HomeMy WebLinkAbout2015-01-19
General Purpose and Administration Committee
Minutes
January 19, 2015
If this information is required in an alternate accessible format, please contact the
Municipal Clerk at 905-623-3379 ext. 2102.
Minutes of a meeting of the General Purpose and Administration Committee held on
Monday, January 19, 2015 at 9:30 AM in the Council Chambers.
Roll Call
Present Were: Mayor A. Foster
Councillor S. Cooke
Councillor R. Hooper
Councillor J. Neal
Councillor W. Partner arrived at 9:32 AM
Councillor C. Traill arrived at 9:32 AM
Councillor W. Woo
Also Present: Chief Administrative Officer, F. Wu
Municipal Solicitor, A. Allison
Director of Engineering Services, T. Cannella
Director of Community Services, J. Caruana
Director of Planning Services, D. Crome
Director of Operations, F. Horvath
Director of Corporate Services & Human Resources, M. Marano
Director of Finance/Treasurer, N. Taylor
Director of Emergency & Fire Services, G. Weir
Deputy Clerk, J. Gallagher
Committee Coordinator, M. Chambers
Mayor Foster chaired this portion of the meeting.
Disclosures Of Pecuniary Interest
There were no disclosures of pecuniary interest stated at this meeting.
Announcements
Councillor Hooper announced the announcements:
Central Lake Conservation Authority has appointed Chris Darling as their new
Chief Administrative Officer, he will be filling the vacancy left by Russell Powell.
Clarington Museums are looking for volunteers for various positions. Please
contact the Museum directly for more information at 905-623-2734 or
www.claringtonmuseums.com.
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General Purpose and Administration Committee
Minutes
January 19, 2015
The Gathering Place Dinner at St. Paul’s United Church on Friday, February 6,
2015 at 4:30 PM.
Councillor Partner announced the following upcoming events:
Free Baby Massage Class at the Clarington Public Library, Newcastle Branch on
Tuesday, January 20, 2015 starting at 10:30 AM.
English Conversation Circle at the Clarington Public Library, Newcastle Branch
on Wednesday, January 21, 2015 at 6:00 PM.
Orono United Church’s Roast Pork Dinner on Saturday, January 24, 2015
beginning at 5:30 PM.
Applications are being accepted for Trees for Rural Roads Program until March
31, 2015, contact Central Lake Ontario Conservation Authority for applications
and more information.
Councillor Traill announced the following upcoming events:
Durham Cattleman Dinner on Friday, January 16, 2015 in Nestleton.
Mayor Foster announced the following upcoming events:
Newcastle BIA’s Annual General Meeting on Tuesday, January 20, 2015 at
Dee’s Harvest Table at 7:00 PM.
Clarington Board of Trade’s Networking Breakfast at Chanterelle’s on Thursday,
January 21, 2015 at 7:30 AM.
The Ontario Philharmonic Performance at the Regent Theatre in Oshawa on
Saturday, January 14, 2015.
Ganaraska Region Conservation Authority’s Cross Country Skiing and
Snowshoe Day on Saturday, January 24, 2015 from 9:30 AM to 3:30 PM.
Clarington Older Adult Centre’s Robbie Burns Luncheon on Tuesday,
,
January 27,2015 from 11:30 AM to 1:00 PM.
Minutes
Resolution #GPA-023-15
Moved by Councillor Woo, seconded by Councillor Partner
THAT the minutes of the regular meeting of the General Purpose and Administration
Committee held on January 5, 2015, be approved.
CARRIED
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General Purpose and Administration Committee
Minutes
January 19, 2015
Councillor Woo chaired this portion of the meeting.
Public Meeting
Subject:
(a) Applications for a Zoning By-law Amendment
Applicant:
Zemer Holdings Ltd.
Report:
PSD-006-15
Anne Taylor Scott, Planner, made a verbal and electronic presentation to the
Committee regarding the application.
No one spoke in opposition to or support of the application.
