HomeMy WebLinkAboutReport#2 2015-03-02cla , on Report #2
Report to Council Meeting of February 27, 2015
Subject: General Purpose and Administration Committee Meeting of Monday,
March 2, 2015
Recommendations:
1. 2015 Current and Capital Budget
That Report FND -003 -15 be received;
That Council approve the 2015 Operating and Capital budget as outlined in
Schedule "A" , at an estimated tax levy impact of 3.36% (exclusive of tax policy
impacts), as detailed in Report FND- 003 -15 with the following amendments:
a. Item #74, PanAm Games, be deleted in the amount of $10,000;
b. The EMS Admin Phone /Fax budget as stated on Page 63 of the draft
budget binder, Account #100 -28- 13000000 -7132, be reduced by
$15,000, from $70,000 to $55,000, with $10,000 being reallocated to
emergency related grants administered through the Fire Administration
budget section;
c. Item #75, New Year's Eve Event, be increased from $2000 to $4000 for
community events, with no less than $2000 being spent on the New
Year's Eve Event;
d. The Clerk's —Livestock Expense, Account #100 -19- 130 -00000 -7242, be
changed from $30,000 to $20,000;
e. The HIR -- Bank SIC Other, Account #10016160- 00000 -7303, be
changed from $74,725 to $65,000;
f. Item #45, CLD- Increased Tax Levy to Capital (the Municipal Law
Enforcement Vehicle to replace the 2005 Pontiac Pursuit,
Project #19 -191- 14001), be deleted from the 2015 budget and deferred to
the 2016 budget;
CORPORATION OF THE MUNICIPALITY OF CLARINGTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T (905)623 -3379
THE CORPORATION OF THE MUNICIPALITY OF CLARINCTON
40 TEMPERANCE STREET, BOWMANVILLE, ONTARIO L1 C 3A6 T 905 - 623 -3379
Report #2 - 2 - March 2, 2015
g. The Special Equipment for Hall Boards, Account
#100 -36 -370 - 101957204, be reduced from $28,600 to $18,600;
h. The Info Tech — H1\N Mtnce Contract, Account #100 -16- 162 - 00000 -7146,
be changed from $55,000 to $45,000;
L The Info Tech —SAN Mtnce Contract, Account #100 -16- 162 -00000 -7148,
be changed from $250,000 to $225,000;
That $150,000 per annum, from the tax levy, to be transferred to a
reserve fund for the creation of washroom facilities at the Clarington
Fields;
That the following items, listed as Priority "B" in Report FND -003 -15 as itemized in
Schedule "B" of Report FND- 003 -15; be approved:
a. Item #8, Proposed New Staff, with an annual cost of $335,000 with the
hiring start date of September 1, 2015, except for the student positions,
which will begin on or about May 1, 2015, resulting in a 2015 tax levy
impact of $130,333;
b. Item #8, Proposed New Staff — Senior Planner 2 (3 year contract for
Zoning By -law), with an annual cost of $90,000 with the hiring start date of
October 1, 2015, to be funded from a reserve fund at the discretion of the
Treasurer;
c. Item #15, Building Maintenance —Annual Envelope Improvements, be
approved in the amount of $10,000 and funded through the 2015 tax levy;
d. Item #21, CIP, be approved in the amount of $9,000 and funded through
the 2015 tax levy;
e. Item #5, Increase in Transfers to Engineering Parks Capital Reserve
Fund, be approved in the amount of $25,000 and funded through the
interim payment from the Ontario Ice Storm Assistance Program;
f. Item #6, Increase in Transfers to Facility /Parks Maintenance Reserve
Fund, be approved in the amount of $25,000 and funded through the
interim payment from the Ontario Ice Storm Assistance Program;
g. Item #7, Increase in Transfers to Community Services Department
Reserve Fund, be approved in the amount of $25,000 and funded through
the interim payment from the Ontario Ice Storm Assistance Program;
h. Item #17, Brush/Tree Removal, be approved in the amount of $5,000 and
funded through the interim payment from the Ontario Ice Storm
Assistance Program;
Report #2 - 3 - March 2, 2015
i. Item #18, Block Tree Pruning, be approved in the amount of $15,000 and
funded through the interim payment from the Ontario Ice Storm
Assistance Program;
j. Item #19, Rural Road Trees, be approved in the amount of $5,000 and
funded through the interim payment from the Ontario Ice Storm
