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Home My WebLink AboutCOD-006-15 Clarington Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: March 9, 2015 Report Number: COD-006-15 Resolution: e ` ` _ File Number: CL2015-1 By-law Number: Report Subject: Bridge & Culvert Repairs Recommendations: 1. That Report COD-006-15 be received; 2. That All Services Inc., Courtice, Ontario with a total bid amount of $301,932.10 (net H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-1 be awarded the contract for the Bridge and Culvert Repairs as required by the Municipality of Clarington, Engineering Department; 3. That the total funds required in the amount of$332,500.00 (net HST Rebate) including construction cost of $301,932.10 and $30,567.90 contingency be drawn from the following accounts: Structures Rehabilitation 110-32-330-83275-7401 (2014) $ 235,000.00 Roadside Protection Program 110-32-330-83338-7401 (2014) $ 88,000.00 Bridge Maintenance 100-36-380-10200-7112 (2014/15) $ 9,500.00 4. That all interested parties listed in Report COD-006-15 and any delegations be advised of Council's decision. Municipality of Clarington Report COD-006-15 Page 2 Report Overview To request authorization from Council to award the contract for the Bridge and Culvert Repairs as required by the Municipality of Clarington's Engineering Department. 1 . Background Tender specifications were provided by Engineering Department for the Bridge and Culvert Repairs. Tender#CL2015-1 was prepared and posted on the Municipality of Clarington's website. Notification of the availability of the document was posted on the Ontario Public Buyer's Association website and the Daily Commercial News. Twenty-seven companies registered as downloading the document.. The Tender closed Friday, February 13, 2015. 2. Bridge and Culvert Repair Three tenders were received in response to the tender call. Bids were reviewed and tabulated (see Attachment 1). All submissions were deemed to be compliant. After review and analysis of the bid the Engineering Department and Purchasing Services it was mutually agreed that the low bidder, All Services Inc. be recommended for the award of contract CL2015-1 for the Bridge & Culvert Repair work as required by the Municipality. All Services Inc. has completed several projects for the Municipality of Clarington in the past. 3. Financial and Budget Considerations The total project cost of$ 332,500.00 includes the construction costs of $301,932.10 (net H.S.T. Rebate), the total bid from All Services Inc., and project contingency of $30,567.90 net H.S.T. Rebate). Structures Rehabilitation $ 235,000.00 110-32-330-83275-7401 (2014) Roadside Protection Program $ 88,000.00 110-32-330-83338-7401 (2014) Bridge Maintenance $ 9,500.00 100-36-380-10200-7112 (2014/2015) Municipality of Clarington Report COD-006-15 Page 3 4. Concurrence This report has been reviewed by Tony Canella, Director of Engineering Services, and concurs with the recommendations. 5. Conclusion It is respectfully recommended that All Services Inc. with the lowest compliant bid of $301,932.10 (net H.S.T. rebate) be awarded the contract for the Bridge & Culvert Repairs as per Tender CL2015-1. 6. Strategic Plan Application The recommendations contained in this report conform to the Strategic Plan. Submitted by. by: Reviewed : Marie Marano, H.B.Sc., C.M.O. Franklin Wu, Director of Corporate Services Chief Administrative Officer ancy a or B /CPA, CA., Director of Finance/Treasurer Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or dferguson@clarington.net Attachments: Attachment 1 —Tabulation of Bid Summary Attachment 2 — Memo from Engineering List of interested parties to be notified of Council's decision is on file in the Corporate Services Department. MM/DF/sm Municipality of Clarington Attachment 1 to Report COD-006-15 Cla Leading the Wiay Municipality of Clarington SUMMARY OF BID RESULTS Tender CL2015-1 BRIDGE & CULVERT REPAIRS Bidder Total Bid Total Bid (net HST Rebate) with HST included All Services Inc. $301,932.10 $335,282.30 Nick Carchidi Excavating Ltd. $317,453.92 $352,518.60 GMP Contracting Ltd. $506,388.08 $562,321.67 Attachment 2 to Report COD-006-15 ciffifloon j = M0 MEIVI i TO: David Ferguson, Purchasing Manager FROM: Ron Albright, Manager, Infrastructure and Capital Works DATE: March 2, 2015 RE: Bridge and Culvert Repairs CL2015-1 The Engineering Services Department has reviewed the submissions for CL2015-1 and offers the following comments. The project includes the rehabilitation of