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HomeMy WebLinkAbout2015-03-09 General Purpose and Administration Committee Minutes March 9, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a meeting of the General Purpose and Administration Committee held on Monday, March 9, 2015 at 9:30 AM in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner arrived at 9:31 AM Councillor W. Woo arrived at 9:32 AM Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Absent: Councillor C. Traill Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. Announcements Councillor Hooper announced the following:  Bowmanville Eagles, Junior C Hockey Game on Sunday, March 8, 2015 at 6:50 PM at the Garnet B. Rickard Recreation Complex. Councillor Partner arrived at 9:31 AM. - 1 - General Purpose and Administration Committee Minutes March 9, 2015  Clarington Older Adults Association’s St. Patrick’s Day Luncheon on Tuesday, March, 17, 2015 at the Clarington Beech Centre from 11:30 AM to 1:00 PM. Councillor Woo arrived at 9:32 AM. Councillor Partner announced the following:  Oak Ridges Moraine Partnership for 2015 Public Meeting on Monday, March 9, 2015 at the Orono Town Hall from 7:00 PM to 9:00 PM.  Orono United Church’s Ham and Scalloped Potato Dinner on Tuesday, March 10, 2015 at 5:30 PM.  Orono Crown Lands Trust’s Annual General Meeting on Monday, March 10, 2015 at St. Saviours Anglican Church at 6:30 PM.  The Snug St. Patrick’s Day Dance at the Newcastle Town Hall on Saturday, March 14, 2015 at 6:00 PM.  March Break Camp, led by Judy Metcalf, from March 16 to March 20, 2015. Call 905-987-2264 to reserve your spot.  Clarington Public Library’s Natural Landscaping Workshop “Greening Your Grounds” two-part workshop on Monday, March 16, and Monday, March 30, 2015 from 6:30 PM to 9:00 PM.  Kendal Community Hall’s Spring Kick Off on Saturday, March 21, 2015 at 8:00 PM.  Orono Town Hall, Breaking Bread for Afghan Women on Wednesday, March 25, 2015.  Applications are being accepted for Trees for Rural Roads Program until March 31, 2015, contact Central Lake Ontario Conservation Authority for applications for more information contact Kestrel Wraggett at 905-885-8173 or kwraggett@grca.on.ca Recess Resolution #GPA-176-15 Moved by, Councillor Partner, seconded by Councillor Woo That the Committee recess for 5 minutes. CARRIED The meeting reconvened at 9:39 AM. - 2 - General Purpose and Administration Committee Minutes March 9, 2015 Announcements – Continued Councillor Woo announced the following:  Grand Opening of Poppies Cove on Saturday, March 7, 2015 in downtown Bowmanville.  Clarkson Cup, Canadian Woman’s Hockey League Final’s on Saturday, March 7, 2015 at the Markham Centennial Arena.  Highway of Heroes Motorcade for Sgt. Andrew Joseph Dorian on Tuesday, March 10, 2015. Mayor Foster announced the following:  Congratulations to Councillor Traill, Liberal Candidate, Derek Spence, New Democratic Party Candidate, and Minister Erin O’Toole, Conservative Candidate, on being the Durham candidates for the 2015 Federal Election.  Municipality of Clarington’s Strategic Planning Session on Tuesday, March 10, 2015 at 9:00 AM at the Courtice Community Complex. Minutes Resolution #GPA-177-15 Moved by Councillor Neal, seconded by Councillor Cooke That the minutes of the regular meeting of the General Purpose and Administration Committee held on February 23, 2015, be approved. CARRIED Resolution #GPA-178-15 Moved by Councillor Woo, seconded by Councillor Hooper That the minutes of the special meeting of the General Purpose and Administration Committee of February 27, 2015, be approved. CARRIED Councillor Woo chaired this portion of the meeting. - 3 - General Purpose and Administration Committee Minutes March 9, 2015 Public Meeting Subject: (a) Applications for a Zoning By-law Amendment and Draft Plan of Subdivision Applicant: Averton Group Report: PSD-14-15 Carlo Pellarin, Manager of Development Review, made a verbal and electronic presentation to the Committee regarding the application. Garrett Duncan, local resident, spoke in opposition to the application. Mr. Duncan attended the Public Meeting and his main concern is the increased traffic on Elephant Hill Drive. He noted that this street is a hill, there is a great deal of on street parking, and it is a busy street. Mr. Duncan added that this street does not have the capacity for any additional traffic. He explained to the Committee that area residents will now use Elephant Hill Drive as an alternative route to Mearns Avenue to avoid the busy school crossing in the area. Mr. Duncan noted that he would like the street to become a crescent and not a through street. He added that, at the Public Meeting, he was shown traffic study showing that currently 58% traffic turns onto Apple Blossom to avoid the school