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HomeMy WebLinkAbout2015-02-27 (Special Budget Meeting) Special General Purpose and Administration Committee Minutes February 27, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a meeting of the Special General Purpose and Administration Committee held on Monday, February 27, 2015 at 9:30 AM in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Partner Councillor C. Traill Councillor W. Woo Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Deputy Treasurer, L. Gordon Municipal Clerk, A. Greentree Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Director of Emergency & Fire Services, G. Weir Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting. - 1 - Special General Purpose and Administration Committee Minutes February 27, 2015 Delegations Delegation of Gail Rickard, Chair, and Linda Kent, Library Director, Clarington Public Library, Regarding the 2015 Budget Gail Rickard, Chair, and Linda Kent, Library Director, Clarington Public Library addressed the Committee regarding their 2015 budget request, with a verbal presentation to accompany an electronic presentation. Ms. Rickard introduced other members of the Library Board who were in the audience. She outlined the 2015 budget request from the Library Board, which includes an increase of 2.37% over 2014 for a total request of $2,892,478. Ms. Rickard noted that the per capita library costs are the lowest of all the comparative municipalities based on the Municipal Performance Measurement Program for 2013. She added that 2014 has been the most successful year to date and the library has had a 97.8% increase in growth, with 1.4 million visits. Ms. Rickard noted that, over the past five years, there has been an increase in library and website visits. She explained the Web App and added that the Web App accounted for 18% of the yearly visits. Ms. Rickard noted that there has been an increase in eCirculations, program attendance, new partnerships, and eResource usage. Ms. Rickard continued by highlighting the library’s special events, community engagement, core services, and the Courtice branch expansion. Ms. Rickard shared a video clip from a program offered through the library. She concluded by highlighting some of the community partners of the library and advised the Committee that Linda Kent was present to answer questions. Delegation of Chris Newman, Coordinator, Firehouse Youth, and Judy Gales, Manager, Community and Youth Justice Services, Regarding the 2015 Budget Chris Newman, Coordinator, Firehouse Youth, was present regarding their 2015 budget request with a verbal presentation to accompany an electronic presentation. Mr. Newman highlighted the Firehouse Youth successes for 2014 including an increase in youth attendance, new partnerships, new programs, and proactive involvement in the community. He continued by thanking all of the their community partners, with a special thank you to the Visual Arts Cent and the Clarington Older Adults Centre, who have both collaborated with them for various programs. Mr. Newman provided a listing of annual fundraising events held in 2014. He provided the Committee with statistics on usage which included 326 serviced youth clients and a total of 3,365 visits in 2014. Mr. Newman reminded the Committee of the 2015 events and fundraisers. He highlighted some of the new initiatives and programs for 2015 that include: Youth Week, Run for Me Run for Us, Youth Safety, Music Madness, and the Bowmanville High School After School initiative. - 2 - Special General Purpose and Administration Committee Minutes February 27, 2015 Suspend the Rules Resolution #GPA-115-15 Moved by Councillor Woo, seconded by Councillor Partner Resolution #GPA-116-15 That the rules be suspended to allow Chris Newman to speak for an additional three minutes. CARRIED Mr. Newman concluded by noting that the 2015 municipal budget request includes a $2,200 increase and that this is the first increase request since 2012 and constitutes approximately $.65 increase per visit. He added that this will assist with the increase in the cost of programing. He added that they are assisting in offsetting this increase by increased fundraising in 2015. Delegation of Craig Ryan, Board President, and James Campbell, Executive Director/Curator, Visual Arts Centre Of Clarington, Regarding The 2015 Budget James Campbell, Executive Director/Curator, Visual Arts Centre (VAC) of Clarington, was present regarding their 2015 budget request. Mr. Campbell