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HomeMy WebLinkAbout2015-03-10 (Special Meeting) Special General Purpose and Administration Committee Minutes March 10, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a Special meeting of the General Purpose and Administration Committee held on Tuesday, March 10, 2015 at 9:30 AM at the Courtice Community Complex. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Municipal Clerk, A. Greentree Sheila Hall, Executive Director, Clarington Board of Trade was also in attendance and participated in the discussions. The Special meeting of the General Purpose and Administration Committee was convened for the purpose of commencing work on the Strategic Business Plan for this term of Council. Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. - 1 - Special General Purpose and Administration Committee Minutes March 10, 2015 Presentations Presentation of Bill Winegard and Dr. Brynn Winegard, Winegard and Company Mayor Foster provided opening comments and stated he was looking forward to working together to identify Council’s goals for the next four years. He introduced Bill Winegard and Dr. Brynn Winegard, consultants facilitating the workshop. Bill Winegard and Dr. Brynn Winegard addressed Committee and as facilitators, detailed the meeting format which would be followed. Using a slide show presentation, the facilitators highlighted the results of the public survey which was conducted in February 2015. Essentially there were six priority themes identified through the survey response analysis. Recess Resolution #GPA-196-15 Councillor Hooper Moved by Councillor Partner, seconded by That the Committee recess for 15 minutes. CARRIED The meeting reconvened at 9:55 AM. Through consensus, the Committee agreed to use the six priority themes as the basis for setting strategic priority themes. The group participated in a brainstorming exercise which resulted in the development of a number of key focus areas within each of the six strategic priority themes. Councillor Traill left the meeting at approximately 10:30 AM. Recess Resolution #GPA-197-15 Councillor Hooper Moved by Councillor Woo, seconded by That the Committee recess for 30 minutes. CARRIED The meeting reconvened at 12:45 PM. Councillor Traill returned to the meeting at approximately 12:50 PM. - 2 - Special General Purpose and Administration Committee Minutes March 10, 2015 I The Committee continued to work through several activities lead by the facilitators, which assisted in narrowing the scope of the key areas of focus. Recess Resolution #GPA-198-15 Moved by Councillor Cooke, seconded by Councillor Woo That the Committee recess for 15 minutes. CARRIED The meeting reconvened at 2:30 PM. Bill and Dr. Winegard led the group through a lengthy discussion on the municipality's vision, priorities and assisted members in determining the level of importance for each priority. Additionally, the group briefly discussed the feasibility of achieving the identified priorities within the term of Council. The workshop concluded with Bill and Dr. Winegard summarizing the outcomes of the exercises and discussions. As well, they highlighted the next steps in the process of developing the 2015-2018 Strategic Business Plan for Clarington. The outcomes of the exercises and discussions will be provided to staff who will report back on the feasibility of the key focus areas. Adjournment Resolution #GPA-199-15 Moved by Councillor Partner, seconded by Councillor Traill That the meeting adjourn at 3:35 PM. w CARRIED FJ 1 MA R EPUTY CLERK i i I - 3 -