HomeMy WebLinkAboutCOD-001-15 ClafiflgtOfi
Corporate Services
Report
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Clerk at 905-623-3379 ext. 2102.
Report To: General Purpose and Administration Committee
Date of Meeting: February 2, 2015
Report Number: COD-001-15 Resolution: L-
File Number: CL2015-2 By-law Number:
Report Subject: Clarington Public Library — Courtice Branch Expansion
Recommendations:
1. That Report COD-001-15 be received;
2. That Dalren Limited, Cobourg, Ontario with a revised total bid amount of$713,846.40 (net
H.S.T. Rebate) being the lowest responsible bidder meeting all terms, conditions and
specifications of Tender CL2015-2 be awarded the contract for Clarington Public Library —
Courtice Branch Expansion as required by the Municipality of Clarington, Community
Services Department;
3. That the total funds required in the amount of$820,923.36 be drawn from account #110-
62-440-85511-7401 broken down as follows: $713,846.40 contract award and $107,076.96
contingency;
4. That the Director of Finance/Treasurer be authorized to make application to the Region of
Durham for a debenture in the amount of approximately $990,000.00 (to include
construction, architect, furnishings, etc.) plus debenture costs to be financed, to the
maximum amount allowable, from future development charges; and
5. That all interested parties listed in Report COD-001-15 and any delegations be advised of
Council's decision.
Municipality of Clarington
Report COD-001-15 Page 2
Report Overview
To request authorization from Council to award the contract for the Clarington Public Library—
Courtice Branch expansion with Courtice Community Complex.
1 . Background
Tender specifications were provided by Shoalts and Zaback Architects Limited for the
renovations of the Courtice Community Centre to allow for the expansion of the
Clarington Public Library's Courtice Branch.
Tender#CL2015-2 was prepared and issued to seven pre-qualified contractors for this
project. The Tender was listed on the Municipality of Clarington's website and the
documents were made available at the local construction associations for the benefit of
sub-trades. Tenders closed Friday, January 23, 2015. Subsequently, six tenders were
received and tabulated (see Attachment 1).
Tenders identified options/alternatives for consideration once the base tender cost was
known. The options were provided to allow for features to be added to the project if
within the budget limitations.
As the bid submission from Dairen Limited was within the allotted budget two itemized
options were added to the scope of the project revising their overall bid to $713,846.40
(net H.S.T. rebate). The addition is within the Municipality's right to increase the scope
of work for this project as allowed for in the tender document.
2. Clarington Public Library — Courtice Branch Expansion
Six submissions were received in response to the tender call. All submissions were
reviewed and deemed compliant.
After review and analysis of the bid submissions by Shoalts and Zaback Architects
Limited, Clarington Public Library, Community Services Department and Purchasing
Services it was mutually agreed that the low bidder, Dairen Limited be recommended for
the award of contract CL2015-2 for the Clarington Public Library— Courtice Branch
Expansion.
Dairen Limited is on the Municipality of Clarington's general Contractor Registry. In
addition, and as part of the pre-qualification process, reference for projects completed in
the last five years were followed up and verified.
3. Financial and Budget Considerations
The total project cost of$ 820,923.36 includes the construction cost of $713,846.40 (net
H.S.T. Rebate), the total bid from Dairen Limited and project contingency of
$107,076.96 (net H.S.T. Rebate).
Municipality of Clarington
Report COD-001-15 Page 3
Funding for this project was approved by Council in the 2014 capital budget for a total of
$1,100,000.00 including design architect, construction, and furnishings and equipment.
The project is a growth related project. The 90% growth related capital costs were
approved in the 2014 budget, to be financed via a debenture and Council is expressing
its intent to fund debenture repayments to the maximum extent allowable from current
and future development charges.
The funding will be drawn from the Library Renovation and Expansion to Courtice
Library Account# 110-62-440-85511-7401
4. Concurrence
This report has been reviewed by Joseph Caruana, Director of Community Services,
and Linda Kent, CEO Library Services who concur with the recommendations.
5. Conclusion
It is respectfully recommended that Dalren Limited with the lowest compliant bid of
$713,846.40 (net H.S.T. rebate) be awarded the contract for the Clarington Public
Library — Courtice Branch expansion at Courtice Community Complex.
6. Strategic Plan Application
The recommendations contained in this report conform to the Strategic Plan.
Submitted by: Reviewed by:
Marie Marano, H.B.Sc., C.M.O. Franklin Wu,
Director of Corporate Services Chief Administrative Officer
f
Nancy Tay}or, B , C A, CA.,
Director of Finance/Treasurer
Staff Contact: David Ferguson, Purchasing Manager, 905.623.3379 Ext 2209 or
deerguson@clarington.net
Attachments: Attachment 1 —Tabulation of Bid Summary
List of interested parties to be notified of Council's decision is on file in the Corporate Services
Department.
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Municipality of Clarington Attachment 1 to
Report COD-001-15
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Municipality of Clarington
SUMMARY OF BID RESULTS
Tender CL2015-2
CLARINGTON PUBLIC LIBRARY —
COURTICE BRANCH EXPANSION
Bidder Total Bid Total Bid
(net HST Rebate) with HST included
Dalren General Contracting $ 691,968.00 $ 768,400.00
W.S. Morgan Construction Limited $ 728,092.80 $ 808,515.00
Steelcore Construction Ltd. $ 742,644.48 $ 824,674.00
HN Construction Limited $ 742,848.00 $ 824,900.00
Peak Engineering & Construction $ 777,647.22 $ 863,543.00
Varcon Construction Corporation $ 832,396.80 $ 924,340.00