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HomeMy WebLinkAboutCOD-003-15 Clarington Corporate Services Report If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Report To: General Purpose and Administration Committee Date of Meeting: February 23, 2015 Report Number: COD-003-15 Resolution: vpA-O~1 File Number: By-law Number: Report Subject: Joint Health and Safety Committee - 2014 Summary Recommendations: 1. That Report COD-003-15 be received; and 2. That Council endorse the updated Health and Safety Policy E-5 and Policy Statement H-13 attached. Municipality of Clarington Report COD-003-15 Page 2 Report Overview Updating Council on the 2014 activities related to the Municipality's Joint Health and Safety Committee and the annual statistics. 1 . Background Report COD-003-15 has been prepared to provide Council with the annual update of activities undertaken by the Joint Health and Safety Committee during the past year. The Occupational Health and Safety Act requires the Joint Health and Safety Committee provide the employer with an annual update if requested. This report also provides a summary of incidents and accidents that occurred in the workplace during 2014. 2. 2014 Highlights 2.1 Review and Update of Corporate Health & Safety Policies Work has been progressing throughout the year to review and update the Corporate Health & Safety Policies. The update and review process is ongoing in line with our continuous improvement plan. As part of this review is the Corporate Policy dealing with Harassment (Attachment#1) and the Health & Safety Policy Statement (Attachment #3). 2.2 WSIB Safety Group The Municipality is an active member of WSIB Safety Group initiative sponsored by Pubic Services Health & Safety Association. The goal of this group is to have each group member set targets to improve elements of their H&S Program. Clarington's successful participation in Safety Group in 2013 resulted us receiving a rebate cheque from WSIB in the amount of$21,711.14 in the fall of 2014. 2.3 2014 NEER Statement Results Throughout the course of the year, the WSIB monitors the number of reported incidents and accidents. Employers are required to advise the WSIB of any injury that requires medical aid and/or lost time. The cost value of these claims is reported back to the employer quarterly in the form of a NEER statement. NEER is referred to as the New Experimental Experience Rating. The individual employer's performance is measured through the WSIB Performance Index utilizing the previous four (4) year injury history and are used in part to assess the employer's annual premiums. A rating of 1.0 is neutral; above 1.0 requires addition premium surcharges to be paid by the employer; and a rating below 1.0, the employer receives a refund of premiums. These adjustments are in addition to the base rate group premium of$2.24 per $100.00 of earnings which applied for 2014. Municipality of Clarington Report COD-003-15 Page 3 The Municipality has been notified by WSIB that the base rate group premium per $100.00 of earnings will increase to $2.88 for 2015 for all employers in our rate group (Government Services). Early estimates for 2015 indicate a WSIB premium increase of approximately $193,000 compared to 2014. The Board has stated that this increase is due to the projected claim costs of current and future illnesses covered by the presumptive legislation for Ontario Firefighters. In December 2014 we received the final NEER results for 2013 showing us in a surcharge situation. This indicated we were slightly over what our expected costs for the year. This was mainly the result of one lost time injury, where one of our workers was off work for approximately one month as a result of requiring surgery to repair a muscle tear. Rebates/Surcharges are continually adjusted based on individual claim activity for the previous four years (2010 through to 2013). In December of 2014 we received our four year NEER summary statement: • For 2013 the surcharge was $33,479.79 • For 2012 the review/adjustment decreased our 2012 rebate by $716.60 • For 2011 the review/adjustment decreased our 2011 rebate by $544.67 • For 2010 the review/adjustment increased our 2010 surcharge by $2,985.05 3. Early and Safe Return to Work Program 3.1 All Departments continue to follow and have success with the Corporate Early and Safe Return to Work Program. In order to reduce lost earnings costs to the above noted NEER program, the WSIB encourages all employers to develop an Early and Safe Return to Work program. The purpose of this program is for the employer to work with the injured employee to return to work as soon as possible after experiencing a work- related injury. This Program/Policy was reviewed and re-circulated in 2014. 