Michael Fry, D.G. Biddle and Associates, spoke on behalf of the applicant. Mr. Fry
advised the Committee that the applicant has gone to great lengths to ensure all the
property owners in the area are satisfied with the proposed application. He added that
the applicant has requested several changes to the plan to ensure that all of the
concerns are addressed. Mr. Fry advised that some of considerations were the
reorientation of the building to be in line with Martin Road, a reduction of the set back of
the building, and some of the privacy concerns have been addressed. Mr. Fry
concluded by noting that he attended the public meeting and believes most of the area
property owners are satisfied with the current plan, and that the majority of the concerns
have been addressed.
Mayor Foster chaired this portion of the meeting.
Delegations
Delegation of Audrey Andrews, Manager, Diversity and Immigration, Region of
Durham, Regarding the Annual Report Card – Diversity and Immigration
Audrey Andrews, Manager, Diversity and Immigration, Region of Durham, was present
to provide an update on the Annual Report Card – Diversity and Immigration. She
made a verbal presentation to accompany an electronic presentation and a handout.
She explained the purpose of the Annual Report Card and a brief background of the
report. Ms. Andrews provided an overview of the Community Demographics of the
Region of Durham. She continued by reviewing the Community Plan Priorities which
were to create a culture of inclusion, improve labour market outcomes for newcomers,
attract and retain newcomers, and enhance Durham’s settlement capacity. Ms.
Andrews provided a summary and highlights of the four Priority Areas. She concluded
her presentation by summarizing how the Local Diversity and Immigration Partnership
Council are supporting excellence within the Durham Region and their future goals and
objectives.
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Resolution #GPA-024-15
Moved by Councillor Woo, seconded by Councillor Partner
That the delegation of Audrey Andrews, Region of Durham, regarding the Annual
Report Card, Diversity and Immigration, be received with thanks.
CARRIED
Delegation of Sheila Hall, Clarington Board of Trade, Regarding an Economic
Development Update
Sheila Hall, Executive Director, Clarington Board of Trade (CBOT), was present to
provide an Economic Update. She made a verbal presentation to accompany a
handout. Ms. Hall thanked the past president and welcomed the new president. She
noted the members of her team present at the meeting and thanked them for all of their
work and dedication. Ms. Hall continued that 2014 was a busy year and they were
continuously looking at growth options. She added that, going into 2015, they are
focussing on target relationships and sharing Clarington’s story. Ms. Hall advised the
Committee that there has been an increase in manufacturing, however this industry is
looking for large buildings and Clarington does not have them available. She added
that our best option is to provide them with the land. Ms. Hall continued that they are
looking at ways to encourage development growth and stimulate community growth.
She advised there has been an increase in direct leads and awareness, with a focus on
the real estate market. Ms. Hall advised that, at the end of 2014, the CBOT had 298
members and hosted 190 events. She noted that the CBOT received the Spirit of
Agriculture award from the Durham Farm Connections for 2014. Ms. Hall summarized
some of the areas of focus for 2015 which include working with young entrepreneurs,
staying connected with students, ensuring that local contractors are on the radar, and
fostering partnerships. Ms. Hall advised they have been working with local contractors
and building relationships with Clarington’s Purchasing Division. She concluded her
presentation by summarizing stating, that they will continue to share successes,
distribute the monthly newsletter, host breakfast meetings and share Clarington’s story.
She added that they have been in contact with Target and will be looking at ways to
assist the employees with resume writing and job fairs.
Resolution #GPA-025-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That the delegation of Sheila Hall, Executive Director, Clarington Board of Trade,
regarding an Economic Development Update, be received with thanks.
CARRIED
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Delegation of Lennis Trotter and Mike Chesson, Regarding a Request for Funding
Support for the Children’s Safety Village
Lennis Trotter, Chairman, Children’s Safety Village, was present to request funding
support for the Children’s Safety Village. He made a verbal presentation to accompany
a video presentation and a handout. Mr. Trotter provided a brief history of the Safety
Village and explained the community organizations involved. He added that
approximately 15,000 children visit each year and that approximately 1400 of these
children are from the Municipality of Clarington. Mr. Trotter advised the Committee that
they are in the process of renewing a 20 year lease and they are looking to expand the
current programs and perform some updates to the Safety Village. He noted that the
Fire Department is looking to become involved in the programs offered and this would
require the addition of a new classroom and a Smoke Room in the Safety Village. Mike
Chesson provided an overview of some of the partnerships they have with various
organizations. He continued by listing the events that the Safety Village hosts
throughout the year. Mr. Trotter concluded by showing a promotional video, listing
sponsorship opportunities and describing the benefits of their programs for the
community.
