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Home My WebLink AboutEGD-006-15 Clarftmn Engineering Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: March 30, 2015 Report Number: EGD-006-15 Resolution: 5 File Number: Department File# Here .By-law Number: Report Subject: Potential Commuter Lots in Courtice and Bowmanville Recommendations: 1. That Report EGD-006-15 be received; 2. That Council endorse the recommendations contained within this report, and 3. That Staff be authorized to charge any set-up costs, which are expected to be approximately $1,500, to account 100-32-130-00000-7516, Works Associated with Development, and 4. That all interested parties listed in Report EGD-006-15 and any delegations be advised of Council's decision. Municipality of Clarington Report EGD-006-15 Page 2 Report Overview At the January 26, 2015 Council meeting Resolution #GPA-043-15 was approved, directing Staff to report back on the potential for commuter lots in Courtice and Bowmanville using municipally owned property. Sustainable modes of transportation are a priority within Clarington and are an important component within our Transportation Master Plan. In support of and in partnership with the Smart Commute Durham initiative and in collaboration with the Community Services Department and the Operations Department, Staff have reviewed the potential in detail and are prepared now to present both a short term and long term plan for carpool lots using municipally owned property. Staff will also begin actively working with other government agencies, as well as the private sector to identify further opportunities for carpooling and other forms of sustainable transportation. 1 . Background 1.1. Commuter Lots and Clarington's Transportation Master Plan As Council will be aware Clarington's Transportation Master Plan recognizes that "communities which are successfully improving the sustainability of their transportation networks are doing so as part of a wider program of creating more vibrant, livable and sustainable cities". Vibrant, livable and sustainable communities rely upon our ability to "identify current transportation issues and opportunities to developing a multi-modal transportation vision". At Council's recommendation Staff reached out to Smart Commute Durham, as well as the Community Services Department, the Operations Department, and Durham Region Transit, to look at the opportunity for carpool lots in Courtice and Bowmanville using municipally owned infrastructure. It quickly became clear that indeed Clarington is in a position to pursue these opportunities and that by partnering with other government agencies as well as private organizations a multi-phased proactive plan can be developed to help reduce drive alone vehicle trips and help provide our residents with important travel options. 2. Proposal 2.1. Carpooling as a Concept Carpooling offers many benefits to a community in that it offers transportation options that do not require costly infrastructure investments but instead, make full use of existing municipal resources. Transportation growth management relies on a creative approach to traffic congestion problems and carbon emissions but it is quality of life for our residents and opportunity of choice that further motivates Clarington and partner agencies such as Smart Commute Durham, Durham Region Transit, Metrolinx (GO), the Ministry of Transportation and others, to collaborate on researching and presenting the options for improvements. Municipality of Clarington Report EGD-006-15 Page 3 2.2 Smart Commute Durham Smart Commute Durham, which is funded in part by the Region of Durham and Metrolinx, is a program which seeks to provide meaningful trip planning support across the Region. Smart Commute has created a carpool convergence program to make use of existing infrastructure and