015 Request Comments 2015 Receipt
Newcastle Art Show Inc. 15-19 February 27,2015 Ann-marie Harley $5,000.00 $2,500.00 $5,000.00
Bowmanville Gardens 15-20 February 24, 2015 William Heathcote $500.00 $500.00 $500.00
Allotment
Bowmanville Ecology Garden 15-21 February 25,2015 Vincent Powers $1,500.00 $500.00 $500.00
Bowmanville Horticultural 15-22 February 11, 2015 Peggy Darch $500.00 $500.00 $500.00
Society
Newcastle Horticultural 15-23 February 11, 2015 Darlene Sullivan $500.00 $500.00 $500.00
Society
Orono Horticultural Society 15-24 February 24,2015 Aimie Harris $700.00 $500.00 $600.00
Bowmanville Creek 15-25 February 16, 2015 Dave Lawson $0.00 $0.00 $3,000.00 CSD-004-15
Conservation Group 2,3
Bethesda House 15-26 February 27, 2015 Jaki Mackinnon $0.00 $0.00 $500.00
Big Brothers and Sisters of 15-27 February 27,2015 Darlene Brown $5,000.00 $5,000.00 $5,000.00
Clarington
Feed the Need Durham 15-28 February 27,2015 Julien LeBourdais $3,000.00 $3,000.00 $5,000.00
Lions Club of Courtice 15-29 February 6th,2015 Jack Fisher $0.00 $0.00 $3,681.00 CSD-004-15
2.2
Luke's Place Support&
Resource Centre for Women 15-30 February 24, 2015 Carol Barkwell $0.00 $0.00 $5,000.00
&Children
The Gathering Place 15-31 February 25,2015 Isabel Peat $4,500.00 $4;000.00 $4,000.00
The Learning Disabilities Withdrawn due to
Association of Peterborough 15-32 February 25, 2015 Shari Davis $2,000.00 $2,000.00 Withdrawn closure of
Clarington office
Bethesda Cemetery Board 15-33 February 26,2015 Lee Skinner $5,000.00 $750.00 $5,000.00
Bowmanville Figure Skating 15-34 February 26,2015 Jennifer McCarthy $4,000.00 $1,500.00 $5,000.00
Club
Clarington Swim Club 15-35 February 24, 2015 Lynsey Rivest $0.00 $0.00 $5,000.00
Oshawa Camaros Baton Club 15-36 February 27,2015 LeeAnn Wilson $0.00 $0.00 $5,000.00 CSD-004-15
2.3
Home Base Durham 15-37 January 29,2015 Judy Mead $5,000.00 $2,500.00 $3,800.00
Bowmanville&District Navy 15-38 February 26, 2015 Ronald Cooke $0.00 $0.00 $3,000.00
,League
Soper Valley Model Railroad 15-39 February 18,2015 Bill Harford,Jr. $4,000.00 $750.00 $3,000.00—r
Assoc
2015 Master List of Sponsorship Opportunities Attachment 3 to CSD-004-15
Organization Appl.# Date Received First name Last name 2014 Request 2014 Receipt 2015 Request Comments 2015 Receipt
Newcastle&District Chamber 15-S1 February 20, 2015 Marilia Hjorngaard $250.00 $250.00 $1,860.00 CSD-004-15
of Commerce 3.0
Concerts in the Park 15-S2 March 9,2015 Brian Purdy $1,000.00 $1,000.00 $1,000.00 CSD-004-15
Bowmanville 3.0
Orono Agricultural Society 15-S3 February 27,2015 Todd Graves $5,000.00 $5,000.00 $5,000.00 CSD-004-15
3.0
Courtice Multisport Series 15-S4 February 26,2015 Derrick McKay $1,000.00 $1,000.00 Withdrawn Cancellation of
2015 event
Orono Town Hall 15-S5 March 25,2015 Sharon McCartney $500.00 $500.00 $500.00 CSD-004-15
3.0
Community Living Oshawa/ 15-S6 April 8,2015 Terri Gray $500.00 $500.00 $500-$10,000 CSD-004-15
Clarin ton 3.0
Attachment 4 to CSD-004-15
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Brownsdale Community Centre
Application #: 15-01
Date Received: February 23, 2015
Contact Name: Paul Brownell
The primary programs /services of the Organization are:
• Provide a facility for Clarington residents to hold birthday parties, weddings, family get-
togethers, and a meeting space for local organizations (e.g.. Girl Guides)
Description of the program / service / event that the funding will be used for:
The Hall Board has been upgrading the premises over the past 3 years in order to make
it more desirable for the community to rent. This coming year we have plans to replace
the outdated kitchen cupboards and the countertops which need to be updated to
provide a sanitary food preparation surface. Additionally the kitchen requires a
dishwasher.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Kitchen cupboard upgrade
• Painting
• Dishwasher
Financial Summary:
2014 2015
Revenue $ 17,111.45 $ 18,721.38
Expenses $ 17,390.07 $ 21,600.00
Net ($ 278.62) ($ 2,878.62)
Grant $ 3;000.00:, $ 5,000:00 ;
Final Net $ 2,721.38 $ 2,121.38
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Organization Name: Brownsdale Community Centre
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BALANCE SHEET
as of December 31, 2014
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*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance $4,898.70
1 nvestments $
Accounts Receivable $
Accounts Receivable — Fed. Gov't HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $4,898.70
Part 2: LIABILITIES
Accounts Payable $1,950.00
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $2,721.38
TOTAL LIABILITIES & NET REVENUE $4,671.38
DEFICIT OR SURPLUS
Prepared by: Donna Taylor/ Paul Brownell Position with Organization: Treasurer/
Chairman
Date Completed DD/MM/YYYY : 17/02/2015
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Hampton Community Association
Application #: 15-02
Date Received: February 27, 2015
Contact Name: Amanda Townson
The primary programs / services of the Organization are:
• Hall rental space for local organizations (e.g.. Beaver/Scouts)
• Community events
Description of the program / service / event that the funding will be used for:
The requested funds will be used to help offset the operating costs through office
supplies, professional services and personnel costs.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Office Supplies
• Professional services
• Personnel Costs
Financial Summary:
2014 2015
Revenue $ 12,984.32 $ 14,799.91
Expenses $ 11,684.41 $ 15,400.00
Net $ 1,299.91 ($ 600.09
Grant: °$ 3,,000.00 $ 3,0.00:00
Final Net $ 4,299.91 $ 2,399.91
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Kendal Community Centre
Application #: 15-03
Date Received: February 27, 2015
Contact Name: Alli Strutt
The primary programs / services of the Organization are:
• Facility rental space
• Community activities
• Annual dances, country market day
Description of the program / service / event that the funding will be used for:
The requested funds will be used to help to pay the utility and heating bills and other