thanked the Municipal staff for their support on various projects. Ms. Campbell highlighted some of the events at the VAC which included: the Old Mill, Local Shows that celebrate local art, the high school art show, 100 Small Painting Show, Juried Art Show, and curated exhibitions. He provided an overview of the Strategic Plan for 2015 to 2018 and Slate Magazine, which features an artist opening an exhibit at the VAC. Mr. Campbell noted that the educational programming is always increasing and acknowledged the VAC program coordinator. He added that two grants have enabled the VAC to hire two secondary students to teach programs. Mr. Campbell highlighted the collaborations with community groups and the 2014 events and programs. Mr. Campbell noted the Strategic Plan that was provided to Council for review. Mr. Campbell advised the Committee that the 2015 municipal budget request includes a 2% increase of approximately $4000. He explained that the VAC has built up a reserve fund of approximately $55,000 from various events and donations. Mr. Campbell concluded by noting that although there are many ways that they could use the reserve funds immediately they are resisting using the funds and hope to continue to have it increase. Delegation of Michael Adams, Executive Director, Clarington Museums & Archives, Regarding the 2015 Budget Michael Adams, Executive Director, Clarington Museums & Archives, was present regarding their 2015 budget request, with a verbal presentation to accompany an electronic presentation. Mr. Adams noted that he is the new Executive Director to the - 3 - Special General Purpose and Administration Committee Minutes February 27, 2015 Museum. He continued by giving an overview of how the museum operates, how they are supported financially, what they do within the Municipality, and the Mission and Vision for the Museum. Mr. Adams noted that the 2015 municipal budget request includes a 2.5% increase for a total request of $277,101. He added 2015 Community Museum Operating Grant planning is already in the works. Mr. Adams highlighted the exhibits and events, and the programs and outreach to the community. He reviewed the targets for 2015, management priorities, and the community collaborations, and the sponsorship and educations program opportunities for 2015. He concluded by thanking members of Council and municipal staff. Delegation of Sally Barrie, Administrator – Home Support, Community Care Durham, Regarding the 2015 Budget Sally Barrie, Administrator – Home Support, Community Care Durham (CCD), was present regarding their 2015 budget request, with a verbal presentation to accompany an electronic presentation. Ms. Barrie introduced other members of the CCD who were in the audience. She gave a brief overview of CCD including what their goals and objectives are. Ms. Barrie noted the approximate funding support from both the Municipality and from the community. She explained some of the types of services which CCD delivers and specifically the programs offered in Clarington. Ms. Barrie provided an overview of some statistics regarding the participants and volunteers involved in the programs and services offered. Ms. Barrie noted that the hundreds of volunteers (whose service hours value at approximately $675,000 per year) help to deliver the services. She added that CCD has many community partnerships that contribute to the success of the programs and services offered. Ms. Barrie concluded by thanking Council and staff for their continued support of the CCD. Delegation of Cathie Ward, President, Clarington Older Adult Centre Board, and Angie Darlison, Executive Director, Clarington Older Adult Centre, Regarding the 2015 Budget Angie Darlison, Executive Director, Clarington Older Adult Centre (COAA), was present regarding their 2015 budget request, with a verbal presentation to accompany an electronic presentation. She noted the main objective of the COAA is to promote health and happiness within Clarington. Ms. Darlison provided the Committee with a comparison of membership numbers from 1998 to 2014, and statistics on visits to the Clarington Beech Centre. She added that the growth and memberships are continuously increasing and listed some of the key daily, weekly, and monthly programs and events. Ms. Darlinson reviewed the 2015 budget request of $310,000 and reviewed the 2014 financials of the COAA. She added that all funds provided by the Municipality are received with a promise to serve the members of the community. Ms. Darlinson