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Home My WebLink About2015-02-02 General Purpose and Administration Committee Minutes February 2, 2015 If this information is required in an alternate accessible format, please contact the Municipal Clerk at 905-623-3379 ext. 2102. Minutes of a meeting of the General Purpose and Administration Committee held on Monday, February 2, 2015 at 9:30 AM in the Council Chambers. Roll Call Present Were: Mayor A. Foster Councillor S. Cooke Councillor R. Hooper Councillor J. Neal Councillor W. Woo arrived at 9:34 AM Absent: Councillor W. Partner Councillor C. Traill Also Present: Chief Administrative Officer, F. Wu Municipal Solicitor, A. Allison Deputy Fire Chief, M. Berney Director of Engineering Services, T. Cannella Director of Community Services, J. Caruana Director of Planning Services, D. Crome Municipal Clerk, A. Greentree Director of Operations, F. Horvath Director of Corporate Services & Human Resources, M. Marano Director of Finance/Treasurer, N. Taylor Deputy Clerk, J. Gallagher Committee Coordinator, M. Chambers Mayor Foster chaired this portion of the meeting. Disclosures of Pecuniary Interest There were no disclosures of pecuniary interest stated at this meeting Councillor Woo arrived at 9:34 AM. - 1 - General Purpose and Administration Committee Minutes February 2, 2015 Announcements Councillor Cooke announced the following upcoming events:  Rotary Club of Courtice, Early Act Club’s “Event to End Polio” at Dr. G. J. MacGillivray Public School on Friday, January 30, 2015.  Grand Opening of One Love One Dream Bridal on Saturday, January 31, 2015.  Visual Arts Centre of Clarington, Art from High Schools on display from February 1 to February 22, 2015.  Hydro One Community Update at Solina Hall on Wednesday, February 4, 2015 between 6:00 and 8:00 PM. Councillor Hooper announced the following:  Represented the Mayor at the Port Perry Anglers Associations meeting.  3rd Annual Bowmanville Tackle Swap and Fishing Show on Saturday, February 1, 2015 at the Garnet B. Rickard Recreation Complex.  Visual Arts Centre of Clarington’s, Art from High Schools on display from February 1 to February 22, 2015. Councillor Woo announced the following:  3rd Annual Bowmanville Tackle Swap and Fishing Show on Saturday, February 1, 2015 at the Garnet B. Rickard Recreation Complex.  Gift from the Heart, LifeSmiles, No cost dental services on Saturday, February 7, 2015 from 8:00 AM to 4:00 PM at the Massey Building in Newcastle.  Blood Donor Clinic on Tuesday, February 3, 2015 from 3:30 PM to 7:30 PM at the Newcastle Community Hall.  Clarke High School Forum regarding low enrollment on Monday, February 9, 2015 at 6:30 PM. Mayor Foster announced the following:  Organization of Canadian Nuclear Industries meeting with Korean journalists on Tuesday, February 3, 2015 in Mississauga.  Greater Toronto Area & Hamilton Mayors & Chairs meeting on Friday, February 6, 2015 at 9:30 AM at the Region of Durham Headquarters in Whitby.  Northumberland-Durham Interclub Skating Competition on Saturday, February 7, 2015 at 11:00 AM at the Orono Arena.  Mayor’s For the Gift of Art Gala on Saturday, February 7, 2015 from 7:30 PM to 11:00 PM at the Bowmanville Library. - 2 - General Purpose and Administration Committee Minutes February 2, 2015 Minutes Resolution #GPA-054-15 Moved by Councillor Hooper, seconded by Councillor Cooke That the minutes of the Special meeting of the General Purpose and Administration Committee held on January 16, 2015 and the regular meeting of the General Purpose and Administration Committee held on January 19, 2015, be approved. CARRIED Public Meeting There were no public meetings. Delegations Delegation of Michael Hackenberger, Bowmanville Zoo, Regarding PSD-010-15, Street Names in Farsight Homes Subdivision Michael Hackenberger advised staff during the meeting that he would be unable to attend. David Stuckless, Magnetsigns, Regarding a Mobile Sign Company Licence David Stuckless was present regarding the denial of his mobile sign company licence. He stated that he is required to have his licence to operate in the Municipality of Clarington. Mr. Stuckless explained that currently he has two businesses in Clarington which include a mobile sign company and a spa located in Courtice. He advised the Committee that he has already lost out on business for the month of January which includes approximately $1500 in income. Mr. Stuckless concluded by listing several of the businesses that he currently provides signs for, potential future clients, and that he cannot provide service to his clients without this licence. He urged the Committee to approve his licence application. Resolution #GPA-055-15 Moved by Councillor Neal, seconded by Councillor Hooper That the 2015 Mobile Sign Licence of David Stuckless be renewed with the proviso that