promotes these opportunities through a ride matching website called explore.smartcommute.ca. Smart Commute staff are transportation demand experts with experience in rating potential infrastructure for carpool lot suitability and also for promoting those locations once lots have been established. For this reason their support was invaluable and we turned to them first. We offer grateful recognition for the invaluable support of Sandra McEleney, Transportation Planning Analyst at the Region of Durham's, Smart Commute program, her expertise was a very important resource in the preparation of our recommended carpool program. Once our program is in place, we will rely upon Smart Commute again to make use of their marketing tools and techniques to promote travel behaviour change and commuter awareness. 2.3 Potential Municipally Owned Carpool Locations within Clarin ton Council's direction was to report back to the General Purpose and Administration Committee on potential carpool lots, from municipally owned property in Courtice and in Bowmanville. A quick survey of existing infrastructure identified four possible locations as being ideal carpool lots: The Garnet B. Rickard Recreation Complex, the Courtice Community Complex, the South Courtice Arena and the Bowmanville Indoor Soccer facility. Each of these locations shared the following features: • Large parking facilities that offer off-peak parking potential with minimal impact to peak hour service users. • Little to no capital outlay required as infrastructure is existing. • Proximity to key transportation routes, such as a major highway or arterial road. • Proximity to other modes of transportation such as GO Transit or Durham Region Transit. • Accessible by people who choose to walk or ride their bikes to the location. • Locations have lighting. • Support features such as bicycle racks, etc., can be provided on-site. These four locations are summarized on Attachment 1 as well as in Table #1 below. Municipality of Clarington Report EGD-006-15 Page 4 The following is a table detailing the facilities we are considering and the amenities and parking spaces available at each site. Table #1 Facility Location Total Recommended Type of Parking Bike Sidewalk Accessible Parking Designated Facility Lot Racks? Access? to Transit? Spaces Carpool Spaces Lighting? Bowmanville Bowmanville 324 5 Sports Yes No Yes Yes Indoor Soccer Field/Indoor Field/ Lacrosse Bowl Garnet B. Bowmanville 480 10 Arenas/ Yes Yes Yes Yes Rickard Banquet Recreation Facility/ Complex Sports Fields Courtice Courtice 192 10 Pool/Library/ Yes Yes Yes Yes Community Meeting Centre Rooms/Gym South Courtice Courtice 301 10 Arena/Gym/ Yes Yes Yes Yes Arena Outdoor Fields/ Meeting Rooms 2.4 Cost Impacts and Parking Lot Levels of Service One of the most significant benefits in using existing municipal infrastructure for the provision of commuter parking spaces is that it is expected that there will be minimal impact on either our capital or operating budgets. Using existing levels of service for such things as snow clearing at the four recommended municipal facilities, we recommend, commuters are offered an important resource or option without additional capital outlay and with little impact to current operating costs. The only cost that will be required initially is the installation cost of the signs that will be provided by Smart Commute (see Attachment 2), and the cost of any additional signage we choose to add, such as time of use tabs and liability waiver signage. It is estimated that this cost will be less than $1,500 total for all four locations and will be charged to account 100-32-130- 00000-7516 Works Associated with Development. 