3.2 In most cases, employees who experience a work-related injury return to work within 24 hours and do not incur lost wages. However, in more serious injuries, employees may not be able to perform their normal duties. In the past, those employees would have remained off work until they were able to return to full duties. The Early and Safe Return to Work Program allows the employer to offer the employee alternate duties that would be meaningful to the employer, and not cause any further injury to the employee. By doing so, the employee returns to work earlier than they normally may; the employee does not collect WSIB payment for lost wages and the employer does not incur increased WSIB premiums and/or NEER Surcharges. Municipality of Clarington Report COD-003-15 Page 4 4. Activities 4.1 The Joint Health and Safety Committee (JH&SC) is co-chaired by Municipal staff representing both management and workers within the Municipality. The committee represents management workers, Canadian Union of Public Employees Local 74 (both Inside and Outside Workers) as well as the Clarington Fire Fighters Association Local 3139. 4.2 The committee currently consists of 14 members (members list; attachment #2) plus 15 alternate members-who attend meetings in the absence of a JH&SC Member and assist with monthly facility inspections. 4.3 The municipal JH&SC members meet every month with the exception of July and August. All minutes are retained within statutory limits and current minutes are posted for all staff on the Health and Safety Boards located at every workplace within the Municipality. A typical agenda will include: • Agenda Review • Introduction of Guests • Department Head Presentation • Approval of Previous Minutes • Business Arising from Minutes • Review of Previous Month Workplace Inspections • Current Workplace Inspections • Accident/ Injury Statistics Review • New Business - Departmental Health/Safety Updates • Workplace Inspection Assignments 4.4 The JH&SC members also conduct monthly inspections of Municipal workplaces. On a monthly basis, there are at least fourteen inspections carried out by the JH&SC. The Occupational Health and Safety Act (OH&SA) states that all facilities must be inspected monthly; and where it is not practical to for a complete inspection, at least part of the facility must be inspected. In addition the requirement to inspect municipal work sites, all other municipally owned facilities (Board operated community centres) are inspected at least once per year. Inspection forms are also retained and the current forms posted on the JH&SC Boards for staff information. 4.5 Beginning in 2013 and completed in 2014 staff occupying supervisory rolls (Managers, Supervisors, Lead Hands, Captains, Acting Captains and Eligible Acting Captains) completed Supervisor Health & Safety training. This is a result of the Ontario Government requirement of mandatory Health & Safety training for Supervisors and Workers. This training continued in 2014 for all other staff by way of the 'worker' training module. This training is now a requirement of our New Employee Orientation Training. 4.6 In May and June of 2014 we conducted Audiometric Screening for 118 employees through a workplace medical company. This screening is made available to any worker who is regularly exposed to noise levels in excess of 85dBA as measured in our noise Municipality of Clarington Report COD-003-15 Page 5 surveys. Results of the screening are specific to the individual worker, are considered confidential and sent directly to the worker after being reviewed by the workplace medical company's in house audiologist. Workers compare the screening results from previous tests looking for any type of change in their hearing and if required are advised to take the results and discuss them with their own Doctor. Feedback from workers will indicate the performance of our Hearing Conservation Program. 