Assistance Program;
k. Item #3, OPD- Additional Rural Road Resurfacing, be approved in a
one -time amount of $200,000 funded through the interim payment from
the Ontario Ice Storm Assistance Program for $100,000, and through the
Rate Stabilization Fund for $100,000;
I. Item #1, Electronic Agendas (Hardware and Software), be approved in the
amount of $42,000 and funded through the Impact Escrow Account Fund;
m. Item #2, ESD- Diesel Vehicle Exhaust System Upgrade, be approved in
the amount of $50,000 and funded through the Fire Equipment Reserve
Fund;
n. Item #10, ESD - Station 1 Kitchen and Various Improvements, be approved
in the amount of $10,000 and funded through the Fire Equipment Reserve
Fund;
o. Item #11, ESD - Training Supplies, be approved in the amount of $5,000
and funded through the 2015 tax levy;
p. Item #12, Part-Time Firefighter Training Pay Increase, be approved in the
amount of $60,000 and funded through the 2015 tax levy;
q. Item #20, Priority Green, be approved in the amount of $12,000 and
funded through external contributions;
r. Item #13, ENG- Street Lighting Inventory and Design Review, be approved
in the amount of $50,000 and funded through the 2015 tax levy;
s. Item #16, Building Maintenance -- ES1 Controls, be approved in the
amount of $5,000 and funded through the 2015 tax levy;
t. Item #14, Building Maintenance- Station 5 Bay Doors and Preventative
Maintenance for Overhead Doors, be approved in the amount of $10,000
and funded through the 2015 tax levy;
That the balance of the interim payment from the Ontario Ice Storm Assistance
Program be transferred to the Operations Fleet Reserve Fund for $200,000 and the
Fire Fleet Reserve Fund for $63,428.61 to reflect the extensive wear and tear on
these fleet vehicles in addressing the ice storm response and cleanup;
Report #2 - 4 - March 2, 2015
That Schedule "C ",
approved as listed,
the following:
External Agencies 2015 Increase, of Report FND -003 -15, be
at an estimated tax levy impact of 0.30% with the exception of
a. That the 2015 budget request from the Clarington Older Adult Centre, in
the amount of $310,000 be approved, with the additional increase portion
over the 2014 approved budget in the amount of $55,000 to be held back
by the Municipality until such time as the Older Adult Community
Strategy has been addressed by Council;
That Schedules "D ", "E" and "F" outlining Reserve and Reserve Fund Contributions
and new ReservelReserve Funds be approved;
That approximately $800,000 be drawn from the Rate Stabilization Reserve Fund
to offset the tax rate impact;
That Council approve the transfer of $1 million to the Fire Equipment Reserve Fund
and $1 million to the Operations Fleet Reserve Fund from the Rate Stabilization
Reserve Fund;
That the financing of Capital projects, as outlined in the documents attached to
Report FND - 003 -15 be approved;
That the external agencies, referred to in Schedule °C" be advised of Council's
decision regarding their grant request;
That Council authorize the Mayor's Golf Tournament to take place for 2015 to
2018, at no cost to the tax base with the net proceeds from the Mayor's Golf
Tournament to be directed to Big Brothers and Sisters of Clarington (2015),
Clarington Museums (2016), the Clarington Project of Oshawa / Clarington
Community Living (2017) and the Bowmanville Hospital Association (2018);
That any cash flow shortfall in the Development Charges Reserve Funds be interim
financed from the Municipal Capital Works Reserve Fund and General Municipal
Reserve Fund, to be repaid, with interest, as cash flow permits;
That Lennis Trotter and Mike Chesson be advised of the Fire Chief's decision with
respect to Council's direction regarding their request for funding support for the
Children's Safety Village;
That Report FND -003 -15 be adopted by resolution in accordance with provisions of
Ontario Regulation 284/09 of the Municipal Act, 2001; and
That the appropriate By -laws to levy the 2015 tax requirements for Municipal,
Regional and Education purposes be forwarded to Council for approval, once final
tax policy information is available.