operating expenses.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Hydro and Fuel costs
Financial Summary:
2014 2015
Revenue $ 22,960.00 $ 27,410.00
Expenses $ 23,550.00 $ 32,600.00
Net ($ 590.00) ($ 5,190.00
Grant $ 3,000.00 $ 3;000;00
Final Net $ 2,410.00 ($ 2,190.00)
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Newtonville Community Hall
Application #: 15-04
Date Received: February 20, 2015
Contact Name: Yvonne Stefanin
The primary programs / services of the Organization are:
• Community events
• Hall rentals
• Programs for seniors
Description of the program / service / event that the funding will be used for:
The requested funds will be used to assist with operational costs of the hall. The Hall
Board has made a decision to apply proceeds from events to the renovation of the
kitchen. This renovation is required and will take many years of fundraising to achieve
its goal. The grant is necessary to cover the ongoing and increasing costs of the
Community Hall and will help cover expenses such as re-finishing the floors, heating,
hydro and water.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Flooring (re-finishing)
• Hydro
• Water
Financial Summary:
2014 2015
Revenue $ 9,170.32 $ 12,817.29
Expenses $ 7,553.03 $ 8,860.00
Net $ 1,617.29 $ 3,957.29
Grant $ 31000:00 $ 3,000.00
Final Net $ 4,617.29 $ 6,957.29
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Orono Town Hall
Application #: 15-05
Date Received: February 18, 2015
Contact Name: Bev Donald
The primary programs / services of the Organization are:
• Community group meetings
• Community events
• Social events
Description of the program / service / event that the funding will be used for:
The requested funds will be used to paint the interior space of the Hall, replace broken
tables and chairs and to replace lost/ stolen table linens.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Tablecloths
• Tables
• Chairs
Financial Summary:
2014 2015
Revenue $ 28,315.00 $ 34,379.00
Expenses $ 21,936.00 $ 23,850.00
Net $ 6,379.00 $ 10,529.00
Grant $ 3,000,00 $, 31000.00
Final Net $ 9,379.00 $ 13,529.00
Municipality of Clarington
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Summary of Grant Information
Applicant Organization: Solina Community Centre j
Application #: 15-06
Date Received: February 27, 2015
Contact Name: Herb Tink
The primary programs / services of the Organization are:
• Meeting space for local groups
• Sport events
• Tennis court and playground
Description of the program / service / event that the funding will be used for:
The requested funds will be used to cover the cost of yearly snow plowing and the ever
rising cost of utilities.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Snow plowing
• Utilities
Financial Summary:
2014 2015
Revenue $ 41,288.13 $ 44,860.67
Expenses $ 38,927.46 $ 43,800.00
Net $ 2,360.67 $ 1,060.67
Grant $ 3,000.00 $ 3,000.00
Final Net $ 5,360.67 $ 4,060.67
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Tyrone Community Centre
Application #: 15-07
Date Received: February 27, 2015
Contact Name: Joanne Skinner
The primary programs / services of the Organization are:
• Rental space for community fundraising events
• Rental space for weddings, funerals and family functions
• Community dances
Description of the program / service / event that the funding will be used for:
Due to the always increasing Hydro Bills and Oil bills, we would appreciate any possible
financial assistance that could be provided which would continue to allow the Tyrone
Community Centre to be an important part of Tyrone.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Carpeting for stage
• Countertop for bar
Financial Summary:
2014 2015 .
Revenue $ 66,879.41 $ 57,777.00
Expenses $ 52,101.88 $ 55,550.00
Net $ 14,777.53 $ 2,227.00
Grant $ 3000.00 $ 5,000.00
Final Net $ 17,777.53 $ 7,227.00
Organization Name: Tyrone Community Centre
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — F i s ca I Year prior to Grant Request)
Part 1: ASSETS
Cash Balance $15,164.32
Investments $
Accounts Receivable $
Accounts Receivable — Fed. Gov't $
HST
Inventory Supplies $
Prepaid Expenses $2,539.89
Capital Assets $7,387.53
TOTAL ASSETS $25,091.74
Part 2: LIABILITIES
Accounts Payable $4,500.00
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $20,591.74
TOTAL LIABILITIES & NET REVENUE $25,091.74
DEFICIT OR SURPLUS
Prepared by: Joanne Skinner Position with Organization: Treasurer
Date Completed DD/MM/YYYY : 18/02/2015
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Bowmanville Santa Claus Parade
Application #: 15-08
Date Received: February 20, 2015
Contact Name: Allison Dart
The primary programs / services of the Organization are:
• To provide a fun Santa Claus parade for the entire community
Description of the program / service / event that the funding will be used for:
The requested funds will be used to refurbish the Santa Claus Float. The reindeer and
Santa's sleigh are made of fibreglass and are falling apart and need a new paint job.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Refurbish and paint items on floats
Financial Summary:
2014 2015
Revenue $ 15,583.00 $ 14,680.00
Expenses $ 16,903.00 $ 19,815.00
Net ($ 1,320.00) $ 5,135.00)
Grant $ .00`_ $ X3,000,00:
Final Net ($ 1,320.00) ($ 2,135.00)
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Pride Durham
Application #: 15-09
Date Received: February 26, 2015
Contact Name: Dan Caudle
The primary programs /services of the Organization are:
• Promote and engage in educational, civic, and cultural activities in order to enrich the
lives of gay, lesbian, bisexual and transgender people and the community
• Provide Durham Region with its own LGBT Pride events
Description of the program / service / event that the funding will be used for:
To produce and host an event in Clarington where members of the LGBTQ community
can gather with members of their community and allies in a setting geared towards
Pride, while also giving a chance to show the diversity of this community to other
constituents in the Municipality of Clarington in a positive and inclusive environment.
