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Home My WebLink About03/02/2015 Council Meeting Minutes March 2, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk’s Department at 905-623-3379. Minutes of a regular meeting of Council held on March 2, 2015, at 7:00 PM, and reconvening at 4:00 PM. on March 5, 2015, in the Council Chambers. Councillor Neal led the meeting in prayer. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, A. Cannella Director of Community Services, J. Caruana Corporate Initiatives Officer, C. Clifford Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services and Human Resources, M. Marano Corporate Communications Officer, B. Radomski Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Clerk, A. Greentree Administrative Assistant to the Municipal Clerk, C. Fleming Disclosures of Pecuniary Interest There were no pecuniary interests stated for this meeting. Announcements Councillor Neal, on behalf of the Museum, thanked Mavis Carleton, Julie Cashin- Oster, Clayton Morgan and John Witheridge, former members of the Clarington Museums and Archives Board, who were not returning to serve for the new term. Council Meeting Minutes - 2 - March 2, 2015 Councillor Partner announced the following seven events:  Oak Ridges Moraine Partnership for 2015, through EcoSpark, Earthroots, Ontario Nature and STORM Coalition, is hosting a meeting focussing on the Oak Ridges Moraine, the Greenbelt and the Niagara Escarpment Plans, March 9, 2015, 7:00 PM to 9:00 PM, Orono Town Hall  Orono United Church Ham and Scalloped Potato Dinner, March 10, 2015, 5:30 PM. Tickets $20 for adults and $7 for youth  Orono Crown Lands Trust Annual General Meeting, March 10, 2015, St. Saviour’s Anglican Church, Meet and Greet, 6:30 PM, Annual General Meeting, 7:00 PM, Orono Town Hall  March Break Camp for children aged four to ten years old in Newcastle, March 16, 2015  March 21, 2015, kick-off to Spring event featuring Rainstone, Kendal Community Hall. Tickets $15, available at the Post office  Free Community Safety Meeting on Identity Theft, in partnership with Durham Regional Police Service, Newtonville Community Hall, March 26, 2015, 7:00 PM to 8:30 PM  Free Community Safety Meeting on Home and Vehicle Protection, in partnership with Durham Regional Police Service, Newtonville Community Hall, May 28, 2015, 7:00 PM to 8:30 PM Councillor Woo announced the following two events:  Fundraising events in support of Markus Baksh, Clarington Toros Minor Bantam A player - March 3, 2015 “Boston Pizza Celebrity Server Night” and a concert featuring Joe Zambon, Brian Watts, The Modern Disciples, Father Paul Massell and John Von Zuben, March 6, 2015, St. Joseph’s Catholic Church, 7:00 PM  Grand opening of the Nygard Fashion Outlet, Bowmanville Mall, March 6, 2015, ribbon-cutting ceremony at 10:00 AM Councillor Hooper announced the following five events:  March 2, 2015, Clarington Eagles Junior “C” Hockey Team vs. the Uxbridge Bruins, kick-off to the Junior “C” Cougar Cup in Uxbridge. Best of seven series with games in both Uxbridge and at the Garnet B. Rickard Recreation Complex  Historic Downtown Bowmanville BIA “Girls Night Out”, Ladies Shopping Night, April 2, 2015  Clarington Older Adult Association’s St. Patrick’s Day Luncheon, March 17, 2015, 11:30 AM and Open Mic, March 29, 2015, 1:00 PM to 4:00 PM, Clarington Beech Centre  Scott Woods Band, Old Time Country and Fiddle Music, Cross Canada Tour – Fiddling in the key of …. eh?, April 21, 2015, Hope Fellowship Church, 7:00 PM  Grand opening of Brewers Pantry, Home Brewing Supplies Store, March 6, 2015, 1:00 PM, 116 King Street West, Bowmanville Council Meeting Minutes - 3 - March 2, 2015 Mayor Foster announced the following three events:  March 3, 2015, Big Brothers, Big Sisters of Clarington “Bowl for Kid’s Sake”, Community Bowl Week, Newcastle Community Hall Bowling Alley, 5:00 PM to 8:00 PM  Trafalgar 24, Driftwood Theatre’s Signature Gala Event, March 6, 2015, Trafalgar Castle, Whitby  Durham Hospice “Beach Ball – Viva Mexico” Gala in support of Durham Hospice’s Programs and Services, March 7, 2015, Ajax Convention Centre Mayor Foster announced that the Municipality of Clarington has received an award for Exceptional Achievement in a Municipality from the United Way Durham Region, in recognition of the tremendous fundraising efforts of the Municipality for 2014. Minutes Resolution #C-058-15 Moved by Councillor Traill, seconded by Councillor Woo That the minutes of a regular meeting of Council February 9, 2015, be approved. Carried Presentations Roger Anderson, Chair, Regional Municipality of Durham, appeared before Council to present an update on Regional activities. Mr. Anderson highlighted accomplishments th of 2014 including the Region’s 40 Anniversary celebration, opening of the North Oshawa Paramedic Station, swearing-in of a new police chief, first direct election of the Regional Chair, retirement of the last non-accessible Durham Regional Transit bus and awards for Economic Development and Waste Management. Mr. Anderson advised of Provincial and Federal funding for affordable