noted the fundraising goals of the COAA have increased by approximately $28,000 and that the COAA Board and Staff work hard at providing quality programing for the residents of Clarington. Ms. Darlison explained that volunteers are very - 4 - Special General Purpose and Administration Committee Minutes February 27, 2015 important to the COAA and noted that the COAA has 232 registered volunteers (whose service hours value at approximately $357,000 per year). She concluded her presentation by noting that, as promised to Council last year, they have expanded their service sites to all areas of Clarington and not just the “Beech”. Ms. Darlinson added that the COAA strives to provide fiscally responsible, caring and offer community programs for the residents of Clarington. Recess Resolution #GPA-117-15 Moved by Councillor Woo, seconded by Councillor Partner That the Committee recess for 15 minutes. CARRIED The meeting reconvened at 11:25 AM. Presentations Presentation of Nancy Taylor, Director of Finance/Treasurer – 2015 Municipal Budget Nancy Taylor, Director of Finance/Treasurer made a verbal and electronic presentation regarding the 2015 Draft Municipal Budget. Ms. Taylor discussed charts regarding the following topics:  An increase on an average house (valued at $285,800) is approximately $11.85 per each 1%  Financial indicators: Average household income in Clarington (high) o Net municipal levy per capita comparison with selected municipalities o Net municipal levy per capita comparison showing Clarington trends o Property taxes as a percentage of income o How each $100 of Clarington Local Levy is utilized in a 2015 Budget o Budget Deliverables o 2015 BMA Statistics o  2015 Budget Overview with a proposed 2.95% increase after growth has been applied at 1.78%, including external agencies, without options. 1% is approximately $454,000  Looking forward to 2016  Budget Impact Summary - 5 - Special General Purpose and Administration Committee Minutes February 27, 2015 Finance Department 2015 Current and Capital Budget Resolution #GPA-118-15 Moved by Councillor Hooper, seconded by Councillor Partner That Report FND-003-15 be received; That Council approve the 2015 Operating and Capital budget as outlined in Schedule “A”, at an estimated tax levy impact of 2.65% (exclusive of tax policy impacts), as directed in FND-003-15; That Council provide direction on the items listed as Priority “B” for consideration, as itemized in Schedule “B”; That Council provide direction on the grants for external agencies per their requests itemized in Schedule “C”, at an estimated tax levy impact of 0.30%; That Schedules “D”, “E” and “F” outlining Reserve and Reserve Fund Contributions and new Reserve/Reserve Funds be approved; That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund to offset the tax rate impact; That Council approve the transfer of $1 million to the Fire Equipment Reserve Fund and $1 million to the Operations Fleet Reserve Fund from the Rate Stabilization Reserve Fund; That the financing of Capital projects, as outlined in the documents attached to Report FND-003-15 be approved; That the external agencies, referred to in Schedule “C” be advised of Council’s decision regarding their grant request; That Council authorize the Mayor’s Golf Tournament to take place for 2015 to 2018, at no cost to the tax base with the net proceeds from the Mayor’s Golf Tournament to be directed to Big Brothers and Sisters of Clarington (2015), Clarington Museums (2016), the Clarington Project of Oshawa/Clarington Community Living (2017) and the Bowmanville Hospital Association (2018); - 6 - Special General Purpose and Administration Committee Minutes February 27, 2015 That any cash flow shortfall in the Development Charges Reserve Funds be interim financed from the Municipal Capital Works Reserve Fund and General Municipal Reserve Fund, to be repaid with interest as cash flow permits; That Lennis Trotter and Mike Chesson be advised of Council’s decision with respect to their request for funding support for the Children’s Safety Village; That Report FND-003-15 be adopted by resolution in accordance with provisions of Ontario Regulation 284/09 of the Municipal Act, 2001; and That the appropriate By-laws to levy the 2015 tax requirements for Municipal, Regional and Education purposes be forwarded to Council for approval, once final tax policy information is available. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-119-15 Moved by Councillor Woo, seconded by Councillor Partner That item #8 of Schedule of “B”, Proposed New Staff with and annual cost of $335,000 with hiring date as of September 1, 2015 with a total 2015 tax levy impact to be $130,333 be approved. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-120-15 Moved by Councillor Traill, seconded by Councillor Neal That each of the staffing positions in Section 4 of Report FND-004-15 be divided and considered separately. MOTION WITHDRAWN - 7 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-121-15 Moved by Councillor Traill, seconded by Councillor Hooper That the foregoing Resolution GPA-119-15 be amended to add the following: “That the Senior Planning 2 position (3 year contract for the zoning by-law), be approved with an annual cost of $90,000, with the hiring start date of October 1, 2015, and be funded from a reserve fund at the discretion of the Treasurer.” CARRIED Resolution #GPA-122-15 Moved by Councillor Cooke, seconded by Councillor Hooper That the foregoing Resolution #GPA-119-15 be amended to insert the following at the end: “except for the student positions which will begin or about May 1, 2015.” CARRIED Resolution #GPA-123-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-119-15 be amended to reduce the annual cost from $335,000 to $50,000 excluding the student positions. MOTION LOST The foregoing Resolution #GPA-119-15 was then put to a vote and carried as amended. Resolution #GPA-124-15 Moved by Councillor Traill, seconded by Councillor Cooke That Item #4 of Schedule “B”, Planning Capital Tax Levy Increase to Land Acquisition, in the amount of $74, 000 be approved and funded from through the rate stabilization fund; That Item #15 of Schedule “B”, Bldg Maint – Annual Envelope Improvement, in the amount of $10, 000 be approved and funded from the 2015 tax levy; and - 8 - Special General Purpose and Administration Committee Minutes February 27, 2015 That Item #21 of Schedule “B”, CIP, in the amount of $9,000 be approved and funded from the 2015 tax levy. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-125-15 Moved Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-124-15, being Items #4, #15, and #21, of Schedule “B” be divided and considered separately. CARRIED That Item #4, of Schedule “B, Planning Capital, in the amount of $74,000 be approved and funded through the rate stabilization fund, was then put to a vote and the motion lost. That Item #15 of Schedule “B”, Bldg Maintenance – Annual Envelope Improvements, be approved in the amount of $10,000, and funded through the 2015 tax levy, was then put to a vote and carried. That Item #21 of Schedule “B”, CIP Programs, be approved in the amount of $9,000, and funded through the 2015 tax levy, was then put to a vote and carried. Resolution #GPA-126-15 Moved by Councillor Partner, seconded by Councillor Cooke Whereas the Municipality of Clarington has been advised that it will receive $463,428.61 as an interim payment from the Ontario Ice Storm Assistance Program; Now therefore be it resolved that Items #5, #6 and #7 of Schedule “B” to Report FND-003-15, totalling $75,000 pertaining to transfers to reserve funds in service areas impacted by the ice storm, be funded from the interim payment; That Items #17, #18, #19 of Schedule “B”, totalling $25,000 pertaining to trees, be funded from the interim payment; That Item #3 of Schedule “B’’, additional rural road resurfacing, be approved in a one time amount of $100,000 funded from the interim payment; - 9 - Special General Purpose and Administration Committee Minutes February 27, 2015 That the balance of the interim payment from the Ice Storm Assistance Program be transferred to the operations fleet reserve fund for $200,000 and the Fire Fleet Reserve Fund for $63,428.61 to reflect the extensive wear and tear on these fleet vehicles in addressing the ice storm response and cleanup. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Recess Resolution #GPA-127-15 Councillor Hooper Moved by Councillor Cooke, seconded by That the Committee recess for 15 minutes. CARRIED The meeting reconvened at 1:01 PM. 2015 Current and Capital Budget– Continued Resolution #GPA-128-15 Moved by Councillor Neal, seconded by Councillor Partner That the foregoing Resolution #GPA-126-15 be amended by adding the following to the end of the second last paragraph: “That an additional $100,000 be approved and funded through the 2015 tax levy.” MOTION LOST Resolution #GPA-129-15 Moved by Councillor Traill, seconded by Councillor Hooper That the foregoing Resolution #GPA-126-15 be amended by adding the following to the end of the second last paragraph: “and a one-time amount of $100,000 be approved and funded through the Rate Stabilization Fund;” CARRIED The foregoing Resolution #GPA-126-15 was then put to a vote and carried as amended. - 10 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-130-15 Moved by Councillor Hooper, seconded by Councillor Cooke That Item #1 of Schedule “B”, Electronic Agendas (Hardware and Software) in the amount of $42,000 be approved and funded through the Impact Escrow Account Fund. CARRIED Resolution #GPA-131-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Items #2, #10, #11 and 12 of Schedule “B” be included in the 2015 budget. CARRIED AS AMENDED LATER IN THE MEETING (See following motions) Resolution #GPA-132-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-131-15, being Items #2, #10, #11 and #12, of Schedule “B”, be divided to considered separately. MOTION WITHDRAWN Resolution #GPA-133-15 Moved by Councillor Traill, seconded by Councillor Cooke That the foregoing Resolution #GPA-131-15, being Items #2, #10, #11 and #12, of Schedule “B”, be divided to consider each Item on a separate vote. CARRIED The following was before Committee: “That Item #2 of Schedule “B”, ESD – Diesel Vehicle Exhaust System Upgrade in the amount of $50,000 be approved.” - 11 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-134-15 Moved by Councillor Cooke, seconded by Councillor Hooper That the foregoing Resolution #GPA-131-15 be amended to add the following to the end of Item #2: “and be funded from Fire Equipment Reserve Fund.” The portion of Resolution #GPA-131-15 dealing with Item #2 was then put to a vote and carried as amended. The following was before the Committee: “That Item #10 of Schedule “B”, ESD – Station 1 kitchen and various improvements in $10,000.” Resolution #GPA-135-15 Moved by Councillor Partner, seconded by Councillor Trail That the foregoing resolution #GPA-131-15 be amended to add the following at the end: “and be funded through the Fire Equipment Reserve Fund.” The portion of Resolution #GPA-131-15 dealing with Item #10 was then put to a vote and carried as amended. That Item #11 of Schedule “B”, ESD-training supplies, be approved in the amount of $5000 and funded from the 2015 tax levy. That Item #12 from Schedule “B”, P/T Firefighter Training Pay Increase be approved in the amount of $60,000 and funded from the 2015 tax levy. CARRIED Resolution #GPA-136-15 Moved by Councillor Woo, seconded by Councillor Hooper That Item #22 of Schedule “B”, Children’s Safety Village Grant be approved in the amount of $15,000, and funded from the 2015 tax levy. MOTION LOST - 12 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-137-15 Moved by Councillor Partner, seconded by Councillor Hooper That Item #9 of Schedule “B”, Clerk’s Office Furniture, be approved in the amount of $5000 and funded through the 2015 tax levy. MOTION LOST Resolution #GPA-138-15 Moved by Councillor Hooper, seconded by Councillor Partner That Item #20 of Schedule “B”, Priority Green, be approved in the amount of $12,000 and funded through external contributions. CARRIED Resolution #GPA-139-15 Moved by Councillor Woo, seconded by Councillor Partner That Item #13 of Schedule “B”, ENG – Streetlight Inventory and Design Review, be approved in the amount of $25,000 and funded through the 2015 tax levy. MOTION WITHDRAWN LATER IN THE MEETING (See following motion ) Recess Resolution #GPA-140-15 Moved by Councillor Neal, seconded by Councillor Partner That the Committee recess for 10 minutes. CARRIED The meeting reconvened at 2:03 PM. The foregoing Resolution #GPA-139-15 was then withdrawn by the mover. - 13 - Special General Purpose and Administration Committee Minutes February 27, 2015 2015 Current and Capital Budget – Continued Resolution #GPA-141-15 Moved by Councillor Woo, seconded by Councillor Traill That Item #13 of Schedule “B”, ENG – Streetlight Inventory and Design Review, be approved in the amount of $50,000 and funded through the 2015 tax levy. CARRIED Resolution #GPA-142-15 Moved by Councillor Partner, seconded by Councillor Woo That Item #16 of Schedule “B”, Bldg Maint – ES1 Controls, be approved in the amount of $5000 and funded by the 2015 tax levy. CARRIED Resolution #GPA-143-15 Moved by Councillor Hooper, seconded by Councillor Neal That Community Care 2015 Budget Request as outlined in Schedule “C” be approved in the amount of $29,532. CARRIED Resolution #GPA-144-15 Moved