5. Incidents and Accidents 5.1 Incidents and accidents are tracked and reported on a monthly basis to the Health & Safety Committee. The statistics are used to identify trends and opportunities improvement for training. Overall the total number of incidents in 2014 remained the same as in 2013 at 66. Incidents include lifts, slips, falls, minor cuts and burns etc. 5.2 The Workplace Safety & Insurance Board (WSIB) requires employers to report a work related accident if the employer learns that a worker required health care and/or; is absent from work, earns less than regular pay, requires modified work at less than regular pay, or the worker does not receive medical attention but requires modified work for more than seven calendar days following the date of the accident. Employers are not required to report a work related accident if the worker receives only first aid. The Municipality's reportable accident rate remained virtually the same in 2014 as compared to 2013 as shown in the chart below. REPORTS TO WSIB 2013 2014 Medical Aid 18 18 Lost Time 6 7 TOTAL 24 25 These 25 reported injuries are included in the statistics total noted in 5.1 5.3 WSIB Presumptive Claims (applicable only to Fire Fighters, including volunteers) WSIB Presumptive Claims Under Review Approved 2012 1 2014 1 2015 (to date) 1 6. Comments 6.1 Support for the Health and Safety Program within the Municipality has been endorsed by all staff from the part-time occasional staff member to full time staff, supervisors, managers, department heads, CAO and Council. This support has been demonstrated Municipality of Clarington Report COD-003-15 Page 6 by our ongoing annual Neer rebates helping to reduce WSIB costs. Continued support for staff training programs and awareness will continue to reduce injuries and costs within the workplace. 7. Proposal Not Applicable. 8. Concurrence This report has been reviewed by Mike McCron and Marc Ladouceur Joint Health and Safety Co-chairs. 9. Strategic Plan Application Not Applicable. �1 Submitted by: & by: Nkarie Marano, H.B.Sc., Franklin Wu Director of Corporate Services/ Chief Administrative Officer Human Resources Staff Contact: Mike McCron, Health & Safety Coordinator 905-623-3379 ext. 2204 or mmccron @clarington.net Attachments: Attachment 1 — Policy E-5 Workplace Harassment - 2014 Attachment 2 — Joint Health & Safety Committee Members — 2014 - 2015 Attachment 3 — Health and Safety Policy Statement - 2015 MM/MM/gj Attachment 1 to Municipality of Clarington Report COD-003-15 Corporate Policy Leading the Way POLICY TYPE: Working Conditions and Programs POLICY TITLE: Harassment POLICY#: E5 POLICY APPROVED BY: Chief Administrative Officer EFFECTIVE DATE: April 28, 1997 REVISED: October 14, 2014 APPLICABLE TO: All Employees and Elected Officials The Corporation of the Municipality of Clarington is dedicated to providing a healthy and safe work environment. Acts of workplace harassment by staff, volunteers or visitors will not be tolerated. The Municipality of Clarington has a zero tolerance policy regarding workplace harassment. Any violation of the policy will be investigated and may result in disciplinary action up to and including termination with cause. Violence in the workplace is dealt with under a separate Health & Safety Policy (H-8 Workplace Violence). 1. Purpose: a) To convey the Municipality's commitment to maintaining a workplace free of harassment. b) To ensure employees know what to do if he/she has been harassed or accused of harassing another individual, and are aware of their responsibilities in maintaining a harassment free workplace 2. Definitions 2.1 Workplace: any location where business of the Municipality is being conducted such as offices and buildings of the Corporation. The workplace includes cafeterias, washrooms, locker rooms, work sites, on-road municipal vehicles and personal vehicles while occupied by municipal employees during travel for the purpose of municipal Attachment 1 to Municipality of Clarington Report COD-003-15 business, during regular or non-regular hours as required. Harassment that occurs outside the workplace but which has repercussions in the work environment, adversely affecting employee relationships, may also be defined as workplace harassment, with each situation to be evaluated on its own merit. 2.2 Harassment: means engaging in a course of vexatious comments including electronic means of communication or conduct by an employer, someone acting for the employer or co-worker towards any other employee which is intimidating, annoying or malicious and may relate to race, ancestry, place of origin, colour, ethnic origin, citizenship, religion/creed, sex, sexual orientation, age, record of offences (provincial offences and pardoned federal offences), marital status, family status or handicap, against a worker in a workplace that is known or ought reasonably to be known to be unwelcome whether intended or not. 2.3 Harassment is further explained as follows; a) Sexual Harassment: • Sexual advance or solicitation by a person who is in a position to grant or deny a benefit to another. • Reprisal or threat of reprisal by a person in a position to grant or deny a benefit to a person who has rejected his or her sexual proposition • Unnecessary or unwanted