housing, Regional Council’s investment in infrastructure for road rehabilitation, improved transit service, modification of the Regional Road network and review of Provincial policy and plans affecting Durham stakeholders. Mr. Anderson provided an overview of 2015 key initiatives including the restructuring of Regional Council, the potential for streamlining fire protection through service amalgamation and the rationalization of regional and local roads. Mr. Anderson reviewed the Region’s 2015 budget which proposes a 1% tax increase, noting funding for infrastructure was a key element and highlighted investments to be made in Clarington. Mr. Anderson summarized by stating that the Region recognizes the need for strong partnerships with its area municipalities, in order to face challenges and to deliver excellent service to its communities, and that he looks forward to another term working together. Delegations There were no delegations scheduled for this meeting. Council Meeting Minutes - 4 - March 2, 2015 Communications I - 1 Minutes of the Newcastle Memorial Arena Management Board dated January 13, 2015 I - 2 Minutes of the Clarington Heritage Committee dated February 17, 2015 I - 3 Minutes of the Central Lake Ontario Conservation Authority dated February 18, 2015 I - 4 Jade Holliwell, Stakeholder Relations Coordinator, Strategic Communications, Metrolinx, advising of a new Metrolinx-facilitated paratransit agreement promoting easier and more convenient cross- boundary travel for people who use mobility aids. I - 5 Patrick Howlett, President, Camp BUCKO, thanking Mayor Foster for supporting the 2014 Clarington Fire Fighters Golf Tournament where $5,914.78 was raised for Camp BUCKO; forwarding a souvenir picture of Camp BUCKO 2014; and, advising Camp BUCKO will be celebrating their th 20 Anniversary in 2015 of providing support to young burn survivors. I - 6 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, writing to Dr. Colin Carrie, MP Oshawa, advising that on February 11, 2015, Regional Council adopted the following resolution pertaining to the Annual Review of Regional Housing Programs and Related Financial Analysis for the 2015 Business Plan: “a) That given that there is no federal funding commitment to address capital and operating costs associated with affordable housing programs and given that the Province continues to devolve social housing responsibilities to municipalities via the Province’s framework for housing and homelessness services under the Housing Services Act, 2011, wherein municipal Service Managers are responsible for the broader service system, addressing needs through the development of Provincially-mandated local housing and homelessness plans, with no specific performance measures, timelines and sustainable funding to achieve the Province’s Long- Term Affordable Housing Strategy, the Province of Ontario be requested to: i) Ensure that no further downloading of roles, responsibilities and expectations to municipal Service Managers continues in the provincial design and/or consolidation of housing and homelessness programs without the required long-term sustainable funding to administer these programs; ii) Assume full funding responsibility and continue to guarantee contingent liability and/or provincial indemnification; Council Meeting Minutes - 5 - March 2, 2015 iii) Publish a financial forecast for social housing that contains project details such as rent supplement agreements and expiry dates in order to support municipal planning and budgeting over a ten-year time-frame, given the mandatory Provincial requirement for municipalities to develop, implement and monitor their ten year Housing and Homelessness Plans; iv) Negotiate with the Federal government to commit to a housing framework that includes adequate, stable, long-term Federal funding and encourages its housing partners and stakeholders, including municipal governments, to work with the Federal government to secure this commitment; v) Provide a full disclosure of the use of annual Federal funds received on a program basis, from the Federal government under the Social Housing Agreement; vi) Continue to advocate with the Federal government to reinvest the legacy savings resulting from expiring Federal funding agreements into Ontario’s social housing portfolio to ensure a source of stable long-term funding; b) That the following be confirmed as specific actions with respect to the funding and administration of the Province’s Community Homelessness Prevention Initiative (CHPI): i) In order to maximize CHPI funding, Regional staff be authorized to issue a Request for Proposal early in 2015 to solicit interest for additional delivery agencies that meet the objectives of the program, the Durham Housing Plan 2014-2024, At Home in Durham, and the Region’s reporting and financial accountability requirements; ii) The Regional Chair and Regional Clerk be authorized to enter into contracts with service delivery agencies for the provision of CHPI funded services for 2015 and future years and that the participating agencies be directed to