HomeMy WebLinkAboutCOD-008-15 Clarington
Corporate Services
Report
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Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: March 30, 2015
Report Number: COD-008-15 Resolution: GP�A
File Number: T-280-2015 By-law Number:
Report Subject: CO-OPERATIVE TENDER NO. T-280-2015— SUPPLY AND DELIVERY
OF SODIUM CHLORIDE
Recommendations:
1. That Report COD-008-15 be received;
2. That K+S Windsor Salt Ltd. with a total bid amount of$2,149,268.89 (net H.S.T. Rebate) for
the Municipality of Clarington's requirements for sodium chloride being the lowest
responsible bidder meeting all terms, conditions and specifications of Tender T280-2015 be
awarded the contract to supply approximately 29,400 tonnes of sodium chloride over the next
three years, as required by the Municipality of Clarington Operations Department;
3. That pending satisfactory pricing and service and approval by the Durham Purchasing
Co-operative, the Purchasing Manager be given authority to extend the contract two
additional one year terms; and
4. That the funds expended be drawn from the Operations Department Winter
Control/Sanding/Salting Miscellaneous Operating Supplies Account 100-36-383-10300-
7112.
Municipality of Clarington
Report COD-008-15 Page 2
Report Overview
To request authorization from Council to award the contract for the Supply of Sodium Chloride
as required by the Municipality of Clarington's Operations Department.
1 . Background
A tender for the Supply of Sodium Chloride was issued on a co-operative basis with the
Municipality of Clarington, City of Oshawa, City of Pickering, Town of Ajax, Town of Whitby,
Township of Scugog, Township of Uxbridge, and the Region of Durham participating. The
host agency for the tender call was the Region of Durham.
The tender was advertised on the Ontario Public Buyer's Association website and posted
on the Region of Durham's website. Eleven vendors registered as downloading the
document.
The Tender closed Thursday, February 26, 2015 and had a public tender opening on the
same day.
2. Analysis
Two bids were received in response to the tender call. Bids were reviewed and tabulated
by the Region of Durham's Purchasing staff (see Attachment 1). All submissions were
deemed to be compliant.
The lowest compliant bid was submitted by K+S Windsor Salt Ltd. for all Co-op members.
K+S Windsor Salt Ltd. is the incumbent vendor for the Supply of Sodium Chloride and has
performed satisfactorily for the Municipality of Clarington.
3. Concurrence
This report has been reviewed by Fred Horvath, Director of Operations, and concurs with
the recommendations.
4. Conclusion
It is respectfully recommended that K+S Windsor Salt Ltd. with the lowest compliant bid of
$2,149,268.89 (net H.S.T. Rebate) be awarded the contract for the Supply of Sodium
Chloride as per Tender T-280-2015.
5. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Municipality of Clarington
Report COD-008-15 Page 3
Submitted by: Reviewed by.
M arano, H.B.Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
dferguson@clarington.net
Attachments: Attachment 1 —Tabulation of Bid Summary
MM/DF/jm/cb
Municipality of Clarington Attachment 1 to
Report COD-008-15
Cia
Leading flze Way
Municipality of Clarington
SUMMARY OF BID RESULTS
Tender T-280-2015
SUPPLY OF SODIUM CHLORIDE
Bidder Total Bid Total Bid
(net HST Rebate) with HST included
K+S Windsor Salt Ltd. $2,149,268.89 $2,386,668.48
Compass Minerals $2,572,201.77 $2,856,316.82