physical contact, ranging from touching, patting or pinching to physical assault • Leering or other suggestive gestures • Unwelcome remarks, jokes, suggestions or insults about a person's physical appearance, attire or sex • Displaying, sending or communicating electronically or by any other means pornographic pictures or other offensive, sexually explicit material • Practical jokes of a sexual nature, which cause awkwardness or embarrassment • Demands or requests for sexual favours, particularly by a person who is in a position to grant or deny a benefit • Compromising invitations Attachment 1 to Municipality of Clarington Report COD-003-15 b) Discriminatory Harassment: • Unwelcome remarks, jokes or insults about a person's racial background, colour, place of birth, ancestry or citizenship • The displaying of racist, derogatory or otherwise offensive material • Insulting gestures or practical jokes based on racial or ethnic grounds which cause embarrassment • A refusal to converse or work with an employee because of his or her racial or ethnic background • Any other situation as defined by the prevailing Human Rights Code c) Workplace Harassment • Physically abusive or aggressive behaviour such as pushing, hitting, finger pointing or standing close to the victim in an aggressive manner • Using intimidating or disrespectful body language • Verbally abusive behaviour such as yelling, insults, intimidating comments and name calling • Spreading malicious rumours • Excluding or ignoring the victim • Making little or no eye contact with the victim and refusing to engage in common pleasantries • Sabotaging the victim's work or claiming credit for it • Reportedly blaming others for mistakes • Making false allegations in memos or other documents • A supervisor undermining the victim's efforts by setting impossible goals and deadlines and impeding an employee's efforts at promotions or transfers • Persistent excessive and unjustified criticism and constant scrutiny by a supervisor 2.4 Examples that do not constitute Workplace Harassment, providing they are undertaken without malice or intent to intimidate or undermine; • performance reviews • work assignments Attachment 1 to Municipality of Clarington Report COD-003-15 • work evaluation • disciplinary measures taken by the employer for valid reasons • normal workplace conflict that may occur between individuals, or differences in opinion between co-workers • requesting medical documentation in support of an absence from work 3. Policies: a) The Corporation of the Municipality of Clarington, CUPE Local 74 and the Clarington Fire Fighters Association, Local 3139 supports and recognizes their obligations regarding the right for every employee to work in a harassment free environment, as specified in the prevailing Ontario Human Rights Code and the Occupational Health & Safety Act. b) In keeping with its legal and social responsibilities as an employer, the management of the Corporation shall treat any complaint of harassment as a serious matter. c) No employee shall be harassed because of race, ancestry, place of origin, colour, ethnic origin, citizenship, religion, creed, sex, sexual orientation, age, record of offences (provincial offences and pardoned federal offences), marital status, family status or disability. d) A spirit of fairness to both parties must guide the proceedings. This includes the respondent's right to know both the allegations and the accuser and the rights of both parties to a fair and impartial investigation and possibly a hearing. e) Confidentiality will be maintained to the best of management's ability. Any employee who is the subject of a complaint shall be informed of the complaint as soon as reasonably possible. The complainant who wishes to seek a remedy or a sanction through this procedure must be prepared to be identified to the respondent which will be undertaken with efforts to maintain respect for all involved in the situation. All involved in the process are requested to maintain confidentially. f) This policy provides that the complainant not be compelled to proceed with the complaint unless the situation warrants as determined by management. It further provides the complainant with the right to withdraw a complaint at any point up to the final disposition of the matter. Based on knowledge obtained, the Corporation may be required to proceed with the investigation and report without the complainant's direct involvement. Attachment 1 to Municipality of Clarington Report COD-003-15 g) The respondent is entitled to a specific disposition of the issue as appropriate to the situation and findings. h) The final result or discipline if any, enforced as a result of the complaint need not be shared with the complainant. i) Every effort must be made by all parties to stop the harassment immediately. j) Any employee may at any time throughout the process seek advice or assistance from the Ontario Human Rights Commission. 