This program also helps youth struggling with orientation know they are not alone, there
are programs available to them.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Hall rental
• Bartender
• Food
• Decoration
• DJ/Lighting
• Advertising
Financial Summary:
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2014 2015
Revenue $ 14,497.75 $ 32,158.94
Expenses $ 11,323.81 $ 34,300.00
Net $ 3,173.94 ($ 2,141.06)
Grant $ 00 $ 3,000.00
Final Net $ 3,173.94 $ 858.94
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Architectural Conservancy of Ontario - Clarington Branch
Application #: 15-10
Date Received: February 4, 2015
Contact Name: Grant Humes
The primary programs / services of the Organization are:
• Doors Open Clarington
• Establishment of Camp 30 Foundation
• ACO Heritage Events
Description of the program / service / event that the funding will be used for:
Doors Open Clarington will occur on Saturday, June 13, 2015. The provincial theme for
Doors Open Ontario is "Sport & Recreation" in honour of the 2015 Pan American
Games. To link with this theme, we have an exciting and interesting blend of site
locations featuring north central Clarington and specifically the villages of Leskard and
Kirby. We have confirmed Canadian Tire Motorsport Park as our premiere site.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Support Doors Open Clarington
• Registration with Ontario Heritage Trust
• Brochures and other printing
• Event day expenses
• Event advertising
Financial Summary:
2014 2015
Revenue $ 4,777.45 $ 5,079.94
Expenses $ 6,012.51 $ 9,754.00
Net $ 1,235.06 ($ 4,674.06)
Grant $ 3,000.00 $ 5,000.00
Final Net $ 1,764.94 $ 325.94
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Organization Name: Architectural Conservancy of Ontario — Clarington Branch
BALANCE SHEET
as of December 31, 2014
I
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
Cash Balance $4,054.42
Investments $
Accounts Receivable $
Accounts Receivable — Fed. Gov't HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $4,054.42
Part 2: LIABILITIES
Accounts Payable $375.00
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $3,679.42
TOTAL LIABILITIES & NET REVENUE $4,054.42
DEFICIT OR SURPLUS
Prepared by: Grant Humes Position with Organization: Treasurer
Date Completed DD/MM/YYYY : 02/02/2015
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Newcastle Village and District Historical Society
Application #: 15-11
Date Received: February 26, 2015
Contact Name: Myno Van Dyke
The primary programs / services of the Organization are:
• Historical presentations
• Drop in historical assistance
• Building preservation award
• Annual newsletter
• Historical document retention
Description of the program / service / event that the funding will be used for:
The requested funds will be used to assist the society in carrying out its important
mission as a resource for historical information about individuals, families, homes,
places of worship, businesses that make up the rich fabric of Newcastle and District's
past.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Rent
• Equipment/Supplies
• Newsletter
Financial Summary:
2014 2015
Revenue $ 3,327.46 $ 3,243.07
Expenses $ 4,134.39 $ 5,215.00
Net ($ 806.93) $ 1,971.93)
Grant $; 1,500;00 $ 2,500,00
Final Net $ 693.07 $ 528.07
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Music Night in the Park (Newtonville)
Application #: 15-12
Date Received: February 27, 2015
Contact Name: Betty Stapleton
The primary programs / services of the Organization are:
• Weekly summer night concerts in the park
• All ages, free events
Description of the program / service / event that the funding will be used for:
The requested funds will be used to hire musical groups to perform summer concerts in
Ina Brown Parkette. The concerts are held on Sunday nights during the summer
months free of charge for all ages and are enjoyed by many.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Entertainment
Financial Summary:
2014 2015
Revenue $ 4,128.00 $ 3,376.15
Expenses $ 3,251.85 $ 3,560.00
Net $ 876.15 ($ 183.85)
Grant $ 00 - $ "I;000.00
Final Net $ 876.15 $ 816.15
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Clarington Concert Band
Application #: 15-13
Date Received: February 27, 2015
Contact Name: Colin Rowe
The primary programs / services of the Organization are:
• Musical concerts & parades
• Volunteer/ Community hours for students
• Mentoring of students pursuing studies in music at the post-secondary level
Description of the program / service / event that the funding will be used for:
Production on April 18, 2015 of a spring concert as a musical "Salute to the British Isles"
with guest conductor, the renowned Canadian composer and arranger, Mr. Bobby
Herriot. The program will feature compositions by Mr. Herriot with solo performances by
Donna Lajeunesse from the CBC "Sound of Music" reality show and Fr. Paul Massel
(from the Toronto Production of Phantom of the Opera). As an added bonus, there will
be a musical tribute to Scotland accompanied by Bagpipes and Drums.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Hotel accommodations for guest conductor
• Hall rental
• Guest performers
Financial Summary:
2014 2015
Revenue $ 9,353.47 $ 9,775.77
Expenses $ 13,247.70 $ 11,865.00
Net $ 3,894.23) ($ 2,089.23)
Grant $ 00 $ 1,2QD.00
Final Net ($ 3,894.23) ($ 889.23)
Municipality of Clarington
Summary of Grant Information
Applicant Organization: The Driftwood Theatre Group
Application #: 15-14
Date Received: February 28, 2015
Contact Name: Julianne Snepsts
The primary programs / services of the Organization are:
• Bard's Bus Tour Performance of"Shakespeare's Will" July 12th in Bowmanville
• Bard's Bus Tour Performance of"Shakespeare's Will" August 12th in Courtice
Description of the program / service / event that the funding will be used for:
The Driftwood Theatre Group is presenting "Shakespeare's Will" at the Visual Arts
Centre on July 12 and August 12th at Tooley's Mill Park in Courtice. This is an outdoor,
professional theatre production that is offered to the residents of Clarington for a "pay-
what-you-can" admission, with no minimum contribution to attend. This removes two of
the most significant barriers to experiencing theatre - distance and cost - by bringing live
theatre directly to residents. Support from the Municipality would cover a portion of the
costs of bringing the show to Clarington, helping us in our mission to make live theatre
more accessible to audiences across Ontario.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Artist fees (actors, crew, stage manager etc.)
Financial Summary:
2014 2015
Revenue $289,321.00 $338,553.00
Expenses $302,573.00 $341,553.00
Net ($ 13,252.00) $ 3,000.00)
Grant $ 1<,000.00 $ 3,000.00
Final Net ($ 12,252.00) $0
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Great Canadian Town Band Festival
Application #: 15-15
Date Received: February 27, 2015
Contact Name: David Climenhage
The primary programs / services of the Organization are:
• Brings alive Canada's musical heritage through concerts by our professional heritage
brass band
Description of the program / service / event that the funding will be used for:
Our heritage brass band, known as the Orono Cornet Band is made up of some of the
finest professional brass musicians from the GTA. We recreate a town brass band of
the "Confederation" era. The group performs period Canadian music on original 19th
century brass instruments.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Compensation for 12 musicians and director
• Concert overhead expenses
Financial Summary:
2014 2015
Revenue $ 2,362.00 $ 4,094.00
Expenses $ 768.00 $ 5,174.00
Net $ 1,594.00 ($ 1,080.00)
Grant $ .00 $ 2,500.00
Final Net $ 1,594.00 $ 1,420.00
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Lakeshore New Horizons Band
Application #: 15-16
Date Received: January 30, 2015
Contact Name: Ronald Christianson
The primary programs / services of the Organization are:
• Teach adults music theory and instrumentation
• Public performance in our community
Description of the program / service / event that the funding will be used for:
The requested funds would be used to assist in the purchase of sheet music,
percussion equipment and to support the overall program.