Resolution #GPA-026-15
Moved by Councillor Cooke, seconded by Councillor Hooper
That the delegation of Lennis Trotter and Mike Chesson, regarding funding support for
the Children’s Safety Village, be received with thanks and referred to the 2015 Budget.
CARRIED
Delegation of Ted Watson, Chair, Agricultural Advisory Committee, Regarding an
Annual Update
Ted Watson, Chair of the Clarington Agriculture Advisory Committee (AAC) was present
to provide an annual update of the Agricultural Advisory Committee of Clarington. He
made a verbal presentation to accompany a handout. Mr. Watson noted that agriculture
is the second largest industry in Durham and the largest industry in Clarington. Mr.
Watson presented the list of 2014 Accomplishments of the Agricultural Advisory
Committee. He informed the Committee that there is an increase in larger farms in
Clarington, however there are still many smaller farms remaining. Mr. Watson noted
that since the AAC was formed 14 years ago there has been a continuous increase in
the relationship between the AAC, staff and members of Council. He added that this is
resulting in a positive change in the direction of agriculture in Clarington. Mr. Watson
highlighted recognition of several members of AAC for various awards and involvement
in projects. He thanked and acknowledged the Clarington Board of Trade for their
involvement with the AAC. Mr. Watson provided an update on the farming in the 407
Corridor and what the status of farming would be in that area until the end of 2015. He
concluded by listing items that they will be focussing on for 2015 which included the
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January 19, 2015
407, Clarington Official Plan, Greenbelt Review, Provincial Policy Statement and the
use of Neonicotinoid. Mr. Watson provided some background details on the use of
Neonicotinoid and is asking Council to provide their support for a decision on the use of
Neonicotinoid based on science. He concluded by thanking staff and members of
Council for their support.
Resolution #GPA-027-15
Moved by Councillor Partner, seconded by Councillor Hooper
That the delegation of Ted Watson, Agricultural Advisory Committee, regarding an
annual update, be received with thanks;
That Mr. Watson’s letter to the Ontario Pollinator Health, Ministry of Agriculture, Food
and Rural Affairs regarding Pollinator Health: A Proposal for Enhancing Pollinator Heath
and Reducing the Use of Neonicotinoid Pesticides in Ontario, EBR Registry Number
012-3068, dated January 13, 2015, be added to the Council agenda of January 26,
2015; and
That notification of Council’s decision on the letter be forwarded to the Association of
Municipalities of Ontario, all area Municipalities, and the Ontario Ministry of Agriculture,
Food and Rural Affairs.
CARRIED
Delegation of Terry Burns, Regarding Report PSD-007-15, Former Newcastle Fire
Hall (247 King Avenue East, Newcastle)
Terry Burns advised staff, prior to the meeting, that she would be unable to attend as a
delegation.
Recess
Resolution #GPA-028-15
Moved by Councillor Partner, seconded by Councillor Woo
That the Committee recess for 15 minutes.
CARRIED
The meeting reconvened at 11:22 AM with Councillor Woo in the chair.
Presentations
There were no presentations.
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Planning Services Department
Application by Zemer Holdings Ltd. to Rezone Lands to Permit an Apartment
Building at 50 Martin Road in Bowmanville
Resolution #GPA-029-15
Moved by Councillor Hooper, seconded by Mayor Foster
That Report PSD-006-15 be received;
That the application for Zoning By-law Amendment, ZBA 2014-0013, submitted by
Zemer Holdings Ltd. for a proposed apartment building, continue to be processed
including the preparation of a subsequent report; and
That all interested parties listed in Report PSD-006-15 and any delegations be advised
of Council’s decision.