segregate funds to ensure reporting and accountability requirements in a manner satisfactory to the Commissioner of Finance; iii) In order to ensure all available provincial funding is fully expended within the budget year, the Commissioner of Social Services, Commissioner of Finance and CAO be authorized to reallocate CHPI funding between the four service streams within the budget year in order to best meet any changing program needs, up to the levels provided in the Region’s Budget Management Policy (Section 11) with a year-end report to Council; and, Council Meeting Minutes - 6 - March 2, 2015 c) That a copy of Report #2015-J-12 of the Commissioners of Finance and Social Services be forwarded to all Durham Region MPs, MPPs and municipalities.” I - 7 D. Bowen, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, advising Council that on February 11, 2015, Regional Council adopted the following resolution pertaining to the Age- Friendly Community Planning and Grant Program Application: “a) That staff be authorized to proceed with preparing an application for funding under the Ontario Seniors’ Secretariat Age-Friendly Community Planning Grant Program; b) That staff initiate an Age-Friendly community planning process, subject to the receipt of provincial funds under the Ontario Seniors’ Secretariat Age-Friendly Community Planning Grant Program and Regional budget funding, with the intent to develop an action plan for Durham, in co-operation with local municipalities and community stakeholders; and c) That a copy of Joint Report #2015-J-11 be forwarded to the area municipalities.” I - 8 The Honourable Glen Murray, Minister of the Environment and Climate Change (MOECC), advising that the Province has re-introduced a strengthened Great Lakes Protection Act to protect and restore the Great Lakes to keep them drinkable, fishable and swimmable; advising the action taken builds on the recently signed Canada-Ontario Agreement on Great Lakes Water Quality and Ecosystem Health; and, encouraging Council to provide comments on the Ontario Environmental Registry by April 19, 2015. I - 9 The Honourable Shelly Glover, P.C., M.P., Minister of Canadian Heritage and Official Languages, advising of the launch of the World War Commemorations Community Fund, a year-long funding initiative beginning on April 1, 2015, and ending on March 31, 2016; indicating that funding is available to a wide variety of organizations including schools, not-for-profit and volunteer organizations, municipal, provincial, territorial governments and their institutions, in the form of grants and contributions for community-based commemorative and educational projects that foster a greater awareness and understanding among Canadians of the importance of the World Wars in our country’s history; and, indicating the application deadline is April 2, 2015. Further information and application form is available at www.canada150.gc.ca/eng/1422453656425. Council Meeting Minutes - 7 - March 2, 2015 I - 10 Matt Setzkorn, Executive Director, Ontario Farmland Trust, forwarding information about the 2015 Ontario Farmland Forum, a day of networking, learning and creative-thinking about new tools, partnerships and grassroots approaches to strengthen farmland protection in Ontario, being hosted by the Ontario Farmland Trust, in partnership with the University of Guelph, on March 27, 2015, at the Durham Banquet Hall & Convention Centre, Oshawa. Resolution #C-059-15 Moved by Councillor Partner, seconded by Councillor Traill That the communications I - 1 to I - 10 to be received for information be approved. Carried Correspondence for Direction Correspondence Item D - 8 was received as a hand-out. D - 1 Donny Potts, PFLAG Durham Region, requesting that May 17, 2015, be proclaimed the “International Day Against Homophobia/Transphobia”, to send a message of acceptance, openness and hope; and, that the municipality hold a flag-raising ceremony on May 15, 2015, and fly the Rainbow Flag from May 15 to May 22, 2015. (Proclaimed and permission granted to fly the Rainbow Flag from May 15 to May 22, 2015) D - 2 Gayle Krull, Community Services Assistant, Durham Region Branch, Canadian Red Cross, requesting that the month of March be proclaimed “Red Cross Month” to raise public awareness about the work of the Red th Cross and to celebrate the Organization’s 75 Anniversary in Durham Region; and, requesting that the municipality hold a flag-raising ceremony and approve the Red Cross flag to be flown for the month of March. (Proclaimed and permission granted to fly the Red Cross Flag during the month of March) D - 3 Stephen Covey, President, Operation Lifesaver, advising that Public - Rail Safety Week will be held from April 27 to May 3, 2015, to raise rail safety awareness and to highlight the ongoing commitment of the rail industry, its member companies and their employees to make the rail network even safer; and, requesting that Council support “Public-Rail Safety Week” to raise public awareness on reducing avoidable accidents, injuries and damage caused by collisions at level crossings or incidents