The Organization intends to use the�2015 Community Grant Funds in the
following manner:
• Sheet music
• Program support
• Percussion equipment
Financial Summary:
2014 2015
Revenue $ 25,816.25 $ 20,136.64
Expenses $ 18,429.61 $ 20,536.64
Net $ 7,386.64 $ 400.00)
Grant $ 750.00 $ 75G.00
Final Net $ 8,136.64 $ 350.00
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Performing Arts Collective of Clarington
Application #: 15-17 (Withdrawn)
Date Received: February 27, 2015
Contact Name: Michael Khashmanian
The primary programs / services of the Organization are:
• Promoting performing arts
Description of the program /service / event that the funding will be used for:
The requested funds will be used towards securing a performance space within
Clarington on a short term basis, such that theatre & musical productions can be
hosted.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Theatre productions
• Facilities rental
• Website development
Financial Summary:
2014 2015
Revenue $ .00 $ 1,500.00
Expenses $ .00 $ 5,100.00
Net $0 ($ 3,600.00)
Grant $ .00 $ withdrawn
Final Net $0 $0
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Newcastle Village Concerts
Application #: 15-18
Date Received: February 25, 2015
Contact Name: Lorraine Forget
The primary programs / services of the Organization are:
• We organize weekly free concerts throughout the summer in the Newcastle
Community Hall Parkette
Description of the program / service / event that the funding will be used for:
The requested grant funds will be used to supplement the funding we obtain through
sponsorships provided by 15 Newcastle local businesses and organizations. The
Newcastle Community Hall provides sponsorship "in kind" by allowing the concerts to
use the Hall at no charge when it rains, if the hall is available.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Advertising - posters, flyers
• Advertising - Sandwich board
• Bottled water, postage
• Entertainment
Financial Summary:
2014 2015
Revenue $ 3,124.60 $ 3,089.96
Expenses $ 3,784.64 $ 3,789.00
Net ($ 660.04) ($ 699.04)
Grant $ 750.00 $ 750.00
Final Net $ 89.96 $ 50.96
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Newcastle Art Show Inc.
Application #: 15-19
Date Received: February 27, 2015
Contact Name: Ann-marie Harley
The primary programs / services of the Organization are:
• Promotion of local artists
• Classes, workshops, camps, drama programs taught by local artists
• Attraction of over 8,000 annual visitors to the gallery and art shows
Description of the program /service / event that the funding will be used for:
The funds will be used to offset some of the expenses incurred to produce the annual
summer art show. Specifically increased advertising and better event management.
This 8th year of the art show will bring even more visitors to Clarington, which has seen
as many as 5,000 attend in the past.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Advertising
• Musical entertainment
• Facility rental
• Equipment rental
• Decor
• Clean-up, miscellaneous
• Administrative support, software, tickets
Financial Summary:
2014 2015
Revenue $148,718.00 $164,941.00
Expenses $153,077.00 $168,755.00
Net ($ 4,359,00) $ 3,814.00)
Grant $ 2,500,00 $ 5,000.00
Final Net ($ 1,859.00) $ 1,186.00
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Organization Name: Newcastle Art Show Inc.
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BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
Cash Balance $(4,301.00)
Investments $
Accounts Receivable $13,684.00
Accounts Receivable — Fed. Gov't $1,589.00
HST
Inventory Supplies $1,150.00
Prepaid Expenses $2,425.00
Capital Assets $73,677.00
TOTAL ASSETS $88,224.00
Part 2: LIABILITIES
Accounts Payable $56,385.00
Accounts Payable — Fed. Gov't HST $(60.00)
Loans $117,799.00
Deferred Revenue $(84,041.00)
Net Revenue (deficit) or surplus $(1,859.00)
TOTAL LIABILITIES & NET REVENUE $88,224.00
DEFICIT OR SURPLUS
Prepared by: Ann-marie Harley Position with Organization: Chair/ President
Date Completed DD/MM/YYYY : 03/03/2015
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Municipality of Clarington
Summary of Grant Information
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Applicant Organization: Bowmanville Gardens Allotment
Application #: 15-20
Date Received: February 24, 2015
Contact Name: William Heathcote
The primary programs / services of the Organization are:
• Provide a garden plot to any interested gardener
• Promote wellness through healthy produce
• Promote family and social activities
Description of the program / service / event that the funding will be used for:
Our goal is to provide Clarington residents the opportunity to grow their own food in an
environmentally friendly setting. We strive to promote healthy outdoor activity and
promote wellness in general through the consumption of pesticide free produce. We
also provide a setting for family activity and social interaction.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Insurance Premium
Financial Summary:
2014 2015
Revenue $ 3,785.00 $ 3,632.89
Expenses $ 1,822.11 $ 1,822.11
Net $ 1,962.89 $ 1,810.78
Grant $ 500.00 $ 600.00
Final Net $ 2,462.89 $ 2,310.78
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Municipality of Clarington j
Summary of Grant Information
Applicant Organization: Bowmanville Ecology Garden
Application #: 15-21
Date Received: February 25, 2015
Contact Name: Vincent Powers
The primary programs / services of the Organization are:
• Area to grow vegetable gardens
• Tools and fenced in area
• Knowledge and place for learning and physical activity
Description of the program / service / event that the funding will be used for:
Provide seeds, plants, tools, water and a library to individuals and organizations.
Support local residents who would like to learn and grow their own food.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Plants
• Seeds
• Tools
• Water Barrels
• Fertilizer
Financial Summary:
2014 2015
Revenue $ 360.00 $ 670.00
Expenses $ 790.00 $ 1,090.00
Net ($ 430.00) ($ 420.00)
Grant $ 500.00 $ 500.00
Final Net $ 70.00 $ 80.00
Municipality of Clarington
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Summary of Grant Information
Applicant Organization: Bowmanville Horticultural Society
Application #: 15-22
Date Received: February 11, 2015
Contact Name: Peggy Darch
The primary programs / services of the Organization are:
• Beautify the Municipal Administrative Centre and Library planters with seasonal
plantings four times a year
• Continue to weed and restore the heritage flower gardens at the Clarington Museum
• Support horticultural related projects such as seeds for Waverley Public School garden
project
Description of the program / service / event that the funding will be used for:
Members volunteer each year to help beautify the Municipal Administrative Centre and
Library by keeping the planters and surrounding beds filled with seasonal plantings four
times each year. We also weed and continue to help restore the heritage flower
gardens at the Clarington Museum.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Planting materials