2.5 Designated Carpool Spaces The locations of the designated spaces are provided in Attachments 3, 4, 5, and 6. As noted in Table #1, all locations will initially have 10 spaces designated for carpooling with the exception of the Bowmanville Indoor Soccer Facility, which has 5 spaces recommended, due to the smaller size of the lot and the number of recreational uses served by the lot. The west lot was not considered at this time at the Bowmanville Indoor Soccer Facility as it is currently not maintained in the winter and the objective was to deliver this pilot project with no additional operating costs. Municipality of Clarington Report EGD-006-15 Page 5 The signage that will be provided by Smart Commute Durham will need to be installed by the Municipality and we may post signage to address any liability concerns and times of use. The number of spaces initially provided was an estimate based on other similar initiatives in smaller communities in Durham. If the initiative is successful and a few additional spaces are required these facilities can accommodate a small increase. If the program is very successful and there is a large demand for commuter parking facilities the Municipality will need to work with the Region of Durham and the Province of Ontario to look at standalone commuter lots that will not impact the operation of our facilities. 2.6 Who Can Use Commuter Parking Spaces? Anyone can use Clarington's designated commuter parking spaces and no registration or permit will be required. It must be understood however, that these spaces are courtesy spaces and not priority spots. Users of the recreational facilities at which the commuter spaces have been designated will take first priority. In order to ensure that facility patrons are aware that they can still park in the commuter lot spaces it is recommended that a time period tab be provided with the carpool signage. For example, 5:00 a.m. to 6:00 p.m. This will not mean that vehicles parked in the designated spaces will be towed after 6:00 p.m. but rather, they signify to the facility users that they are entitled to park there if the spaces are free. Furthermore, the Municipality will not be liable for any loss, injury or damage caused to persons using commuter parking spaces or to vehicles or their contents or any other property. This is consistent with the current situation at all of our facilities for those who choose to park there for any reason. Signage stating that user's park at their own risk, will be posted in the area in which the spaces have been designated and also on the Smart Commute web page, the Municipality's web page and as part of any promotional materials we circulate. This report has been reviewed by Joseph Caruana, Director of Community Services, and Fred Horvath, Director of Operations who concur with the recommendations. 3. Conclusion It is respectfully recommended that the four locations identified in this report for use as commuter lots at existing Municipality of Clarington facilities be supported by Council and that staff be directed to work with Smart Commute Durham to implement this program as soon as possible. The funding of the estimated $1,500 signage costs is to come from account 100-32-130-00000-7516 Works Associated with Development. Municipality of Clarington Report EGD-006-15 Page 6 4. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by: Reviewed by Anthony S. Cannella, C.E.T. Franklin Wu, Director of Engineering Services Chief Administrative Officer Staff Contact: Ron Albright, Assistant Director, Engineering Services, 905-623-3379 ext. 2305 or ralbright @clarington.net Attachments: Attachment 1 — Summary Map of Proposed Locations Attachment 2 — Smart Commute Signage Attachment 3 — Map of Courtice Community Complex Parking Attachment 4 — Map of South Courtice Arena Parking Attachment 5 — Map of Parking at Garnet B. Rickard Recreation Complex Parking Attachment 6 — Map of Parking at Clarington Fields The following is a list of the interested parties