crossing. Mr. Duncan concluded by stating that he would like Elephant Hill Drive to stay as a court and does not believe that extending Elephant Hill Drive is the best or safest option. Brad Wright, local resident, spoke in opposition to the application. Mr. Wright advised the Committee that he does not have any concerns with the application but he would like to see a parkette included in the new subdivision plans. He also requested that the Elephant Hill Parkette be updated as a result of increased development in that area. Mr. Duncan added that there are more families in the area and this parkette services a large area. He stated that he would like to see a shaded picnic area, water feature, and an overall update to the current park. Mr. Wright worries that the current parkette may be a safety concern. He added that funds should be invested in park development. No one spoke in support of the application. Mike Pettigrew, The Biglieri Group, spoke on behalf of the applicant. He advised the Committee that he attended the site meeting and he supports both the recommendations contained in the report and presentation done by staff. Mr. Pettigrew noted that they have been in discussions with the Engineering Department regarding the grading concerns. He noted that currently the blocks on the north/west side will be used to create two lots out of the existing block and the block on the north side will be dealt with in future developments. Mr. Pettigrew advised the Committee that they are working to ensure the blocks do not become land locked. He addressed the question about keeping the road as a cul-de-sac and advised that, if the road does not continue through, the lots will be land locked. Mr. Pettigrew added that the original plan, in 1996, - 4 - General Purpose and Administration Committee Minutes March 9, 2015 was for Elephant Hill Drive to become a through street. He noted that this design is intended to help improve traffic flow and that through discussions with Engineering Department, the traffic flow in this area will improve. Mr. Pettigrew explained that for Emergency Services a cul-de-sac is not a preferred ending of a long street and that having it connect with Mearns Avenue gives more options for entry into the subdivision. Mr. Pettigrew explained to the Committee that there does not need to be a parkland dedication in every new development and there is the possibility of a cash contribution from the developer to be used to upgrade the existing parkland. He concluded by noting that the subdivision has remained in principal, as approved in 1996, with some reductions to the number of lots, increased lot sizes, and changes to the types of houses due to the change in products. He noted the complication with the grading will be addressed. Subject: (b) Applications for a Zoning By-law Amendment Applicant: Jeffery Homes Inc. Report: PSD-15-15 David Addington, Planner, made a verbal and electronic presentation to the Committee regarding the application. Kevin Gray, local resident, spoke in opposition to the application. Mr. Gray advised the Committee that his main concern is with the water. He explained that he is on a well and during the development of Oshawa dairy farm, there was issues with the water. Mr. Gray asked the Committee who is responsible is there are well issues. He asked if Adelaide Avenue will eventually continue through this development. Mr. Gray added that he would like to know if this is going to happen what the timelines are and if the existing houses will be removed. He concluded by asking if the farm property behind Varcoe Road was sold to Jeffery Homes Inc. and what the plans are for development on the land. Larry Gannon, local resident, spoke in support of the application. Mr. Gannon noted that he supports the parking plan to reduce on street parking. He added that he supports the subdivision plan and believes it will be a positive development. He concluded by noting he was initially concerned with the removal of tree but has since learned of plans to add trees to the area. John Strank, local resident, spoke in opposition to the application. Mr. Strank advised the Committee that there have been many developers visit the area and they were always advised that Adelaide Avenue would come through prior to any development. He concluded by asking if this is still in the plans, as he is concerned with the access and safety to this new development. - 5 - General Purpose and Administration Committee Minutes March 9, 2015 Giuseppe Sacco, local resident, spoke in opposition to the application. Mr. Sacco is concerned with the open space block located to the east. He asked the Committee who owns this space currently. Mr. Sacco concluded by stating that he is concerned if a court is built that his property will be