Financial Summary:
2014 2015
Revenue $ 4,762.00 $ 4,715.00
Expenses $ 4,997.00 $ 5,290.00
Net ($ 235.00) ($ 575.00)
Grant $ 500.00 $ 500.00
Final Net $ 265.00 ($ 75.00)
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Newcastle Horticultural Society
Application #: 15-23
Date Received: February 11, 2015
Contact Name: Darlene Sullivan
The primary programs /services of the Organization are:
• Educational speakers on horticulture subjects
• Planting of community gardens
• Plant sales and community lunches
Description of the program / service / event that the funding will be used for:
The funds will be used to purchase plants for the gardens at the Community Hall in
Newcastle, the Library and cemetery. They will also be used for the purpose of
promoting horticulture at our meetings where we have speakers as well as flower and
vegetable competitions.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Plants
• Meeting expenses
Financial Summary:
2014 2015
Revenue $ 7,900.00 $ 4,181.00
Expenses $ 9,274.00 $ 5,260.00
Net ($ 1,374.00) ($ 1,079.00)
Grant $ 500.00 $ 500.00
Final Net ($ 874.00) ($ 579.00)
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Orono Horticultural Society
Application #: 15-24
Date Received: February 24, 2015
Contact Name: Aimie Harris
The primary programs / services of the Organization are:
• Planting & maintaining gardens in Orono
• Providing education to our community
• Outreach (youth) for our community
Description of the program / service / event that the funding will be used for:
We will purchase flowers, soil, fertilizer & mulch to beautify Buttercup Hollow Park, the
Library, downtown, cenotaph and Clarke Museum gardens. We will be hiring
professional guest speakers to provide education for our community as well as floral
workshops. We will provide prizes for floral, vegetable & photography competitions, and
the Orono Fair.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Flowers & plants
• Soil & mulch
• Guest speakers
• New project supplies
• Christmas Parade expenses
• Seeds & bulbs
• Signage
Financial Summary:
2014 2015
Revenue $ 14,861.00 $ 20,539.00
Expenses $ 4,999.00 $ 6,070.00
Net $ 9,862.00 $ 14,469.00
Grant $ 500.00 $ 600.00
Final Net $ 10,362.00 $ 15,069.00
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Bowmanville Creek Conservation Group
Application #: 15-25
Date Received: February 16, 2015
Contact Name: Dave Lawson
The primary programs / services of the Organization are:
• Bowmanville Creek clean-ups
• Streambank stabilization projects
• Bypass channel maintenance
• Fisheries management
Description of the program /service / event that the funding will be used for:
We will coordinate clean-ups of the Bowmanville Creek, streambank stabilization
projects, bypass channel maintenance and fisheries management.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Planting to stop erosion
• Debris clean-up materials
• Fisheries management & purchasing a fish counter
Financial Summary:
2014 2015
Revenue $ .00 $ 1,165.00
Expenses $ 735.00 $ 3,000.00
Net ($ 735.00) ($ 1,835.00)
Grant $ .00 $ 3,000.00
Final Net ($ 735.00) $ 1,165.00
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Municipality of Clarington
Summary of Grant Information
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Applicant Organization: Bethesda House
Application #: 15-26
Date Received: February 27, 2015
Contact Name: Jaki Mackinnon
The primary programs / services of the Organization are:
• Secure shelter and outreach support to victims of domestic violence
• Programs and supports for female and male youth
• Community education on domestic violence, healthy relationships and related topics
Description of the program / service / event that the funding will be used for:
The funds will be used to cover costs associated with the 2015 Clarington Community
Christmas Celebration, a free, inter-generational, indoor holiday event collaboratively
co-hosted by Clarington groups and not-for-profit agencies. Participating agencies
contribute personnel to staff the event, and supplies, however due to the growth of the
event over the past 2 years, funds are being requested for additional supplies and to
cover the cost of clean-up of the donated facility (Clarington Beech Centre) after the
event.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Facility Cleaning
• Activity Supplies
Financial Summary:
2014 2015
Revenue $906,993.00 $923,297.00
Expenses $906,993.00 $923,297.00
Net $0 $0
Grant $ .00 $ 500:00
Final Net $0 $ 500.00
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Municipality of Clarington
Summary of Grant Information
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Applicant Organization: Big Brothers and Sisters of Clarington
Application #: 15-27
Date Received: February 27, 2015
Contact Name: Darlene Brown
The primary programs / services of the Organization are:
• Traditional Match Programs
• In School Mentoring Program
• Big Bunch Group and Champions of Change Programs
Description of the program /service / event that the funding will be used for:
This grant will enable us to continue to respond to the needs of our community, while
providing a mentor to all children in need as we currently have 28 children on our
waitlist with many more waiting for our School Based Programs. It will support our
Traditional Match program which provides one on one mentors to children for 3 - 4
hours per week. These mentors provide friendship, guidance, support and one on one
attention which helps develop a positive outlook while increasing the child's level of self
esteem. Our qualified staff member screens/trains each program volunteer and
supports/monitors each match, ensuring that National Child Safety Standards are met.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Traditional Match Program Wage Expenses
Financial Summary:
2014 2015
Revenue $261,538.00 $292,549.00
Expenses $271,145.00 $302,156.00
Net ($ 9,607.00) $ 9,607.00)
Grant $ 5,000.00 $ 5,000.00'
Final Net ($ 4,607.00) ($ 4,607.00)
Organization Name: Big Brothers and Sisters of Clarington
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
Cash Balance $(28,463.00)
Investments $
Accounts Receivable $4,110.00
Accounts Receivable — Fed. Gov't $3,271.00
HST
Inventory Supplies $
Prepaid Expenses $
Capital Assets $198,487.00
TOTAL ASSETS $177,405.00
Part 2: LIABILITIES
Accounts Payable $8,219.00
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $169,186.00
TOTAL LIABILITIES & NET REVENUE $177,405.00
DEFICIT OR SURPLUS
Prepared by: Darlene Brown Position with Organization: Executive Director
Date Completed DD/MM/YYYY : 23/02/2015
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Feed the Need Durham
Application #: 15-28
Date Received: February 27, 2015
Contact Name: Julien LeBourdais
The primary programs / services of the Organization are:
• Ensuring that low income people in Clarington have access to fresh, nutritious fruits,
vegetables & other perishable food
• Ensuring that low income people in Clarington have access to a variety of non-
perishable food items
• Ensuring that low income people in Clarington have access to non-food items (e.g.