involving trains and citizens. (Proclaimed) Council Meeting Minutes - 8 - March 2, 2015 D - 4 Kevin Tunney, Tunney Planning Inc., requesting that the applications submitted by 289143 Ontario Limited for proposed Draft Plan of Subdivision and Rezoning to permit a 234 unit residential development (Files S-C-2012-0001 AND ZBA 2012-0008) referred by the General Purpose and Administration Committee (GPA) to the March 9, 2015, GPA meeting, be tabled until the March 30, 2015, GPA meeting to accommodate a scheduling conflict. (Files S-C-2012-0001 and ZBA 2012-0008 referred to the March 30, 2015, GPA meeting) D - 8 Ornella Richichi, Executive Vice-President, Land Development, SmartCentres, forwarding comments on Report PSD-013-15 – Application by Dr. R.J.C.G. Inc. to Rezone lands at 2021 Green Road for a Mixed Use Building. (Item 5 of Report #1) (Correspondence referred to Item 5 of Report #1) Resolution #C-060-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Correspondence Items D - 1 to D - 4 and Hand-out Correspondence Item D - 8 be approved as per the agenda. Carried D - 5 Jaron Dyble, Regulatory Project Manager, Eastern Mainline Project, TransCanada Pipelines Limited, forwarding a copy of the Notification of Application to Participate (ATP) in a National Energy Board (NEB) public hearing for TransCanada’s Eastern Mainline Project; advising that anyone wishing to participate in the NEB hearing must apply to do so through the application process; and, indicating the application and a description of the Eastern Mainline Project are available on the Board’s website at www.neb-one.gc.ca. The deadline to submit an application to participate is noon, March 3, 2015. Resolution #C-061-15 Moved by Councillor Neal, seconded by Councillor Woo That staff be directed to file an Application to Participate in the National Energy Board hearing for the TransCanada Eastern Mainline Project. Carried Council Meeting Minutes - 9 - March 2, 2015 D - 6 Anne Greentree, Municipal Clerk, Municipality of Clarington, requesting Council to appoint a representative to the Durham Youth Council Board of Directors. Resolution #C-062-15 Moved by Councillor Neal, seconded by Councillor Hooper That Councillor Cooke be appointed as Council’s representative to the Durham Youth Council Board of Directors. Carried as amended (See following motion) Resolution #C-063-15 Moved by Councillor Traill, seconded by Councillor Partner That the foregoing Resolution #C-062-15 be amended to add: That Councillor Neal be appointed as Council’s alternate representative to the Durham Youth Council Board of Directors. Carried Resolution #C-062-15 was then put to a vote and Carried as amended. D - 7 Jeff Brooks advising that the ash trees on the boulevard along Sagewood Avenue are showing signs of Emerald Ash Borer infestation and that many, if not all, will die this year; and, respectfully requesting that the boulevard trees on Sagewood Avenue be identified for removal and replacement during 2015 and that appropriate funds be allocated within the Municipality’s 2015 budget. Resolution #C-064-15 Moved by Councillor Neal, seconded by Councillor Partner That Correspondence Item D – 7 from Jeff Brooks, with respect to removal and replacement of boulevard trees on Sagewood Avenue, be referred to staff. Carried Council Meeting Minutes - 10 - March 2, 2015 Committee Report(s) Report #1 - General Purpose and Administration Committee Report February 23, 2015 Resolution #C-065-15 Moved by Councillor Woo, seconded by Councillor Traill That the General Purpose and Administration Committee Report of February 23, 2015 be approved, with the exception of Items #1(a) and #1(c). Carried Item #1(a) Resolution #C-066-15 Moved by Councillor Neal, seconded by Councillor Woo That Report OPD-001-15 – 2014 Winter Budget Report, be received for information. Carried Item #1(c) Resolution #C-067-15 Moved by Councillor Cooke, seconded by Councillor Partner That Report CLD-009-15 – 2015 Volunteer Celebration Event, be received for information. Carried Mayor Foster announced that the Municipality is re-advertising in the newspaper and on the Municipal website to fill remaining vacancies on various Council Boards and Committees, and that the deadline for applications is March 23, 2015. Council Meeting Minutes - 11 - March 2, 2015 Report #2 - General Purpose and Administration Committee Report February 27, 2015 1. 