by Councillor Hooper, seconded by Councillor Partner That the 2015 Budget Request from the Clarington Older Adult Centre, in the amount of $310,000 be approved, with the additional increase portion over the 2014 approved budget in the amount of $55,000 to be held back by the Municipality until such time as the Older Adult Community Strategy has been addressed by Council. CARRIED LATER IN THE MEETING (See following motion) Resolution #GPA-145-15 Moved by Councillor Neal, seconded by Councillor Traill That the foregoing Resolution #GPA-144-15 be amended to reduce the hold back from $55,000 to $50,000. MOTION LOST The foregoing Resolution #GPA-144-15 was put to a vote and carried. - 14 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-146-15 Moved by Councillor Neal, seconded by Councillor Hooper That the Clarington Public Board 2015 Budget Request be approved in the amount of $2,892,478. CARRIED Resolution #GPA-147-15 Moved by Councillor Neal, seconded by Councillor Woo That the Clarington Museum 2015 Budget Request be approved in the amount of $277,101. CARRIED Resolution #GPA-148-15 Moved by Councillor Woo, seconded by Councillor Hooper That the Visual Arts Centre 2015 Budget Request be approved in the amount of $202,661. CARRIED Resolution #GPA-149-15 Moved by Councillor Partner, seconded by Councillor Woo That the Newcastle Community Hall Board 2015 Budget Request approved in the amount of $18,000. CARRIED Resolution #GPA-150-15 Moved by Councillor Partner, seconded by Councillor Woo That Orono Cemetery Board 2015 Budget Request be approved in the amount of $10,000. CARRIED - 15 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-151-15 Moved by Councillor Hooper, seconded by Councillor Neal That the Firehouse Youth 2015 Budget Request be approved in the amount of $57,200. CARRIED Resolution #GPA-152-15 Moved by Councillor Woo, seconded by Councillor Traill That Item #51 of Schedule “A”, Proposed New Staff-Accessibility for Ontarians with Disabilities Act Co-ordinator (H&S also) be reduced from $65,000 to $38,000 with a May 1, 2015 start date and funded from the 2015 tax levy. MOTION WITHDRAWN Resolution #GPA-153-15 Moved by Councillor Woo, seconded by Councillor Hooper That Item #51 of Schedule “A”, Proposed New Staff-Accessibility for Ontarians with Disabilities Act Co-ordinator (H&S also) be approved as recommended by Staff, and funded from the 2015 tax levy. CARRIED Resolution #GPA-154-15 Moved by Councillor Traill, seconded by Councillor Cooke That Item #74 of Schedule “A”, PanAm Games in the amount of $10,000 be deleted. CARRIED Resolution #GPA-155-15 Moved by Councillor Partner, seconded by Councillor Neal That Account #100-28-130-00000-7132 - EMS Admin Phone/Fax as stated on Page 63 of the draft budget binder, be reduced from $70,000 to $55,000. MOTION WITHDRAWN - 16 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-156-15 Moved by Councillor Partner, seconded by Councillor Cooke That the EMS Admin Phone/Fax budget as stated on Page 63 of the draft budget binder, Account #100-28-130-00000-7132, be reduced by $15,000, from $70,000 to $55,000, with $10,000 being reallocated to emergency related grants administered through the Fire Administration budget section. CARRIED Resolution #GPA-157-15 Moved by Councillor Neal, seconded by Councillor Traill That the Oper. Grant – Unallocated as stated on Page 125 of the draft budget binder, Account #100-42-473-20999-7600, be reduced from $100,000 to $75,000. MOTION LOST Resolution #GPA-158-15 Moved by Councillor Hooper, seconded by Councillor Partner That Item #75 of Schedule “A”, the New Years Eve Event be increased to $4000 for Community Events with no less than $2000 being spent on the New Year’s Eve Event. CARRIED Resolution #GPA-159-15 Moved by Councillor Partner, seconded by Councillor Hooper That the Clerk’s - Livestock Expense as stated on page 45 of the draft budget binder, Account #100-19-130-0000-7242, be reduced by $10,000 from $30,000 to $20,000. CARRIED Resolution #GPA-160-15 Moved by Councillor Neal, seconded by Councillor Traill That the Comm/Tour – Printing expense as stated on page 37 of the draft budget binder, Account #100-16-161-00000-7188, be reduced from $117,025 to $100,000. MOTION LOST - 17 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-161-15 Moved by Councillor Hooper, seconded by Councillor Woo That the expense, H/R – Bank S/C Other, as stated on page 36 of the draft budget binder, Account 100-16-160-00000-7303, be reduced from $74,725 to $65,000. CARRIED