Mr. Stuckless sign a “last chance agreement” to the satisfaction of Staff; and That, if there are any further violations, the licence will be revoked immediately. CARRIED - 3 - General Purpose and Administration Committee Minutes February 2, 2015 Peggy Brain, Regarding By-law 93-144, Sidewalk Snow Removal and Clearing Ms. Brain, local resident, was present regarding her concerns about the Snow Clearing By-law 93-144. She requested that the Municipality take back the responsibility of sidewalk clearing for all of the sidewalks in the Municipality of Clarington as she believes that the sidewalks belong to the Municipality, not the residents. Ms. Brain added that the current by-law results in non-sidewalk residents benefitting from the efforts and money expended by residents adjacent to the sidewalks. Ms. Brain advised that, last winter, she contacted Councillor Partner regarding her concerns regarding removing responsibility of sidewalk snow clearing from the homeowners. She stated that the matter was considered by Council and not approved. She continued by listing several scenarios in her neighbourhood regarding her neighbours’ personal situations and issues with snow removal which have occurred in past winters. Ms. Brain explained that these situations resulted in her neighbours being unable to clear their sidewalks. Ms. Brain added that, as a result they were fined for failing to remove the snow from their sidewalks. Ms. Brain noted that she feels the residents should not be at the “beck and call” of the snow and that snow fall should not impede their daily life. She added that she has looked at the website and although very informative, she was unhappy with the method of free sand distribution. Ms. Brain feels that it is unfair to expect the residents to bring their own method of transporting the free sand and a shovel in order to transport it to their residence. Ms. Brain stated that there are several municipalities that assume the responsibility of clearing residential sidewalks including City of London and the City of Kawartha Lakes. She concluded by restating her concern with the by-law and that the tax dollars should be put towards clearing the sidewalk and other safety related items. Resolution #GPA-056-15 Moved by Councillor Neal, seconded by Councillor Hooper That the matter of sidewalk snow removal, for all of the sidewalks in the Municipality of Clarington, be referred to Staff for a report regarding the cost to the Municipality to clear all of the sidewalks in Clarington. CARRIED Recess Resolution #GPA-057-15 Councillor WooCouncillor Hooper Moved by , seconded by That the Committee recess for 15 minutes. CARRIED - 4 - General Purpose and Administration Committee Minutes February 2, 2015 The meeting reconvened at 11:14 AM with Councillor Woo chairing this portion of the meeting. Presentations There were no presentations. Planning Services Department Street Names in Farsight Homes Subdivision, Bowmanville Resolution #GPA-058-15 Moved by Councillor Hooper, seconded by Councillor Neal That Report PSD-010-15 be received; That Council authorize the use of names associated with the Bowmanville Zoo in the draft approved plan of subdivision S-C 2005-002; and That the Bowmanville Zoo, Farsight Homes and any delegations be advised of Council’s decision. CARRIED Year End Report on Planning Activities for 2014 Resolution #GPA-059-15 Moved by Councillor Cooke, seconded by Mayor Foster That Report PSD-011-15 be received for information. CARRIED Engineering Services Department There were no reports to be considered under this section of the Agenda. Operations Department There were no reports to be considered under this section of the Agenda. Emergency and Fire Services Department There were no reports to be considered under this section of the Agenda. - 5 - General Purpose and Administration Committee Minutes February 2, 2015 Community Services Department There were no reports to be considered under this section of the Agenda. Mayor Foster chaired this portion of the meeting. Clerk’s Department Refreshment Vehicles/Municipal Peddlers Permits Resolution #GPA-060-15 Moved by Councillor Neal, seconded by Councillor Hooper That Report CLD-002-15 be received; That Clarington Refreshment Vehicle By-law 2004-114, be repealed and the By-law included as Attachment 1 to Report CLD-002-15, be approved with the addition of the following: “Section 2.13(3)Notwithstanding clause 1(a) above, the Municipal Clerk may issue a licence for a period not exceeding 4 consecutive days if the owners or operators of all eating establishments within 60 meters of the proposed location of the refreshment vehicle consent to the issuance and all other requirements for issuance have been met.” That the amendments to the Clarington Municipal Peddlers By-law 2005-206, proposed in the By-law as Attachment 2 