2015 Current and Capital Budget That Report FND-003-15 be received; That Council approve the 2015 Operating and Capital budget as outlined in Schedule “A” , at an estimated tax levy impact of 3.36% (exclusive of tax policy impacts), as detailed in Report FND-003-15 with the following amendments: a. Item #74, PanAm Games, be deleted in the amount of $10,000; b. The EMS Admin Phone/Fax budget as stated on Page 63 of the draft budget binder, Account #100-28-130-00000-7132, be reduced by $15,000, from $70,000 to $55,000, with $10,000 being reallocated to emergency related grants administered through the Fire Administration budget section; c. Item #75, New Year’s Eve Event, be increased from $2000 to $4000 for community events, with no less than $2000 being spent on the New Year’s Eve Event; d. The Clerk’s – Livestock Expense, Account #100-19-130-00000-7242, be changed from $30,000 to $20,000; e. The H/R – Bank S/C Other, Account #100-16-160-00000-7303, be changed from $74,725 to $65,000; f. Item #45, CLD-Increased Tax Levy to Capital (the Municipal Law Enforcement Vehicle to replace the 2005 Pontiac Pursuit, Project #19-191-14001), be deleted from the 2015 budget and deferred to the 2016 budget; g. The Special Equipment for Hall Boards, Account #100-36-370-10195-7204, be reduced from $28,600 to $18,600; h. The Info Tech – H/W Mtnce Contract, Account #100-16-162-00000-7146, be changed from $55,000 to $45,000; i. The Info Tech – S/W Mtnce Contract, Account #100-16-162-00000-7148, be changed from $250,000 to $225,000; j. That $150,000 per annum, from the tax levy, to be transferred to a reserve fund for the creation of washroom facilities at the Clarington Fields; That the following items, listed as Priority “B” in Report FND-003-15 as itemized in Schedule “B” of Report FND-003-15; be approved: Council Meeting Minutes - 12 - March 2, 2015 a. Item #8, Proposed New Staff, with an annual cost of $335,000 with the hiring start date of September 1, 2015, except for the student positions, which will begin on or about May 1, 2015, resulting in a 2015 tax levy impact of $130,333; b. Item #8, Proposed New Staff – Senior Planner 2 (3 year contract for Zoning By-law), with an annual cost of $90,000 with the hiring start date of October 1, 2015, to be funded from a reserve fund at the discretion of the Treasurer; c. Item #15, Building Maintenance – Annual Envelope Improvements, be approved in the amount of $10,000 and funded through the 2015 tax levy; d. Item #21, CIP, be approved in the amount of $9,000 and funded through the 2015 tax levy; e. Item #5, Increase in Transfers to Engineering Parks Capital Reserve Fund, be approved in the amount of $25,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; f. Item #6, Increase in Transfers to Facility/Parks Maintenance Reserve Fund, be approved in the amount of $25,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; g. Item #7, Increase in Transfers to Community Services Department Reserve Fund, be approved in the amount of $25,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; h. Item #17, Brush/Tree Removal, be approved in the amount of $5,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; i. Item #18, Block Tree Pruning, be approved in the amount of $15,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; j. Item #19, Rural Road Trees, be approved in the amount of $5,000 and funded through the interim payment from the Ontario Ice Storm Assistance Program; k. Item #3, OPD-Additional Rural Road Resurfacing, be approved in a one-time amount of $200,000 funded through the interim payment from the Ontario Ice Storm Assistance Program for $100,000, and through the Rate Stabilization Fund for $100,000; l. Item #1, Electronic Agendas (Hardware and Software), be approved in the amount of $42,000 and funded through the Impact Escrow Account Fund; m. Item #2, ESD-Diesel Vehicle Exhaust System Upgrade, be approved in the amount of $50,000 and funded through the Fire Equipment Reserve Fund; Council Meeting Minutes - 13 - March 2, 2015 n. Item #10, ESD-Station 1 Kitchen and Various Improvements, be approved in the amount of $10,000 and funded through the Fire Equipment Reserve Fund; o. Item #11, ESD-Training Supplies, be approved in the amount of $5,000 and funded through the 2015 tax levy; p. Item #12, Part-Time Firefighter Training Pay Increase, be approved in the amount of $60,000 and funded through the 2015 tax levy; q. Item #20, Priority Green, be approved in the amount of $12,000 and funded through external contributions; r. Item #13, ENG-Street Lighting Inventory and Design Review, be approved in the amount of $50,000 and funded through the 2015 tax levy; s. Item #16, Building Maintenance – ES1 Controls, be approved in the amount of $5,000 and funded through the 2015 tax levy; t. Item #14, Building Maintenance- Station 5 Bay Doors and Preventative Maintenance for Overhead Doors, be approved in the amount of $10,000 and funded through the 2015 tax levy; That the balance of the interim payment from the Ontario Ice Storm Assistance Program be transferred to the Operations Fleet Reserve Fund for $200,000 and the Fire Fleet Reserve Fund for $63,428.61 to reflect the extensive wear and tear on these fleet vehicles in addressing the ice storm response and cleanup; That Schedule “C”, External Agencies 2015 Increase, of Report FND-003-15, be approved as listed, at an estimated tax levy impact of 0.30% with the exception of the following: a. That the 2015 budget request from the Clarington Older Adult Centre, in the amount of $310,000 be approved, with the additional increase portion over the 2014 approved budget in the amount of $55,000 to be held back by the Municipality until such time as the Older Adult Community Strategy has been addressed by Council; That Schedules “D”, “E” and “F” outlining Reserve and Reserve Fund Contributions and new Reserve/Reserve Funds be approved; That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; That Council approve the transfer of $1 million to the Fire Equipment Reserve Fund and $1 million to the Operations Fleet Reserve Fund from the Rate Stabilization Reserve Fund; That the financing of Capital projects, as outlined in the documents attached to Report FND-003-15 be approved; Council Meeting Minutes - 14 - March 2, 2015 That the external agencies, referred to in Schedule “C” be advised of Council’s decision regarding their grant request; That Council authorize the Mayor’s Golf Tournament to take place for 2015 to 2018, at no cost to the tax base with the net proceeds from the Mayor’s Golf Tournament to be directed to Big Brothers and Sisters of Clarington (2015), Clarington Museums (2016), the Clarington Project of Oshawa/Clarington Community Living (2017) and the Bowmanville Hospital Association (2018); That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid, with interest, as cash flow permits; That Lennis Trotter and Mike Chesson be advised of the Fire Chief’s decision with respect to Council’s direction regarding their request for funding support for the Children’s Safety Village; That Report FND-003-15 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and That the appropriate By-laws to levy the 2015 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. Resolution #C-068-15 Moved by Councillor Woo, seconded by Councillor Traill That the General Purpose and Administration Committee Report of February 27, 2015, be approved. Carried as amended later in the meeting (See following motions) At the call of the Chair, the following items were pulled to be considered separately:  (c) - Schedule “A”, Item #75, New Year’s Eve Event  (j) - Washroom Facilities at the Clarington Fields  (a) - Schedule “B”, Item #8, Proposed New Staff  (b) - Schedule “B”, Item #8, Proposed New Staff – Senior Planner  (c) - Schedule “A”, Item #15, Building Maintenance – Annual Envelope Improvements  (k) - Schedule “B”, Item #3, OPD – Additional Rural Road Resurfacing  (r) - Schedule “B”, Item #13 – ENG-Street Lighting Inventory and Design Review  Special Events/Community Grants  Schedule “A”, #53 - Post Employment Actuarial Liability Council Meeting Minutes - 15 - March 2, 2015  Schedule “A”, #51 - Proposed New Staff – Accessibility for Ontarians With Disabilities Act Co-Ordinator (H&S also)  Schedule “A”, #54 - Corporate Design, Printing, Advertising  Schedule “A”, #72 - Bowmanville Museum Veranda and Pillars  Corporate Services/Human Resources Consulting Account #100-16-160-00000-7160  Corporate Services/Human Resources Travel Account #100-16-160-00000-7202  Corporate Services/Human Resources Staff Development Account #100-16-160-00000-7203  Corporate Services/Communications & Tourism Printing Account #100-16-161-00000-7188  Corporate Services/Communications & Tourism Corporate Advertising Account #100-16-161-00000-7189  Corporate Services/Communications & Tourism Internal Branding Account #100-16-161-00000-7190  Corporate Services/Communications & Tourism Special Events Account #100-16-161-00000-7192  Corporate Services/Communications & Tourism Tourism Material Distribution Account #100-16-161-00000-7198  Corporate Services/Communications & Tourism Travel Expense Account #100-16-161-00000-7202  Corporate Services/Communications & Tourism Staff Development Account #100-16-161-00000-7203  Corporate Services/Information Technology Consulting Account #100-16-162-00000-7160  Corporate Services/Information Technology Staff Development Account #100-16-162-00000-7203  Planning Services/Administration Consulting Account #100-50-130-00000-7160. Item #1(c) - Schedule “A”, Item #75 - New Year’s Eve Event Resolution #C-069-15 Moved by Councillor Hooper, seconded by Councillor Neal That Schedule “A” of the foregoing Resolution #C-068-15 be amended to read as follows: Council Meeting Minutes - 16 - March 2, 2015 That Schedule “A”, Item #75, New Year’s Event be increased from $2,000 to $8,000 for community events, with no less than $2000 being spent on the New Year’s Eve Event; with $2,000 being funded from the tax levy, and $6,000 funded from the Economic and Industrial Development Reserve Fund. Carried Item #1(j) - Schedule “A”, Clarington Fields Washrooms Resolution #C-070-15 Moved by Councillor Neal, seconded by Councillor Cooke That Schedule “A” of the foregoing Resolution #C-068-15 be amended to read as follows: That the creation of washroom facilities at the Clarington Fields be referred to the Five Year Capital Plan. Motion lost on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Resolution #C-071-15 Moved by Councillor Neal, seconded by Councillor Cooke That Schedule “A” of the foregoing Resolution #C-068-15 be amended to read as follows: That $150,000 per annum be transferred to the Engineering Park Capital Reserve Fund and that the creation of washroom facilities at the Clarington Fields be transferred to the Five Year Capital Plan; and That the Director of Engineering Services