to be notified of Council's decision: Sandra McEleney, Transportation Planning Analyst, Planning & Economic Development Department, the Region of Durham Christopher Norris, Director of Technical Services, Durham Region Transit ASC/ra/jb Attachment 1 to Municipality of Clarington Report EGD-006-15 " I m� � (Tyrone m a � WILLIMi r^� I (7 MILL ROAD Y Mna �u CONCESSION 9u — rc Hampton V D G 8 HtOIONAL ROAD W4 (TAUNTON ROAD) a Mitchell Corners 0 R PEBBLESTONE ROAD CONCE ION ROAD CONCESSION 0 Z Z V o+ ?BUTTERY � o CRI OLE ELGE y. J CRAIG CRT -� M LEAH TAUNUS �iI t CRT T p AND LWOCRT UD h s o TE $ 'ASH ROAD & I 1ONCE,1E1� ROAD 3 SULP q rc M be Grove COU C NCESSION STREET m, • Bo wmanille o D ¢ y 4 — 6ASf11NE ROAD � \� SanH SERVICE N S Lake Ontario DRAWN BY: E.L. i DATE: March 23, 2015 FILE NAME: REPORT EGD-006-015 ATTACHMENT No. 1 JAAttachmentsMachments Post ESRI Upgrade\Car Pool overall.mxd ( II Attachment 2 to Municipality of Clarington Report EGD-006-15 i Smart Commu 'e DURHAM I Attachment 3 Municipality of Clarington Report EGD-006-15 ■ SIDEWALKS FOR PEOPLE SUGGESTED LOCATION WHO WALK FOR COMMUTER - PARKING SPACES 6, , " t BIKE RACKS FOR PEOPLE WHO Q _ rflrl - RIDE (O LLJ i r ��..>i� fir.• U � ■ . 7� TRANSIT ROUTE log HIGHWAY N672 r +:'s GR r ST Z OFVON OAL J OFf+L r ;� I p N �! DEVCM1O 8 GI RICHIILLp VENUE `• r A{OSSG0. E S'OUARL A BRCOA£AV rY hkLtLs F DR V� RI. G 5 a 5 i s j I•�/ J ALDERSR Opk Cq - J WII.DGRTHOAROT ',60"N OR, .60 RBBENwom T. WF.5T\:CRE ST h NAfii FDAO ¢ NA5 ROAD Wl' yx �� COURTICE 'COMMUNITY PA I'- - • F O.`.�i lNtVF COMPLEX DRAWN BY. JURI�An1 HI3iWAV 1 _ O E.L. .a APV STINIINGAV w DALE: STRATNALLEN O DR AVCM04lf0'R March 23, 2015 Sl f-PnkS `� n C1 C4LFCI+E AV ci E. 1 _ J, ` ° DR COURTICE FILE NAME: 5 UARI m ,� SAGEM1fAS FP REPORT EGD-006-015 RDAD KEY MAP ATTACHMENT No. 3 eenar- � AvFw- J:\AttachmentslAttachments Post ESRI Upgrade\CCC Car Pool Lot.mxd Attachment 4 to Municipality of Clarington Report EGD-006-15 ♦ TRANSIT ROUTE SOUTHF,IELD AVENUET �♦ BIKE RACKS FOR PEOPLE WHO RIDE 4 } A> SUGGESTED LOCATION FOR COMMUTER PARKING SPACES o (1 0) a 0 J �rii a a._ Zr SIDEWALKS FOR PEOPLE N W WHO WALK a S.IMM!-RL:_A Vin: cea� ay 56 ds"g l u'tNDERRY LR �� R/j P NOAU - �j '1 li'FT 'r_ BI JOR STP.eEF GCVD vlNS'UNAVEM1UE � ORI-E AVFM)F FRANK'NHEI:.ER L'RCSCENT MCNTAGUHAV �DATGATF J\, H,CKARD 1 AYLESWMTH AV .N CRF.SCFNT DRAWN BY: -THFIELD A'✓[NUE STA^_ES PV E.L. KERSE SOUTH CORNISH DR ! C.RFACENT • COURTICE DATE: Wti:•HA4'. �s ARENA March 23, 2015 7 JUULEY 6T COURTICE FILE NAME: REPORT EGD-006-015 KEY MAP ATTACHMENT No. 4 J:\Attachments\Attachments Post ESRI Upgrade\South Courtice Car Pool Lot.mxd Attachment 5 to Municipality of Clarington Report EGD-006-15 ■ r o, a STEVENS ROAD O' - O L9 Lu r ! i BIKE RACKS FOR PEOPLE WHO ! RIDE ■ TRANSIT ROUTE ■ a r s ■ ! SIDEWALKS FOR PEOPLE ! SUGGESTED LOCATION WHO WALK ! FOR COMMUTER ■ PARKING SPACES ! p ilo (10) ■ r � r ■ r r r HGHWAY No,2 r r r r r r r r - � t■ = r W ■ a ■ ■ ■ O WvtrEOr/GLEN / (A. N Sri. Y Garnet Rickard y Recreation Complex UR NA- DRAWN BY: w E.L. d 1 DATE: � i✓ � � UcnE Pew D RiNE AV PRINCE WLLIAM SWAN ARD March 23, 2015 a s z C' s TftEfYIN p �+ $ -P t FILE NAME: AN. REPORT EGD-006-015 - � BOWMANVILLE KEY MAP ATTACHMENT No. 5 17ttachments\Attachments Post ESRI Upgrade\Rickard Car Pool Lot.mxd Attachment 6 to Municipality of Clarington Report EGD-006-15 i - ■ W o, ■ �I wl o ■ uj ■ ■ ■ BASELINE ROAD ■ TRANSIT ROUTE Q SIDEWALKS FOR PEOPLE tY WHO WALK z W W w SUGGESTED LOCATION FOR COMMUTER PARKING SPACES (5) URVF % RUSER fC ' , � P^.4.AY KIAJL[AV dOrREL. $• JV IT . y ,U RUSF— 'URR T so m BASFI.N. R.A. CLARINGTON y S—ER S FIELDS • o,lARt $ ` DRAWN 8Y: c E.L. DATE: µ�RO March 23, 2015 FILE NAME: REPORT EGD-006-015 v BOWMANVILLE/ KEY MAP ATTACHMENT No. 6 J:'Attachments\Attachments Post ESRI Upgrade\Clarington Fields Car Pool Lot.mxd