to Report CLD-002-15, be approved; That Council provide direction regarding zoning refinements for refreshment vehicles as detailed in Section 3.3 of Report CLD-002-15; and That all interested parties listed in Report CLD-002-15 and any delegations be advised of Council’s decision. CARRIED AS AMENDED (See following motion) - 6 - General Purpose and Administration Committee Minutes February 2, 2015 Resolution #GPA-061-15 Moved by Councillor Woo, seconded by Councillor Neal That the foregoing Resolution #GPA-060-15 by replacing paragraph four with the following: “That Staff be directed to pursue zoning refinements for refreshment vehicles as detailed in Section 3.3 of Report CLD-002-15.” CARRIED The foregoing Resolution #GPA-060-15 was then put to a vote and carried as amended. Appointment to the Durham Trail Coordinating Committee Resolution #GPA-062-15 Moved by Councillor Cooke, seconded by Councillor Hooper That Report CLD-007-15 be received; That Paul Davidson be nominated as the Municipality of Clarington’s appointee to the Durham Trail Coordinating Committee; and . That all interested parties listed in Report CLD-007-15 be advised of Council’s decision CARRIED The vote on Resolution #GPA-062-15 was conducted in accordance with the Appointments to Boards and Committees Policy. Amendment to the Voting Process Resolution #GPA-063-15 Moved by Councillor Neal, seconded by Councillor Cooke That the appointments policy be amended such that, if an appointment or appointments for a committee of board is pulled at Council, the procedure as outlined in the procedure for General Purpose and Administration Committee shall be repeated at Council, with all applicants being listed on the first ballot. CARRIED - 7 - General Purpose and Administration Committee Minutes February 2, 2015 Corporate Services Department Clarington Public Library – Courtice Branch Expansion Resolution #GPA-064-15 Moved by Councillor Cooke, seconded by Councillor Neal That Report COD-001-15 be received; That Dalren Limited, Cobourg, Ontario, with a revised total bid amount of $713,846.40 (net H.S.T. Rebate), being the lowest responsible bidder meeting all terms, conditions and specifications of Tender CL2015-2, be awarded the contract for Clarington Public Library – Courtice Branch Expansion as required by the Municipality of Clarington, Community Services Department; That the total funds required, in the amount of $820,923.36, be drawn from Account #110-62-440-85511-7401 broken down as follows: $713,846.40 contract award and $107,076.96 contingency; That the Director of Finance/Treasurer be authorized to make application to the Region of Durham for a debenture in the amount of approximately $990,000.00 (to include construction, architect, furnishings, etc.) plus debenture costs to be financed, to the maximum amount allowable, from future development charges; and That all interested parties listed in Report COD-001-15 and any delegations be advised of Council’s decision. CARRIED Priority Green Clarington - Green Development Standards, Guidelines and Incentives Resolution #GPA-065-15 Councillor WooCouncillor Hooper Moved by , seconded by That Report COD-002-15 be received; That the proposal received from Macaulay Shiomi Howson Limited and BrookMcIlroy, being the highest ranked proponent meeting all terms, conditions and specifications of Request for Proposal RFP2014-16, be awarded the contract for the Green Development Standards, Guidelines and Incentives with a bid amount of $67,853.57 (net H.S.T. Rebate); That the funds required, in the amount of $67,853.57, be drawn from Account #100-50-X-10542-7520 relating to Priority Green Clarington; and - 8 - General Purpose and Administration Committee Minutes February 2, 2015 That all interested parties listed in Report COD-002-15 and any delegations be advised of Council’s decision. CARRIED Finance Department There were no reports to be considered under this section of the Agenda. Solicitor’s Department There were no reports to be considered under this section of the Agenda. Chief Administrative Officer There were no reports to be considered under this section of the Agenda. Unfinished Business There were no items to be considered under this section of the Agenda. Other Business Councillor Hooper announced that at the most recent Kawartha Conservation Authority Board meeting, Heather Stauble was appointed as the new Chair and Ted Smith as the Vice-Chair. Communications There were no items considered under this section of the Agenda. Confidential Reports There were no items considered under this section of the Agenda. - 9 - i ii General Purpose and Administration Committee Minutes February 2, 2015 Adjournment Resolution #GPA-066-15 Moved by Councillor Cooke, seconded by Councillor Hooper That the meeting adjourn at 11:49 AM. CARRIED ,f MAYOR EPUTY CLERK I I - 10 -