report back at the April General Purpose and Administration Committee meeting on the parks development priorities. Withdrawn Council Meeting Minutes - 17 - March 2, 2015 Resolution #C-072-15 Moved by Councillor Neal, seconded by Councillor Cooke That Schedule “A” of the foregoing Resolution #C-068-15 be amended to read as follows: That $150,000 per annum from the tax levy be transferred to the Engineering Park Capital Reserve Fund; and That staff be directed to report back to the first General Purpose and Administration Committee meeting in April following the Strategic Plan meeting regarding options, including washrooms at the Clarington Fields. Carried on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Resolution #C-073-15 Moved by Councillor Neal, seconded by Councillor Cooke That Council recess for ten minutes. Carried The meeting reconvened at 9:21 PM Council Meeting Minutes - 18 - March 2, 2015 Item # (a) - Schedule B, Item # 8 - Proposed New Staff Resolution #C-074-15 Moved by Councillor Neal, seconded by Councillor Traill That Schedule “B” of the foregoing Resolution #C-068-15 be amended to read as follows: That Item #8, Proposed New Staff, with an annual cost of $200,000 be approved with the hiring start date of September 1, 2015, except for any student positions, which will begin on or about May 1, 2015, resulting in a 2015 tax levy impact of $85,000. Motion lost of the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Item # (b) - Schedule B, Item # 8 - Proposed New Staff - Senior Planner 2 Resolution #C-075-15 Moved by Councillor Neal, seconded by Councillor Traill That Schedule “B” of the foregoing Resolution #C-068-15 be amended to read as follows: That the Senior Planner 2 (3 year contract for Zoning By-law) be approved with an annual cost of $90,000 with the hiring start date of September 1, 2015; to be funded from the $335,000 tax levy Proposed New Staff funding envelope. Motion lost on the following recorded vote: Council Meeting Minutes - 19 - March 2, 2015 Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Woo √ Councillor Cooke v Councillor Hooper √ Councillor Neal √ Councillor Partner √ Councillor Traill √ Mayor Foster √ Item # (k) – Schedule B, Item # 3 – OPD – Additional Rural Road Resurfacing Resolution #C-076-15 Moved by Councillor Neal, seconded by Councillor Traill That Schedule “B” of the foregoing Resolution #C-068-15 be amended to read as follows: That Item #3, OPD-Additional Rural Road Resurfacing, be approved in a one-time amount of $200,000 funded through the interim payment from the Ontario Ice Storm Assistance Program for $100,000, and through the tax levy for $100,000. Motion lost on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Special Events/Community Grants Resolution #C-077-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #C-068-15 be amended as follows: Council Meeting Minutes - 20 - March 2, 2015 That the total expenditure for the Municipal Grant Program be reduced from $100,000 to $60,000 for community events; and, that $10,000 of the $40,000 transferred from the Communications/Tourism division be allocated for special events as part of the Community Services Budget. Motion lost on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Item #(51) - Schedule “A”, Proposed New Staff - Accessibility for Ontarians With Disabilities Act Co-ordinator (H & S also) Resolution #C-078-15 Moved by Councillor Neal, seconded by Councillor Cooke That Schedule “A” of the foregoing Resolution #C-068-15 be amended to read as follows: That the Proposed New Staff – Accessibility for Ontarians with Disabilities Act Co-Ordinator (H & S) be deleted from Schedule A; and, That it be considered as part of the new staffing envelope of the annualized $335,000 tax levy. Motion lost later in the meeting (See following motion) Resolution #C-079-15 Moved by Councillor Woo, seconded by Councillor Partner That the question be now put. Carried Council Meeting Minutes - 21 - March 2, 2015 The foregoing Resolution #C-078-15 was then put to a vote and lost on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Corporate Services/Human Resources Consulting Account #100-16-160-00000-7160 Resolution #C-080-15 Moved by Councillor Neal, seconded by Councillor Traill That Schedule “A” of the foregoing Resolution #C-068-15 be amended as follows: That the Corporate Services/Human Resources Consulting Account #100-16-160-00000-7160 be reduced from $7,500 to 0. Motion lost Corporate Services/Human Resources Travel Expense Account #100-16-160-00000-7202 Resolution #C-081-15 Moved by Councillor Neal, seconded by Councillor Cooke That Schedule “A” of the foregoing Resolution #C-068-15 be amended as follows: That the Corporate Services/Human Resources Travel Expense Account #100-16-160-00000-7202 be reduced from $2,500 to $1,000. Carried on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Council Meeting Minutes - 22 - March 2, 2015 Corporate Services/Communications/Tourism Printing Account #100-16-161-00000-7188 Resolution #C-082-15 Moved by Councillor Neal, seconded by Councillor Traill That Schedule “A” of the