4. Procedures: The Complainant: Any person who believes he/she is being harassed by another person is advised to take the following measures: Step #1 —Ask the harasser to stop: Inform the harasser that his or her behaviour is unwelcome. An individual (although he or she should know better) may not realize that he or she is being offensive. A simple chat may resolve the problem. If the person refuses to cooperate, remind him or her that such behaviour is against Municipal policy. If the employee feels uncomfortable asking the harasser to stop, assistance or intervention by Human Resources may be sought. Step #2 — Keep a record of the harassment: When did the harassment start? (E.g. dates, time, locations). What happened? Were there any witnesses? Were there any threats or reprisal? What was your response? Failure to keep a diary of the events will not invalidate your complaint. A record will, however, reinforce it. Step #3 — Lodge a complaint: a) If the harassment, despite your efforts to stop it, continues, you should report the problem to your Supervisor, Department Head or a designate from Human Resources. If the offending person is the designate from Human Resources, the complaint should be taken directly to the Chief Administrative Officer or designate. If the offending person is the Department Head, the complaint shall be reported to Human Resources Attachment 1 to Municipality of Clarington Report COD-003-15 who will bring this matter to the CAO. If the offending person is the CAO, the Human Resources designate has the ability to advise Council in a confidential report. b) If the complaint is against a member of Council, an independent investigation will be conducted, with the report going to the CAO, who is authorized to advise Council of the independent results. c) Once the complaint is received, if verbal, Human Resources will document the events as communicated. If the compliant is in writing the date and time received will be recorded. Both parties may have a copy of the complaint, but Human Resources will retain all formal records. d) Where a manager or supervisor initially receives the official complaint, it is his/her responsibility to ensure that the designate from Human Resources and the Department Head is notified about the complaint as soon as reasonably possible. The designate from Human Resources is then responsible for assessment and initiation of an investigation. e) The designate from Human Resources will acknowledge receipt of a complaint as soon as reasonably possible to the Manager/Department Head/Complainant/Alleged Harasser. f) The Department Head and the CAO will be kept apprised of the process as to the appropriate steps throughout the process. Human Resources: Human Resources with assistance from the Health & Safety Coordinator if requested shall take the following steps: Step #1 — Investigation of Complaint will be conducted by Human Resources or by Independent investigator as appropriate to the circumstances as determined by Human Resources. a) Fact finding i) A confidential interview with relevant parties will be conducted to obtain information and clarify the details of the reported incident. Both parties will have an opportunity to identify witnesses or others who may be interviewed. Where Attachment 1 to Municipality of Clarington Report COD-003-15 witnesses are not identified, or where otherwise appropriate, co-workers or other individuals may be interviewed. All interviews will be conducted in a confidential manner. ii) The results and conclusions of the investigation will be documented after interviewing the complainant, respondent and any other relevant witnesses including co-workers if necessary. Complainant and/or respondents may be asked to verify documentation. Where appropriate and necessary, the investigator may contact the Ontario Human Rights Commission or independent investigation firms for advice or assistance. b) Preliminary findings i) Where the information revealed early in the investigation suggests a reasonable possibility of a resolution, an early settlement may be proposed prior to conducting the entire investigation. ii) Where appropriate, a meeting may be convened with the parties (either individually or collectively as appropriate) involved to discuss preliminary findings of the investigation and inform participants