blocked in and reduce his property value. George Downey, local resident, spoke in opposition to the application. Mr. Downey advised the Committee that he is concerned that surveyors who attended the area had advised him that trees were being tagged in the area for a feasibility study to build a road directly behind his property. He noted that he is looking for information regarding any future plans for roads behind Centrefield Drive and Springfield Lane. Michael Fry, D.G. Biddle & Associates, spoke on behalf of the applicant. Mr. Fry thanked staff for the report and advised Committee that they support the recommendations contained in the report. He addressed the request for additional lot coverage and noted that bungalows require more lot coverage than a two-story home and, as a result, they are asking for the lot coverage to be 50%. Mr. Fry added that the lofts on the bungalows are not creating any additional coverage and they are asking the lot coverage to be increased to 55% for the additional coverage for the width increase of the two car garages. He concluded by noting they are requesting the side yard setback be reduced to two metres for corner lots. Mr. Fry added that they want to maintain the current setbacks but the sight triangle makes this a challenge and that is the reason for the request. Recess Resolution #GPA-179-15 Moved by Councillor Hooper, seconded by Councillor Partner That the Committee recess for 10 minutes. CARRIED The meeting reconvened at 10:52 AM. Mayor Foster chaired this portion of the meeting. Delegations Delegation of Oliver Ward, Manantler Craft Brewing Company Inc., Regarding Manufacturer’s Limited Liquor Sales Licence Application Form Oliver Ward, Co-founder and Co-owner, Manantler Craft Brewing Company Inc., was present regarding a request for a manufacturer’s limited liquor sales licence application. He explained that currently they are in possession of the manufacturer’s licence which - 6 - General Purpose and Administration Committee Minutes March 9, 2015 allows them to serve a five ounce sample size and the new licence will allow them to sell a 12 ounce sample size. Mr. Ward concluded by noting that they do not sell passed 9:00 PM so that they do not interfere with the local pubs and bars. He is asking Council for their support to be able to apply for this new licence. Resolution #GPA-180-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Council supports the issuance of the Manufacturer’s Limited Liquor Sales Licence Application to Manantler Craft Brewing Company Inc., to be located at 182 Wellington Street, Bowmanville. CARRIED Heather Brooks and Chris Darling, Central Lake Ontario Conservation Authority, Regarding PSD-018-15, Land Transfer to Central Lake Ontario Conservation Authority at Bowmanville Marsh for Water Control Structure Heather Brooks, Director of Watershed Planning, Central Lake Ontario Conservation Authority was present regarding PSD-018-15, Land Transfer to Central Lake Ontario Conservation at Bowmanville March for Water Control Structure. Ms. Brooks advised the Committee that they agree with and support the recommendations in the report. She noted that they have been conducting reports for over 12 years and listed the areas that are being monitored. Ms. Brooks explained to the Committee that they use this information to assess the health of the wetlands and to determine if restoration is needed. Ms. Brooks provide an update on the current condition of the Bowmanville Marsh. She continued by noting that, by restoring the marsh to the pre Lake Ontario conditions, all of these areas will improve. Ms. Brooks added that building a water control outlet will assist with these issues. She explained that transferring the land to the Conservation Authority will allow them to monitor the water control structure and that they have experience with other water control structures. Ms. Brooks noted that these structures have been shown to improve wetland conditions after installation. She continued by explaining the three phases in this process, the details of each phase, and the grants involved in assisting with the funding of this project. Ms. Brooks provided an update on the work that has been done and that a report should be available shortly. She concluded by noting that the last phase is a three year project and explained the objective for each year. Ms. Brooks added that they will be doing habitat improvement and infrastructure improvement within the marsh. She provided a handout to the Committee showing aerial photos of the area, over the years, and thanked staff and Council for their support with this matter. - 7 - General Purpose and Administration Committee Minutes March 9, 2015 Alter the Agenda Resolution #GPA-181-14 Moved by Councillor Hooper, seconded by Councillor