CARRIED
Alter the Agenda
Resolution #GPA-030-15
Moved by Councillor Hooper, seconded by Mayor Foster
That the agenda be altered to consider the correspondence from Dean Jacobs,
concerning the Public Meeting (Agenda Item 5(a)) regarding the application by Zemer
Holdings Ltd. at 50 Martin Road, be considered at this time.
CARRIED
Application by Zemer Holdings Ltd. to Rezone Lands to Permit an Apartment
Building at 50 Martin Road in Bowmanville
Resolution #GPA-031-15
Moved by Mayor Foster, seconded by Councillor Cooke
That correspondence from Dean Jacobs, concerning the Public Meeting (Agenda
Item 5(a)) regarding an application by Zemer Holdings Ltd. to Rezone Lands to Permit
an Apartment Building at 50 Martin Road in Bowmanville, Report PSD-006-15, be
referred to the Director of Planning Services to be considered as part of the application
review process.
CARRIED
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January 19, 2015
Former Newcastle Fire Hall (247 King Avenue East, Newcastle) 1. Declaration of
Surplus Land 2. Process for the Clean-up and Disposal of the Surplus Site
3. Permit Commercial and Mixed-uses on the Site
Resolution #GPA-032-15
Moved by Councillor Partner, seconded by Councillor Traill
That Report PSD-007-15 be received;
That Council declare the property municipally known as 247 King Avenue East,
Newcastle, as surplus;
That Council authorize Staff to proceed with site remediation, including demolition of the
building and the funds be drawn from the Land Acquisition account;
That a road widening, as required by the Durham Regional Official Plan, be conveyed to
the Region of Durham;
That Council authorize Staff to sell the subject site once it has been remediated by
proposal call as outlined in Confidential Attachment 2 to Report PSD-007-15;
That the Zoning By-law application, to permit commercial uses on the former Newcastle
Fire Hall property, be approved with a “Holding (H) Symbol” as contained in
Attachment 3 to Report PSD-007-15;
That a by-law be forwarded to Council to lift the “Holding (H) Symbol” at such time as
the purchaser has entered into a site plan agreement;
That the Region of Durham Planning and Economic Development Department and the
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-007-15 and Council's decision; and
That all interested parties listed in Report PSD-007-15 and any delegations be advised
of Council's decision.
CARRIED
LATER IN THE MEETING
(See following motions)
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January 19, 2015
Closed Session
Resolution #GPA-033-15
Moved by Councillor Hooper, seconded by Mayor Foster
That, in accordance with Section 239 (2) of the Municipal Act, 2001, as amended, the
meeting be closed for the purpose of discussing Report PSD-007-15, regarding the
former Newcastle Fire Hall, a matter that deals with the following:
a proposed or pending acquisition or disposition of land by the municipality or
local board; and
with advice that is subject to solicitor-client privilege, including
communications necessary for that purpose.
CARRIED
Rise and Report
The meeting resumed in open session at 12:24 PM with Councillor Woo in the Chair.
Mayor Foster advised that one item was discussed in “closed” session in accordance
with Section 239(2) of the Municipal Act, 2001 and no resolutions were passed.
The foregoing Resolution #GPA-032-15 was then put to a vote and carried.
Recess
Resolution #GPA-034-15
Moved by Councillor Partner, seconded by Councillor Neal
That the Committee recess for one hour.
CARRIED
The meeting reconvened at 1:32 PM with Councillor Woo in the chair.
Application by West Diamond Properties Inc. for Removal of Holding Symbol
Resolution #GPA-035-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report PSD-008-15 be received;
That the application, submitted by West Diamond Properties Inc. to remove the Holding
(H) Symbol be approved and that the By-law contained in Attachment 1 to Report
PSD-008-15 to remove the Holding (H) Symbol, be passed;
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That Council’s decision and a copy of Report PSD-008-15 be forwarded to the Region
of Durham Planning and Economic Development Department and the Municipal
Property Assessment Corporation; and
That all interested parties listed in Report PSD-008-15 and any delegations be advised
of Council's decision.