baby diapers, personal hygiene products)
Description of the program / service / event that the funding will be used for:
Feed the Need in Durham provides an essential service to 9 food banks, shelters,
pantries, and social service agencies in Courtice, Bowmanville & Newcastle, giving
them a variety of food, both perishable (fruits, vegetables, milk, yogurt) and non-
perishable as well as non-food items (baby diapers, personal hygiene items, soap,
paper products). The funding will help us maintain this service and operate a
warehouse and two trucks (one of them refrigerated) so we can continue to safely
supply food needed by thousands of people in Clarington.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Warehouse Rent
• Warehouse Manager wages
• Power costs
• Delivery & Pick-Up costs
Financial Summary:
2014 2015
Revenue $443,310.64 $400,942.40
Expenses $440,368.24 $418,400.00
Net $ 2,942.40 ($17,457.60)
Grant $ .00 $ 5,000.00
Final Net $ 2,942.40 ($ 12,457.60)
Organization Name: Feed the Need Durham
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance $110,925.95
Investments $
Accounts Receivable $2,886.91
Accounts Receivable — Fed. Gov't $
HST
Inventory Supplies $
Prepaid Expenses $19,458.32
Capital Assets $86,769.36
TOTAL ASSETS $220,040.54
Part 2: LIABILITIES
Accounts Payable $16,844.64
Accounts Payable — Fed. Gov't HST $(6,500.64)
Loans $
Deferred Revenue $70,986.61
Net Revenue (deficit) or surplus $138,709.93
TOTAL LIABILITIES & NET REVENUE $220,040.54
DEFICIT OR SURPLUS
Prepared by: Julien LeBourdais Position with Organization: Executive Director
Date Completed DD/MM/YYYY : 27/02/2015
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Municipality of Clarington
Summary of Grant Information
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Applicant Organization: Lions Club of Courtice
Application #: 15-29
Date Received: February 6th, 2015
Contact Name: Jack Fisher
The primary programs / services of the Organization are:
• Vision screening of students in kindergarten
• Effective speaking programs for schools
• Support local food banks and local sports teams
Description of the program / service / event that the funding will be used for:
The requested funds will be used to purchase vision screening equipment to test
students in kindergarten & grade one classes in eight Courtice schools.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Mobile screener - refractor
• Near/distant perception test
• Stereo fly-depth perception testing
Financial Summary:
2014 2015
Revenue $ 11,620.00 $ 14,385.00
Expenses $ 9,065.00 $ 13,960.00
Net $ 2,555.00 $ 425.00
Grant $ .00 $ 3,681:00
Final Net $ 2,555.00 $ 4,106.00
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Organization Name: Lions' Club of Courtice
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
Cash Balance $3,307.00
Investments $
Accounts Receivable $
Accounts Receivable — Fed. Gov't HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $3,307.00
Part 2: LIABILITIES
Accounts Payable $
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $3,307.00
TOTAL LIABILITIES & NET REVENUE $3,307.00
DEFICIT OR SURPLUS
Prepared by: J A Fisher Position with Organization: Assistant
Treasurer
Date Completed DD/MM/YYYY : 26/02/2015
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Luke's Place Support & Resource Centre for Women &
Children
Application #: 15-30
Date Received: February 24, 2015
Contact Name: Carol Barkwell
The primary programs / services of the Organization are:
• Family Law Support services and safety planning
• Group Support sessions and Family Law workshops
• Specialized resources and online reference manuals
Description of the program /service / event that the funding will be used for
Luke's Place will develop two new family law information workshops as well as revise
existing workshops to ensure the materials are current and reflective of today's reality.
Women are often unaware of their legal rights, unable to present evidence of abuse
effectively, overwhelmed by the family court process and documentation requirements.
Family court outcomes for abused women who are unrepresented are inadequate at
best and life threatening at worst. Both the new and revised workshops will provide
essential information as the women move toward independent, violence-free lives.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Workshop conductor wages
• Promotion & registration support
• Childcare, transportation
• Honoraria
• Supplies, refreshments
Financial Summary:
2014 2015
Revenue $549,003.00 $526,737.00
Expenses $564,799.00 $555,536.00
Net ($ 15,796.00) ($28,799.00)
Grant $ .00 $ 5,000:00
Final Net ($ 15,796.00) ($ 23,799.00)
Organization Name: Luke's Place Support & Resource Centre for Women & Children
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
a) Cash Balance $139,994.34
b) Investments $20,549.42
c) Accounts Receivable $
d) Accounts Receivable — Fed. Gov't $16,812.61
HST
e) Inventory Supplies $
f) Prepaid Expenses $8,982.64
g) Capital Assets $1,452.99
TOTAL.ASSETS $1 87,792.00
Part 2: LIABILITIES
a) Accounts Payable $2,035.54
b) Accounts Payable — Fed. Gov't $
HST
c) Loans $
d) Deferred Revenue $118,471.33
e) Net Revenue (deficit) or surplus $67,285.13
TOTAL LIABILITIES & NET REVENUE $187,792.00
DEFICIT OR SURPLUS
Prepared by: Carol Barkwell Position with Organization: Executive Director
Date Completed DD/MM/YYYY : 18/02/2015
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: The Gathering Place
Application #: 15-31
Date Received: February 25, 2015
Contact Name: Isabel Peat
The primary programs / services of the Organization are:
• Community meals at no cost
• Fellowship, relationship building, community connections, social skills development
Description of the program / service / event that the funding will be used for:
We provide meals at no cost served with dignity and compassion to anyone who is in
need and / or is interested in building healthy relationships and connections with the
people in our community. Our future goal is to purchase skill building educational
materials to be able to offer education and support for basic social skills and other life
skills.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Food
• Table supplies, decorations
• Dishes, paper products
• Take-out containers
• Custodial costs
Financial Summary:
2014 2015
Revenue $ 12,405.58 $ 20,136.83
Expenses $ 7,868.75 $ 11,350.00
Net $ 4,536.83 $ 8,786.83
Grant $ 4,000.00 $ 4,000.00
Final Net $ 8,536.83 $ 12,786.83
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Organization Name: The Gathering Place
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
Cash Balance $8,668.99
Investments $
Accounts Receivable $
Accounts Receivable — Fed. Gov't HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $8,668.99
Part 2: LIABILITIES
Accounts Payable $
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $8,536.83
TOTAL LIABILITIES & NET REVENUE $8,536.83
DEFICIT OR SURPLUS
Prepared by: June Zwier/ Isabel Peat Position with Organization: Co-chair/
Secretary
Date Completed DD/MM/YYYY : 23/02/2015
Municipality of Clarington
Summary of Grant Information
Applicant Organization: The Learning Disabilities Association of Peterborough
Application #: 15-32 (Withdrawn)
Date Received: February 25, 2015
Contact Name: Shari Davis
The primary programs / services of the Organization are:
• Technology for Learning Development Program .