Partner That the agenda be altered to consider report PSD-018-15, Land Transfer to Central Lake Ontario Conservation at Bowmanville Marsh for Water Control Structure at this time. CARRIED Land transfer to Central Lake Ontario Conservation at Bowmanville Marsh for Water Control Structure Resolution #GPA-182-15 Moved by Councillor Hooper, seconded by Councillor Partner That Report PSD-018-15 be received; That the lands at the mouth of the Bowmanville Marsh be declared surplus; That the Bowmanville Marsh parcel be transferred to the Central Lake Ontario Conservation for the construction of a water control structure as outlined in the Bowmanville Marsh Habitat Restoration Project; That Staff work with the Central Lake Ontario Conservation to finalize the alignment of the lands being transferred and prepare a Memorandum of Understanding to the satisfaction of the Director of Planning Services and Director of Engineering Services; and That all interested parties listed in Report PSD-018-15 and any delegations be advised of Council’s decision. CARRIED Closed Session Resolution #GPA-183-15 Moved by Councillor Neal, seconded by Councillor Cooke That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the meeting be closed for the purpose of discussing a proposed or pending acquisition or disposition of land by the municipality or local board. CARRIED - 8 - General Purpose and Administration Committee Minutes March 9, 2015 Rise and Report The meeting resumed in open session at 11:29 AM with Mayor Foster in the Chair. Mayor Foster advised that one item was discussed in “closed” session in accordance with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed. Presentations There were no presentations. Councillor Woo chaired this portion of the meeting. Planning Services Department An Application by Averton Group to Develop 146 Residential Units Resolution #GPA-184-15 Moved by Councillor Neal, seconded by Mayor Foster That Report PSD-014-15 be received; That the applications to amend the draft approved Plan of Subdivision 18T-95030 and Zoning By-law 84-63, submitted by Averton Group, continue to be processed and that a subsequent report be prepared, and That all interested parties listed in Report PSD-014-15 and any delegations be advised of Council’s decision. CARRIED An Application by Jeffery Homes Inc. to Rezone Lands in a Draft Approved Plan of Subdivision Resolution #GPA-185-15 Moved by Councillor Neal, seconded by Councillor Cooke That Report PSD-015-15 be received; That the application to amend Zoning By-law 84-63, submitted by Jeffery Homes Inc., continue to be processed and that a subsequent report be prepared, and That all interested parties listed in Report PSD-015-15 and any delegations be advised of Council’s decision. CARRIED - 9 - General Purpose and Administration Committee Minutes March 9, 2015 Recommendation report for a rezoning application by Sharon Melville to replace two existing dwellings with one new detached dwelling within the floodplain of the Soper Creek Resolution #GPA-186-15 Moved by Councillor Hooper, seconded by Councillor Partner That Report PSD-016-15 be received; That the Zoning By-law amendment application, submitted by Sharon Melville, be approved as contained in Attachment 1 to Report PSD-016-15; That the (H) Holding Symbol on the amended zoning for the subject property, be removed upon issuance of a Central Lake Ontario Conservation Authority Development Permit for the proposal on the subject property; That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-016-15 and Council’s decision; and That all interested parties listed in Report PSD-016-15 and any delegations be advised of Council’s decision. CARRIED Proposed applications by Pollux Developments Inc. to permit a 115 Unit Residential Development Resolution #GPA-187-15 Moved by Councillor Hooper, seconded by Mayor Foster That Report PSD-017-15 be received; That the application for the proposed Draft Plan of Subdivision, submitted by Pollux Developments Inc. to permit the development of 115 residential units, be supported, subject to the conditions contained in Attachment 2 to Report PSD-017-15 and the Region of Durham is satisfied that the necessary forms and insurance have been submitted with respect to the Phase 1 Environmental Assessment; That the Zoning By-law Amendment application, submitted by Pollux Developments Inc., be approved as contained in Attachment 3 to Report PSD-017-15; That, once all conditions contained in the Official Plan and Zoning By-law with respect to the removal of the (H) Holding Symbol are satisfied, the By-law authorizing the removal of the (H) Holding Symbol be approved; - 10 - General Purpose and Administration Committee Minutes March 9, 2015 That the Region of Durham Planning and Economic Development Department