CARRIED
A Rezoning Application by 2420643 Ontario Inc. to Allow Office Uses at 1677
Durham Highway 2, Courtice
Resolution #GPA-036-15
Moved by Mayor Foster, seconded by Councillor Neal
That Report PSD-009-15 be received;
That the Zoning By-law amendment application, submitted by 2420643 Ontario Inc., be
approved as contained in Attachment 1 to Report PSD-009-15;
That the Region of Durham Planning and Economic Development Department and
Municipal Property Assessment Corporation be forwarded a copy of Report
PSD-009-15 and Council’s decision; and
That all interested parties listed in Report PSD-009-15 and any delegations be advised
of Council’s decision.
CARRIED
LATER IN THE MEETING
(See following motions)
Resolution #GPA-037-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-036-15 be amended by adding the following to the
end of paragraph two:
“as a temporary approval for a period of three years.”
MOTION LOST
LATER IN THE MEETING
(See following motion)
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Resolution #GPA-038-15
Moved by Councillor Neal, seconded by Councillor Cooke
That the matter of a Rezoning Application by 2420643 Ontario Inc. to Allow Office Uses
at 1677 Durham Highway 2 be referred back to Staff for a report on the possibility of a
temporary three year approval.
MOTION LOST
The foregoing Resolution #GPA-037-15 was then put to a vote and lost.
The foregoing Resolution #GPA-036-15 was then put to a vote and carried.
Councillor Neal chaired this portion of the meeting.
Engineering Services Department
Port of Newcastle Subdivision Phase 2 West Stage 1, Newcastle, Plan 40M-2303
‘Certificate of Acceptance’ and ‘Assumption By-law’, Final Works Including
Roads and Other Related Works
Resolution #GPA-039-15
Moved by Councillor Cooke, seconded by Mayor Foster
That Report EGD-002-15 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2303;
That Council approve the by-law contained in Attachment 2 to Report EGD-002-15,
assuming certain streets within Plan 40M-2303 as public highways; and
That all interested parties listed in Report EGD-002-15 and any delegations be advised
of Council’s decision.
CARRIED
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January 19, 2015
Dunbury Subdivision Phase 2, Bowmanville, Plan 40M-2202 ‘Certificate of
Acceptance’ and ‘Assumption By-law’, Final Works Including Roads and Other
Related Works
Resolution #GPA-040-15
Moved by Councillor Hooper, seconded by Councillor Cooke
That Report EGD-003-15 be received;
That the Director of Engineering Services be authorized to issue a ‘Certificate of
Acceptance’ for the Final Works, which includes final stage roads and other related
Works, constructed within Plan 40M-2202;
That Council approve the by-law contained in Attachment 2 to Report EGD-003-15,
assuming certain streets within Plan 40M-2202 as public highways; and
That all interested parties listed in Report EGD-003-15 and any delegations be advised
of Council’s decision.
CARRIED
Report on Building Permit Activity for October, November, and December, 2014
Resolution #GPA-041-15
Moved by Councillor Partner, seconded by Councillor Cooke
That Report EGD-004-15 be received for information.
CARRIED
Review of Residential Grading Policy and By-law
Resolution #GPA-042-15
Moved by Councillor Neal, seconded by Councillor Hooper
That Staff be directed to review the policies and by-laws pertaining to residential lot
grading and report back to the General Purpose and Administration Committee meeting
of April 20, 2015 on potential improvements that can be made.
CARRIED
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January 19, 2015
Carpool Lots in Courtice and Bowmanville
Resolution #GPA-043-15
Moved by Councillor Neal, seconded by Councillor Cooke
That Staff be directed to report back to the General Purpose and Administration
Committee meeting of March 30, 2015 on potential carpool lots, from municipally owned
property, in Courtice and Bowmanville
CARRIED
Operations Department
There were no reports to be considered under this section of the Agenda.
Emergency and Fire Services Department
There were no reports to be considered under this section of the Agenda.
Community Services Department
There were no reports to be considered under this section of the Agenda.
Councillor Trail chaired this portion of the meeting.
Clerk’s Department
New Smoke Free Ontario Legislation
Resolution #GPA-044-15
Moved by Councillor Partner, seconded by Councillor Hooper
That Report CLD-003-15 be received for information.