foregoing Resolution #C-068-15 be amended as follows: That the Corporate Services/Communications/Tourism Printing Account #100-16-161-00000-7188 be reduced from $117,025 to $100,000 for 2015. Motion lost on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Corporate Services/Communications/Tourism Corporate Advertising Account # 100-16-161-00000-7189 Resolution #C-083-15 Moved by Councillor Neal, seconded by Councillor Traill That Schedule “A” of the foregoing Resolution #C-068-15 be amended as follows: That the Corporate Services/Communications/Tourism Corporate Advertising Account #100-16-161-00000-7189 be reduced from $185,500 to $150,000 for 2015. Motion lost on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Council Meeting Minutes - 23 - March 2, 2015 Corporate Services/Communications/Tourism Internal Branding Account #100-16-161-00000- 7190 Resolution #C-084-15 Moved by Councillor Neal, seconded by Councillor Traill That Schedule “A” of the foregoing Resolution #C-068-15 be amended as follows: That the Corporate Services/Communications/Tourism Internal Branding Account #100-16-161-00000-7190 be reduced from $5,000 to $1,000 for 2015. Motion lost Corporate Services/Communications/Tourism Special Events Account #100-16-161-00000-7192 Resolution #C-085-15 Moved by Councillor Neal, seconded by Councillor Traill That Schedule “A” of the foregoing Resolution #C-068-15 be amended as follows: That the Corporate Services/Communications/Tourism – Special Events Account #100-16-161-00000-7192 be reduced from $14,125 to $10,000 for 2015. Motion lost Corporate Services/Communications/Tourism - Tourism Material Distribution Account #100-16-161-00000-7198 Resolution #C-086-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #C-068-15 be amended as follows: That the Corporate Services/Communications/Tourism – Tourism Material Distribution Account #100-16-161-00000-7198 be reduced from $6,500 to $1,000 for 2015. Withdrawn Council Meeting Minutes - 24 - March 2, 2015 Corporate Services/Information Technology Staff Development Account #100-16-162-00000-7203 Resolution #C-087-15 Moved by Councillor Neal, seconded by Councillor Traill That the Corporate Services/Information Technology Staff Development Account #100-16-162-00000-7203 be reduced from $7,500 to $3,000 for 2015. Motion lost on the following recorded vote: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Councillor Cooke √ Councillor Hooper √ Mayor Foster √ Resolution #C-088-15 Moved by Councillor Traill, seconded by Councillor Neal That the foregoing Resolution #C-068-15 be amended as follows: That $30,000 be allocated toward the hiring of four firefighters in 2016 as per the Fire Master Plan. Motion lost Mayor Foster confirmed that before calling the vote on the Main Motion, as amended, each member of Council would be provided an opportunity to make their closing comments on the 2015 Budget. Councillor Neal provided his comments on the 2015 budget. Resolution #C-089-15 Moved by Councillor Neal, seconded by Councillor Traill That the Rules of Procedure be suspended to allow for the introduction of a motion to extend the adjournment hour. Motion lost Council Meeting Minutes - 25 - March 2, 2015 Resolution #C-090-15 Moved by Councillor Partner, seconded by Councillor Hooper That Council recess until 4:00 PM, March 5, 2015 in accordance with the Rules of Procedure. Carried The meeting reconvened at 4:00 PM, March 5, 2015. All members of Council were in attendance. Members of Council presented comments on the 2015 Budget. Resolution #C-068-15 was then put to a vote and Carried as amended on the following recorded vote to reflect a tax levy impact of 3.35% for municipal services and 0.30% for external agencies: Council Member Yes No Declaration of Absent Pecuniary Interest Councillor Cooke √ Councillor Hooper √ Councillor Neal √ Councillor Partner √ Councillor Traill √ Councillor Woo √ Mayor Foster √ Staff Report(s) There were no Staff Reports considered under this Section of the Agenda. Unfinished Business Resolution #C-091-15 Moved by Councillor Neal, seconded by Councillor Partner That the presentation of Roger Anderson, Chair, Regional Municipality of Durham, be received with thanks. Carried By-Laws There were no By-laws considered under this Section of the Agenda. i Council Meeting Minutes - 26 - March 2, 2015 Procedural Notice(s) of Motion There were no Procedural Notices of Motion introduced under this Section of the Agenda. Other Business i i There was no Other Business considered under this Section of the Agenda. Confirming By-Law Resolution #C-092-15 Moved by Councillor Hooper, seconded by Councillor Cooke That leave be granted to introduce By-law 2015-019, being a by-law to confirm the proceedings of the Council of the Municipality of Clarington at a regular meeting held on the 2nd day of March, 2015 and reconvening on the 5t" day of March, 2015; and That the said by-law be approved. Carried Adjournment Resolution #C-093-15 Moved by Councillor Partner, seconded by Councillor Traill That the meeting adjourn at 4:17 PM, March 5, 2015. Carried Ma or nici I ler