and Municipal Property Assessment Corporation be forwarded a copy of Report PSD-017-15 and Council’s decision; and That all interested parties listed in Report PSD-017-15 and any delegations be advised of Council’s decision. CARRIED Recess Resolution #GPA-188-15 Moved by Mayor Foster, seconded by Councillor Cooke That the Committee recess for one hour. CARRIED The meeting reconvened at 1:00 PM with Councillor Partner chairing this portion of the meeting. Engineering Services Department There were no reports to be considered under this section of the Agenda. Operations Department Sidewalk Snow Removal and Clearing Resolution #GPA-189-15 Moved by Councillor Woo, seconded by Councillor Cooke That Report OPD-002-15 be received; and That all interested parties listed in Report OPD-002-15 and any delegations be advised of Council’s decision. CARRIED - 11 - General Purpose and Administration Committee Minutes March 9, 2015 Councillor Cooke chaired this portion of the meeting. Emergency and Fire Services Department Emergency Services Activity Report - 2014 Resolution #GPA-190-15 Moved by Councillor Woo, seconded by Mayor Foster That Report ESD-001-15 be received for information. CARRIED Community Services Department There were no reports to be considered under this section of the Agenda. Clerk’s Department There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. Corporate Services Department Purchasing By-Law - Update 2015 Resolution #GPA-191-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Report COD-004-15 be received; That the updated By-law attached to Report COD-004-15 as Attachment 1 be passed; and That any interested parties listed in Report COD-004-15 be advised of Council’s decision. CARRIED - 12 - General Purpose and Administration Committee Minutes March 9, 2015 Review and Renewal of Corporate Purchasing Card Services Resolution #GPA-192-15 Moved by Councillor Cooke, seconded by Councillor Woo That Report COD-005-15 be received; That the Municipality of Clarington, at no charge to the Municipality, enter into a Client Supplier Agreement with the Bank of Montreal (BMO) for Corporate Purchasing Card Services in accordance with all terms and conditions of the Ontario Education Collaborative Marketplace (OECM) Master Agreement that expires May 31, 2018, with an optional two-year extension; and That any interested parties listed in Report COD-005-15 and any delegations be advised of Council’s decision. CARRIED Bridge & Culvert Repairs Resolution #GPA-193-15 Moved by Councillor Partner, seconded by Councillor Hooper That Report COD-006-15 be received; That All Services Inc., Courtice, Ontario, with a total bid amount of $301,932.10 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-1, be awarded the contract for the Bridge and Culvert Repairs as required by the Municipality of Clarington, Engineering Department; That the total funds required in the amount of $332,500.00 (net HST Rebate), including construction cost of $301,932.10 and $30,567.90 contingency, be drawn from the following accounts: Structures Rehabilitation 110-32-330-83275-7401 (2014) $ 235,000.00 Roadside Protection Program 110-32-330-83338-7401 (2014) $ 88,000.00 Bridge Maintenance 100-36-380-10200-7112 (2014/15) $ 9,500.00 That all interested parties listed in Report COD-006-15 and any delegations be advised of Council’s decision. CARRIED - 13 - General Purpose and Administration Committee Minutes March 9, 2015 2015 Day of Mourning Resolution #GPA-194-15 Moved by Councillor Partner, seconded by Councillor Woo That Report COD-007-15 be received; That Tuesday, April 28, 2015 be proclaimed as the 2015 Day of Mourning; and th That permission be granted to lower the flag in 2015, and future April 28 dates, in recognition of workers who have been killed or injured. CARRIED Finance Department There were no reports to be considered under this section of the Agenda. Solicitor’s Department There were no reports to be considered under this section of the Agenda. Chief Administrative Officer There were no reports to be considered under this section of the Agenda. Unfinished Business There were no items to be considered under this section of the Agenda. Other Business Councillor Hooper announced the following:  Bowmanville Eagles Junior C Hockey Team won the Cougar Cup on Sunday, March 9, 2015.  Grand re-opening of Bulk Barn in Bowmanville on Thursday, March 12, 2015. Communications There were no items considered under this section of the Agenda. - 14 - General Purpose and Administration Committee Minutes March 9, 2015 Confidential Reports There were no items considered under this section of the Agenda. Adjournment Resolution #GPA-195-15 Moved by Councillor Partner, seconded by Councillor Woo i That the meeting adjourn at 1:30 PM. CARRIED 1. MAYOR DEPUTY CL - 15 -