of the possibility and nature of early settlement and the reasons. iii) This stage allows all parties to become aware of the tentative findings and presents an opportunity, based on the information, to resolve the matter upon agreement of all parties without further investigation. iv) Where agreement is reached and the matter deemed resolved, a summary report will be prepared for the Chief Administrative Officer and appropriate Department Head. v) In situations where both parties agree on a settlement but Human Resources deem the situation could pose a risk of further action, danger or legal outcome, Human Resources will make recommendations to the CAO regarding acceptance of the proposed settlement or proceeding further. c) Further investigation i) Where, as a result of preliminary findings, a resolution cannot be proposed or achieved, or where the designate from Human Resources determines that file Attachment 1 to Municipality of Clarington Report COD-003-15 closure at this point would not be appropriate, further investigations will be conducted. d) Notification and discussion of results i) The designate from Human Resources will subsequently schedule meetings with the complainant, alleged harasser, Department Head and/or Chief Administrative Officer where necessary, to present and discuss the findings and conclusions of the investigation. Separate meetings may be convened if necessary and all parties have a right to be represented. e) Report of Findings i) A written general summary of the complaint and results of the investigation will be provided to the Chief Administrative Officer, Director of Corporate Services/HR, Department Head the complainant and the respondent as they are affected by the outcome. Documents are retained by Human Resources and detailed notes are not provided to complainant or respondent. ii) The final full report will not be released to complainant or respondent or other party involved unless extenuating circumstances dictate, or there is a legal requirement to release the report. f) Disciplinary measures i) If there is evidence of harassment, disciplinary measures will be taken by the Department Head, in consultation with the Director of Corporate Services/HR and the Chief Administrative Officer as appropriate. Such discipline may include suspension or discharge. Documentation regarding the disciplinary action will be placed in the employees personnel file. g) Malicious complaints i) Where, as a result of an investigation, it is determined that the complaint was made maliciously—with a specific and directed intent to harm, or made in bad faith with reasonable knowledge of any intent to harm, formal disciplinary actions may be taken against the complainant, after consultation with the Department Head, Director of Corporate Services/HR and/or CAO as Attachment 1 to Municipality of Clarington Report COD-003-15 appropriate. Documentation regarding the disciplinary action will be placed in the employee's personnel file. Step #2 — Preventing a Re-Occurrence a) If the complaint is found to be not supported, no documentation of the complaint will be placed in the employee file of the respondent, unless the respondent requests a letter of clearance stating the claim was unfounded be placed into their employee file. Human Resources will maintain all records. b) It is the responsibility of the Department Head and Supervisors to make all reasonable efforts to ensure that workplace harassment does not occur and that there is no retaliation for having made a good faith complaint in his or her department. The Respondent: a) Assess your behaviour seriously. Understand that even if you did not intend to offend, your behaviour has been perceived as offensive. Be aware that the test of harassment is not whether you intended to offend, but whether a reasonable person ought to have known that the behaviour, comments or conduct were unwelcome. b) Cease the behaviour that the person finds offensive or unwelcome. Failure to cease this behaviour will leave you more vulnerable to a formal complaint, which could lead to disciplinary actions. c) If you believe the complaint is unfounded, discuss the matter with your supervisor and/or Department Head or Human Resources. d) You are entitled to know the allegations against you and to have an opportunity to respond. e) Document your version of the alleged incident including times, places, what happened and any witnesses. f) Cooperate with any investigation undertaken to resolve the matter. Attachment 2 to Municipality of Clarington Report COD-003-15 Leading the Was JOINT HEALTH AND SAFETY COMMITTEE MEMBERS 2014-2015 All phone numbers are