various bridges and culverts throughout the Municipality, as noted in the table below. The sites were selected based on the findings of the annual bridge and culvert inspections. The repair work includes safety improvements and repairs to extend the serviceable live of the structures. Structure ID Road Location 9 8 003 Lolicessiurl V cd b ---- - U.20 k ri L of I eid I\d 98501 Lakeshore Rd 0.25 km E of Jaynes Rd 98534 Leskard Rd 0.02 km N of Concession Rd 7 -99054- -South Service Rd 1-.1 km W-of Waverly Rd 99512 Concession Rd 3 0.08 km W of Lambs Rd 94017 King St 1.2 km E of Liberty St 98043 Reid Rd 0.2 km N of Concession Rd 4 98523 Ochonski Rd 1.2 km N of Concession Rd 5 Based on past experience with this contractor, we recommend award of the contract to All Services Inc. in the amount of $335,282.30, inclusive of HST, or $301,932.10 net of HST'rebate. A contingency amount of approximately 10% of construction costs is being carried. Therefore, including contingencies and net HST costs, the Engineering Department advises of the following project cost breakdown. Funding for the project will come from i i Bridge and Culvert Repairs, CL2015-1 2 March 2, 2015 the structures rehabilitation account, roadside* protection program account and the Operations bridge maintenance account. i Construction Cost, Based on Low Bid (net of $ 301,932.10 HST) Contingencies (net of HST) $ 30,567.90 Total Cost $ 332,500.00 Budget Amount Structures Rehabilitation, 110-32-330-83275-7401 (2014) $ 235,000.00 Roadside Protection Program 110-32-330-83338-7401. (2014) $ 88,000.00 Bridge Maintenance, 100-36-380-10200-7112 (2014/2015) $ 9,500.00 Estimated Unexpended Budget $0.00 Additional Funding Required $0.00 * A more detailed breakdown to be provided to Finance to provide necessary information for tracking of Tangible Capital Assets (TCA). Considering all costs, the project is within budget and the Engineering Dept recommends that the Purchasing Dept. move forward based on the above apportionments. Should you have any further questions, please feel free to contact the undersigned. Regards, Ron Albright, P. Eng. Manager, Infrastructure and Capital Works RA/sb/dv I Attachment Pc: Nancy Taylor, Director of Finance A.S. Cannella, Director of Engineering Services Fred Horvath, Director of Operations I Bridge and Culvert Repairs, i CL2015-1 3 March 2, 2015 _ fiYO6trcra6wnniY� .: _ \ '• PrOtl13VYYAPI 'lH3Y ' mob{eJt�Onrpnl -`- _�� 'I' MPY 3Y(laxnl 13V3 ' C �I"- i.. 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OAY � 11oH � �01 rr m Im Municipality of Clarington CL2015-1,Bridge and Culvert Repairs Low Bid Cost Apportionment 2-Mar-2015 Contract CL2015-1 Engineering Operations Comments Description Total Structures Roadside Bridge Rehab Protection ' Maintenance 110-32-330- 110-32=330- 100-36-380- Account Number/PO 83275-7401 83338-7401 10200-7112 Construction Costs Contract CL2015-1 PART'A': GENERAL ITEMS $ 46,000.00 $ 32,568.00 $ 12,144.00 $ 1,288.00 Pro-rated based on Parts B to N PART'B': ROADWORKS CONCESSION ROAD 5 $ 71,025.00 $ 52,925.00 $ 18,100.00 $ - PART'C': STRUCTURE 098083 CONCESSION ROAD 5 $ - 66,410.00 $ 53,740.00 $ 12,670.00 $ - PART'D': STRUCTURE 098501 LAKESHORE ROAD CULVERT $ 10,900.00 $ 10,900.00 $ - .$ - PART'E': ROADWORKS LESKARD ROAD). $ 29,575.00 $ 8,900.00 $ 20,675.00 $ - PART'F': STRUCTURE 098534 LESKARD ROAD CULVERT $ 3,500.00 $ 3,500.00 $ - $ - PART'G': STRUCTURE 099054 SOUTH SERVICE ROAD CULVERT $ 12,200.00 $ 12,200.00 $ - $ - PART'H': ROADWORKS CONCESSION ROAD 3 $ 9,050.00 $ ' 9,050.00 $ - $ - PART T: STRUCTURE 099512 CONCESSION ROAD 3 CULVERT $ 5,500.00 $ 5,500.00 $ - $ PART'S:ROADWORKS KING STREET $ 17,300.00 $ 2,500.00 $ 14,800.00 $ - PART'K:STRUCTURE 094017 KING STREET BRIDGE $ 18,150.00 $ 18,150.00 $ - $ - PART'L':ROADWORKS REID ROAD $ 1,500.00 $ - $ - $ 1,500.00 PART'M':STRUCTURE 098043 REID ROAD BRIDGE $ 2,000.00 $ - $ - $ 2,000.00 PART'N':ROADWORKS(OCHONSKI ROAD) $ 3,600.00 $ - $ - $ 3,600.00 Sub-Total Construction Costs $ 296,710.00 $ 209,933.00 $ 78,389.00 $ 8,388.00 Net HST @ 1.76%of Construction Costs $ 5,222.10 $ 3,694.82 $ 1,379.65 $ 147.63 Total Construction Costs $ 301,932.10 $ 213,627.82 $ 79,768.65 $ 8,535.63 Other Costs 10.0% Contingencies including net HST $ 30,567.90 $ 21,372.18 $ 8,231.35 $ 964.37 Adjusted for rounding Total Other Costs $ 30,567.90 $ 21,372.18 $ 8,231.35 $ 964.37 Total Project Cost Incl.Net HST $ 332,500.00 $ 235,000.00 $ 88,000.00 $ 9,500.00 Budget $ 332,500.00 $ 235,000.00 $ 88,000.00 $ 9,500.00 (Over)/Under $ - $ - $ $ -