HomeMy WebLinkAbout2015-01-13 MinutesNewcastle Memorial Arena Management Board
Municipality of Clarington
Minutes of Meeting – Tuesday, January 13, 2015
(Not yet approved by committee)
In Attendance – Gord Lee, Chair Larry Burke - Vice-Chair
Shea-Lea Latchford, Carol Little, Gord Blaker, Jay Summers, Gord Blaker
Gary Oliver, Bryan Wiltshire
Regrets – Councillor Woo, Councillor Partner.
1. Call to Order – 7:10 P.M.
2. Adoption of Minutes – Motion # 14-033, was proposed: THAT:
The minutes of November 10, 2014 are accepted, as presented.
Moved by: Gary Oliver Seconded by: Gord Blaker
CARRIED
3. Arena Manager’s Report – Bryan n advised that the heater in the Olympia
Room had still not been attended to by the municipality’s operations department.
With the continual cold weather, it was becoming a concern. A quotation from
Pritchard Mechanical of $1,600.00 had been passed on . The following,
Motion # 14-034 was proposed:
THAT: Bryan should make another call to his contact at Operations and if
nothing is forthcoming from the municipality, he proceeds with the replacement
of the broken heater; staying within the quotation of approximately $1,600.00,
Installed.
Snow plowing and salt application in our parking area was discussed. Bryan was
advised to be vigilant of the walking area to the main doors; insuring it was well
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Cleared and/or salted . Also he should determine if and when we require snow
removal from the parking area. Our contract for the parking lot is with Jeff
Stapleton of Sunnyside Acres, in Newcastle. Snow removal or salting the lot is an
extra charge on our contract. The sidewalks on Baldwin and Edward Streets are
being taken care of on a separate agreement with Troy Foster of Newcastle. The
sidewalks are contracted at$125.00 per month for December, January, February
and March . Jeff’s snow plowing of the parking lot is contracted at $130.00 per
plow. Salting or, snow removal at our request,
Bryan also advised: That: both the Chamber of Commerce and Masood
Vatandoust have booked ice for sponsored public skating during the March
Break. Bryan will also consider a public skate time for the February Family Day
Holiday.
4. Financial Report - Accounts receivable were presented for December 31, 2014
indicating $29,537.30 outstanding – 63% being current. Payments in the
amount of approximately $10,000.00 had been received since month –end.
A year-end unofficial income statement had also been provided showing revenue
of $287,880.75 and a net income of $15,377.62. December 31. 2014 also shows
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a balance in our short-term G.I.C. of $40,000.19 The chair will prepare an
income comparison from the past 4-5 year period, for our February meeting,
A 2015 budget forecast will be prepared by the newly appointed board in
February or, March.
5. New Business – The chair advised; applications for appointment to this board
will be forthcoming from the municipality. All current members of our board will
be required to re-apply. The term of the next board co-insides with the term of
council and covers the time period of 2015 through 2018. Applications will be
available at our next meeting or, sooner. Members should visit the Municipality
of Clarington web site for info on re-applying.
6. Adjournment – Motion # 14-035 to adjourn was proposed.
Moved by: Shea-Lea Latchford Seconded by: Gord Blaker
CARRIED