• Resource Facilitation, information sharing, support
• JobFit Program, job preparedness
Description of the program / service / event that the funding will be used for:
This application has been withdrawn due to the closure of the organization's satellite
office in Clarington due to cited lack of demand for service and resources. Funding
from the Municipality will support some programming costs for our Technology for
Learning Development Program, including family subsidies for struggling families, tutor
travel to tutoring locations throughout Clarington, and volunteer recruitment as well as
training.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Travel
• Program resources and supplies
• Professional fees
• Insurance
• Volunteer recruitment and training resources
Financial Summary:
2014 2015
Revenue $ 49,560.00 $ 54,986.00
Expenses $ 54,089.00 $ 57,786.00
Net ($ 4,529.00) ($ 2,800.00)
Grant $ 2,000.00 $ withdrawn
Final Net ($ 2,529.00) $0
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Bethesda Cemetery Board
Application #: 15-33
Date Received: February 26, 2015
Contact Name: Lee Skinner
The primary programs / services of the Organization are:
• Selling of burial plots/niches
• Provide internment services
• Provide a Decoration Day service
Description of the program / service / event that the funding will be used for:
The requested funds will be used to continue to repair/restore old white tablets
monuments in the older section of the cemetery. Our goal is to preserve these
monuments for as many years as possible.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Monument Repairs
Financial Summary:
2014 2015
Revenue $ 48,581.88 $ 41,049.97
Expenses $ 30,181.91 $ 29,060.00
Net $ 18,399.97 $ 11,989.97
Grant $ 750.00 $ 5,400.00
Final Net $ 19,149.97 $ 16,989.97
Organization Name: Bethesda Cemetery Board
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance $18,399.97
Investments $80,000.00
Accounts Receivable $
Accounts Receivable — Fed. Gov't $450.00
HST
Inventory Supplies $
Prepaid Expenses $1,248.00
Capital Assets $
TOTAL ASSETS $100,097.97
Part 2: LIABILITIES
Accounts Payable $375.00
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $19,149.97
TOTAL LIABILITIES & NET REVENUE $19,524.97
DEFICIT OR SURPLUS
Prepared by: Ralph Werry Position with Organization: Secretary/
Treasurer
Date Completed DD/MM/YYYY : 25/02/2015
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Bowmanville Figure Skating Club
Application #: 15-34
Date Received: February 26, 2015
Contact Name: Jennifer McCarthy
The primary programs / services of the Organization are:
• Pre-Canskate, Can-skate programs
• Star Skate programs
• Competitive Skate programs
Description of the program / service / event that the funding will be used for:
The requested funds will be used to implement the "Uplifter" program for easier online
registration and to recover a deficit from the operation of a summer program.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Uplifter start up costs
• Cost recovery for summer program
Financial Summary:
2014 2015
Revenue $140,232.17 $156,519.21
Expenses $135,832.96 $150,185.00
Net $ 4,399.21 $ 6,334.21
Grant $ 1,500.00 $ 5,000.00
Final Net $ 5,899.21 $ 11,334.21
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Organization Name: Bowmanville Figure Skating Club
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
Cash Balance $62,986.79
Investments $27,777.08
Accounts Receivable $1,441.23
Accounts Receivable — Fed. Gov't $
HST
Inventory Supplies $
Prepaid Expenses $182.24
Capital Assets $
TOTAL ASSETS $92,387.34
Part 2: LIABILITIES
Accounts Payable $9,821.86
Accounts Payable — Fed. Gov't HST $
Loans $82,565.48
Deferred Revenue $
Net Revenue (deficit) or surplus $
TOTAL LIABILITIES & NET REVENUE $92,387.34
DEFICIT OR SURPLUS
Prepared by: Jennifer Ogle Position with Organization: Treasurer
Date Completed DD/MM/YYYY : 27/02/2015
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Clarington Swim Club
Application #: 15-35
Date Received: February 24, 2015
Contact Name: Lynsey Rivest
The primary programs / services of the Organization are:
• Learn to swim fundamentals (one on one learn to swim instruction)
• Pre-Competitive Swimming
• Competitive & Masters Swimming
Description of the program /service / event that the funding will be used for:
These funds will be used to pay for pool time. Pool time is the most crucial and
expensive aspect of our program. To run our programs effectively and efficiently we
require enough pool time to meet the needs of our membership and this is one of our
biggest expenses.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Pool Rental Fees
Financial Summary:
2014 2015
Revenue $195,244.00 $272,266.00
Expenses $209,678.00 $261,220.00
Net $ 14,434.00) $ 11,046.00
Grant $ .00 $ '5,000.00'
Final Net ($ 14,434.00) $ 16,046.00
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Organization Name: Clarington Swim Club
BALANCE SHEET
as of July 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year prior to Grant Request)
Part 1: ASSETS
Cash Balance $77,745.00
Investments $
Accounts Receivable $8,022.00
Accounts Receivable — Fed. Gov't $
HST
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $85,767.00
Part 2: LIABILITIES
Accounts Payable $18,601.00
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $81,600.00
Net Revenue (deficit) or surplus $(14,434.00)
TOTAL LIABILITIES & NET REVENUE $85,767.00
DEFICIT OR SURPLUS
Prepared by: Michael Patrick Position with Organization: Treasurer
Date Completed DD/MM/YYYY : 31/07/2014
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Oshawa Camaros Baton Club
Application #: 15-36
Date Received: February 27, 2015
Contact Name: LeeAnn Wilson
The primary programs / services of the Organization are:
• Baton twirling lessons - primarily in Clarington school gyms
Description of the program / service / event that the funding will be used for:
Through our programs we promote health and fitness as well as strong community
involvement while developing team spirit and strong self-esteem. The requested funds
will be used to purchase uniforms /track suits and will assist with coaching fees.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Uniforms /track suits
• Coaching fees .
Financial Summary:
2014 2015
Revenue $ 47,656.16 $ 40,008.86
Expenses $ 55,647.30 $ 55,450.00
Net ($ 7,991.14) ($15,441.14)
Grant $ .00 $ 5,000.00
Final Net ($ 7,991.14) ($ 10,441.14)
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Organization Name: Oshawa Camaros Baton Club
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
Cash Balance $7,063.17
Investments $
Accounts Receivable $2,287.08
Accounts Receivable — Fed. Gov't HST $
Inventory Supplies $
Prepaid Expenses $
Capital Assets $
TOTAL ASSETS $9,350.25
Part 2: LIABILITIES '
Accounts Payable $
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $(7,991.14)
TOTAL LIABILITIES & NET REVENUE $(7,991.14)
DEFICIT OR SURPLUS
Prepared by: Michelle Bretherick Position with Organization: President
Date Completed DD/MM/YYYY : 04/03/2015
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Home Base Durham
Application #: 15-37
Date Received: January 29, 2015
Contact Name: Judy Mead
The primary programs / services of the Organization are:
• Multisport gym program including adapted cardio, ball skills, sportsmanship, social
skills
• Swim session including adapted aquafit
• Arts program including adapted music, visual arts and drama / improv offerings
Description of the program / service / event that the funding will be used for:
Our activities provide relief to Clarington families living in isolation due to the challenges
of supporting an adult with Autism. In 2015 we will continue to focus on expanding our
membership, activities and schedule to encourage greater participation.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Facilitator fees
• Venue rentals
• Insurance premium
• Postage, printing
Financial Summary:
2014 2015
Revenue $ 4,634.30 $ 8,394.00
Expenses $ 2,140.08 $ 8,850.00
Net $ 2,494.22 ($ 456.00)
Grant $ 2,500.00 $ 3,800:00
Final Net $ 4,994.22 $ 3,344.00
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Organization Name: Home Base Durham
BALANCE SHEET
as of December 31, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1: ASSETS
Cash Balance $5,050.27
Investments $
Accounts Receivable $
Accounts Receivable — Fed. Gov't HST $54.00
Inventory Supplies $
Prepaid Expenses $120.00
Capital Assets $
TOTAL ASSETS $5,224.27
Part 2: LIABILITIES
Accounts Payable $210.05
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $20.00
Net Revenue (deficit) or surplus $4,994.22
TOTAL LIABILITIES & NET REVENUE $5,224.27
DEFICIT OR SURPLUS
Prepared by: Howard Smith Position with Organization: Treasurer
Date Completed DD/MM/YYYY : 16/01/2015
Municipality of Clarington
Summary of Grant Information
Applicant Organization: Bowmanville & District Navy League
Application #: 15-38
Date Received: February 26, 2015
Contact Name: Ronald Cooke
The primary programs /services of the Organization are:
• Free Sea Cadet program for Youth
• Sailing
• Other Recreational activities
Description of the program / service / event that the funding will be used for:
The requested funds will be used to promote and recruit Sea Cadets and Navy League
volunteers via advertising our youth program in the Metroland Online Media through the
purchase of a 12 article bundle.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Marketing Package
Financial Summary:
2014 2015
Revenue $ 40,819.81 $ 62,979.49
Expenses $ 24,640.32 $ 56,500.00
Net $ 16,179.49 $ 6,479.49
Grant $ .00 $ 3,000.00
Final Net $ 16,179.49 $ 9,479.49
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Municipality of Clarington
Summary of Grant Information
Applicant Organization: Soper Valley Model Railroad Assoc
Application #: 15-39
Date Received: February 18, 2015
Contact Name: Bill HarFord Jr.