CARRIED
Appointments to Boards and Committees – Process Amendment
Resolution #GPA-045-15
Moved by Councillor Neal, seconded by Councillor Woo
That Report CLD-004-15 be received;
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That the draft recommended Appointments to Boards and Committees Policy
(Attachment 2 to Report CLD-004-15) be approved, and
That all interested parties listed in Report CLD-004-15 and any delegations be advised
of Council’s decision.
CARRIED
Appointment to Newcastle Village Community Hall Board
Resolution #GPA-046-15
Moved by Councillor Partner, seconded by Councillor Woo
That Report CLD-005-15 be received;
That the following three applicants be appointed to the Newcastle Village Community
Hall Board for a two-year term ending December 31, 2016 or until a successor is
appointed:
a. Sierd De Jong
b. Dave Eastman
c. Shirley Rogers
and;
That all interested parties listed in Report CLD-005-15 be advised of Council’s decision.
CARRIED
Mayor Foster chaired this portion of the meeting.
Corporate Services Department
There were no reports to be considered under this section of the Agenda.
Finance Department
List of Applications for Cancellation, Reduction, Apportionments or Refund of
Taxes
Resolution #GPA-047-15
Moved by Councillor Hooper, seconded by Councillor Neal
That Report FND-002-15 be received; and
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That the list of applications for cancellation, reduction, apportionments or refund of
taxes, attached to Report FND-002-15, be approved.
CARRIED
Solicitor’s Department
Amendments to the Boulevard By-Law
Resolution #GPA-048-15
Moved by Councillor Partner, seconded by Councillor Woo
That Report LGL-002-15 be received; and
That a by-law amending Boulevard By-law 2013-066, in the form attached to Report
LGL-002-15 (Attachment 1), be passed.
CARRIED
Chief Administrative Officer
International Alliance Policy
Resolution #GPA-049 -15
Moved by Councillor Woo, seconded by Councillor Partner
That Report CAO-001-15 be received; and
That the International Alliance Program appended to Report CAO-001-15 be approved.
CARRIED AS AMENDED
(See following motion)
Resolution #GPA-050-15
Moved by Councillor Neal, seconded by Councillor Traill
That the foregoing Resolution #GPA-049-15 be amended to add the following to
paragraph two of the resolution:
“with the following addition to the end of Section 2 Paragraph 1 of Policy F10:
“and approved by Council.””
CARRIED
The foregoing Resolution #GPA-049-15 was then put to a vote and carried as amended.
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Unfinished Business
There were no items to be considered under this section of the Agenda.
Other Business
Update on Contract Negotiations
Resolution #GPA-051-15
Moved by Councillor Neal, seconded by Councillor Traill
That staff report to Council on an update of the current contract negotiations at the
Council meeting of January 26, 2015.
MOTION LOST
Municipal Elections – Safety on the Campaign Trail
Resolution #GPA-052-15
Moved by Councillor Traill, seconded by Councillor Cooke
That, as part of the Clerk’s report on the 2014 Municipal Elections, a flyer/handout be
prepared as an insert in the Candidate’s Information package for future elections
regarding safety on the campaign trail; and
That the insert be prepared in conjunction with the Federation of Canadian
Municipalities’ candidate safety suggestions and Durham Regional Police Services
guidelines for safety.
CARRIED
Communications
Application by Zemer Holdings Ltd. to Rezone Lands to Permit an Apartment
Building at 50 Martin Road in Bowmanville
Correspondence from Dean Jacobs, concerning the Public Meeting (Agenda Item 5(a))
regarding a Report PSD-006-15 Regarding an Application for Proposed Zoning By-law
Amendment by Zemer Holdings was considered earlier in the meeting following the
Delegation Section of the Agenda.
Confidential Reports
There were no items considered under this section of the Agenda.
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Adjournment
Resolution #GPA-053-15
i
Moved by Councillor Partner, seconded by Councillor Traill
THAT the meeting adjourn at 3:06 PM.
CARRIED
MA EPUTY CLERK
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