Resolution #GPA-162-15 Moved by Councillor Woo, seconded by Councillor Hooper That Item #45, CLD-Increased Tax Levy to Capital (the Municipal Law Enforcement Vehicle to replace the 2005 Pontiac Pursuit, Project #19-191-14001), be deleted from the 2015 budget and deferred to the 2016 budget. CARRIED Resolution #GPA-163-15 Moved by Councillor Partner, seconded by Councillor Hooper That Capital Project 32-325-15107, Newcastle Leash Free Park, in the amount of $105,000, be deleted; and That $105,000 be allocated to fund the construction of the Clarington Fields Washroom Facilities. MOTION WITHDRAWN Resolution #GPA-164-15 Moved by Councillor Neal, seconded by Councillor Traill That the expense of Comm/Tour – Corp Adv’t as stated on page 37 of the draft budget binder, Account #100-16-161-00000-7189, be reduced from $185,850 to $150,000. MOTION LOST Resolution #GPA-165-15 Moved by Councillor Neal, seconded by Councillor Traill That the following budget line item accounts be amended as follows: That the expense of Comm/Tour – Internl Branding P as stated on page 37 of the draft budget binder Account# 100-16-161-00000-7190 be reduced from $5000 to $1000. - 18 - Special General Purpose and Administration Committee Minutes February 27, 2015 That the expense of Comm/Tour – Tourm Matl Distr as stated on page 37 of the draft budget binder, Account 100-16-161-00000-7198, be reduced from $6500 to $1000. That the expense of Comm/Tour – Travel Expense as stated on page 37 of the draft budget binder, Acccount #100-16-161-00000-7202, be reduced from $6000 to $2500. That the expense of Comm/Tour – Staff Development as stated on page 37 of the draft budget binder, Account #100-16-161-00000-7203, be reduced from $6500 to $3500. MOTION LOST Resolution #GPA-166-15 Moved by Councillor Hooper, seconded by Councillor Woo That the expense of Building Hall Board – Special Equipment as stated on page 93 of the draft budget binder, Account #100-36-370-10195-7204, be reduced by $10,000 from $28,600 to $18,600. CARRIED Resolution #GPA-167-15 Moved by Councillor Woo, seconded by Councillor Traill That the expense of Info Tech – H/W Mtnce Contract as stated on page 39 of the draft budget binder, Account #100-16-162-00000-7146, be reduced from $55,000 to $45,000. CARRIED Recess Resolution #GPA-168-15 Moved by Councillor Partner, seconded by Councillor Traill That the Committee recess for 10 minutes. CARRIED The meeting reconvened at 4:37 PM. Resolution #GPA-169-15 Moved by Councillor Traill, seconded by Councillor Neal That funds be set aside from the Rate Stabilization Fund in the amount of $85,000 to hire four full time fire fighters, projected for 2016, to be hired in the fourth quarter of 2016, as per the Master Fire Plan. MOTION LOST - 19 - Special General Purpose and Administration Committee Minutes February 27, 2015 Resolution #GPA-170-15 Moved by Councillor Partner, seconded by Councillor Woo That Item #14 of Schedule “B”, Bldg Maint – Station 5 Bay Doors, Preventative Maintenance for Overhead doors be approved in the amount of $10,000, and funded through the 2015 tax levy. CARRIED Resolution #GPA-171-15 Moved by Councillor Neal, seconded by Councillor Traill That the expense of Info Tech – S/W Mtnce Contract as stated on page 39 of the draft budget binder, Account #100-16-162-00000-7148, be reduced from $250,000 to $225,000. CARRIED Resolution #GPA-172-15 Moved by Councillor Neal, seconded by Councillor Traill That the expense of Info Tech –Staff Development as stated on page 39 of the draft budget binder, Account #100-16-162-00000-7203, be reduced from $7,500 to $3,000. MOTION LOST Resolution #GPA-173-15 Moved by Councillor Hooper, seconded by Councillor Partner That $175,000 per annum, from the 2015 tax levy, be transferred to a reserve fund for the creation of washroom facilities at Clarington Fields. MOTION LOST Resolution #GPA-174-15 Moved by Councillor Hooper, seconded by Councillor Partner That $150,000 per annum, from the 2015 tax levy, be transferred to a reserve fund for the creation of washroom facilities at Clarington Fields. CARRIED The foregoing Resolution #GPA-118-15 was then put to a vote and carried. - 20 - i i Special General Purpose and Administration Committee Minutes February 27, 2015 I Unfinished Business There were no items to be considered under this section of the Agenda. Adiournment Resolution #GPA-175-15 Moved by Councillor Partner, seconded by Councillor Hooper That the meeting adjourn at 5:28 PM. CARRIED L MAYOR / DEPUTY CLERK i - 21 - I i