The primary programs / services of the Organization are:
• Weekly member meetings
• Annual Model Train Show and Spring Flea Market
• Host open house for Village Harvest Festival, Santa Claus Parade and local schools
Description of the program / service / event that the funding will be used for:
The requested funds will be used to off-set the rental costs for the Association for hall
rental, and hall or school rental for Annual Fall Show and Spring Flea Market. To assist
with the insurance coverage for liability and equipment. To purchase materials to
complete upper level of display layout, supplies include lumber, plywood, track and
switches, as well as materials for scenery.
The Organization intends to use the 2015 Community Grant Funds in the
following manner:
• Hall rental for Association
• Hall rental for flea market
• School rental for model train show
• Construction materials
• Liability/equipment insurance
Financial Summary:
2014 2015
Revenue $ 13,780.55 $ 11,445.55
Expenses $ 13,385.00 $ 13,150.00
Net $ 395.55 ($ 1,704.45)
Grant $ 750.00 $ 3,000.00
Final Net $ 1,145.55 $ 1,295.55
Municipality of Clarington
Summary of Sponsorship Opportunity
Applicant Organization: Newcastle & District Chamber of Commerce
Application #: 15-S1
Date Received: February 20, 2015
Contact Name: Marilia Hjorngaard
The primary programs / services of the Organization are:
• Home & Lifestyle Show
• September Fall Showcase
Description of the program / service / event that the funding will be used for:
The requested funds will be used to pay for the rental of the facilities where the
Chamber holds events such as shows and member driven events for the community.
The Organization intends to use the 2015 funds in the following manner:
• Newcastle Arena
• Newcastle Community Hall
• Newcastle & District Recreation Complex
Financial Summary:
2014 2015
Revenue $ 22,651.35 $ 36,859.31
Expenses $ 19,092.04 $ 31,900.00
Net $ 3,559.31 $ 4,959.31
Grant $ .00 $ 1,860.00
Final Net $ 3,559.31 $ 6,819.31
Municipality of Clarington
Summary of Sponsorship Opportunity
Applicant Organization: Concerts in the Park (Bowmanville)
Application #: 15-S2
Date Received: March 9, 2015
Contact Name: Brian Purdy
The primary programs / services of the Organization are:
• Free concerts in Rotary Park (Bowmanville)
Description of the program / service / event that the funding will be used for:
The requested funds will offset the costs of one of the 12 concerts in the summer 2015
Concerts in the Park lineup.
The Organization intends to use the 2015 funds in the following manner:
• Entertainment
• Promotion, posters, signage
Financial Summary:
2014 2015
Revenue $ 11,000.00 $ 11,000.00
Expenses $ 12,000.00 $ 12,000.00
Net $ 1,000.00) ($ 1,000.00
Grant $ 1,000.00 $ 1;000.00
Final Net $0 $0
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Municipality of Clarington
Summary of Sponsorship Opportunity
Applicant Organization: Orono Agricultural Society
Application #: 15-S3
Date Received: February 27, 2015
Contact Name: Todd Graves
The primary programs / services of the Organization are:
• Orono Fair
• Canada Day (Garnet B. Rickard Recreation Complex)
• Agricultural promotion and education
Description of the program/ service / event that the funding will be used for:
To provide the residents of Clarington the opportunity to come together to celebrate
Canada Day in a free, accessible and family-friendly environment. To honour the men
and women of our armed forces, both past and present. To celebrate the 50th
anniversary of our national flag.
The Organization intends to use the 2015 funds in the following manner:
• Fireworks
• Cake
• Entertainment
• Memorabilia
Financial Summary:
2014 2015
Revenue $ 5,600.00 $ 44,700.00
Expenses $ 21,500.00 $ 37,000.00
Net ($ 15,900.00) $ 7,700.00
Grant $ 5,000.00 $ 5;000.00
Final Net ($ 10,900.00) $ 12,700.00
Organization Name: Orono Agricultural Society
BALANCE SHEET
as of November 30, 2014
*Please note this portion of the application is only required for requests of$3,001.00
or greater through the Community Grant Program. Should one be available, an
accountant prepared statement may instead be attached with your application.
NOTE: List all Financial Dollars as of December 31, 2014 (or your organization's
Fiscal Year End). The date is the previous year to the grant request year. (i.e. Grant
request year is 2015 - December 31, 2014 for financial dollars) (*Financial
information — Fiscal Year priorto Grant Request)
Part 1.: ASSETS
Cash Balance $180,229.00
Investments $
Accounts Receivable $717.00
Accounts Receivable — Fed. Gov't $
HST
Inventory Supplies $
Prepaid Expenses $19,257.00
Capital Assets $200,792.00
TOTAL ASSETS $400,995.00
Part 2: LIABILITIES
Accounts Payable $1,729.00
Accounts Payable — Fed. Gov't HST $
Loans $
Deferred Revenue $
Net Revenue (deficit) or surplus $399,266.00
TOTAL LIABILITIES & NET REVENUE $400,995.00
DEFICIT OR SURPLUS
Prepared by: Todd Graves Position with Organization: President
Date Completed DD/MM/YYYY : 30/11/2014
Municipality of Clarington
Summary of Sponsorship Opportunity
Applicant Organization: Courtice Multisport Series
Application #: 15-S4 (Withdrawn)
Date Received: February 26, 2015
Contact Name: Derrick McKay
The primary programs / services of the Organization are:
• Family focused triathlon for ages 3 to adults of any age
Description of the program /service / event that the funding will be used for:
This application has been withdrawn due to the recent decision to restructure and
refocus their organization. The requested funds will be used to specifically offset pool
and other venue related costs on race day and additional marketing materials to
promote the event.
The Organization intends to use the 2015 funds in the following manner:
• Pool Rental Fees
• Marketing/Print and Web
Financial Summary:
2014 2015
Revenue $ 20,220.90 $ 18,890.90
Expenses $ 18,830.00 $ 13,918.00
Net $ 1,390.90 $ 4,972.90
Grant $ 1,500.00 $ withdrawn
Final Net $ 2,890.90 $0