Area Code 905 NON-AFFILIATED MEMBERS ALTERNATES Ext Ext Mike McCron**(M) 6233379 Nancy Taylor (M) 6233379 Corporate Services— 1St Floor MAC X2204 Finance— 1St Floor MAC X2602 Len Hunter (M) 435 1061 Mark Berney**(F) 6233379 Community Services—SCA x222 Emergency Services— HQ X2803 Rob Groen**(m) 623-3379 Jenny Bilenduke**(M) 6233379 Operations — Building Services x2920 Engineering—3rd Floor MAC X2301 Marie Marano (M) 6233379 Lockie Longhurst—W) 263-2291 Corporate Services- 1St Floor—MAC X2202 Operations— Hampton X535 Lori Gordon**(M) 623-3379 Ken Ferguson (M) 623-5728 Finance— 1St Floor MAC X2604 Community Services - RRC x630 Gord Weir**(F) 623-3379 Gerry Jordan (M) 6233379 Emergency & Fire Services—HQ X2802 Corporate Services— 1St Floor MAC X2201 Lisa Wheller (M) 623-3379 Steve Myers**(M) 435-1061 Corporate Services— 1St Floor MAC X2205 Community Services—SCA x230 AFFILIATED MEMBERS ALTERNATES Marc Ladouceur** Co-Chair 623-5126 Aidan McConkey (F) 623-5126 Emergency & Fire Services 7 Emergency& Fire Services Dan Worrall** 623-5126 Stewart Richardson 623-5126 Emergency & Fire Services Emergency& Fire Services Paul Neto** 6233379 Mike Bourke** 263-2291 Operations - Basement- MAC X2922 Operations - Hampton Chris Welsh** 623-5728 Tara Lee Sellick 623-3379 Community Services—G.B. Rickard Community Services—3rd Floor MAC X2505 Ian Laflamme 987-5667 Tim Welsh 623-3379 Community Services- NDRC Operations— Building Services X2925 Michael Ste.Croix 623-3379 Bob Stiles 623-3379 Finance - MAC X2615 Operations— Building Services X2921 Tom Stout 263-2291 Adrian Coolen** 6233379 Operations - Hampton Engineering -3rd Floor MAC X2316 Secretary Alternate Michelle Chambers 6233379 Gerry Jordan 6233379 Clerk's—2"d Floor- MAC X2106 Corporate Services— 1 st Floor MAC X2201 Attachment 2 to Municipality of Clarington Report COD-003-15 Advisor Franklin Wu — CAO 6233379 CAO's Office—31d Floor- MAC X2002 Meeting Quorum: 5 Affiliated and 4 Non-Affiliated Members and/or Alternates * Certified Members -Part 1 Effective Date: January 2014 ** Certified Members— WPS (Bold) J:\HEALTH&SAFETY\Committee\JHSC Members.doc Attachment 3 to Municipality of Clarington Report COD-003-15 �Corporate Policy ���K������ �� U�*�� ���^ ��x ����� �~��� �� �� » � POLICY TYPE: Health and Safety POLICY TITLE: Health &Safety Policy Statement POLICY#: H-13 POLICY APPROVED BY: Chief Administrative Officer EFFECTIVE DATE; February 28' 2ODG REVISE[): January 9. 2015 APPLICABLE TO- All Employees The Municipality o[Clahngton is committed to the protection of our employees and property from accidental loss, VVe believe that this is critical to the success of our business and our goal is zero incidents of injury, |||nouo ur damages.VVe believe on accident hoa workplace is possible. The Health and Safety of Our employees ioo/the utmost importance in all of our operations, and is ohovod responsibility, which muot be accepted by everyone in our workplace. A successful safety program and a safe workplace depends on concern and commitment from all personnel. The responsibility for Health & Gahaiy u|Umoha|y rests with senior monagament, but managers and supervisors at all levels will be held accountable for the safety performance of their employees. However, all employees have the muVune|biUty of working safely and pmhaohng the lives and health of themselves and their fellow workers. Being alert to unsafe conditions or practices, |onWuA out for fellow employees and reminding them when they do something unsafe, as well as reporting unsafe conditions is imperative, if we are to achieve our goal. In support of these bo|iefn, we must accept our responsibilities to minimize risk and injuries to our fellow wodkano, the public we proudly nonm, and to oomo|veo. Hom|ih & Safety must he in our thoughts 24 hours a day, seven days eweek. We must meet, and wherever possible oxueed, the requirements of all applicable health and safety |agis|uUnn/eOu|aUon, our own standards and work pmoaduoao, along with applicable industry standards. Contractors will be held accountable for all infractions of their workers, Contractors and their workers who do not follow the Health & Safety program of the Municipality o(C|mringhon will be asked to leave the work site. By accepting thane responsibilities and through active partiuipohop and co-operation we will together achieve our goal for u oafe, healthy and productive work environment. Our Hou|ih and Safety Program Manual and policies will be subject hoannual review. For The Municipality For The Joi t HeNt &Safety C i8o __- Franklin VVu.Chief Administrative Officer Mike MuCum.Wnn-AffiUutedCo-Chair MarcLaduujur,Affiliated Co-Chair �